Bid Notice-Cleveland County Level _ Reseal (S).pdf

ARKANSAS

STATE HIGHWAY

COMMISSION

PROPOSAL DOCUMENTS

FOR THE CONSTRUCTION OF

STATE JOB NO. SA1363

STATE AID COUNTY JOB (CODE 9970)

CLEVELAND CO. LEVEL & RESEAL (S)

COUNTY ROAD NO. BANKS RD. & HARRELSON RD.

IN CLEVELAND COUNTY

Bound herein are the Supplemental Specifications, Special Provisions, Proposal

Documents and Schedule of Items applicable to this proposed construction contract.

Applicable to this proposed construction contract, but not bound herein, are the

Arkansas State Highway Commission Standard Specifications for Highway Construction, Edition of

2014, and the Construction Plans.

12/11/14 Rev. 03/18/15 Rev. 11/17/17 Rev. 04/07/22

Please review Section 102 of the Standard Specifictions, 2014 Edition for Bidding Requirements and Conditions. Mistakes or omissions can be costly. Important items for you to check are included in, but not limited to, those listed below. This checklist is furnished only to assist you in submitting a proper bid. Check as you read.

Have you contacted ARDOT (pmd@ardot.gov or 501-569-2261) to become an eligible bidder? This is required to submit a bid in the letting and must occur by 4:30pm the day prior to the letting.

Have you acknowledged all Addenda by email or fax?

Is the unit price entered appropriate for the item?

Have you entered a unit price for each bid item except in the case of authorized alternate pay items? (A zero bid ($0.00) is a valid price and will be considered.)

Have you checked the Schedule of Items for various pay items that may have a minimum or maximum unit bid price? (Refer to the Standard Specifications for further information concerning these items)

Asphalt Binder

Relocating Precast Concrete Barrier

Water

Mobilization

Have you limited your bid for Mobilization to five percent (5%) of the subtotal?

For Federal-aid projects, did you complete the Certification for Federal aid Contracts?

Prior to submitting your bid, did you check for error messages, and are all the folders “green”?

If submitting a paper copy of the Proposal Guaranty (Bid Bond) is it signed by an officer of your company AND the Surety Agent?

Did you ensure your Proposal Guaranty (if you are submitting a paper bond) will arrive prior to the time and date stated on Page 2 of the Proposal Documents?

CAUTION

TO BIDDERS

1-17-08 Revised: 6-1-09 Revised: 2-15-12 Revised: 1-15-15 Revised: 5-26-16 Revised: 11-17-17 Revised: 7-5-23 Revised: 8-4-25 Revised: 12-18-25

ARKANSAS DEPARTMENT OF TRANSPORTATION

NOTICE OF NONDISCRIMINATION

The Arkansas Department of Transportation (ARDOT) complies with all civil rights provisions of federal statutes and related authorities that prohibit discrimination in programs and activities receiving federal financial assistance. Therefore, ARDOT does not discriminate on the basis of race, sex, color, age, national origin, religion (not applicable as a protected group under the FMCSA Title VI Program), or disability in the admission, access to and treatment in ARDOT’s programs and activities, as well as ARDOT’s hiring or employment practices. Complaints of alleged discrimination and inquiries regarding ARDOT’s nondiscrimination policies may be directed to the Civil Rights Division, P. O. Box 2261, Little Rock, AR 72203, (501) 569-2298, (Voice/TTY 711), or the following email address: Civil.Rights@ardot.gov

Free language assistance may be available upon request.

This notice is available from the ADA/504/Title VI Coordinator in large print, on audiotape, and in Braille.

Arkansas Department of Transportation Supplemental Specifications and Special Provisions Listing

Text1 State Job Number SA1363

Text1The following supplemental specifications and special provisions for this project supplement the standard specifications, edition of 2014. In case of conflict, the supplemental specifications and special provisions shall govern.

