ARKANSAS

STATE HIGHWAY

COMMISSION

PROPOSAL DOCUMENTS

FOR THE CONSTRUCTION OF

STATE JOB NO. C73017

STATE AID CITY JOB (CODE 9971)

COMMUNITY DR. PHASE 2 (BEEBE) (S)

CITY STREET VARIOUS

IN WHITE COUNTY

Bound herein are the Supplemental Specifications, Special Provisions, Proposal

Documents and Schedule of Items applicable to this proposed construction contract.

Applicable to this proposed construction contract, but not bound herein, are the

Arkansas State Highway Commission Standard Specifications for Highway Construction, Edition of

2014, and the Construction Plans.

12/11/14 Rev. 03/18/15 Rev. 11/17/17 Rev. 04/07/22

Please review Section 102 of the Standard Specifictions, 2014 Edition for Bidding Requirements and Conditions. Mistakes or omissions can be costly. Important items for you to check are included in, but not limited to, those listed below. This checklist is furnished only to assist you in submitting a proper bid. Check as you read.

Have you contacted ARDOT (pmd@ardot.gov or 501-569-2261) to become an eligible bidder? This is required to submit a bid in the letting and must occur by 4:30pm the day prior to the letting.

Have you acknowledged all Addenda by email or fax?

Is the unit price entered appropriate for the item?

Have you entered a unit price for each bid item except in the case of authorized alternate pay items? (A zero bid ($0.00) is a valid price and will be considered.)

Have you checked the Schedule of Items for various pay items that may have a minimum or maximum unit bid price? (Refer to the Standard Specifications for further information concerning these items)

Asphalt Binder

Relocating Precast Concrete Barrier

Water

Mobilization

Have you limited your bid for Mobilization to five percent (5%) of the subtotal?

For Federal-aid projects, did you complete the Certification for Federal aid Contracts?

Prior to submitting your bid, did you check for error messages, and are all the folders “green”?

If submitting a paper copy of the Proposal Guaranty (Bid Bond) is it signed by an officer of your company AND the Surety Agent?

Did you ensure your Proposal Guaranty (if you are submitting a paper bond) will arrive prior to the time and date stated on Page 2 of the Proposal Documents?

CAUTION

TO BIDDERS

1-17-08 Revised: 6-1-09 Revised: 2-15-12 Revised: 1-15-15 Revised: 5-26-16 Revised: 11-17-17 Revised: 7-5-23 Revised: 8-4-25 Revised: 12-18-25

ARKANSAS DEPARTMENT OF TRANSPORTATION

NOTICE OF NONDISCRIMINATION

The Arkansas Department of Transportation (ARDOT) complies with all civil rights provisions of federal statutes and related authorities that prohibit discrimination in programs and activities receiving federal financial assistance. Therefore, ARDOT does not discriminate on the basis of race, sex, color, age, national origin, religion (not applicable as a protected group under the FMCSA Title VI Program), or disability in the admission, access to and treatment in ARDOT’s programs and activities, as well as ARDOT’s hiring or employment practices. Complaints of alleged discrimination and inquiries regarding ARDOT’s nondiscrimination policies may be directed to the Civil Rights Division, P. O. Box 2261, Little Rock, AR 72203, (501) 569-2298, (Voice/TTY 711), or the following email address: Civil.Rights@ardot.gov

Free language assistance may be available upon request.

This notice is available from the ADA/504/Title VI Coordinator in large print, on audiotape, and in Braille.

Arkansas Department of Transportation Supplemental Specifications and Special Provisions Listing

Text1 State Job Number C73017

Text1The following supplemental specifications and special provisions for this project supplement the standard specifications, edition of 2014. In case of conflict, the supplemental specifications and special provisions shall govern.

ERRATA ERRATA FOR THE BOOK OF STANDARD SPECIFICATIONS

JOB SP DOCUMENTATION OF PAYMENTS MADE TO SUBCONTRACTORS

JOB SP DOCUMENTATION OF PAYMENTS MADE – PROMPT PAYMENT (SIGNET SOFT LAUNCH)

