Bid Notice.pdf
PDF 988 KB Posted
- Solicitation number
- FR-SV-26-002
- Issued by
- Sonoma County, California
About this file
This is a Bid Notice issued by the Sonoma-Marin Area Rail Transit District (SMART), a Special District in California that owns and operates passenger and freight rail services in Sonoma, Marin, and Napa counties. SMART is soliciting proposals from qualified, experienced, and licensed railroad contractors to perform Federal Railroad Administration (FRA) required routine inspections, testing, and maintenance services for railroad signal equipment located along SMART's Brazos Junction Subdivision, with services supporting the Freight Division. The contract has a three-year base term with two one-year renewal options available thereafter. Prospective contractors must hold a valid A-General Engineering Contractor's License and maintain active registration with the California Department of Industrial Relations (DIR). The notice specifies that the contract will include on-call emergency callout maintenance services in addition to routine inspection and testing activities.
The contract will be funded through State of California grant funds or SMART Local Funds. Contractors must be qualified and experienced in railroad signal inspection and maintenance work meeting federal regulatory standards. This contracting opportunity represents SMART's commitment to maintaining infrastructure critical to its freight rail operations while ensuring compliance with FRA requirements for safe and reliable railroad operations.
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Project Details
FR-SV-26-002 - Railroad Signal Inspections, Testing, & Maintenance (Freight) Sonoma-Marin Area Rail Transit Back to list
Project:
Railroad Signal Inspections, Testing, & Maintenance (Freight)
Ref. #: FR-SV-26-002
Department: Freight
Type: RFP
Status: OPEN
Open Date: Sep 21st 2026, 8:30 AM PDT
Intent to Bid Due Date: Oct 23rd 2026, 2:00 PM PDT
Questions Due Date: Oct 9th 2026, 2:00 PM PDT
Close Date: Oct 23rd 2026, 2:00 PM PDT
Days Left: 10
October 2026
Project Description:
The Sonoma-Marin Area Rail Transit District (SMART) is a Special District within the State of California that owns, maintains, and operates passenger rail service in Sonoma County and Marin County. In addition to passenger rail service, SMART is a common carrier that owns and operates freight rail services within Sonoma County, Marin County, and Napa County.
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SMART is seeking Proposals from qualified, experienced, and licensed railroad Contractors to perform Federal Railroad Administration ("FRA") required routine inspections, tests, and maintenance, including on-call emergency callout maintenance services for railroad signal equipment located along SMART’s Brazos Junction Subdivision.
This contracting opportunity specifically supports SMART's Freight Division.
The prime contractor must hold an A-General Engineering Contractor's License and active registration with the California Department of Industrial Relations (DIR).
This contract has a 3-year base term with two (2) one-year options to extend thereafter.
This Agreement will be funded using State of California grant funds or SMART Local Funds.
The deadline to submit a Proposal in response to this Request for Proposals is 10/23/2026 2:00pm (Pacific)
Important Events:
Search
Status Event Name Location Description Date
ONGOING Open D ate
Online Portal
Posting date f or the Opport unity
Sep 21st 2026, 8:30 AM PDT N/A
UPCOMING Close D ate
Online Portal
Deadline for S ubmissions
Oct 23rd 2026, 2:00 PM PDT N/A
UPCOMING Intent to Bid Due Date
Online Portal
Deadline to in dicate your int ent to Bid
Oct 23rd 2026, 2:00 PM PDT Yes
PASSED Questio ns Due Date
Online Portal
Deadline to su bmit Question s
Oct 9th 2026, 2:00 PM PDT N/A
PASSED Deadlin e for Fi nal Add endum I ssuanc e
Bonfire Deadline for S MART to issu e its Final Add endum
Oct 13th 2026, 11:59 PM PDT - Oct 13th 2026, 11:59 PM PDT No
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Commodity Codes:
US_NAICS_2022 237990 Other Heavy and Civil Engineering Construction US_NAICS_2022 238210 Electrical Contractors and Other Wiring Installation Contractors US_NAICS_2022 238990 All Other Specialty Trade Contractors US_NAICS_2022 488210 Support Activities for Rail Transportation
Supporting Documentation:
NOTE To download files, Log in or Register for a Euna Supplier Network Account.
Requested Information:
Listed below are the documents and information needed to complete your submission:
PART A - C: Technical Proposal
Search
File Type Description
1. RFP-Railroad Signal Inspections & Maintenance (FR-SV- 26-002).pdf
Documentation Request for Proposals for Railroad Signal Inspections, Read more...
Sep 21st 2026, 8:01
AM PDT
2. Att. A-Service Agreement (FR-SV-26- 002).pdf
Documentation Attachment A - Service Agreement contains the scope Read more...
Sep 17th 2026, 1:13
PM PDT
3. Att. B-Receipt of Addenda Form (FR-SV- 26-002).pdf
Documentation Attachment B - Receipt of Addenda. If any Addenda Read more...
Sep 14th 2026, 8:40
AM PDT
4. Att. C-Required Certifications (FR-SV- 26-002).pdf
Documentation Attachment C - Required Certifications. This document Read more...
