Bid Notice.pdf

CITY OF REDWOOD CITY PAGE 1 of 39

ENGINEERING & TRANSPORTATION DEPARTMENT

Seaport Boulevard Multi-use Path Project

CITY OF REDWOOD CITY, CALIFORNIA

Request for Proposals (RFP)

ENVIRONMENTAL STUDIES AND ENGINEERING DESIGN

FOR

SEAPORT BOULEVARD MULTI-USE PATH PROJECT

ISSUED ON: November 2, 2026

PROPOSALS DUE – Must be received by mail or hand delivered:

Due Date: November 23, 2026, 3:00pm PST

Late proposals will not be accepted.

CITY OF REDWOOD CITY PAGE 2 of 39

Table of Contents

1. INTRODUCTION

2. PROJECT OVERVIEW

3. DEFINITIONS

4. ATTACHMENTS

5. TIMELINE

6. SCOPE OF SERVICES

7. DELIVERABLES

8. SELECTION PROCESS AND EVALUATION CRITERIA

9. RIGHTS OF THE CITY

10. PUBLIC NATURE OF MATERIALS

11. NO COLLUSION

12. CONFLICT OF INTEREST

13. NON-CONFORMING PROPOSAL

14. QUESTIONS

15. PROPOSAL SUBMISSION PROCESS

16. WRITTEN RESPONSE FORMAT

1. Cover Letter

2. Table of Contents

3. Project Objectives and Scope

4. Approach

5. Qualifications

6. Relevant project examples

7. Fee Schedule

8. Acknowledgement

17. PROPOSAL WITHDRAWAL

18. CITY CONTACT

19. SAMPLE PROFESSIONAL SERVICES AGREEMENT

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Seaport Boulevard Multi-use Path Project

1. INTRODUCTION

About Redwood City—Community Profile

Redwood City, with a population of 86,754, is the third-largest city within the county of San Mateo. The city is approximately 33 square miles, of which 19 square miles include the main land mass (excluding islands). Over 70 percent of Redwood City is open space. The community includes a vibrant Downtown featuring various entertainment, retail and restaurant opportunities. New commercial and residential development has increased the number of residents and workers in the Downtown. Residents can take advantage of a wide range of community amenities that include parks, libraries, community centers, historic districts and commuter rail service to other cities from San Francisco to Gilroy. Redwood City is known as a progressive and inclusive community, reflective of its diverse population.

The City of Redwood City (“City”), California is a Charter City founded in 1867 under the laws of the State of California and is run by a Council/Manager form of government.

The Engineering and Transportation Department and the Public Works Services Department are responsible for maintaining the City’s infrastructure, including underground utilities (i.e. sewer, storm, potable water, and recycled water), levees, lagoons, creeks, and urban facilities (i.e. parks, streetscapes, road and parking lot pavement, vehicular and non-motorized transportation, buildings, and bridges).

2. PROJECT OVERVIEW

The scope of work for Redwood City's Bay Trail - Seaport Blvd Multi-Use Path Project is to improve the existing path along Seaport Boulevard between SR 84 and US 101 interchange and the future ferry terminal site at Pacific Shores. The improvements may include widening, enhanced lighting, crossing enhancements at the intersections, re-paving, signage, connections to the other side of Seaport Blvd that requires UPRR permits, etc. The anticipated scope of work includes preliminary engineering, environmental clearance, final engineering design, and overall project management.

The Seaport Boulevard Multi‑Use Path Project is an important segment of Redwood City’s Bay Trail network, connecting the US 101/Woodside Road interchange to Pacific Shores Center and the Port of Redwood City. The Bay Trail in Redwood City map included in this RFP shows how this segment supports regional continuity within the Bay Area Regional Trail Network.

CITY OF REDWOOD CITY PAGE 4 of 39

Figure 1. Bay Trail in Redwood City (Regional Trail Network Map) Source: Bay Area Regional Trail Network Map

To support future ferry service at the Port—currently in the Draft Environmental Impact Report phase—the City intends to upgrade Seaport Boulevard’s multi‑use path to establish a comfortable, resilient, and intuitive walking and bicycling first-last mile connection between the proposed ferry terminal, Downtown, nearby neighborhoods, and major employment centers.

The ferry terminal concept includes new landside and waterside facilities as well as an extension of the Bay Trail, which will integrate with this project’s improvements

Figure 2. Seaport Boulevard Multiuse Path Project location map

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Figure 3. Ferry Terminal Project Area

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Figure 4: Ferry Terminal Project Area at the end east of Seaport Boulevard

The multi-use path project limits extend from the US 101/Woodside Road interchange beginning after the intersection at Blomquist Street and Seaport Boulevard to the Northeastern end of Seaport Boulevard as it terminates at Frontage Road at the Southwest corner of the future Ferry Terminal project site boundary shown in yellow in Figure 3. Existing conditions along the corridor are illustrated in the Rendering of Existing Segment, which highlights constrained widths, limited lighting, pavement degradation, and shoreline adjacency challenges.

CITY OF REDWOOD CITY PAGE 7 of 39

Figure 5. Photograph of existing Segment showing a typical existing path alignment and conditions.

