Bid Notice-Customer Side Design _ Engineering Services.pdf

REQUEST FOR PROPOSALS

Stockton Port District

Stockton, California

U.S. Environmental Protection Agency (USEPA)

Inflation Reduction Act – Clean Ports Program

Grant No. 97T26701

CUSTOMER SIDE DESIGN & ENGINEERING SERVICES

Issued: October 7, 2026

Submittal Deadline: 3:00 PM PST, November 12, 2026

Stockton Port District Finance Department

315 Fyffe Avenue Stockton, CA 95203

Attn: Janice Dias, Procurement Officer i

STOCKTON PORT DISTRICT CUSTOMER SIDE DESIGN ENGINEERING

EPA FEDERAL GRANT NO. 97T26701

STOCKTON PORT DISTRICT

REQUEST FOR PROPOSALS

Table of Contents

I. ABOUT THE PORT

II. MANDATORY, IN-PERSON PRE-PROPOSAL CONFERENCE AND SITE VISIT

III. PROJECT OVERVIEW

IV. SCOPE OF SERVICES & QUALIFICATIONS

MINIMUM QUALIFICATIONS & COMPLIANCE REQUIREMENTS

V. SUBMITTAL REQUIREMENTS

MANDATORY SUBMITTAL REQUIREMENTS

VI. PROPOSAL SUBMISSION

VII. SELECTION PROCESS

VIII. SELECTION TIMELINE & CONSTRUCTION SCHEDULE

IX. GENERAL CONDITIONS

X. QUESTIONS

XI. APPENDICES

APPENDIX A: Respondent Questionnaire

APPENDIX B: Stockton Port District Services Agreement & Minimum Insurance Requirements

APPENDIX C: Federal Disclosures and Submission Forms

APPENDIX D: BABA Manufacturer Declaration Form

APPENDIX E: Country of Origin and Component Content Form

APPENDIX F: Federal Requirements – BABA

APPENDIX G: Federal Requirements – FHWA 1273

APPENDIX H: Federal Requirements – 2 CFR Part 200

APPENDIX I: EPA Grant Award No. 97T26701

APPENDIX J: TWIC Information Sheet

APPENDIX K: Conceptual Drawings

APPENDIX L: Construction Cost Estimate

EPA FEDERAL GRANT NO. 97T26701

REQUEST FOR PROPOSALS

STOCKTON PORT DISTRICT

Customer Side Design & Engineering Services

I. ABOUT THE PORT

The Stockton Port District (“District” or “Port”) was established under the California Harbors and Navigation Code, Sections 6200 through 6372. It is governed by a seven-member Board of Commissioners (Board). Four commissioners are appointed by the Stockton District Council and three by the San Joaquin County Board of Supervisors. The day-to-day administration of District operations is under the direction of the Port Director who is selected by and serves at the will of the Board. The District’s geographical boundaries are the same as the District of Stockton’s, with the exception of an eight-mile long strip extending one-half mile on either side of the Stockton Ship Channel.

The District is a deep-water seaport located seventy-five miles inland from San Francisco, in the agricultural heartland of California in San Joaquin County. The District owns and operates docks, transit sheds, and warehouses, which are used to load and unload cargo from ships, barges, trucks, and railroads, and to store cargos. Cargos handled by the District include various dry and liquid bulk commodities, general cargos, and project cargos. Some of the commodities handled at the District include steel products, rice, cement and slag, sulfur, gypsum, fertilizers, molasses, coal, edible oils, and ammonia. The District also leases land and warehousing facilities to a number of diverse tenants. District operations are self-supporting and receive no direct tax subsidies.

II. MANDATORY, IN-PERSON PRE-PROPOSAL

CONFERENCE AND SITE VISIT

The Port will conduct a MANDATORY, in-person Pre-Proposal Conference and site visit at 10:00 a.m. on Wednesday, October 21, 2026, meeting at the Port Administration Building, 315 Fyffe Avenue, Stockton, California, to consider such matters as Respondents may request. Prospective respondents to this solicitation must attend the Pre-proposal Conference and sign an attendance roster as a condition to submitting a proposal.

a. Additional site visits may be scheduled at Port’s sole discretion, depending on staff availability.

b. Port will transmit to all parties recorded as having attended the pre-proposal conference notification of such Addenda as Port in its discretion considers necessary in response to questions arising at the pre-proposal conference. Oral statements will not be binding or legally effective.

c. While proposers may be allowed to observe Site conditions, invasive testing will not be allowed.