ERRATA ERRATA FOR THE BOOK OF STANDARD SPECIFICATIONS

JOB SP DOCUMENTATION OF PAYMENTS MADE TO SUBCONTRACTORS

JOB SP DOCUMENTATION OF PAYMENTS MADE – PROMPT PAYMENT (SIGNET SOFT LAUNCH)

JOB SP BIDDING REQUIREMENTS AND CONDITIONS

JOB SP MANDATORY ELECTRONIC CONTRACT

JOB SP MANDATORY ELECTRONIC DOCUMENT SUBMITTAL

JOB SP LIQUIDATED DAMAGES PROCEDURE FOR BID LETTINGS

JOB SP ACHM CURE FOR ASPHALT SURFACE TREATMENT

JOB SP DESIGN AND QUALITY CONTROL OF ASPHALT MIXTURES

JOB SP SUBMISSION OF ASPHALT CONCRETE HOT MIX ACCEPTANCE TEST RESULTS

JOB SP PRICE ADJUSTMENT FOR ASPHALT BINDER

JOB SP PRICE ADJUSTMENT FOR FUEL

JOB SP WARM MIX ASPHALT

JOB SP FOG SEAL

JOB SP RECYCLED ASPHALT SHINGLES

SP 108-1 LIQUIDATED DAMAGES

SS 100-3 CONTRACTOR'S LICENSE

SS 100-4 DEPARTMENT NAME CHANGE

SS 102-2 ISSUANCE OF PROPOSALS

SS 102-3 PREQUALIFICATION OF BIDDERS

SS 103-2 CONTACT INFORMATION FOR MOTORIST DAMAGE CLAIMS

SS 105-4 MAINTENANCE DURING CONSTRUCTION

SS 107-2 RESTRAINING CONDITIONS

SS 108-2 WORK ALLOWED PRIOR TO ISSUANCE OF WORK ORDER

SS 108-3 WORK ORDER FOR FIXED COMPLETION DATE CONTRACTS

SS 303-1 AGGREGATE BASE COURSE

SS 306-1 QUALITY CONTROL AND ACCEPTANCE

SS 400-1 TACK COATS

SS 400-2 ASPHALT SURFACE TREATMENT

SS 400-4 DESIGN AND QUALITY CONTROL OF ASPHALT MIXTURES

SS 400-5 PERCENT AIR VOIDS FOR ACHM MIX DESIGNS

SS 400-6 LIQUID ANTI-STRIP ADDITIVE

SS 400-7 TRACKLESS TACK

SS 404-3 DESIGN OF ASPHALT MIXTURES

SS 409-2 ASPHALT LABORATORY FACILITY

SS 410-1 CONSTRUCTION REQUIREMENTS AND ACCEPTANCE OF ASPHALT CONCRETE PLANT MIX

COURSES

Page 1 of 2Date Estimated: 3/10/2026

Date Revised:

Supplemental Specifications and Special Provisions Listing

Text1 State Job Number SA1363

Text1The following supplemental specifications and special provisions for this project supplement the standard specifications, edition of 2014. In case of conflict, the supplemental specifications and special provisions shall govern.

SS 410-2 DEVICES FOR MEASURING DENSITY FOR ROLLING PATTERNS

SS 410-4 EVALUATION OF ACHM SUBLOT REPLACEMENT MATERIAL

SS 416-1 RECYCLED ASPHALT PAVEMENT

SS 604-1 RETROREFLECTIVE SHEETING FOR TRAFFIC CONTROL DEVICES IN CONSTRUCTION ZONES

SS 604-3 TRAFFIC CONTROL DEVICES IN CONSTRUCTION ZONES (MASH)

SS 723-1 GENERAL REQUIREMENTS FOR SIGNS

SS 729-1 CHANNEL POST SIGN SUPPORT

Page 2 of 2Date Estimated: 3/10/2026

Date Revised:

02-27-14 SS-Errata

Rev. 10-24-14 Page 1 of 1 Rev. 02-12-15

Rev. 06-08-15

Rev. 11-17-17

Rev. 09-13-18

ARKANSAS DEPARTMENT OF TRANSPORTATION

SUPPLEMENTAL SPECIFICATION

ERRATA FOR THE BOOK OF STANDARD SPECIFICATIONS

Errors noted in the printed book of Standard Specifications for Highway Construction, Edition of 2014, are listed below and this publication is hereby revised as follows:

Page 124: The third sentence of the first paragraph of Subsection 110.03(c) should read: The

Engineer will make a decision within 10 business days concerning the necessity or practicability of the request.

Page 195: The sixth paragraph of subsection 303.02 should read: For Classes 1 through 8 materials, the fraction passing the #200 (0.075 mm) sieve shall not be greater than three-fourths of the fraction passing the #40 (0.0425 mm) sieve. For Classes 3 through 8, the fraction passing the #40 (0.425 mm) sieve shall have a liquid limit not greater than 25.