The rendering of Proposed Project provides a conceptual example of how the future multi‑use path could be widened, repaved, better lit, improved at crossings, and designed to accommodate stormwater and sea‑level‑rise adaptation requirements. These renderings help convey the desired design direction, although final design details will be developed through engineering and environmental analysis.

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Figure 6. Rendering of Proposed Project. Conceptual illustration depicting improved multi‑use path and crossing enhancements.

A conceptual geometry exhibit—Crossing from Trail to Seaport Ct.—shows a possible enhancement at one of the key crossing locations. This figure demonstrates how user visibility, alignment, and conflict reduction may be addressed at constrained intersections. Final alternatives will be developed as part of preliminary engineering.

CITY OF REDWOOD CITY PAGE 9 of 39

Figure 7. Conceptual Geometry: Crossing from Trail to Seaport Ct. Diagram showing a sample intersection improvement concept.

This project complements other major multimodal improvements in the area, including the US 101/Woodside Road Interchange Project. Together, these upgrades will expand safe, reliable multimodal access for residents, workers, and future ferry riders.

Through this Request for Proposals, the City seeks a consultant team to advance environmental clearance, conduct technical studies, prepare engineering designs, and support targeted agency coordination. The City will lead project management and public engagement, with the consultant providing technical support and analysis.

Relevant links and adjacent active projects:

• Seaport Multiuse Path Project

• Redwood City Ferry Terminal Project (Port of Redwood City Ferry Terminal Project Page)

• Dumbarton Bikeway Project (MTC)

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Seaport Boulevard Multi-use Path Project

• SR 84/US 101 Reimagine Project

• Waterfront Park Project

• Redwood Shores Sea Level Rise Protection Project

Copies of this Request for Proposal are available online at:

http://www.redwoodcity.org/business/bids-proposals.

All addenda related to this procurement will be posted online to the City’s website.

3. DEFINITIONS

The following definitions shall apply to this Request for Proposals and its attachments.

TERM DEFINITION

City City of Redwood City City Council City Council for the City of Redwood City RFP This Request for Proposal Proposer Party submitting a response to this Request for Proposal Consultant Proposer submitting the response selected by the City

4. ATTACHMENTS

The downloadable attachments linked below are referenced within this RFP.

Attachment Link Sea-Level Rise Vulnerability and Adaptation Planning Study DOWNLOAD HERE Ferry Terminal Initial Study DOWNLOAD HERE Ferry Terminal Project, Draft Environmental Impact Report DOWNLOAD HERE

5. TIMELINE

The City reserves the right to modify any of the dates in the schedule as deemed necessary.

ACTION DATE

Issue RFP November 2, 2026 Questions Due November 9, 2026, 5:00pm PST Responses to Questions Issued November 12, 2026

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Seaport Boulevard Multi-use Path Project

ACTION DATE

Proposals Due November 23, 2026, 3:00pm PST Interviews (if needed) Week of December 7 Consultant Selection Week of December 14 Contract Award January 2027 Environmental Clearance and Technical Studies January 2027 Preliminary Engineering 60% Design Submittal January 2028 100% PS&E (Plans, Specifications, and Estimates) Design Submittal

September 2028

Construction 2029

6. SCOPE OF SERVICES

The scope of work outlined below is to be used as a general guide and is not intended to be a complete list of tasks necessary to complete the project. It is the minimum necessary to meet the City’s objectives. The consultant is expected to expand the scope by incorporating their expertise and proposed method of approach.

For this RFP at the minimum, the Seaport Boulevard Multi-Use Path Project should include the following but not limited to:

Task 1: Project Management and Initiation

• Review all relevant City and regional planning documents, including RWCMoves (2018), Walk Bike Thrive Plan (2022), Sea Level Rise Vulnerability and Adaptation Study, MTC’s Bay Trail Implementation Plan, Ferry Feasibility Study, and the Redwood City Ferry Terminal Draft EIR.

• Review available record drawings, previous studies, GIS data, and as-built information for Seaport Boulevard.

• Project Kick-Off Meeting (one meeting): Upon receiving Notice to Proceed, the Consultant is expected to review all base data provided by the City and prepare for the kick-off meeting with the City. This meeting shall occur within one (1) week of issuance of the Notice to Proceed. This meeting assures the complete understanding of the scope of the Project and relevant milestones. The Consultant shall prepare the following topics:

o Review and discuss the scope of work (tasks, deliverables, meetings, etc.)

o Review and discuss the schedule (updates, critical path items, subconsultant work, etc.)

o Review and clarify the respective responsibilities of the City and Consultant o Discuss data requests and delivery methods o Visit the project site and assess existing conditions

CITY OF REDWOOD CITY PAGE 12 of 39

Seaport Boulevard Multi-use Path Project o Develop and refine the project scope of work.

o Prepare a comprehensive work plan outlining all proposed tasks and activities.

• Develop and maintain a detailed project schedule, including milestones and durations.

• Monitor progress and provide regular status updates.

• Create and maintain a file-share folder with all project documents and deliverables to be shared with the City

• Coordinate with City staff through routine check-ins, including bi-weekly meetings and ongoing communication via email and phone.