III. PROJECT OVERVIEW

The Port of Stockton ("Port") is soliciting proposals from qualified electrical engineering firms to provide professional engineering services for the design and implementation of renewable energy, electric vehicle charging, battery energy storage, and port electrification infrastructure related to the Port’s EPA Clean

EPA FEDERAL GRANT NO. 97T26701

Port Grant project.

The District has been awarded federal grant funding by the United States Environmental Protection Agency under the Inflation Reduction Act for the Clean Ports Program to reduce air pollution at specific project locations through the deployment of zero-emission equipment and infrastructure. Respondents shall review Appendix I: Project Description, Administrative Conditions and Programmatic Conditions, to gain a thorough understanding of what the services entail. The grant award information is listed below.

o Awarding Agency: United States Environmental Protection Agency (EPA) o Grant Project: Clean Ports Program o Grant Number: 97T26701 o Performance Period: 2/1/2025 – 1/31/2029

The proposed services will be funded by the above-mentioned federal grant award. Successful respondent must follow federal grant requirements set forth in Title 2 of the Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“2 CFR 200”), and FHWA 1273 for performance of these services. Respondents shall thoroughly review these requirements including allowable costs, per diem, travel, direct and indirect costs, and all other protocols for providing the services described herein. Further information for 2 CFR 200 and FHWA 1273 may be found in the attached appendices and at the following links:

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200 and https://www.fhwa.dot.gov/programadmin/contracts/1273/1273.pdf

IV. SCOPE OF SERVICES & QUALIFICATIONS

The Port invites submittal of proposals from qualified firms for customer-side design and engineering services. The Port intends to engage in a three (3) year contract with two (2) one-year extension options with the successful Respondent. The term shall not extend beyond December 31, 2028, with the understanding that the engineering and design work adhere to the project schedule. The service provider shall furnish all necessary labor, equipment, and related services to accomplish the work described in the following sections.

The selected consultant shall provide electrical engineering design, technical documentation, construction support, and coordination services necessary to support the Port's sustainability, electrification, and energy resilience initiatives.

Scope of Services The selected consultant shall provide professional electrical engineering services, which may include, but are not limited to, the following:

1. Solar Photovoltaic System Engineering

a. Provide electrical engineering services for a photovoltaic (PV) solar power generation system

b. Prepare necessary electrical calculations, single-line diagrams, equipment schedules, and supporting engineering documentation.

c. Coordinate the integration of the solar generation system with existing Port electrical infrastructure and utility requirements.

d. Prepare civil and electrical design bid documents

2. Electric Vehicle Charging Infrastructure Engineering

a. Provide electrical engineering services for the installation of approximately forty-six (46) vehicle and equipment charging stations, consisting of:

i. Thirty-eight (38) direct current fast chargers for electric forklifts and related port equipment

ii. Eight (8) Level 2 charging stations

b. Evaluate electrical capacity requirements and charging load demands.

c. Design distribution systems, protective devices, panel upgrades, transformers, switchgear, conduit systems, and associated infrastructure necessary to support charger installations.

d. Coordinate charger integration with Port electrical systems and utility service requirements.

3. Battery Energy Storage System Engineering

a. Provide electrical engineering services for a battery energy storage system (BESS) with an approximate capacity of no more than 0.5 MWh at the 700-yard building, and 1 MWh for 300-yard building.

b. Design electrical interconnections between the battery energy storage system, solar generation facilities, utility service, and facility loads.

c. Prepare electrical studies, calculations, protection requirements, and system integration documentation as required for project implementation.