Page 363: In the second paragraph of Subsection 502.02, the reference to ASTM 775 should be replaced by “ASTM A 775”.

Page 636: In the second paragraph of Subsection 730.02, the references to AASHTO M 183 should be replaced with ASTM A36.

Page 637: The last sentence of the second paragraph of Subsection 730.03 should read: All bolts, nuts, and washers shall be galvanized according to AASHTO M 232 or

ASTM B 695, Class 40 or 50.

Page 767: In the fourth paragraph of Subsection 807.06(a), the reference to ASTM B595 should be replaced by “ASTM B695”.

Page 841: Subsection 817.04(a) should read: The treatment of lumber and timber shall meet the applicable requirements of the current edition of the AWPA, Standards U1, Commodity Specification E, Use Category UC4C.

11-06-25 Page 1 of 2

SPECIAL PROVISION

JOB NO. SA1363

DOCUMENTATION OF PAYMENTS MADE TO SUBCONTRACTORS

In accordance with Section 108.01 of the Standard Specifications, the Contractor shall pay all subcontractors their respective subcontract amount within 10 calendar days after the Contractor receives payment from the Department. Payments to all subcontractors must be certified using the attached form. Facsimile or scanned copies of the completed original payment log forms are acceptable to fulfill this requirement.

All certifications of payments must be received by the Resident Engineer within thirty-five (35) calendar days following the end of each estimate period. Failure to submit the certification will result in the withholding of future progress estimates.

Subcontractor Payment Log Job Number ____________________ Prime Contractor ________________________________

Estimate No. _____ Subcontractor ________________________________

Estimate Ending Date______________ Date Payment Made to Subcontractor__________________

Item Code*

Item Description

Subcontract Unit Price

2nd Tier Unit Price

Quantity

Value Earned By

Subcontractor

* Item Codes for pay items are shown on the estimate voucher

Total This Estimate

Retainage Withheld This Estimate

Subcontractor Payment Log must be received Net Total This Estimate within 35 calendar days of the ending ___% Retainage Previous Total date of the estimate. Total To Date

The Prime Contractor certifies that the payment listed has been made to the Subcontractor and that the documentation of this payment is available for inspection upon request.

Authorized Signature_____________________________________ Title _____________________

Typed or Printed Name___________________________________ Date _____________________

Department Use Only Received Verified

By ___________________ By _______________________ _________ Date ____________________ Date _______________________ RE Initials

Rev. 10-8-25

03/18/2026 Page 1 of 2

SPECIAL PROVISION

JOB NO. SA1363

DOCUMENTATION OF PAYMENTS MADE –

PROMPT PAYMENT (SIGNET SOFT LAUNCH)

In accordance with Section 108.01 of the Standard Specifications, the Contractor shall pay all subcontractors their respective subcontract amount within 10 calendar days after the Contractor receives payment from the Department. Payment is defined as issuing an Electronic Funds Transfer (EFT) or mailing a check to a subcontractor. The 10-day requirement is met on the date that payment is issued to the subcontractor.

First-tier subcontractors have the same obligation to any second-tier subcontractors.

Subcontractors must pay their second-tier subcontractors within 10 days of receipt of payment from the Prime Contractor.

ARDOT monitors payments made by prime contractors to both DBE and non-DBE subcontractors to ensure compliance with prompt payment requirements. Prime contractors are required to report payments made to all subcontractors, and subcontractors must report payments made to any lower-tier subcontractors. Subcontractors are required to confirm receipt of payment.

The tracking of subcontractor prompt payment is conducted using the Signet™ application. Signet™ is a third-party service, supported by the software vendor, which is used by both Prime and Subcontractors. Signet™ is a reporting tool only and does not process financial transactions. ARDOT does not provide direct technical support for Signet™. Information about Signet™ may be found at https://signet-help.zendesk.com and by clicking the Signet™ tab.

ARDOT is soft-launching the Signet™ application for use on this contract and shall be required for use on this construction contract.

Upon completion of the first payment estimate on the contract Signet™ will automatically notify the Contractor via email prompting registration in Signet™ for that contract. Since this contract is part of the Soft Launch phase, the Contractor will not be charged for the use of Signet™. This will activate use of Signet™ for the Prime and all Subcontractors for the duration of that contract, regardless of contract value, number of subcontractors, contract duration, or number of payments reported. Subcontractors will not be charged any fee to register for contracts.