• Monthly project invoices

• Quality Assurance and Quality Control (QA/QC) o Implement QA/QC procedures throughout the project lifecycle and prior to all submittals.

o Describe the proposed QA/QC approach at key project milestones within the proposal.

Deliverables

• Monthly progress updates for City staff

• Monthly project invoices

• Updated project schedule at key milestones

Task 2: Existing Condition Report and Project Development Approach

Development of a memo that summarizes the exiting conditions of the path, slope, lighting, surrounded property or parcel ownership, minimum trail design standards utilizing state or Bay Trail specific standards.

Deliverables

• Existing condition Report

• Project Development Approach

Task 3: Environmental Clearance

The consultant shall complete all environmental tasks required to advance the project through CEQA clearance, including:

• Environmental scoping: perform the necessary studies/analysis to determine the appropriate CEQA process for the project, including but not limited to the following technical studies:

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Seaport Boulevard Multi-use Path Project

• Technical studies:

o Air quality o Transportation o Biological Resources Technical Study, including evaluation of marshland, salt pond habitat, Redwood Creek, Westpoint Slough, and marina areas.

• Prepare a technical memorandum to specify the appropriate environmental review document

• If a CEQA exemption cannot be prepared, provide (as an optional task) CEQA documentation, anticipated to be a Mitigated Negative Declaration (MND) or Environmental Impact Report.

• Coordination with responsible agencies: State Lands Commission, U.S. Army Corps of Engineers, Regional Water Quality Control Board, CA Department of Fish & Wildlife, and others as needed.

• Environmental scoping

• Phase I Environmental Site Assessment (ESA Report)

• Technical memoranda for all environmental analyses (air quality, noise, traffic/VMT, hazardous materials, geotechnical summaries where applicable)

• CEQA Draft & Final documentation (Exemption or MND or EIR)

Task 4: Engineering Studies, Surveys, and Base Mapping

• Perform topographic and boundary surveys for the entire project alignment.

• Map surface-visible utilities and prepare a subsurface utility base map.

• Identify access constraints, utility conflicts, drainage features, and shoreline conditions.

• Document existing path conditions to support design alternatives.

• Phase I Environmental Site Assessment (ESA) for potential contamination and site constraints.

• Topographic and boundary survey files (PDF + DWG)

• Subsurface utility base map

• Opportunities & constraints map for the alignment

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Seaport Boulevard Multi-use Path Project

Task 5: Preliminary Engineering

• Prepare up to three conceptual design alternatives reflecting feasible path widening, crossing enhancements, lighting improvements, drainage upgrades, and wayfinding.

• Evaluate design options using criteria from the City’s sea level rise adaptation framework.

• Provide cost estimates for each alternative and recommend a preferred concept.

• Up to 6 renderings, showing typical section, overall plan, freeway connection and ferry terminal connection

• Three conceptual alternatives (plan sheets + narrative + cost estimates)

• Basis of design report documenting assumptions, criteria, and calculations

• Preferred alternative conceptual plan (15% Design)

• Preferred alternative conceptual plan (30% design)

• Preferred alternative conceptual plan (60% PS&E package)

• Permit application exhibits (e.g., UPRR crossing improvements, environmental resource maps)

Task 6: Final Design – Plans, Specifications & Estimates (PS&E – 90% and 100% Design)

Prepare a complete set of engineering documents sufficient for construction bidding, including:

• Pathway geometry, alignment, and typical sections

• Horizontal and vertical control

• ADA-compliant ramps and crossing treatments at key intersections

• Bench placement and Railings/bollards (if applicable)

• Stormwater management and green infrastructure features

• Produce a planting palette including: Salt‑tolerant and drought‑tolerant species, Riparian‑appropriate vegetation near creeks, Shade-producing trees along the south segment

• Determine irrigation approach: Temporary establishment irrigation vs permanent irrigation, Potable vs recycled water availability constraints

• Sea-level rise and flood-resilient design elements (as required by the City’s Sea-Level Rise Vulnerability and Adaptation Study)

• Lighting and electrical plans

• Signing and striping, including wayfinding signs, regulatory signs and interpretive signage

• Pavement plans

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Seaport Boulevard Multi-use Path Project

• Concept sketches for shade structures (modular, solar-powered optional).

• Landscape and habitat protection elements (if applicable)

• Feasibility analysis for water refill stations: Utility connections, backflow, drainage, ADA access.

• Bike repair station siting: Safety, visibility, access for maintenance crews.

• Construction phasing notes and staging areas

• Engineer’s estimate

• 90% PS&E package

• Final 100% PS&E package

• Plans (including cross-sections & profiles)

• Specifications

• Engineer’s Estimate

• Required project permits and agency coordination documents such as UPRR and Bay

Regulatory Agencies

• Construction bidding documents

Task 7: Agency Coordination

The consultant will support City staff with targeted technical coordination only (City performs overall project management):

• Coordinate with Metropolitan Transportation Commission (MTC) for Bay Trail, SamTrans, and Union Pacific Railroad (UPRR), Redwood City Port regarding environmental clearance, rail crossings, and access constraints.

Deliverables

• Prepare exhibits and documentation required for permit applications and regulatory review.