JOB SP BIDDING REQUIREMENTS AND CONDITIONS

JOB SP MANDATORY ELECTRONIC CONTRACT

JOB SP MANDATORY ELECTRONIC DOCUMENT SUBMITTAL

JOB SP LIQUIDATED DAMAGES PROCEDURE FOR BID LETTINGS

JOB SP SOIL STABILIZATION

JOB SP DESIGN AND QUALITY CONTROL OF ASPHALT MIXTURES

JOB SP SUBMISSION OF ASPHALT CONCRETE HOT MIX ACCEPTANCE TEST RESULTS

JOB SP WARM MIX ASPHALT

JOB SP DENSITIES FOR ACHM SURFACE COURSE

JOB SP SHORING FOR CULVERTS

JOB SP STORM WATER POLLUTION PREVENTION PLAN

SP 108-1 LIQUIDATED DAMAGES

SS 100-3 CONTRACTOR'S LICENSE

SS 100-4 DEPARTMENT NAME CHANGE

SS 102-2 ISSUANCE OF PROPOSALS

SS 102-3 PREQUALIFICATION OF BIDDERS

SS 103-2 CONTACT INFORMATION FOR MOTORIST DAMAGE CLAIMS

SS 105-4 MAINTENANCE DURING CONSTRUCTION

SS 107-2 RESTRAINING CONDITIONS

SS 108-2 WORK ALLOWED PRIOR TO ISSUANCE OF WORK ORDER

SS 110-1 PROTECTION OF WATER QUALITY AND WETLANDS

SS 210-1 UNCLASSIFIED EXCAVATION

SS 303-1 AGGREGATE BASE COURSE

SS 306-1 QUALITY CONTROL AND ACCEPTANCE

SS 400-1 TACK COATS

SS 400-4 DESIGN AND QUALITY CONTROL OF ASPHALT MIXTURES

SS 400-5 PERCENT AIR VOIDS FOR ACHM MIX DESIGNS

SS 400-6 LIQUID ANTI-STRIP ADDITIVE

SS 400-7 TRACKLESS TACK

SS 404-3 DESIGN OF ASPHALT MIXTURES

SS 409-2 ASPHALT LABORATORY FACILITY

SS 410-1 CONSTRUCTION REQUIREMENTS AND ACCEPTANCE OF ASPHALT CONCRETE PLANT MIX

COURSES

SS 410-2 DEVICES FOR MEASURING DENSITY FOR ROLLING PATTERNS

Page 1 of 2Date Estimated: 3/23/2026

Date Revised:

Supplemental Specifications and Special Provisions Listing

Text1 State Job Number C73017

Text1The following supplemental specifications and special provisions for this project supplement the standard specifications, edition of 2014. In case of conflict, the supplemental specifications and special provisions shall govern.

SS 410-4 EVALUATION OF ACHM SUBLOT REPLACEMENT MATERIAL

SS 416-1 RECYCLED ASPHALT PAVEMENT

SS 501-3 PORTLAND CEMENT CONCRETE PAVEMENT

SS 604-1 RETROREFLECTIVE SHEETING FOR TRAFFIC CONTROL DEVICES IN CONSTRUCTION ZONES

SS 604-3 TRAFFIC CONTROL DEVICES IN CONSTRUCTION ZONES (MASH)

SS 620-1 MULCH COVER

SS 634-1 CURBING

SS 723-1 GENERAL REQUIREMENTS FOR SIGNS

SS 729-1 CHANNEL POST SIGN SUPPORT

SS 802-5 CONCRETE FOR STRUCTURES

Page 2 of 2Date Estimated: 3/23/2026

Date Revised:

02-27-14 SS-Errata

Rev. 10-24-14 Page 1 of 1 Rev. 02-12-15

Rev. 06-08-15

Rev. 11-17-17

Rev. 09-13-18

ARKANSAS DEPARTMENT OF TRANSPORTATION

SUPPLEMENTAL SPECIFICATION

ERRATA FOR THE BOOK OF STANDARD SPECIFICATIONS

Errors noted in the printed book of Standard Specifications for Highway Construction, Edition of 2014, are listed below and this publication is hereby revised as follows:

Page 124: The third sentence of the first paragraph of Subsection 110.03(c) should read: The

Engineer will make a decision within 10 business days concerning the necessity or practicability of the request.

Page 195: The sixth paragraph of subsection 303.02 should read: For Classes 1 through 8 materials, the fraction passing the #200 (0.075 mm) sieve shall not be greater than three-fourths of the fraction passing the #40 (0.0425 mm) sieve. For Classes 3 through 8, the fraction passing the #40 (0.425 mm) sieve shall have a liquid limit not greater than 25.

Page 363: In the second paragraph of Subsection 502.02, the reference to ASTM 775 should be replaced by “ASTM A 775”.

Page 636: In the second paragraph of Subsection 730.02, the references to AASHTO M 183 should be replaced with ASTM A36.

Page 637: The last sentence of the second paragraph of Subsection 730.03 should read: All bolts, nuts, and washers shall be galvanized according to AASHTO M 232 or

ASTM B 695, Class 40 or 50.

Page 767: In the fourth paragraph of Subsection 807.06(a), the reference to ASTM B595 should be replaced by “ASTM B695”.

Page 841: Subsection 817.04(a) should read: The treatment of lumber and timber shall meet the applicable requirements of the current edition of the AWPA, Standards U1, Commodity Specification E, Use Category UC4C.

11-06-25 Page 1 of 2

SPECIAL PROVISION

JOB NO. C73017

DOCUMENTATION OF PAYMENTS MADE TO SUBCONTRACTORS

In accordance with Section 108.01 of the Standard Specifications, the Contractor shall pay all subcontractors their respective subcontract amount within 10 calendar days after the Contractor receives payment from the Department. Payments to all subcontractors must be certified using the attached form. Facsimile or scanned copies of the completed original payment log forms are acceptable to fulfill this requirement.

All certifications of payments must be received by the Resident Engineer within thirty-five (35) calendar days following the end of each estimate period. Failure to submit the certification will result in the withholding of future progress estimates.

Subcontractor Payment Log

Job Number ____________________ Prime Contractor ________________________________

Estimate No. _____ Subcontractor ________________________________

Estimate Ending Date______________ Date Payment Made to Subcontractor__________________

Item Code*

Item Description

Subcontract Unit Price

2nd Tier Unit Price

Quantity

Value Earned By

Subcontractor

* Item Codes for pay items are shown on the estimate voucher

Total This Estimate

Retainage Withheld This Estimate

Subcontractor Payment Log must be received Net Total This Estimate within 35 calendar days of the ending ___% Retainage Previous Total date of the estimate. Total To Date

The Prime Contractor certifies that the payment listed has been made to the Subcontractor and that the documentation of this payment is available for inspection upon request.