4. Mobile Harbor Crane Power Infrastructure

a. Provide electrical engineering services and technical specifications to provide power for two (2) mobile harbor cranes at 4,000 volt service.

b. Evaluate existing electrical infrastructure and charging power requirements.

c. Design electrical service connections, distribution equipment, charging interfaces, and supporting infrastructure necessary to accommodate crane charging operations.

d. Coordinate design requirements with crane manufacturers, utility providers, and Port stakeholders as applicable

5. Energy Code Compliance

a. Energy code compliance related to California Title 24 – Energy Calculations and Documentation is required

6. Engineering Design Documentation For all assigned projects, services may include:

Preparation of electrical calculations and engineering analyses.

Development of design drawings suitable for permitting, bidding, and construction.

Preparation of project plan and schedule.

Preparation of electrical specifications and equipment requirements.

Utility coordination and support for permitting reviews.

Responses to agency comments and technical review requests.

Coordination with Port staff, project managers, contractors, and other design professionals.

Service Requirements The consultant shall be available to provide responsive support for time-sensitive Port and tenant projects. All work shall be performed in accordance with negotiated rates and contract terms.

Project Management and Reporting The consultant shall:

Designate a Project Manager as the primary point of contact Compile and maintain a risk register throughout the project Provide periodic (weekly) status updates on active assignments

Detail on task status, challenges, action items, etc.

Updates to risk register

Provide monthly project reports included with invoicing Detail on work completed during work period

Track labor hours, expenses, and task-order budgets Maintain documentation of project activities and deliverables Coordinate closely with Port staff to ensure project schedules and operational requirements are met Adhere to the project schedule / timeline in Section VIII Selection Timeline and Construction

Schedule

MINIMUM QUALIFICATIONS & COMPLIANCE REQUIREMENTS

The District invites qualified consultants to submit proposals for customer-side design and engineering services. This procurement is funded in part by the U.S. Environmental Protection Agency (USEPA) Clean Ports Program, and is therefore subject to applicable federal procurement requirements in 2 CFR 200.317

– 200.327 and in FHWA 1273. Accordingly, all equipment, materials and associated components must comply with all applicable federal procurement requirements, including the Build America, Buy America (BABA) provisions and Davis Bacon & Related Acts (DBRA) for labor subject to federal prevailing wage requirements.

The District requires any firm responding to this solicitation to provide the service(s) described in the scope of work. Experience with public agencies is required. Per Stockton Port District Administrative Policy 5.4.01, Procurement of Services, third parties that assist the Port with developing or drafting requirements, statements of work, or solicitation documents must be excluded from competing for such solicitations.

The selected firm will work closely with District staff to advance the project described herein. It is the responsibility of the selected firm to provide an appropriate level of staffing, tools, and equipment necessary to support the contracted services. The service provider shall maintain the appropriate licenses and comply with all other license and insurance requirements of the District, City, State, and Federal governments as applicable. At a minimum, the following qualifications are required for any firm submitting a response to this solicitation:

1. Respondents assisting with developing or drafting requirements, statements of work, or solicitation documents shall be excluded from competing for such solicitations, per Stockton Port District Administrative Policy 5.4.01, Procurement of Services.

2. Respondent shall be regularly and have been continuously engaged in the service(s) for which they are providing a proposal for a minimum of the past five (5) years.

3. Respondent shall demonstrate successful completion of related services contracts by providing references and work samples for a minimum of two (2) public agencies and an additional third reference and work sample from either a public agency or private sector business which were successfully completed within the last five (5) years. References and work samples shall be listed on Appendix A, Respondent Questionnaire, and submitted with the solicitation response.

4. Awardee shall possess a valid business license issued by the City of Stockton upon contract start date. The District shall contact the City of Stockton Permit Center at (209)937-8313 to conduct Business License verification.

5. Firm shall not be subject to debarment or suspension from Federal procurement and non-procurement programs, awards, subawards, and contracts. District shall utilize the System for Award Management (SAM) to confirm firm’s eligibility at www.sam.gov.

6. TWIC Transportation Worker Identification Credential: Various service locations in this solicitation will be within a TWIC-restricted area and a valid TWIC will be required for any consultant or sub consultant personnel accessing these sites. While not a submittal requirement, consultant and sub consultants will be required to possess a TWIC once under contract with the District. Consultant staff and sub consultants who will be present on certain restricted sites during the performance of work shall possess valid, individual Transportation Worker Identification Credential (TWIC). Appendix J, TWIC Information Sheet, is provided as information only. Consultant shall verify eligibility requirements and additional information by visiting www.tsa.gov/twic. Consultant shall be responsible for all fees associated with applying for, obtaining, and maintaining a TWIC.