• Ownership, Easements & Maintenance Verification: Confirm ownership and maintenance responsibilities for all Bay Trail segments; map all trail easements; and develop a Maintenance Strategy Framework covering elements such as trail pavement, landscape areas, trees, lighting and electrical systems, trash and recycling receptacles, shade structures, and water or bike service stations.

Task 8: Stakeholder & Public Outreach Support

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Seaport Boulevard Multi-use Path Project

Consultant will attend at least one City Council meeting, two (2) Transportation Advisory Committee (TAC) meetings at various stages of the project development and two (2) stakeholder/community meetings. Consultant will provide technical support:

• Prepare and print graphics, maps, and visualizations for the meetings.

• Attend and present at the community workshops and stakeholder meetings.

• Provide responses to technical questions raised during public engagement led by the City.

• Presentation materials City Council meeting, quarterly Citywide TAC meetings, employer briefings, public workshops, and advocacy groups.

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7. DELIVERABLES

Deliverables for each Task are described above in SCOPE OF SERVICES. The following is a preliminary schedule for the project. The consultant shall provide all deliverables in native formats (DWG, GIS, InDesign, PDF, Excel, etc.) per City standards and propose a delivery schedule.

8. SELECTION PROCESS AND EVALUATION CRITERIA

City staff will review the proposals and select the most qualified firm based on the following criteria:

Proposal Quality (25%): Proposal is clear, complete and demonstrates an understanding of requested service.

Experience and Qualification (25%): Proposer’s team members have relevant experience and qualifications providing similar services.

Proposed Scope of Work (25%): Proposer can provide comprehensive scope of services detailed in RFP and additional services within discipline/service category that may be determined necessary by the City.

Capacity (25%): Proposer has staffing capacity and manpower allocation to undertake the work and demonstrates that services will be provided in a timely manner.

Award will be to the Proposer whose response best complies with all RFP requirements and provides the best solution for the City’s needs with respect to SCOPE OF SERVICES. The City reserves the right to complete the selection process without proceeding to an interview phase, and the City may choose to select a consultant based upon information supplied in the proposal.

Sealed rated schedules and cost proposal shall only be opened after the evaluation of proposals and determination of top-ranked proposals during the negotiation process for the pursuance of an agreement.

Acceptance or Rejection & Negotiation of Responses

The City, and its designated representatives, shall be the sole judge of its own best interest, the proposal, and any resulting negotiated agreement. The City reserves the right to negotiate a modification to, or accept any part of the proposals, and will not be obligated in any way to accept those parts that do not meet the approval of the City. After selection by the City, the contents of the successful proposal will become contractual obligation. The City’s decision will be final.

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Seaport Boulevard Multi-use Path Project

Proposal Errors

Proposers are liable for all errors or omissions contained in their proposals. Proposers shall not be allowed to alter proposal documents after the deadline for submitting a proposal.

9. RIGHTS OF THE CITY

This RFP does not commit the City to enter into a contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of proposals or in anticipation of a contract.

The City reserves the right to:

• Make the selection based on its sole discretion.

• Reject any and all proposals.

• Select more than one Consultant.

• Issue subsequent Request for Proposals.

• Postpone contract start date for its own convenience.

• Remedy technical errors in the RFP process.

• Approve or disapprove the use of particular sub-Consultants.

• Cancel the RFP and reject any and all proposals in whole or in part when it is in the best interest of the City.

• Amend this RFP in writing at any time.

• Cancel or reissue all or any part of the RFP at its sole discretion.

• Waive informalities and irregularities in the proposals.

• Enter into an agreement with another Consultant in the event the originally selected Consultant defaults or fails to execute an agreement with the City.

An agreement shall not be valid or binding on the City unless and until it is executed by authorized representatives of the City and of the Consultant.

10. PUBLIC NATURE OF MATERIALS

Responses to this RFP become the exclusive property of the City. Proposals received in response to this RFP become a matter of public record and shall be regarded as public records, with the exception of those elements in each proposal that are defined by the Proposer as business or trade secrets and plainly marked as “Confidential”, “Trade Secret”, or “Proprietary”. The City shall not in any way be liable or responsible for the disclosure of any such proposal or portions thereof if they are not plainly marked as “Confidential”, “Trade Secret”, or “Proprietary”, or if disclosure is required under the California Public Records Act. Any proposal that contains language

CITY OF REDWOOD CITY PAGE 19 of 39

Seaport Boulevard Multi-use Path Project purporting to render all or significant portions of the proposal “Confidential”, “Trade Secret”, or “Proprietary” may be regarded as non-responsive.

Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City may not accept or approve that the information that a Proposer submits is a trade secret. If a request is made for information marked as “Confidential”, “Trade Secret”, or “Proprietary”, the City shall provide the Proposer who submitted the information with reasonable notice to allow the Proposer to seek protection from disclosure by a court of competent jurisdiction.

11. NO COLLUSION

By submitting a proposal, the Proposer certifies that its submission is not the result of collusion or any other activity that would tend to influence the selection process directly or indirectly.

The Proposer has not in any manner sought collusion to secure any improper advantage over any other person submitting a proposal.