After each estimate, the Prime Contractor will report remitted payment to subcontractors in Signet™. This will trigger notification to each subcontractor via email requesting verification of the reported payment. The subcontractor will be given the opportunity to register with Signet™ at that time (for no cost).

The Prime or Subcontractor reporting payment must report the following information in Signet™:

• The name of the subcontractor or second-tier subcontractor receiving payment.

• The dollar amount of the payment made to the subcontractor or second-tier subcontractor.

• The date the payment was made to the subcontractor or second-tier subcontractor.

• Any retainage, which is only permitted if it was included in the individual subcontract when it was submitted to the Department for acknowledgement.

• The DBE Function performed for this payment (if the subcontractor/second-tier subcontractor is a DBE).

• Other information required by Signet™.

03/18/2026 Page 2 of 2

SPECIAL PROVISION

JOB NO. SA1363

DOCUMENTATION OF PAYMENTS MADE –

PROMPT PAYMENT (SIGNET SOFT LAUNCH)

The contractor must report the return of retainage or other withholdings in separate, standalone payment entries (separate from routine, planned progress payment estimates).

In the event that no subcontract work is included in a payment estimate, such that no payment is due to any subcontractors, the Prime Contractor shall mark the payment complete within Signet™, and no other payments are required to be reported for that estimate.

Subcontractors must verify in the Signet™ application each payment reported by a payer within 10 days of the payment being reported by the payer. This verification includes whether the payment was received and, if so, whether it was as expected.

Basis of Payment. During Soft Launch, there will be no cost for registration for the Signet™ application. All costs for usage, time, labor, or other costs for reporting payments to subcontractors through the Signet™ application will be considered incidental and no direct payment will be made for these.

03-18-2015 Page 1 of 5 09-09-2016 Rev., 10-27-2017 Rev., 11-16-2017 Rev., 05-03-2018 Rev., 12-06-2018 Rev., 05-24-2024 Rev.

BIDDING REQUIREMENTS AND CONDITIONS

Section 102 of the Standard Specifications for Highway Construction, Edition of 2014, is hereby amended as follows:

The fourth sentence of the second paragraph of Subsection 102.01 is hereby deleted, and the following substituted therefore:

Prospective bidders may file a questionnaire at any time; however, prospective bidders will not be given authorization to submit a proposal unless a rating has been extended based on an acceptable questionnaire.

The following paragraph has been added to Subsection 102.01.

A contractor with common officers/owners/partners of any firm, partnerships, joint ventures, or corporations that is seeking prequalification, has been prequalified, or has entered into a previous or current contract with the Commission may have the prequalification denied, limited, or revoked for the reasons listed in Subsection 102.04(a)-(m).

The last paragraph of Subsection 102.01 is hereby deleted.

The second sentence of Subsection 102.02 is hereby deleted, and the following substituted therefore:

The Notice to Contractors will contain a description of the proposed work, and information regarding access to proposal documents, plans, specifications, and the amount and nature of the proposal guaranty.

Subsection 102.03 is hereby deleted, renamed Contents of Proposal Documents, and the

The proposal documents will state the location and description of the contemplated construction and will show the estimate of the various quantities and kinds of work to be performed or materials to be furnished, and will have a schedule of items. The proposal documents will state the time in which the work must be completed, the amount of the proposal guaranty, and the date and time of the letting of work. The documents will also include any special provisions or requirements that vary from or are not contained in the standard specifications.

All forms included in the proposal documents are considered a part thereof. The plans, specifications, and other documents designated in the proposal documents will be considered a part of the proposal whether included or not.

03-18-2015 Page 2 of 5

The first through fourth paragraphs of Subsection 102.04 are hereby deleted, and the following substituted therefore:

To become an eligible bidder, prospective bidders must be registered to bid in Arkansas with Bid Express. Prospective bidders must also contact the Program Management Division at

(501) 569-2261 during regular business hours between the date the project is advertised and 4:30 p.m. on the day prior to the scheduled bid opening to request to become eligible to bid specific projects. Only prequalified contractors or their authorized representative may request to become an eligible bidder.