V. SUBMITTAL REQUIREMENTS

Respondents shall read the information contained in this solicitation to understand how to submit a proposal, what documents must accompany the submittal, and what legal obligations apply when the firm submits a proposal. Any firm that wishes to be considered for this work must submit the information requested in this solicitation.

The Respondent shall include in its submittal the information outlined below in a manner which demonstrates the Respondent's competence and qualifications for the successful performance of the services identified in this solicitation.

MANDATORY SUBMITTAL REQUIREMENTS

The Respondent is required to submit the following items in response to this solicitation. Failure to submit one or more of these items will result in disqualification.

1) Executive Summary Company name, physical address, contact person, phone number, and email address of individual with contract signing authority.

Number of years in business with description of services provided by the firm.

Summary of project approach demonstrating the firm’s understanding of the project’s purpose and services required.

Statement confirming capability of successful project delivery considering consultant’s current and projected workload.

2) Project Team Describe the proposed project team including qualifications of the prime consultant and any sub consultants.

Provide résumés for all members of proposed project team.

Indicate the organizational structure of the firm including key roles and lines of communication and authority.

Provide an organizational chart detailing the proposed structure of the project team including any sub consultants. Describe proposed roles and estimated involvement for key personnel.

3) Respondent Questionnaire

Respondent Questionnaire is included as Appendix A in this solicitation. An incomplete questionnaire will result in a disqualified proposal response. Per Public Contract Code 20101, the completed questionnaire shall not be public record. Respondent may attach additional pages to the questionnaire as necessary to fulfill the required amount of information requested.

Demonstrate the firm’s experience in areas of expertise needed for successful project delivery.

This shall include prior experience in providing similar services under contract for at least two

(2) public agencies and one (1) additional public or private entity within the last five (5) years.

References shall be listed on the Respondent Questionnaire.

4) Modifications to Contract and Insurance Requirements Respondents shall thoroughly review the attached Appendix B which includes the Services Agreement (Standard Agreement) and Minimum Insurance Requirements (Exhibit B).

Respondent shall use the ‘Track Changes’ feature to request modifications to the terms in these standard District requirements and include the modified document(s) with their proposal submission.

Any modification requests shall be submitted in both hard copy and electronic format, with electronic format in Word version showing modification requests and included on the submittal flash drive.

If there are no modifications requested by the contractor, contractor shall provide a statement to that effect.

5) Preliminary Evidence of Insurance Valid evidence of insurance with all current coverage types and amounts listed.

Note: Respondent shall refer to ‘Modifications to Contract and Insurance Requirements’ above regarding modification requests to insurance requirements should a contract be offered.

6) Federal Requirements: Federal Disclosures and Submission Forms Completed Federal Forms as provided in Appendix C

7) Cost Proposal and Rate Sheet(s) shall be submitted jointly in a separate, sealed envelope marked, “Cost Proposal”

Submit a cost proposal with the total cost to complete the services inclusive of hours and effort required to provide the services described herein.

Submit rate sheet(s) identifying all project team members, including sub consultants, with titles, hourly rates, and any other fees associated with providing the services described herein.

8) OPTIONAL - TWIC: Transportation Worker Identification Credential

The District continues its commitment to comply with the U.S. Department of Homeland Security (DHS) and U.S. Coast Guard (USCG) regulations: Transportation Worker Identification Credential (TWIC) is required for certain restricted sites within the District.

Possession of TWIC is optional to respond to this solicitation, though the eventual selected service provider will be required to possess a TWIC for individuals on the project team including sub consultants that will access restricted sites while under contract.

Up to five (5) additional evaluation points may be awarded to service providers who include a copy of valid TWIC for their staff member(s) that would be assigned to service the District.

Copies of valid TWIC shall be included in the proposal submission.