12. CONFLICT OF INTEREST

No person will offer, give, or agree to give, any City employee or its representative any gratuity, discount, or offer of employment in connection with the award of a contract by the City. The Proposer warrants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required under the contract resulting from this solicitation. The Proposer also warrants that, to the best of its knowledge, no officer, agent or employee of the City who may participate in any decision relating to this solicitation and the resulting contract currently has, or will have in the future, a personal or pecuniary interest in the Proposer’s business.

13. NON-CONFORMING PROPOSAL

A proposal shall be prepared and submitted in accordance with the provisions of these RFP instructions and specifications. Any alteration, omission, addition, variance, or limitation of, from or to a proposal may be sufficient grounds for non-acceptance of the proposal, at the sole discretion of the City.

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14. QUESTIONS

Should discrepancies or omissions be found in this RFP or should there be a need to clarify this RFP, questions regarding this RFP must be put in writing and received by the CITY CONTACT no later than November 9, 2026 5:00 pm. Inquiries received after the date and time stated will not be accepted. If appropriate, responses to questions, or other clarifications, will be answered by the City via an upload to the City website by the date indicated for Release of Answers to Questions in TIMELINE. The source of any questions will remain anonymous.

15. PROPOSAL SUBMISSION PROCESS

Submission of Proposals

Proposals shall be submitted to the City by mail or hand delivery and received no later than the deadline date/time shown in TIMELINE. Responses solely through email will not be accepted.

Proposals shall be addressed to:

Attn: Kay Cheng City of Redwood City Engineering and Transportation Department 1017 Middlefield Road Redwood City, CA 94063 Proposal for Seaport Boulevard Multi-use Path Project

Proposals shall include the following:

1. One USB drive with the proposal (in both PDF and Word).

2. Three (3) printed copies of the proposal, in a spiral bound soft cover. 3-ring binders will not be accepted.

3. The rate schedule in a separately sealed envelope marked only with “SEALED RATE SCHEDULE” which consists of the rate schedule including the hourly rates and/or rates of services requested. If desired, include annual rate increases that cannot exceed the Consumer Price Index (CPI) for the San Francisco Bay Area.

Any relevant supplemental attachments.

16. WRITTEN RESPONSE FORMAT

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These instructions outline the guidelines governing the format and content of the proposal’s response and the approach to be used in its development and presentation. The intent is to encourage responses that clearly communicate the Proposer’s understanding of the City’s requirements, and its approach to successfully providing the products and/or services in achieving the City’s goals. Only that information which is essential to an understanding and evaluation of the proposal should be submitted. Items not specifically and explicitly related to the proposal, e.g. brochures, marketing materials, etc. will not be considered in the evaluation.

All responses shall address the following items in the order listed below. Responses not organized according to the following format may be rejected. Responses shall be limited to 40 pages double sided maximum.

1. Cover Letter

One page cover letter should introduce the firm, project understanding, and key contact information. The cover letter shall be signed by an officer of the firm or joint venture or by another person with authority to act on behalf of and bind the entity. Indicate contact person(s) for the project and contract negotiations.

2. Table of Contents

All pages are to be numbered, and the table of contents should identify each major section.

3. Project Objectives and Scope

Using the general scope provided in this RFP as a guide, outline and describe the sequential work tasks planned to accomplish Scope of Services described in SECTION 6 SCOPE OF SERVICES. Please include a detailed, itemized description of each task/service to be completed, meetings with staff, meeting with community, and associated deliverables. If there any specific software/program/technology that will be utilized to deliver the project, please identify them in this section.

4. Approach

Outline a proposed approach that addresses the Scope of Services described in SCOPE OF SERVICES, including any anticipated challenges. Describe your firm’s approach to Multi- Use Path projects, suggested methodologies for issues anticipated and tasks to be completed. The City is open to any creative suggestions to SECTION IV. SCOPE OF SERVICES that will improve the project.

5. Qualifications

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Seaport Boulevard Multi-use Path Project

Summarize qualifications and capacity including proposed project manager, team profile, role definitions, licenses and certifications, and Redwood City Business License Numbers (if existing) of all parties involved in the proposing team.

6. Relevant project examples

Consultant shall provide at least (3) relevant samples of work from prior similar projects.

Please identify if prior project(s) includes permitting with the different permitting agencies and clarify the scope of work that was approved.

• Feasibility study

• Environmental review/clearance

• Multi-use path trail design and construction

• Stakeholder outreach

• Sea level adaptation designs and construction

• Construction Drawings

7. Fee Schedule

Fee Schedule containing hourly rates and/or rates of services requested; to be submitted in a separately sealed envelope and mailed to:

Attn: Kay Cheng City of Redwood City Engineering and Transportation Department 1017 Middlefield Road Redwood City, CA 94063 Proposal: Seaport Boulevard Multi-use Path Project

If desired, include annual rate increases that cannot exceed the Consumer Price Index (CPI) for the San Francisco Bay Area.

8. Acknowledgement

Acknowledgement that Proposer has reviewed the City’s SAMPLE PROFESSIONAL SERVICES AGREEMENT and is fine with the terms of the agreement. If selected, Proposer will enter into a Professional Services Agreement with the City.

17. PROPOSAL WITHDRAWAL

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Seaport Boulevard Multi-use Path Project

Proposers may withdraw their proposals by written notice, addressed to the CITY CONTACT, at any time prior to the Proposal Submittal Deadline indicated in TIMELINE.