Sep 14th 2026, 8:48
AM PDT
5. Submission Instructions (FR-SV-26- 002).pdf
Documentation Submission Instructions. Provides instructions to Read more...
Sep 21st 2026, 8:09
AM PDT
Addendum No. 1 (FR- SV-26-002).pdf
Other Document - Addendum No. 1 Issued - Request for Read more...
Oct 2nd 2026, 4:25
PM PDT
Addendum No. 2 (FR- SV-26-002).pdf
Other Document - Addendum No. 2 Issued - Request for Read more...
Oct 7th 2026, 8:43 AM PDT
Addendum No. 3 (FR- SV-26-002).pdf
Other Document - Addendum No. 3 Issued - Request for Read more...
Oct 12th 2026, 3:48
PM PDT
Name Type
PART A - C: Technical Proposal File Type: PDF (.pdf) 1 REQUIRED
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PART D: Questionnaire
PART E - Required Certificates and Forms
PART F - Conflict of Interest
PART G - Proposed Fee Schedule
Document Takers
Name
Proposer accepts the terms and conditions of this Request for Proposals. Data Type:
Yes/No
N/A REQUIRED
Proposer accepts the terms and conditions in SMART’s Service Agreement (Attachment A).
Data Type:
Yes/No N/A REQUIRED
Proposer has carefully reviewed the insurance requirements, including all required endorsements which may be railroad-specific, and agrees to obtain the required insurance if selected for award.
Data Type:
Yes/No N/A REQUIRED
Proposer confirms that there are no known or potential organizational conflicts of interest if selected to perform the work identified in this Request for Proposals.
Data Type:
Yes/No N/A REQUIRED
Name Type
W9 Tax Form or Equivalent File Type: PDF (.pdf) 1 REQUIRED
Receipt of Addenda Form (Attachment B) File Type: PDF (.pdf) 1 REQUIRED
Levine Act Statement (Attachment C) File Type: PDF (.pdf) Multiple REQUIRED
Certification of Drug Free Workplace (Attachment C) File Type: PDF (.pdf) 1 REQUIRED
California Civil Rights Certification (Attachment C) File Type: PDF (.pdf) Multiple REQUIRED
Darfur Contracting Certification (Attachment C) File Type: PDF (.pdf) Multiple REQUIRED
Iran Contracting Act Certification (Attachment C) File Type: PDF (.pdf) Multiple REQUIRED
Fleet Compliance Certification (Attachment C) File Type: PDF (.pdf) Multiple REQUIRED
Name Type
Conflict of Interest Declarations (If Applicable). File Type: PDF (.pdf) 1 OPTIONAL
Name Type
Proposed Fee Schedule File Type: PDF (.pdf) 1 REQUIRED
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Vendors # Files Diversity Status
Actions
11427725 Canada Inc. 7 ViewView
Balfour Beatty Infrastructure, Inc. 13 ViewView
Bellwork 5 ViewView
Bid the Bay 1 ViewView
BidAmerica 6 ViewView
BidSparq LLC 5 ViewView
BuildCentral Inc 9 ViewView
Capveon (YC F26) 6 ViewView
Cendien 5 ViewView
Deltek 9 ViewView
DF Interactive LLC 5 ViewView encinc 5 ViewView
Gov Alpha Inc 22 ViewView
Herzog 5 ViewView
Herzog Contracting Corp. 3 ViewView
Highball Signal Inc. 11 ViewView
Martin & Company Consulting, LLC 2 ViewView
Modern Railway Systems 7 ViewView
Pacific Railway Enterprises, Inc 1 ViewView
Personal 5 ViewView
PremTech Solutions 6 ViewView
PWXPress 5 ViewView
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Interested Contractors
Vendors # Files Diversity Status
Actions
Railworks 5 ViewView re 5 ViewView
San Francisco Builders Exchange 1 ViewView
Smartprocure Inc 5 ViewView
Summit Signal, Inc. 8 SBE ViewView
TECHNOLOGIES LINK BUSINESS AND
SERVICES CORPORATION
1 SBE ViewView
US Rail Systems Inc. 2 ViewView
USFCR 8 ViewView
Valley Contractors Exchange 8 ViewView
Vantage-Infrastructure 6 ViewView
Prime/General Contractors Subcontractors
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Vendors Contact Email Phone Diversity Status Subcontract Services
No data available in table
Public Notices (3*)
Vendor Discussions (0)
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Oct 12th 2026, 3:48 PM PDT
Oct 7th 2026, 8:43 AM PDT
Oct 2nd 2026, 4:25 PM PDT
Project staff Addendum No. 3 Issued - Request for Proposals for Railroad Signal Inspections, Testing, … The Sonoma-Marin Area Rail Transit District (SMART) has issued Addendum No. 3 to the …
Project staff Addendum No. 2 Issued - Request for Proposals for Railroad Signal Inspections, Testing, … The Sonoma-Marin Area Rail Transit District (SMART) has issued Addendum No. 2 to the …
Project staff Addendum No. 1 Issued - Request for Proposals for Railroad Signal Inspections, Testing, … The Sonoma-Marin Area Rail Transit District (SMART) has issued Addendum No. 1 to the …
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