VI. PROPOSAL SUBMISSION

Respondents shall submit four (4) complete double-sided, hard copies of their proposal and a flash drive containing the following: Proposal in PDF format, and any modifications to the Standard Agreement & Insurance Requirements in Word format. Proposals must be in a sealed envelope labeled “STOCKTON PORT DISTRICT – Customer-Side Design & Engineering Services.” Cost Proposal and Rate Sheet(s) shall be submitted in a separate envelope labeled, ‘Cost Proposal – Customer-Side Design & Engineering Services.’ Proposals shall be submitted to:

Stockton Port District Finance Department

315 Fyffe Avenue Stockton, CA 95203

Attn: Janice Dias, Procurement Officer

Proposals may be submitted in person at 315 Fyffe Ave, Stockton, CA to the Finance Department, or by mail, but must be received by 3:00 PM PST November 12, 2026. Late proposals will not be considered.

PLEASE NOTE: The District’s Administration Building Lobby, 315 Fyffe Avenue, Stockton, is closed for lunch Monday through Thursday from 12:00 – 1:00 PM, and closed on Fridays, Saturdays and Sundays.

Package deliveries will not be received if the Administration Building Lobby is closed. The District assumes no responsibility for delays caused by delivery service. Postmarking by the due date will not substitute for actual receipt of proposal.

Any Proposal received prior to the Proposal due date and time listed in the Selection Schedule may be modified by written addendum or withdrawn by written request from the Respondent to the District up to the official due date and time listed in the Selection Schedule. A proposal amendment must be a complete replacement for a previously submitted proposal and must be clearly identified in a transmittal letter signed by the Respondent’s authorized representative. Section V contains a complete list of proposal requirements.

VII. SELECTION PROCESS

EVALUATION. All proposals submitted in response to this solicitation will undergo a pre-evaluation by District Procurement staff to ensure that the Minimum Qualifications detailed in Section IV have been met.

A proposal may be disqualified for any of the following: (1) omission of requested information; (2) falsification of information; (3) debarment by the Division of Labor Standards Enforcement or presence on the federal government suspension & debarment list in SAM.gov; (4) default on a contract that has caused a surety to suffer a loss in the past five (5) years; (5) failure to complete a public works contract due to default of the firm; (6) declaration of bankruptcy or placement in receivership within the past seven

(7) years. Once preliminary evaluation is complete, proposals satisfying the Minimum Qualifications will be distributed to the District’s Evaluation Committee comprised of Port staff for final evaluation during the time period noted in the Selection Schedule.

EVALUATION CRITERIA. The District Evaluation Committee shall review and evaluate proposals that meet the Minimum Qualifications using the following criteria:

COMMITTEE EVALUATION SHEET: EPA CUSTOMER SIDE DESIGN & ENGINEERING

EVALUATION CRITERIA

Maximum

Score

Qualifications: Résumés, project team structure, and firm’s organizational structure demonstrate qualifications necessary to provide the services.

Experience: Consultant has specialized experience in providing design & engineering services similar to the scope and magnitude of the services in this RFP. Prior contracts demonstrate public agency experience with the scope of services: Minimum of two (2) public agencies and one (1) additional public or private entity within the last five (5) years.

Project Approach: Consultant and subconsultants (if any) demonstrate their understanding of the project’s purpose and services required evidenced by the summary of project approach.

Cost Proposal: Scoring is qualifications-based, though cost is a factor in this evaluation.

5 Overall proposal organization 5

Up to five (5) additional points for a Respondent providing copy(ies) of active TWIC for one (1) or more members of their project team.

Maximum Overall Score: 105

NOTIFICATION. Once scoring is complete, the District shall release a Notice of Intent to Award to the finalist firm no less than ten (10) days prior to presenting to the Board of Port Commissioners for approval if the total amount of the services to be awarded exceed the Port Director’s delegated authority. Should the total amount of services comply with the Port Director’s delegated authority, a contract may be negotiated without Board of Port Commissioner’s approval. The award process shall follow the Selection Schedule shown in Section VIII. Selection Timeline and Construction Schedule.

PROTEST PERIOD. The ten (10) day protest period shall begin on the day following the notification of intent and will end at 5:00 PM PST on the tenth (10th) calendar day following the notification of intent.

Protests must be submitted in writing and must include the name and address of the protesting Respondent. It must also contain a statement of grounds for protest and be addressed and delivered to the District. Only fellow respondents to this solicitation are eligible to submit a protest.