18. CITY CONTACT

Inquiries relating to this RFP and/or the required services should be directed to:

Kay Cheng Senior Transportation Planner 650-380-6260 kcheng@redwoodcity.org

Deadline to submit any questions related to this RFP is November 9, 2026, 5:00 pm PST

19. SAMPLE PROFESSIONAL SERVICES AGREEMENT

The Consultant will be required to sign the City’s Standard Agreement for Services (Exhibit A).

Agreement template language may not be modified.

AGREEMENT FOR SERVICES TEMPLATE

CITY ATTORNEY APPROVED VERSION REV: 08-17-26 MI

AGREEMENT FOR SERVICES

[Insert Name of Consultant]

THIS AGREEMENT is made and entered into as of __________________, 20__ (the “Effective Date”), by and between the CITY OF REDWOOD CITY, a charter city and municipal corporation of the State of California (“City”), and ______________________________, a [STATE] [ENTITY TYPE]

(“Consultant”).

RECITALS

A. City requires the services of a ______________________.

B. Consultant has the necessary experience in providing such services.

C. Selection of Consultant is expected to achieve the desired results in an expedited fashion.

D. Consultant has submitted a proposal to City and has affirmed its willingness and ability to perform such work.

NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, the Parties agree as follows:

1. Scope of Work. City retains Consultant to perform, and Consultant agrees to render, those services (the “Services”) that are defined in attached Exhibit “A”, which is incorporated herein by reference. City will have the right to modify the scope of work to delete tasks in whole or in part. Any individuals listed as “Key Personnel” on Exhibit “A” will perform the roles ascribed to them in Exhibit “A”. Consultant may not change the list of Key Personnel without the prior written consent of the City.

[INCLUDE THE FOLLOWING PARAGRAPH IF THIS IS AN AGREEMENT FOR ON-CALL SERVICES:]

Services will be authorized by City, as needed, with a task order assigned and approved by the City’s [Insert the title of appropriate staffer:] __________. Each task order will be in substantially the same form as attached Exhibit “A”-1, which is incorporated herein by reference. Each task order will designate a City Project Manager and will contain a specific scope of work, a specific schedule of performance, and a specific compensation amount. The total price of all task orders may not exceed the amount of compensation set forth in Section 6 below. Consultant will only be compensated for work performed under an authorized task order.

2. Standard of Performance. While performing the Services, Consultant will exercise the reasonable professional care and skill customarily exercised by reputable members of Consultant’s profession practicing in the urban Northern California Area. Consultant will also use reasonable diligence and best judgment while exercising its professional skill and expertise.

3. Term. Unless terminated earlier pursuant to Section 21, the term of this Agreement will begin on the Effective Date and will end when Consultant has performed the Services completely.

[OR]

3. Term. Unless terminated earlier pursuant to Section 21, the term of this Agreement will be for a period of ________ from the Effective Date. [Add if longer than one year: The foregoing notwithstanding, continuation of the Agreement beyond the first year of the term is contingent upon the City Council appropriating necessary funds for this Agreement.] The City Manager may amend the Agreement to extend it for ____ [number of proposed extensions] additional _________ month/year [length of proposed extension term] periods in an amount not to exceed [write out amount in words] of dollars ($_________) per extension term. Any extension will require a written amendment executed by both parties indicating the effective date and length of the extended Agreement.

[REMOVE THE PARAGRAPH 3 THAT IS NOT CHOSEN.]

4. Schedule. Consultant will adhere to the schedule set forth in Exhibit “A”, provided, that City, in its discretion, may grant reasonable extensions when performance of the Services is delayed due to unusually lengthy governmental reviews or other unexpected, unavoidable circumstances. Such circumstances will not include strikes, lockouts, work stoppages, or other labor disturbances conducted by, or on behalf of, Consultant’s officers or employees.

5. Time is of the Essence. Time is of the essence for each and every provision of this Agreement.

6. Compensation. City will pay to Consultant a [CHOOSE flat-rate OR not-to-exceed] amount of [write out amount in words] Dollars ($_____) for the completion of all the work and services described herein, which sum will include all costs or expenses incurred by Consultant, payable as set forth in Exhibit “A”. City will have the authority to withhold a 10% retention until it has accepted all of the Services as complete.

6.1. Consultant must submit applications for payment that contain the following:

6.1.1. A clear, detailed invoice reflecting Services for which Consultant is billing City;

6.1.2. A summary sheet showing hourly rates (if applicable);

6.1.3. Number of hours worked;

6.1.4. Percentage of Services completed to date;

6.1.5. Amount/percent billed to date;

6.1.6. Current status of all tasks within a project;

6.1.7. Any backup documentation reasonably necessary to substantiate the preceding items; and

6.1.8. Any changes to the anticipated work schedule.

6.2. The payment made to Consultant pursuant to the Agreement will be the full and complete compensation to which Consultant is entitled. City will not make any federal or state tax withholdings on behalf of Consultant or its officers, agents, employees, consultants, or subcontractors (collectively, “Consultant Personnel”). City will not be required to pay any workers’ compensation insurance or unemployment contributions on behalf of Consultant or any Consultant Personnel. Consultant agrees to reimburse City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which City makes on behalf of Consultant or any Consultant Personnel for work done under this Agreement. At the City’s election, City may deduct the reimbursable amount from any balance owing to Consultant.