Authorized Signature_____________________________________ Title _____________________

Typed or Printed Name___________________________________ Date _____________________

Department Use Only Received Verified

By ___________________ By _______________________ _________

Date ____________________ Date _______________________ RE Initials

Rev. 10-8-25

03/18/2026 Page 1 of 2

SPECIAL PROVISION

JOB NO. C73017

DOCUMENTATION OF PAYMENTS MADE –

PROMPT PAYMENT (SIGNET SOFT LAUNCH)

In accordance with Section 108.01 of the Standard Specifications, the Contractor shall pay all subcontractors their respective subcontract amount within 10 calendar days after the Contractor receives payment from the Department. Payment is defined as issuing an Electronic Funds Transfer (EFT) or mailing a check to a subcontractor. The 10-day requirement is met on the date that payment is issued to the subcontractor.

First-tier subcontractors have the same obligation to any second-tier subcontractors.

Subcontractors must pay their second-tier subcontractors within 10 days of receipt of payment from the Prime Contractor.

ARDOT monitors payments made by prime contractors to both DBE and non-DBE subcontractors to ensure compliance with prompt payment requirements. Prime contractors are required to report payments made to all subcontractors, and subcontractors must report payments made to any lower-tier subcontractors. Subcontractors are required to confirm receipt of payment.

The tracking of subcontractor prompt payment is conducted using the Signet™ application. Signet™ is a third-party service, supported by the software vendor, which is used by both Prime and Subcontractors. Signet™ is a reporting tool only and does not process financial transactions. ARDOT does not provide direct technical support for Signet™. Information about Signet™ may be found at https://signet-help.zendesk.com and by clicking the Signet™ tab.

ARDOT is soft-launching the Signet™ application for use on this contract and shall be required for use on this construction contract.

Upon completion of the first payment estimate on the contract Signet™ will automatically notify the Contractor via email prompting registration in Signet™ for that contract. Since this contract is part of the Soft Launch phase, the Contractor will not be charged for the use of Signet™. This will activate use of Signet™ for the Prime and all Subcontractors for the duration of that contract, regardless of contract value, number of subcontractors, contract duration, or number of payments reported. Subcontractors will not be charged any fee to register for contracts.

After each estimate, the Prime Contractor will report remitted payment to subcontractors in Signet™. This will trigger notification to each subcontractor via email requesting verification of the reported payment. The subcontractor will be given the opportunity to register with Signet™ at that time (for no cost).

The Prime or Subcontractor reporting payment must report the following information in Signet™:

The name of the subcontractor or second-tier subcontractor receiving payment.

The dollar amount of the payment made to the subcontractor or second-tier subcontractor.

The date the payment was made to the subcontractor or second-tier subcontractor.

Any retainage, which is only permitted if it was included in the individual subcontract when it was submitted to the Department for acknowledgement.

The DBE Function performed for this payment (if the subcontractor/second-tier subcontractor is a DBE).

Other information required by Signet™.

03/18/2026 Page 2 of 2

SPECIAL PROVISION

JOB NO. C73017

DOCUMENTATION OF PAYMENTS MADE –

PROMPT PAYMENT (SIGNET SOFT LAUNCH)

The contractor must report the return of retainage or other withholdings in separate, standalone payment entries (separate from routine, planned progress payment estimates).

In the event that no subcontract work is included in a payment estimate, such that no payment is due to any subcontractors, the Prime Contractor shall mark the payment complete within Signet™, and no other payments are required to be reported for that estimate.

Subcontractors must verify in the Signet™ application each payment reported by a payer within 10 days of the payment being reported by the payer. This verification includes whether the payment was received and, if so, whether it was as expected.

Basis of Payment. During Soft Launch, there will be no cost for registration for the Signet™ application. All costs for usage, time, labor, or other costs for reporting payments to subcontractors through the Signet™ application will be considered incidental and no direct payment will be made for these.

03-18-2015 Page 1 of 5 09-09-2016 Rev., 10-27-2017 Rev., 11-16-2017 Rev., 05-03-2018 Rev., 12-06-2018 Rev., 05-24-2024 Rev.

BIDDING REQUIREMENTS AND CONDITIONS

Section 102 of the Standard Specifications for Highway Construction, Edition of 2014, is hereby amended as follows:

The fourth sentence of the second paragraph of Subsection 102.01 is hereby deleted, and the following substituted therefore:

Prospective bidders may file a questionnaire at any time; however, prospective bidders will not be given authorization to submit a proposal unless a rating has been extended based on an acceptable questionnaire.

The following paragraph has been added to Subsection 102.01.

A contractor with common officers/owners/partners of any firm, partnerships, joint ventures, or corporations that is seeking prequalification, has been prequalified, or has entered into a previous or current contract with the Commission may have the prequalification denied, limited, or revoked for the reasons listed in Subsection 102.04(a)-(m).

The last paragraph of Subsection 102.01 is hereby deleted.

The second sentence of Subsection 102.02 is hereby deleted, and the following substituted therefore:

The Notice to Contractors will contain a description of the proposed work, and information regarding access to proposal documents, plans, specifications, and the amount and nature of the proposal guaranty.

Subsection 102.03 is hereby deleted, renamed Contents of Proposal Documents, and the

The proposal documents will state the location and description of the contemplated construction and will show the estimate of the various quantities and kinds of work to be performed or materials to be furnished, and will have a schedule of items. The proposal documents will state the time in which the work must be completed, the amount of the proposal guaranty, and the date and time of the letting of work. The documents will also include any special provisions or requirements that vary from or are not contained in the standard specifications.

All forms included in the proposal documents are considered a part thereof. The plans, specifications, and other documents designated in the proposal documents will be considered a part of the proposal whether included or not.