CONTRACTS. Any work resulting from this solicitation will be subject to a Service Agreement detailing the final scope and rates of the service. There is no minimum guarantee of work under this solicitation. The Contract will be finalized with the most qualified Respondent. The District intends to engage in a three (3) year contract with two (2) one-year options with the successful Respondent. Per Policy Statement #005, Item 6, service agreements shall not exceed a five (5) year maximum term without Board approval. In the event that mutually agreeable terms cannot be reached, the District reserves the right to terminate negotiations with that Respondent.

VIII. SELECTION TIMELINE & CONSTRUCTION

SCHEDULE

The District has designated the following activities and dates as key to the project schedule. Respondents are encouraged to assist the District in adhering to this timeline. The District reserves the right to change the schedule at its own discretion.

Description Date

Issuance of RFP October 7, 2026

Mandatory, In-Person Pre-proposal Conference and Site Visit October 21, 2026 10:00 AM PST

Consultant Questions Due October 29, 2026 by 5:00 PM PST

Final Response Addendum released by Port November 5, 2026

DEADLINE TO SUBMIT PROPOSALS November 12, 2026 by 3:00 PM PST

Proposal Scoring by the District November 13 – November 23, 2026

Notice of Intent On or before November 24, 2026

Commission Meeting December 7, 2026

Notice of Award following Commission approval December 8, 2026

Contract Executed by December 22, 2026

Project Kickoff Early January 2027

Engineering and Design January – July 2027

Construction Management Procurement March 2027

35% Design Submittal March 2027

65% Design Submittal May 2027

100% Design Submittal July 2027

Permitting and Agency Review July 2027 – September 2027

Construction Procurement September 2027 - December 2027

Construction Notice to Proceed December 2027

Construction Activities January 2028 – September 2028

Testing, Commissioning and Startup September 2028 – December 2028

Punch List and Project Closeout December 2028

Final Acceptance December 30, 2028

Project Completion Deadline December 31, 2028

IX. GENERAL CONDITIONS

A. Per Stockton Port District Administrative Policy 5.4.01, Procurement of Services, third parties that assist the Port with developing or drafting requirements, statements of work, or solicitation documents must be excluded from competing for such solicitations.

B. TWIC: Service provider will be required to possess a Transportation Worker Identification Credential (TWIC) for each individual expected to access certain restricted areas on District property. Appendix J TWIC Information Sheet is provided as information only. Service provider shall verify eligibility requirements by visiting www.tsa.gov/twic for additional information.

Contractor shall be responsible for all fees associated with applying for, obtaining, and maintaining a TWIC.

C. Nondiscrimination: Applicants for this solicitation shall not discriminate against any interested individual, firm or applicant on the grounds of race, religious creed, color, national origin, ancestry, handicap, disability, marital status, pregnancy, sex, age, or sexual orientation.

D. Disadvantaged Business Enterprises (DBE): The District encourages participation by Small and Minority Firms and Women’s Business Enterprises in this solicitation.

E. Permits, Licenses, and Insurance: The successful applicant for this solicitation shall, at its sole expense, obtain and maintain during the term of any agreement executed pursuant to this solicitation all appropriate permits, certificates, applicable contractor’s license(s), and insurance including, but not limited to, a valid Business License which may be required in connection with the performance of services hereunder.

F. Signatures and Declarations: Each proposal response to this solicitation must be signed on behalf of the submitting entity by an officer authorized to bind the entity to its proposal.

G. District’s Right to Waive: The District reserves the right, in its sole discretion, to waive any immaterial irregularities in a proposal responding to this solicitation or in the submission of a proposal.

H. District’s Right to Modify the Solicitation: The District reserves the right, in its sole discretion, to modify this solicitation should the District deem that it is in its best interests to do so. Any changes to the solicitation requirements will be made by written addendum posted on the District’s website. The failure of an applicant to read any addenda shall have no effect on the validity of such modification.

I. District’s Right to Suspend or Cancel the Solicitation: The District reserves the right, in its sole discretion, to suspend or cancel this solicitation in part or in its entirety should the District deem that it is in the District’s best interests to do so.