7. Status of Consultant. Consultant will perform the Services as an independent contractor and not as an employee of City. The persons used by Consultant to provide services under this Agreement will not be considered employees of City for any purposes.

7.1 Consultant shall retain the right to perform services for others during the term of this Agreement.

7.2 Consultant will determine the method, details, and means of performing the Services under this Agreement. City shall not have the right to, and shall not, control the manner or determine the method of accomplishing Consultant’s Services.

7.3 Consultant understands and agrees that Consultant is not, and will not be, eligible for memberships in, or any benefits from, any City group plan for hospital, surgical or medical insurance, or for membership in any City retirement program, or for paid vacation, paid sick leave, or other leave, with or without pay, or for any other benefit which accrues to a City employee.

8. Labor Code Prevailing Wage. To the extent required by law, Consultant will comply with the requirements of the California Labor Code including but not limited to hours of labor, nondiscrimination, payroll records, apprentices, workers’ compensation and prevailing wages. When prevailing wage rules are applicable, the following provisions apply:

8.1. No less than the general prevailing rate of per diem wages for holidays and overtime work, for each craft, classification or type of worker needed to execute the Services under this Agreement will be paid to all workers, laborers and mechanics employed in the execution of the Services by the Consultant or any subcontractor doing or contracting to do any part of the Services.

8.2. The appropriate determination of the Director of the California Department of Industrial Relations will be filed with and available for inspection at City offices.

8.3. Consultant will post, at each job site, a copy of the prevailing rate of per diem wages.

8.4. The Consultant will forfeit fifty dollars ($50.00) for each calendar day or portion thereof for each worker paid less than the stipulated prevailing rates for any public work done under the Agreement by it or by any subcontractor under Consultant.

9. Subcontracting. Consultant will not subcontract any portion of the Services without prior written approval of the City Manager or their designee. If Consultant subcontracts any of the Services, Consultant will be fully responsible to City for the subcontractor’s acts and omissions as Consultant is for the acts and omissions of persons directly employed by Consultant. Such responsibility will include responsibility for the acts and omissions of the subcontractor’s officers, employees, consultants, subcontractors, and agents. Nothing contained in this Agreement will create any contractual relationship between City and any subcontractor, and Consultant will be responsible for paying subcontractors. Consultant will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement that bind Consultant unless specifically noted to the contrary in the subcontract and approved in writing by the City Manager or their designee.

10. Other Consultants. City reserves the right to employ other consultants in connection with the Services.

11. Indemnification.

[For services generally:]

11.1 Consultant will defend, indemnify and hold harmless (collectively “Indemnify”) City and its officers, boards and commissions, agents, employees and volunteers (collectively “Indemnitees”) from and against all claims, damages, losses and expenses including attorney fees (collectively “Losses”) arising out of the performance of the Services, caused or claimed to be caused by the acts, errors and/or omissions of Consultant, or any Consultant Personnel or anyone for whose acts any of them may be liable (collectively, “Responsible Parties”). Consultant’s responsibilities under this Section 11 include liability arising from, connected with, caused by, or claimed to be caused by the active or passive negligent acts or omissions of City, which may be in combination with the acts or omissions of any Responsible Party, provided that Consultant’s duty to Indemnify will not include any Losses arising from the sole negligence or willful misconduct of City.

[OR]

[For design professional services:]

11.1 Consultant will defend, indemnify and hold harmless (collectively “Indemnify”) City and its officers, boards and commissions, agents, employees and volunteers (collectively “Indemnitees”) from and against all claims, damages, losses and expenses including attorney fees (collectively “Losses”) that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, or any Consultant Personnel or anyone for whose acts any of them may be liable.

Consultant’s duty to Indemnify will not include any Losses arising from the sole negligence or willful misconduct of City.

[REMOVE THE PARAGRAPH 11.1 THAT IS NOT CHOSEN.]

11.2. Notwithstanding Consultant’s obligation to defend City hereunder, City has the right to conduct its own defense and seek reimbursement for reasonable costs of defense from Consultant, if City chooses to do so.

11.3. Consultant agrees to pay any and all costs City incurs enforcing the provisions set forth in this Section 11.

11.4. Subsection 11.1 notwithstanding, in accordance with California Civil Code Section 1668, as amended, nothing in this Agreement will be construed to exempt the City from its own fraud, willful injury to the person or property of another, or violation of law.

11.5. Nothing contained in this Agreement will be construed to require Consultant to Indemnify Indemnitees against any responsibility or liability in contravention of California Civil Code Section 2782.8, as amended. To the extent this Agreement is a “construction contract” as defined by California Civil Code section 2783, as amended, such duties of Consultant to indemnify will not apply when to do so would be prohibited by California Civil Code Section 2782 as amended.

11.6. The Parties expressly agree that any reasonable payment, attorney's fee, cost or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers’ compensation plan is included as a loss, expense or cost for the purposes of this Section 11.