03-18-2015 Page 2 of 5

The first through fourth paragraphs of Subsection 102.04 are hereby deleted, and the following substituted therefore:

To become an eligible bidder, prospective bidders must be registered to bid in Arkansas with Bid Express. Prospective bidders must also contact the Program Management Division at

(501) 569-2261 during regular business hours between the date the project is advertised and 4:30 p.m. on the day prior to the scheduled bid opening to request to become eligible to bid specific projects. Only prequalified contractors or their authorized representative may request to become an eligible bidder.

If the prospective bidder’s prequalification rating is not “unlimited”, the bidder shall file a certification with the Department citing all contracts in force and the unfinished value of such work. A prospective bidder will not be allowed to submit a proposal until a certification for the current bidding period is on file and the amount of work the contractor may be allowed to undertake is determined. The contractor’s prequalification rating, less the unfinished value of all contracts in force, will determine the amount of additional work that the contractor may be allowed to undertake. A contractor will not be allowed to submit a proposal on an individual project for which the estimated cost is more than the amount that the contractor may be allowed to undertake, but the contractor will be allowed to submit a proposal on more than one project, providing that the estimated cost of each project is not more than the amount that the contractor may be allowed to undertake. In the event a contractor submits a low bid on more than one project and the aggregate amount is greater than the amount the contractor may be allowed to undertake, the Commission will exercise its discretion in the award of a particular project or projects.

A charge will be assessed for authorization to submit a proposal, paper copies of the proposal documents, and plans issued. These services are provided during regular business hours until 4:30 p.m. on the day prior to the scheduled bid opening at the Arkansas Department of Transportation, 10324 Interstate 30, Little Rock, Arkansas 72209, (501) 569-2261. Payment shall be made at the time services are provided or upon receipt of statement therefore. No refund will be allowed for bids not submitted or for plans or proposal documents returned.

The second sentence of the first paragraph of Subsection 102.06 is hereby deleted, and the

The bidder is expected to examine carefully the site of the proposed work, the proposal documents, plans, specifications, supplemental specifications, and special provisions before submitting a proposal.

03-18-2015 Page 3 of 5

The first paragraph of Subsection 102.07 is hereby deleted, and the following substituted therefore:

The proposal shall only be submitted through the internet bidding service, Bid Express. The bidder shall specify a unit price in figures for each pay item for which a quantity is given. A unit price of “zero” ($0.00) is a valid price and will be considered. A blank unit price is not considered valid. The unit bid price should not be carried beyond 1 cent ($0.01). Any figures on the unit bid price beyond 1 cent will be dropped.

The second and third paragraphs of Subsection 102.07 are hereby deleted.

The fifth paragraph of Subsection 102.07 is hereby deleted, and the following substituted therefore:

The bidder’s proposal must be submitted with a digital signature containing the name of the individual, one or more members of the partnership, one or more members or officers of each firm representing a joint venture, or one or more officers of a corporation, or by an agent of the Contractor legally qualified and acceptable to the Department.

The sixth paragraph of Subsection 102.07 is hereby deleted, and the following substituted therefore:

If the proposal is submitted with a digital signature of any person who is not listed in the bidder’s Prequalification Questionnaire (Questionnaire Form) as the individual, as a partner of a partnership, or as an officer of a corporation, authorization for such submittal should be on file with the Department prior to the download of bids. This authorization shall be made before the downloading of bids and be in the form of a Power of Attorney duly executed and signed by an official with power to constitute such authority.

The last sentence of the seventh paragraph of Subsection 102.07 is hereby deleted, and the

Those items of Asphalt Binder that are subject to a minimum bid price will bear the note “(Minimum bid price is $120.00 per ton)” within the Schedule of Items of the proposal documents.

The first sentence of the ninth paragraph of Subsection 102.07 is hereby deleted, and the following

The proposal documents for all federal aid projects will contain a bidders list.

The last sentence of the ninth paragraph of Subsection 102.07 is hereby deleted, and the following

The information provided will not be used for contract awarding purposes but must be provided before the Contractor will be given authorization to submit proposals for future lettings.

03-18-2015 Page 4 of 5

Subsection 102.08 Irregular Proposals is hereby deleted, and the following substituted therefore:

(a) Proposals will be considered irregular and will be rejected for the following reasons:

(1) If the proposal does not contain a unit price for each pay item listed except in the case of authorized alternate pay items.

(2) If the proposal is not digitally signed by an authorized representative of the firm.

(3) If the proposal is not accompanied by the proper proposal guaranty.

(4) If a proposal is received from an individual, firm, partnership, or corporation with an interest, as principal, in another proposal for the same project.

(5) If the proposal is not accompanied by the Certification to Submit DBE Participation.

(b) Proposals will be considered irregular and may be rejected for the following reasons:

(1) If the proposal is not accompanied by a bid schedule and bid schedule narrative as required in the proposal documents.

(2) Unbalanced proposals in which the prices for some items are out of proportion to the reasonable costs representative of those items.

(3) If there are irregularities of any kind that may tend to make the proposal incomplete, indefinite, or ambiguous as to its meaning.

The first sentence of Subsection 102.09 is hereby deleted and the following substituted therefore:

No proposal will be considered by the Commission unless a guaranty in the form of a bank draft, certified check, or cashier’s check drawn on a solvent bank or trust company, or a bidder’s paper bond executed by an approved surety company has been received by the Program Management Division prior to the download of bids.

The following paragraph is hereby added after the first paragraph of Subsection 102.09:

Electronic bid bonds are allowed. The prospective bidder should verify their bid bond in their proposal prior to submission.

Subsection 102.10 is hereby deleted and the following substituted therefore:

The proposal shall only be submitted through the internet bidding service, Bid Express.

