Bid Notice-Construction of the New District Attorney Office Building.pdf

ITB No.: 25-1040-23-909 Construction of New District Attorney Office Building

County of Calaveras

Invitation to Bid (ITB)

Construction of District Attorney Office Building

Date of Issue: August 12th, 2026

Bid Submission Deadline: September 10th, 2026, at 2:00 PM

Pre-Bid Conference: August 26th, 2026, at 10:00 AM

Location of Pre-Bid Conference: Building A – Board Chambers at 891 Mountain Ranch Road, San Andreas, CA

95249

1. Project Overview

The County of Calaveras invites qualified contractors to submit bids for the construction of a new single-story metal District Attorney Office Building located at 891 Mountain Ranch Road, San Andreas, CA 95249. The project includes all labor, materials, equipment, and services required to complete the construction, including but not limited to, selective demolition, site work, building structure, HVAC, electrical, plumbing, and finishes, as detailed in the project specifications.

2. Project Details

• Project Name: County of Calaveras – New District Attorney Office Building

• Location: 891 Mountain Ranch Road, San Andreas, CA 95249

• Contract Type: Lump Sum (Base Bid, plus 6 Bid Alternates)

• Estimated Project Duration: 425 Calendar Days

• Estimated Project Cost: $5,000,000.00

3. Project Scope of Work:

The scope of work includes, but is not limited to:

a. Site preparation and excavation

b. Concrete foundations and structure

c. Framing, roofing, and exterior finishes

d. Electrical, plumbing, HVAC systems

e. Interior finishes (flooring, drywall, painting, etc.)

f. Site work and landscaping

g. Compliance with all local building codes and regulations

4. Bidder Qualifications

To be eligible for consideration, bidders must meet the following qualifications:

• Licensed and bonded to perform construction work in Calaveras County and the State of California.

• Proven experience in the successful completion of at least two (2) new public building construction projects within the last five (5) calendar years, each with a minimum construction value of $10 million.

• Compliance with the insurance provisions as outlined in the County’s Public Project Template (attached).

Failure to meet these requirements may result in disqualification.

• Ability to meet the project schedule and deliver on time.

• Acknowledge and accept the County’s Standard contract template without modification.

• No history within the last five (5) years of termination for cause or adverse Owner claims that resulted in arbitration or litigation awards against the bidder.

• An average Workers’ Compensation Experience Modification Rate (EMR) for the most recent three (3) years of 1.00 or less. Documentation from the bidder’s insurance carrier must be provided with the bid.

5. Pre-Bid Conference

A pre-bid conference will be held on August 26th, 2026, at 10:00 AM in the Board of Supervisors Chambers at 891

Mountain Ranch Road, San Andreas, CA 95249, Building A, to discuss the project scope, answer questions, and provide additional details. Attendance is optional, and potential bidders are encouraged to attend.

6. Bid Submission Instructions

Bids must be submitted in a sealed envelope marked with the ITB number and project name to the following address:

County of Calaveras

891 Mountain Ranch Road

San Andreas, CA 95249

Administration Office

Bids must be received no later than September 10th, 2026, at 2:00 PM. Late bids will not be considered.

Bidders are required to include the following with their bid submission:

• Completed Bid Book (Attached) o Bid Form (Signed) o Bid Security o Experience Statement Form (Signed) o Subbidder Information (Signed) o Bidder’s Representation (Signed) o Public Contract Codes Compliance (Signed) o Proof of Insurance o Licenses

• Acknowledgement of all addenda issued (If any)

7. Bid Withdrawal

Bids can be withdrawn before the opening time with a written request signed by the bidder or their authorized representative. Once the bid opening time has passed, no bids can be withdrawn.

8. Bid Opening

Bids will be opened publicly on September 10th, 2026, at 2:00 PM at 891 Mountain Ranch Road, San Andreas, CA

95249 in the Board of Supervisors Chambers in Building A. The names of the bidders and their bid amounts will be read aloud at the opening.

9. Award of Contract

The County of Calaveras reserves the right to:

• Reject any or all bids.

• Waive any informalities or irregularities in the bid process.

• Award the contract to the lowest responsive, responsible bidder, Total Sum inclusive of the Base Bid, plus all Bid Alternates, plus Compensable Delay Daily Rate x 30 multiplier.

10. Protest Procedure

The protest procedure is available for bidders who wish to challenge the bid results or how the bid was processed. This procedure should only be used after all informal attempts to resolve the issue have failed.

Bidders must exhaust all County administrative remedies before pursuing legal action with any other public agency.

Steps to Protest:

1) Submit a Protest Letter:

• Within five (5) business days from the public posting of the bid results (on Public Purchase, or other notification methods), the protesting bidder must submit a written protest to the Purchasing Agent.