11.7. Acceptance by City of Consultant’s services and duties will not operate as a waiver of City’s rights under this Section 11.

11.8. The parties expressly agree that this Section 11 will survive the expiration or early termination of the Agreement.

12. Insurance. Consultant will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the Services by Consultant or Consultant’s agents, representatives, employees or subcontractors. The insurance carrier is required to maintain an A.M. Best rating of not less than “A-: VII”.

12.1. Coverages and Limits. Consultant, at its sole expense, will maintain the types of coverages and minimum limits indicated below. These minimum amounts of coverage will not constitute any limitations or cap on Consultant's indemnification obligations under this Agreement.

12.1.1. Commercial General Liability Insurance. Consultant will maintain occurrence based coverage with limits not less than $2,000,000 per occurrence. If the submitted policies contain aggregate limits, such limits will apply separately to the Services, project, or location that is the subject of this Agreement or the aggregate will be twice the required per occurrence limit. The Commercial General Liability insurance policy will be endorsed to name the City, its officers, agents, employees and volunteers as additional insureds, and to state that the insurance will be primary and not contribute with any insurance or self-insurance maintained by the City.

12.1.2. Business Automobile Liability Insurance. Consultant will maintain coverage with limits not less than $1,000,000 per each accident for owned, hired and non-owned automobiles. For on-call services agreements, the Business Automobile Liability insurance policy will be endorsed to name the City, its officers, agents, employees and volunteers as additional insureds, and to state that the insurance will be primary and not contribute with any insurance or self-insurance maintained by the City.

12.1.3. Workers' Compensation Insurance and Employer's Liability Insurance. Consultant will maintain coverage with limits not less than $1,000,000 per each accident for bodily injury or disease, and as required by the California Labor Code. The Workers’ Compensation policy will contain an endorsement stating that the insurer waives any right to subrogation against the City, its officers, agents, employees and volunteers.

[DELETE §12.1.4 IF NOT A PROFESSIONAL SERVICES AGREEMENT]

12.1.4. Professional Liability Insurance. Consultant will maintain coverage with limits not less than $1,000,000 per occurrence. Professional Liability may be written as claims-made coverage.

[DELETE 12.1.5 IF CONSULTANT IS NOT USING OR STORING CONFIDENTIAL DATA]

12.1.5. Cyber Liability Insurance. Consultant will maintain Cyber Liability Insurance with limits not less than $1,000,000 per claim. Coverage will be sufficiently broad to respond to the duties and obligations as is undertaken by Consultant in this Agreement and will include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy will provide coverage for breach response costs as well as regulatory fines and penalties, as well as credit monitoring expenses with limits sufficient to respond to these obligations.

12.2. Notice of Cancellation. This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without Consultant providing thirty (30) days prior written notice to City sent pursuant to the Notice provisions of this Agreement.

12.3. Providing Certificates of Insurance and Endorsements. Prior to City’s execution of this Agreement, Consultant will provide to City certificates of insurance and above-referenced endorsements sufficient to satisfaction of City’s

Risk Manager. In no event will Consultant commence any work or provide any Services under this Agreement until certificates of insurance and endorsements have been accepted by City’s Risk Manager.

12.4. Failure to Maintain Coverage. If Consultant fails to comply with these insurance requirements, then City will have the option to declare Consultant in breach.

12.5. Submission of Insurance Policies. City reserves the right to require, at any time, complete copies of any or all required insurance policies and endorsements.

13. Business License. Consultant will obtain and maintain a City of Redwood City Business License for the term of the Agreement, including any extension terms.

14. Ownership of Documents. If Exhibit “A” or any task order or purchase order under this Agreement lists a document, report, or other material as an item to be provided by Consultant to City (a “Deliverable”), such Deliverable will be and remain the property of City. Consultant will provide a copy of all Deliverables to City in their native format.

Consultant may retain one copy of any Deliverable for its internal records, but it may not use a Deliverable for any other purpose without the prior written consent of City. Any reports and other material prepared by or on behalf of Consultant under this Agreement that are not Deliverables (collectively, the “Consultant Documents”) will be and remain the property of Consultant. City may request copies of Consultant Documents, and to the extent Consultant agrees to provide copies of such Consultant Documents, they may be used by City and its agents, employees, representatives, and assigns, in whole or in part, or in modified form, for all purposes City may deem appropriate without further employment of or payment of any compensation to Consultant.

15. Maintenance of Records. Consultant will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable.

Such records will not be Deliverables prepared for City and will be Consultant Documents for purposes of this Agreement. Nothing herein will convert such records into public records, and they will be available only to City and any specified public agencies.

Consultant will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Consultant will allow City to inspect of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

16. Copyrights. Consultant agrees that all copyrights that arise from the Services will be vested in City, and Consultant relinquishes all claims to the copyrights in favor of City.

17. Notices. The name of the persons who are authorized to give written notices or to receive written notice on behalf of City and on behalf of Consultant under this Agreement.

For City:

City of Redwood City

Attention: City Manager

1017 Middlefield Road

Redwood City, CA 94063

(650) 780-7000

For Consultant:

[Name]

[Title]

[Address]

[Phone No.]

Except as otherwise stated, all notices provided under this Agreement…