03-18-2015 Page 5 of 5

Subsection 102.11 is hereby deleted, and the following substituted therefore:

A bidder may withdraw or modify a proposal after it has been submitted to Bid Express, up to the time set for the deadline for proposals to be received. A proposal may also be withdrawn if the Commission fails to make an award within 40 calendar days after the date of downloading.

Subsection 102.12 is hereby deleted, renamed Downloading of Proposals, and the following

Proposals will be downloaded and then posted on the Department’s website at the time and place indicated in the Notice to Contractors.

The last sentence of Subsection 102.15 is hereby deleted, and the following substituted therefore:

In any case, the prospective bidders will be contacted prior to the download of bids.

04-13-2015 Page 1 of 1 11-16-2017 Rev.

12-06-2018 Rev.

MANDATORY ELECTRONIC CONTRACT

Paper Contract Documents and Forms will not be accepted.

The Department will only accept and execute an electronic contract for this project through Doc Express, a paperless contracting system. Prospective bidders will need to contact Doc Express to set up an account prior to the bid opening date. The toll-free phone number for Doc Express is 1-888-352-2439 and their website address is www.docexpress.com.

Section 103 of the Standard Specifications for Highway Construction, Edition of 2014, is hereby amended as follows.

The first sentence of Subsection 103.06(a) is hereby deleted, and the following substituted therefore:

The Contract shall be electronically signed by the successful bidder and electronically submitted to the Program Management Division, Construction Contract Procurement Section, together with the required bonds and proof of liability insurance, within 10 business days after the notice of award has been issued.

Subsection 103.08(d)(3)d. is hereby deleted, and the following substituted therefore:

Documentation of the bidder’s commitment to use a DBE subcontractor whose participation it submits to meet a contract goal; and

Subsection 103.08(d)(3)e. is hereby deleted, and the following substituted therefore:

Document confirmation from the DBE that it is participating in the contract as provided in the Contractor’s commitment.

Subsection 103.08(d)(5) is hereby deleted, and the following substituted therefore:

The preceding information shall be submitted directly to the Arkansas Department of Transportation, Program Management Division, via Doc Express.

02-23-2016 Page 1 of 1 07-12-2017 Rev.

11-16-2017 Rev.

02-25-2021 Rev.

MANDATORY ELECTRONIC DOCUMENT SUBMITTAL

Paper Document Submittals will not be accepted.

The Department will only accept electronically-submitted documents for consideration on this project.

All correspondence and submittals to the Department shall be submitted through Doc Express, a paperless contracting system. When signed originals are required, the original shall be the document uploaded to Doc Express and the signature shall be the electronic signature applied through Doc Express. The Contractor shall use the same organizational account for project documentation as used to fulfill the requirements of the Mandatory Electronic Contract Special Provision. The toll-free phone number for Doc Express is 1-888-352-2439 and their website address is www.docexpress.com.

Any reference in the Standard Specifications to document submittal in writing or by U.S. Mail, facsimile, or in person is hereby amended to require that such documents be submitted using Doc Express with the following exceptions:

Material delivery tickets which are used for payment or for field verification shall be submitted on paper as required by the Standard Specifications for Highway Construction, Edition of 2014.

Any document with specific submittal requirements in state and/or federal law or federal regulations that conflict with the requirements of this Special Provision shall be submitted in accordance with such state and/or federal law or federal regulations.

A user guide is available on the Department’s web page to assist Contractors with the use of Doc Express. The “Contractor Guide to Using Doc Express” is available on the Department’s web page at https://ardot.gov/divisions/construction/doc-express/.

The Contractor may provide access for subcontractors to view and submit items in Doc Express by following the instructions provided in the “Contractor Guide to Using Doc Express”. Once an organizational account is activated and the Contractor provides access to the contract, a subcontractor may submit documents to the Contractor in Doc Express by uploading the electronic documents as directed in the User Guide. Any documents uploaded by the subcontractor must be then retrieved and published by the Contractor within Doc Express for further action by the Engineer. The Engineer will not review or take any actions on any documents submitted by the subcontractor until the document has been appropriately submitted by the Contractor.

Any submittals, documents, subcontracts, proposals, working drawings, or any other items submitted by the Contractor within Doc Express are not considered approved by the Engineer until written notification of the approval is published by the Engineer in the “CON-Correspondence–From Department to Contractor” drawer in Doc Express. Any action taken by the Contractor prior to this notification is taken at the Contractor’s own risk.

The Department’s System Administration team has no authority to take action on any documents submitted to the system. Access for this team is for management of the application only. Knowledge of any document submitted is not imputed to the Department by the knowledge of Systems Administration.

The requirements of this Special Provision shall supersede the requirements of all other Special Provisions unless such Special Provision includes a stated exception to this Special Provision.

01-04-2022 Page 1 of 1

LIQUIDATED DAMAGES PROCEDURE FOR BID LETTINGS

Department Standard Specification Section 102.04 and Supplemental Specification 102-2 state that the Department reserves the right to refuse to issue, accept, or consider a proposal:

“If the prospective bidder is the Contractor on a current Contract with the Commission on which Liquidated Damages are being assessed, and there are no pending time extensions warranted to remove the project from Liquidated Damages.”

If the prospective bidder goes into liquidated damages on a current Contract with the Commission during the advertisement period for a letting, the Contractor will be notified seven business days prior to the letting that they will not be allowed to bid in the upcoming letting. This notification will be officially transmitted through Doc Express for the project in liquidated damages and via email.

Upon notification that they will not be allowed to bid in the upcoming letting, the Contractor will be provided an opportunity to request a reconsideration of this decision. This request must be transmitted in the form of a letter through Doc Express and via email to the Department for review within two (2) business days of receipt. The Department will review the reconsideration request and render a decision no later than the Friday prior to the letting.