J. District’s Right to Reject Any Proposal: The District reserves the right, in its sole discretion, to divide the project into multiple parts, reject any proposal responding to this solicitation that the district determines does not satisfy the conditions set forth in this solicitation, or contains false, misleading, or materially incomplete information. The District reserves the right, in its sole discretion, to reject all applicants and not to award to any applicant should the District deem that it is in its best interests to do so.

K. District’s Right to Extend Solicitation Deadlines: The District reserves the right, in its sole discretion, to extend any of the deadlines listed in this solicitation by written addenda should the District deem that it is in its best interests to do so.

L. Evaluation: The District may, in the evaluation of proposals, request clarification from Respondents regarding their proposals, obtain additional material or literature, and pursue other avenues of research as necessary to ensure that a thorough evaluation is conducted. By submitting a proposal to this solicitation, the respondent accepts the evaluation process and acknowledges and accepts that determination will require subjective judgments by the District.

M. Conflict of Interest: The District shall evaluate any potential conflict of interest identified and determine if it is a direct conflict of interest. A direct conflict of interest shall be cause for disqualifying a Respondent from consideration. The District’s determination shall be final.

N. Contract Award: The District makes no representations, written or oral, that it will enter into any form of agreement with any Respondent to this solicitation for any services and no such representation is intended or should be construed by the issuance of this solicitation.

O. Contract Negotiation: Any work resulting from this solicitation will be subject to a Service Agreement detailing the final scope and rates of the services. There is no minimum guarantee of work under this solicitation. The District will attempt to negotiate final terms of a Contract with the Respondent, on such terms as the District deems in its best interest. The District reserves the right to negotiate all elements of the Contract.

P. Cost of Proposals: All costs incurred during proposal preparation or in any way associated with an applicant’s preparations, submission, presentation or remote interview (if any) shall be the sole responsibility of Applicant.

Q. Liability for solicitation Errors: Applicants are solely responsible for all errors and omissions contained in their responses to the solicitation.

R. Proposals Property of District: Upon receipt, each proposal responding to this solicitation that an applicant submits to the District becomes the sole property of the District and will not be returned to the applicant.

S. Oral and Written Explanations: The District shall not be bound by oral explanations or instructions given at any time during the procurement process. Oral explanations given during the solicitation process become binding only when confirmed in writing by an authorized District official. Written responses to question(s) asked by one proposer will be provided to all applicants to this solicitation.

T. Public Record: All proposals submitted to the District are subject to the California Public Records Act.

U. Suspension and Debarment: Consultant shall not be subject to debarment or suspension from Federal procurement and non-procurement programs, awards, subawards, and contracts. District shall utilize the System for Award Management (SAM) to confirm consultant’s eligibility at https://www.sam.gov.

X. QUESTIONS

The solicitation is available electronically as a download at www.stocktonport.com, Business tab, Bids/Proposals section. Respondents are solely responsible for determining if any addenda have been issued. Addenda will be published on this same website.

Potential Respondents may submit questions as to the intent or clarity of this solicitation by written email to Janice Dias, Procurement Officer, at procurement@stocktonport.com by 5:00 PM PST, October 29, 2026. The issuance of a written addendum is the only official method by which interpretation, clarification or additional information can be given. Oral and other interpretations or clarifications will be without legal effect.

It is the responsibility of all potential Respondents to check the District’s website and ensure that all addenda have been acknowledged by submitting the ‘Acknowledgment of Receipt’ included within each addendum before submitting a proposal.

XI. APPENDICES

APPENDIX A: Respondent Questionnaire

APPENDIX B: Stockton Port District Services Agreement & Minimum Insurance Requirements

APPENDIX C: Federal Disclosures and Submission Forms

APPENDIX D: BABA Manufacturer Declaration Form

APPENDIX E: Country of Origin and Component Content Form

APPENDIX F: Federal Requirements – BABA

APPENDIX G: Federal Requirements – FHWA 1273

APPENDIX H: Federal Requirements – 2 CFR Part 200

APPENDIX I: EPA Grant Award No. 97T26701

APPENDIX J: TWIC Information Sheet

APPENDIX K: Conceptual Drawings

APPENDIX L: Construction Cost Estimate