• The letter must state the reason(s) for the protest and include all relevant facts, such as laws or rules that support the protest.

Submit Protest to:

Calaveras County Administrative Office

891 Mountain Ranch Road

San Andreas, CA 95249

Attn: Purchasing Agent

2) Purchasing Agent Review:

• If the Purchasing Agent finds the protest valid, they may modify the award recommendation and notify all bidders.

3) Award After Protest Resolution:

• If the protest is resolved or withdrawn, the contract may be awarded based on the Purchasing

Agent’s original recommendation.

4) Board of Supervisors Consideration:

• All bidders will be notified of the meeting date and may attend to address the Board.

• The Board may accept or reject bids, waive irregularities, or make an award. The Board’s decision is final.

11. Contract Terms

The successful bidder will be required to enter into a written contract with the County of Calaveras based on the terms outlined in the bid documents. Any proposed deviations from the County’s contract template will not be considered.

12. Bonding Requirements

Bid Bond Requirement:

A bid bond is required for this project in the amount of 10%. Failure to submit a valid bid bond with the bid will result in disqualification.

Performance and Payment Bond:

The successful bidder will be required to submit a performance bond and payment bond, each in the amount of

100% of the contract value, upon signing the contract.

13. Project Timeline

• Bid Advertisement Date: August 12, 2026

• Pre-Bid Meeting: August 26th, 2026, at 10:00 AM

• Deadline for Bid Questions: End of day August 31st, 2026

• Bid Addendum (if required): September 3rd, 2026

• Bid Opening: September 10th, 2026, at 2:00 PM

• Contract Award and Execution: September 14th, 2026

• Notice to Proceed Date: October 14th, 2026

• Project Completion Date: Estimated December 2027

14. Additional Information

For additional information or to obtain bid documents, contact:

Jamie Andriola

Deputy CEO

Administration Department

(209)754-6825 purchasing@calaverascounty.gov

All questions regarding this ITB must be submitted in writing by the end of day August 31st, 2026, via the Public

Purchase platform and any responses will be provided to all potential bidders.

15. Public Purchase Platform:

This ITB will be posted on the Public Purchase platform. All questions and clarifications must be submitted through Public Purchase. Answers to questions, clarifications, and any addenda will also be posted there.

16. Disclaimers and Legal Requirements

• Equal Opportunity: The County of California is an equal opportunity employer and encourages bids from minority and women-owned businesses.

• Compliance with Laws: All contractors and subcontractors shall comply with all applicable local, state, and federal laws and regulations.

• Prevailing Wage Rates: The successful bidder must adhere to prevailing wage rates as required by the

State of California.

• Public Records: All bids submitted are subject to public record laws. Proprietary information must be clearly marked, and the county will make reasonable efforts to protect confidential information in accordance with applicable law.

• County Employees and Design Engineers May Not Bid: County employees or design engineers who worked on the project are not allowed to bid, subcontract, or supply materials for the contract.

• Submittal Failure History: The County will consider a bidder’s past failure to submit required documents when determining responsibility.

• Disqualification of Bidders: Bidders submitting more than one proposal under different names may have all proposals rejected. Any signs of collusion or unbalanced bids may also lead to rejection.

• Previous Disqualifications: Bidders must complete a questionnaire regarding previous disqualification, removal, or other prevention of bidding due to violations of law or safety regulations.

• Compliance with National Labor Relations Board Orders: Contractors must confirm under penalty of perjury that they have not been found in contempt of court for failing to comply with a National Labor

Relations Board order within the past 2 years.

• Ineligibility to Contract: Bidders or their affiliates convicted of fraud, bribery, or other violations of state or federal laws related to public project contracts may be suspended from bidding for up to 3 years.

Bidders must complete a statement regarding any such convictions.

• Warranty/Guaranty: The successful bidder must provide written warranty for the quality of workmanship for one (1) year from project completion as defined per General Conditions Article 12.2. The warranty/guaranty for products supplied must also be honored for one (1) year or longer as required per the technical specifications, from the product’s original warranty period.

• Examination of Plans, Specifications, Contract, and Site of Work: Bidders must carefully review the site of the work, the plans, specifications, proposal, and contract forms. By submitting a bid, the bidder confirms they have examined and are satisfied with the conditions, scope of work, and materials as described in the contract documents. Bidders are responsible for reviewing any available records related to previous construction by the County. These records, such as as-built drawings and project reports, are available at the County Building Department upon written request. The County does not guarantee the accuracy or completeness of the records, the bidders are encouraged to perform their own inspections and research as needed.

Attachments:

• Bid Book

• Public Project Contract Template

• General Conditions

• Division 01 – General Requirements

• Permitted Construction Drawings

• Technical Specifications

• Site Logistics Plan

• Geotechnical Report