Please note, a bid may be withdrawn at any time prior to the time specified for the bid letting. If a Contractor has been notified that they will not be allowed to bid, and they do not withdraw their bid, the bid will be considered invalid and rejected.

12-06-2006 Page 1 of 1 02-27-2014 Rev.

SOIL STABILIZATION

Section 210 Excavation and Embankment of the Standard Specifications, Edition of 2014, is hereby amended as follows:

Subsection 210.07 Construction Requirements is expanded to include the following:

At locations that the Engineer designates the existing soils to be unstable and cannot be stabilized through normal drying and compactive efforts, the Contractor may, with the approval of the Engineer, utilize the following additives to expedite the drying process:

Quicklime (dry) meeting the requirements of Subsection 301.03(b), or Portland cement and/or fly ash meeting the requirements of Subsection

307.03(b)

The Engineer shall determine which additive will be used. The rate of application shall be determined by trial mixing and shall be approved by the Engineer. The spreading and mixing procedure used shall thoroughly and uniformly disperse the material into the soil. Any procedure that results in excessive loss of material or that does not achieve the desired results shall be immediately discontinued.

Subsection 210.12 Method of Measurement is expanded to include the following:

(g) Soil Stabilization will be measured by the ton of the additive used.

Subsection 210.13 Basis of Payment is expanded to include the following:

(d) Soil Stabilization completed and accepted and measured as provided above will be paid for at the contract unit price bid per ton for Soil Stabilization, which price shall be full compensation for furnishing, hauling and placing the material; for spreading and mixing;

and for all labor, equipment, tools and incidentals necessary to complete the work.

Payment will be made under:

Pay Item Pay Unit

Soil Stabilization Ton

11-10-2022 Page 1 of 1 02-17-2023 Rev.

11-06-2024 Rev.

JOB NO. C73017

DESIGN AND QUALITY CONTROL OF ASPHALT MIXTURES

Division 400 of the Standard Specifications for Highway Construction, Edition of 2014, is hereby amended as follows:

The eighth and tenth bullet within the first paragraph of Subsection 404.01, Design of Asphalt Mixtures. (a) General is hereby deleted and the following added:

A one-gallon sample of performance grade asphalt binder to be used in all Section 405 Asphalt Concrete Hot Mix Base Course and Section 406 Asphalt Concrete Hot Mix Binder Course mix designs.

Five blended aggregate samples for all Section 405 Asphalt Concrete Hot Mix Base Course and Section 406 Asphalt Concrete Hot Mix Binder Course mix designs.

A two-gallon sample of performance grade asphalt binder to be used in all Section 407 Asphalt Concrete Hot Mix Surface Course mix designs.

Ten blended aggregate samples for all Section 407 Asphalt Concrete Hot Mix Surface Course mix designs.

The last sentence of the last paragraph of Subsection 404.01 Design of Asphalt Mixtures.

(a) General is hereby deleted and the following substituted therefor:

At least fifteen (15) business days shall be allowed for the review of the mix design.

03-11-2010, 02-27-2014 Rev. Page 1 of 1 11-16-2017 Rev., 12-06-2018 Rev.

04-13-2023 Rev., 04-10-2025 Rev.

JOB NO. C73017

SUBMISSION OF ASPHALT CONCRETE HOT MIX ACCEPTANCE TEST RESULTS

Division 106 of the Standard Specifications for Highway Construction, Edition of 2014, is hereby amended as follows:

The following is hereby added to Subsection 106.04, Acceptance of Materials:

All ACHM Contractor Acceptance Tests shall be signed by the technician and submitted electronically through Doc Express in pdf format, and a signed paper copy be given to the ARDOT plant inspector after the completion of each sublot.

The ACHM Microsoft Excel Spreadsheet for Contractors/Suppliers is the required form for documentation and can be downloaded from the following website:

https://ardot.gov/divisions/construction/construction-information/for-use-on-feb-2024-letting-and-later-achm-spreadsheet/

To download this file, follow the instructions on the page linked above. Use of this file requires Microsoft Excel.

Any questions or issues arising from the use of this file should be referred to the Resident Engineer.

02-14-2011 Page 1 of 1 02-27-2014 Rev.

WARM MIX ASPHALT

DESCRIPTION: The Department will allow the use of Warm Mix Asphalt (WMA). All provisions for the production and placement of conventional HMA mixtures as stipulated in Section 410 Construction Requirements and Acceptance of Asphalt Concrete Plant Mix Courses of the Standard Specifications for Highway Construction, Edition 2014, are applicable except as noted below.

Section 410 Construction Requirements and Acceptance of Asphalt Concrete Plant Mix Courses of the Standard Specifications for Highway Construction, Edition of 2014, is hereby amended as follows:

Section 410.03: Replace the third sentence with “WMA production temperatures at the plant shall be according to the Contractor’s approved mix design but may be adjusted based on recommendations of the WMA additive/process manufacturer.”

Add the following paragraph: “Implementation of best management practices in the control of aggregate moisture content prior to introduction to the drying or mixing drum is highly recommended in order to achieve the maximum benefit of WMA technology.”

Section 410.07: Replace the last sentence of the first paragraph with “Spreading and finishing temperatures shall be according to the Contractor’s approved mix design, but in no case shall the WMA be placed at a temperature less than 220° F.”

01-19-2016 Page 1 of 1

DENSITIES FOR ACHM SURFACE COURSE

Division 400 of the Standard Specifications for Highway Construction, Edition of 2014, is hereby amended as follows:

The following is hereby added as the second paragraph of Subsection 407.04, Construction Requirements and Acceptance:

On city street projects, the Engineer may reduce the required minimum density of the ACHM Surface Course to 90% of the maximum theoretical density based on actual field conditions which would either prevent obtaining 92.0% of the maximum theoretical density or when damage to underlying utilities and/or subgrade is imminent. However, no reduction from the specified density of 92.0% will be permitted on ACHM placed on a subgrade, an underlying base course, or layers of ACHM constructed by the Contractor under this same contract.

02-14-2011 Page 1 of 1 10-24-2014 Rev.

SHORING FOR CULVERTS

DESCRIPTION: Work under this item shall consist of the design, construction, and removal of a shoring or bracing system that may be required to retain the existing, temporary, or new roadway embankment and to maintain traffic during construction of culverts. The shoring system shall provide sufficient clearance for excavation and construction work and shall ensure the safety of the traveling public and workmen at all times.

WORK TO BE PERFORMED: Prior to construction of the shoring system, the Contractor shall submit the design and details of the system to the Engineer for informational and record purposes. Such submission shall include the design calculations, the kind and condition of materials to be used, working drawings showing all dimensions, and the procedure for installation of the system. The design and details submitted shall be prepared and/or approved by a Professional Engineer registered in Arkansas.

The Contractor shall be responsible for the adequacy of the temporary shoring during the entire period of construction. The Contractor shall be responsible for any and all damages and/or claims, including injury or death, arising out of the construction and use of temporary shoring.

The Contractor shall construct the shoring in accordance with the details submitted to the Engineer for informational purposes. Unless otherwise permitted by the Engineer, all components of the shoring system shall be removed upon completion of their use and shall remain the property of the Contractor.

PAYMENT: No direct payment will be made for work described in this special provision (which includes preparation of necessary design details and drawings, construction and removal of shoring, and for all materials, labor, tools, equipment, and incidentals necessary to complete the work) but shall be considered subsidiary to other pay items in the contract.

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07-02-2021 Rev.

STORM WATER POLLUTION PREVENTION PLAN

National Pollution Discharge Elimination System General Permit # ARR150000

Prepared for:

Date: April 15, 2026

GENERAL INFORMATION:

A Storm Water Pollution Prevention Plan (SWPPP) has been developed by the ARDOT for this construction project in accordance with good engineering practice. Various items constitute the SWPPP for the project and should be provided for persons requesting to view the SWPPP, including:

a) The ARDOT Standard Specifications for Highway Construction, 2014 Edition, (Standard Specifications). The following sections are in reference to water quality or sediment and erosion control: Sections 107, 110, 620, 621, 622, 623, 624, 626, and other sections pertaining to storm water controls.

b) The Construction Plans contain temporary and permanent erosion controls and permanent storm water management measures.

c) Contract documents provide the Contractor and ARDOT with additional specifications.

These may include Supplemental Specifications and Special Provisions. Parts of the SWPPP that may be in the Contract include this Special Provision, Storm Water Pollution Prevention Plan.

d) Project records including SWPPP inspection reports, the authorized Site Manager daily work report, and various pay quantity documentation, all of which detail the progression of work on the project, when erosion control measures were taken, when the Contractor was given instructions to install or maintain the erosion and sediment control (E&SC) items, and the timing and details of E&SC installation. The Contractor identification form and the Inspector identification form are included as part of the project records.

e) Construction site posting.

i. For large construction sites (all sites five acres or above) – The first page of the e-Portal DEQ Notice of Intent (NOI) submission, if ten business days have passed since the NOI was deemed complete, to be replaced by the completed Arkansas Division of Environmental Quality (DEQ) Authorization Letter to Discharge Storm Water when it is sent by DEQ.

ii. For small construction sites under five acres (automatic coverage sites) - the completed DEQ Notice of Coverage for small sites from the DEQ website.

PROJECT NAME AND LOCATION:

Job C73017, Community Drive. Phase 2 (Beebe) (S)

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OPERATOR NAME AND ADDRESS:

Name of District Engineer Alex Roofe

Address of District Headquarters 1673 Batesville Blvd, Batesville, AR 72503

P.O. Box 2376, Batesville, AR 72503-2376

Name of Resident Engineer (Contact Person) Casey Chastain

Contact Number 870-268-3772

A. Site Description

1) Pre-construction Topographic view: Refer to the plan and profile sheets for topographic and waterbody information.

2) Project Description and Intended Use after Notice of Termination (NOT) is filed:

The purpose of this project is to construct 0.331 mile of city street in the City of Beebe in White County. This project consists of Clearing and Grubbing, Removal and Disposal of Items, Earthwork, Aggregate Base Course, ACHM Surface Course, Maintenance of Traffic, Minor Drainage Structures, Erosion Control Items, and Misc. Items.

3) Sequence of Activities:

The sequence of Major Soil Disturbing Activities is shown below. Be aware that the sequence below is provided as a general course of action for the progression of construction activities. Actual sequence of construction will be determined by the Contractor’s schedule and field conditions.

a. Clearing and Grubbing

b. Installation of perimeter controls

c. Construction of Drainage Structures

d. Excavation and Embankment

e. Place aggregate and ACHM Courses

4) Total Acres Available: 3.08 Total Disturbed Area: 1.33

(*Note: Any off-site borrow or waste areas are operated by the Contractor, who is responsible for obtaining any required NPDES permits for the sites. The “total acres available” and “total disturbed areas” shown here do not include areas covered under permits obtained by another operator. The Contractor is also responsible for meeting local regulations regarding these sites, including those of a Qualifying Local Program).

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5) Existing Site Information:

a. Runoff Coefficient Based on Attachment C:

Before construction starts, the site has a runoff coefficient of .408 After construction is completed, the site will have a runoff coefficient of .6375

b. Soil Information N/A

B. Responsible Parties-General Contractors, Inspectors, etc:

Refer to Contractor identification form in Section S and the Inspector identification form in Section T. This information will be completed after the Pre-construction conference.

C. Receiving Waters: (Permit Pg. 3 of Part II)

1) Location of Surface Water on Construction Site:

The following surface waters are located on the construction site. List them by name with Station Numbers.

a. N/A b.

c.

2) The following bodies of water receive runoff from the construction site:

Name of Operator of Municipal Storm Sewer and/or Receiving Stream: Unnamed tributary Narrative Description of Nearest Water: Unnamed tributary, thence to Red Cut Slough, thence to Cypress Bayou, thence to Bayou Des Arc, thence to White River

Name of Ultimate Receiving Water: White River

Waterbodies that would require the fifty (50) foot buffer zone are Extraordinary Resource Waters (ERW), Ecologically Sensitive Waterbodies (ESW), Natural and Scenic Waterways (NSW), waterbodies with approved TMDLs, waterbodies on the 303(d) list, and/or other uses at the discretion of the Director of DEQ.

Above categorized waterbodies, if any on project, list both waterbody and qualifier:

N/A

D. TMDL and 303(d) list can be found at:

((https://www.adeq.state.ar.us/water/planning/integrated/tmdl/))

1) 303(d) Listed Waters - Select the following appropriate statement utilizing information received from the Environmental Division.

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Statement 1:

X Storm water discharges from this site do not enter a waterbody on the list of waters impaired for turbidity or other pollutant which could be impacted by roadway construction on the 303(d) list.

Statement 2:

Storm water discharges from this construction site enter a waterbody on the list of impaired waterbodies (303d list) for turbidity and/or other pollutant. The SWPPP has been developed with BMPs which are designed to minimize the discharge of these pollutants to the maximum extent practicable. Condition of sediment control BMPs will be monitored during regular inspections to ensure this goal is met.

2) TMDL Waters - Select the following appropriate statement utilizing information received from the Environmental Division.

X Storm water discharges from this site do not enter a waterbody with an approved TMDL for turbidity or other pollutant which could be impacted by roadway construction.

Storm water discharges from this construction site enter a waterbody with an established TMDL allocation for turbidity and/or other pollutant. A TMDL has been written for the waterbody that is applicable to the construction project. The following information documents the construction projects compliance with the

TMDL:

1.) List TMDL assumptions and allocations:

2.) List measures taken to ensure that the discharge of pollutants from the site is consistent with the assumptions and allocations of the TMDL.

E. Discharges to ERW, NSW, or ESW:

X The construction site is not located within a watershed of an ERW, ESW, or NSW.

The construction site is located within a watershed of an ERW, ESW, or NSW.

Additional BMPs have been considered for implementation in these areas.

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F. Watershed of Potential Losing Stream and/or Sensitive Aquatic Species:

X The construction site is not located within a watershed of a potential losing stream and or sensitive aquatic species.

The construction site is located within a watershed of a potential losing stream and or sensitive aquatic species. Additional BMPs have been considered for implementation in these areas.

G. Attainment of Water Quality Standards after Authorization: (Permit Pg. 4 of Part II)

BMPs have been selected and will be installed and maintained at the construction site to minimize the discharge of pollutants as necessary to meet applicable water quality standards.

H. Site Map: See Attachment A for items to be included. All of these items should be marked on the job plans maintained for the SWPPP.

I. Storm Water Controls

1. Initial Site Stabilization, Erosion, & Sediment Controls: (Permit Pg. 5 of Part II)

Complete descriptions and specifications for control measures may be found in the ARDOT’s Standard Specifications for Highway Construction, Supplemental Specifications, Special Provisions, Construction Contract, and Construction Plans. All controls are designed and installed with the primary goal of retaining sediment on site to the maximum extent practicable.

Insert a description below of the construction activities that are a part of the initial site disturbance and stabilization, along with the appropriate controls measures and time of installation for that activity. This information should be provided by the Contractor at the Pre-construction meeting.

Be aware that the list is general. Actual timing of erosion control installations will be determined daily based upon the construction activity occurring and actual field conditions.

(Construction Activity/Control/Timing)

1) Clearing and grubbing

2) Erosion control measures

3) Construct drainage structures

4) Excavation/embankment

5) Aggregate and ACHM courses

2. Stabilization Practices: (Permit Pg. 6 of Part II)

List of Stabilization Practices to be utilized and scheduling of implementation for that practice:

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X Dust control - wet down dusty areas as needed/ongoing

Erosion control matting -

Geotextiles -

X Limiting disturbed area - will be limited by Engineer as discussed in Subsection 110.05(d) of Standard Specifications/ongoing

Mulches -

Mulch control netting -

X Off-site tracking controls (Either stabilized exits and/or wheel washing)*

Preserving existing vegetation - as shown on the job plans/ongoing

Sod stabilization -

X Temporary and permanent seeding - will be initiated within 14 days of temporarily ceasing construction activity on a portion of the site or immediately initiated where construction activities have permanently ceased.

X Natural buffer zone – (Will be established along waterbodies with at least 25 feet for any unnamed streams, creeks, rivers, lakes, or other waterbodies and at least

50 feet for an established TMDL waterbody, streams listed on the 303d list, an ERW, ESW, NSW, and any…