If the prospective bidder’s prequalification rating is not “unlimited”, the bidder shall file a certification with the Department citing all contracts in force and the unfinished value of such work. A prospective bidder will not be allowed to submit a proposal until a certification for the current bidding period is on file and the amount of work the contractor may be allowed to undertake is determined. The contractor’s prequalification rating, less the unfinished value of all contracts in force, will determine the amount of additional work that the contractor may be allowed to undertake. A contractor will not be allowed to submit a proposal on an individual project for which the estimated cost is more than the amount that the contractor may be allowed to undertake, but the contractor will be allowed to submit a proposal on more than one project, providing that the estimated cost of each project is not more than the amount that the contractor may be allowed to undertake. In the event a contractor submits a low bid on more than one project and the aggregate amount is greater than the amount the contractor may be allowed to undertake, the Commission will exercise its discretion in the award of a particular project or projects.

A charge will be assessed for authorization to submit a proposal, paper copies of the proposal documents, and plans issued. These services are provided during regular business hours until 4:30 p.m. on the day prior to the scheduled bid opening at the Arkansas Department of Transportation, 10324 Interstate 30, Little Rock, Arkansas 72209, (501) 569-2261. Payment shall be made at the time services are provided or upon receipt of statement therefore. No refund will be allowed for bids not submitted or for plans or proposal documents returned.

The second sentence of the first paragraph of Subsection 102.06 is hereby deleted, and the

The bidder is expected to examine carefully the site of the proposed work, the proposal documents, plans, specifications, supplemental specifications, and special provisions before submitting a proposal.

03-18-2015 Page 3 of 5

The first paragraph of Subsection 102.07 is hereby deleted, and the following substituted therefore:

The proposal shall only be submitted through the internet bidding service, Bid Express. The bidder shall specify a unit price in figures for each pay item for which a quantity is given. A unit price of “zero” ($0.00) is a valid price and will be considered. A blank unit price is not considered valid. The unit bid price should not be carried beyond 1 cent ($0.01). Any figures on the unit bid price beyond 1 cent will be dropped.

The second and third paragraphs of Subsection 102.07 are hereby deleted.

The fifth paragraph of Subsection 102.07 is hereby deleted, and the following substituted therefore:

The bidder’s proposal must be submitted with a digital signature containing the name of the individual, one or more members of the partnership, one or more members or officers of each firm representing a joint venture, or one or more officers of a corporation, or by an agent of the Contractor legally qualified and acceptable to the Department.

The sixth paragraph of Subsection 102.07 is hereby deleted, and the following substituted therefore:

If the proposal is submitted with a digital signature of any person who is not listed in the bidder’s Prequalification Questionnaire (Questionnaire Form) as the individual, as a partner of a partnership, or as an officer of a corporation, authorization for such submittal should be on file with the Department prior to the download of bids. This authorization shall be made before the downloading of bids and be in the form of a Power of Attorney duly executed and signed by an official with power to constitute such authority.

The last sentence of the seventh paragraph of Subsection 102.07 is hereby deleted, and the

Those items of Asphalt Binder that are subject to a minimum bid price will bear the note “(Minimum bid price is $120.00 per ton)” within the Schedule of Items of the proposal documents.

The first sentence of the ninth paragraph of Subsection 102.07 is hereby deleted, and the following

The proposal documents for all federal aid projects will contain a bidders list.

The last sentence of the ninth paragraph of Subsection 102.07 is hereby deleted, and the following

The information provided will not be used for contract awarding purposes but must be provided before the Contractor will be given authorization to submit proposals for future lettings.

03-18-2015 Page 4 of 5

Subsection 102.08 Irregular Proposals is hereby deleted, and the following substituted therefore:

(a) Proposals will be considered irregular and will be rejected for the following reasons:

(1) If the proposal does not contain a unit price for each pay item listed except in the case of authorized alternate pay items.

(2) If the proposal is not digitally signed by an authorized representative of the firm.

(3) If the proposal is not accompanied by the proper proposal guaranty.

(4) If a proposal is received from an individual, firm, partnership, or corporation with an interest, as principal, in another proposal for the same project.

(5) If the proposal is not accompanied by the Certification to Submit DBE Participation.

(b) Proposals will be considered irregular and may be rejected for the following reasons:

(1) If the proposal is not accompanied by a bid schedule and bid schedule narrative as required in the proposal documents.

(2) Unbalanced proposals in which the prices for some items are out of proportion to the reasonable costs representative of those items.

(3) If there are irregularities of any kind that may tend to make the proposal incomplete, indefinite, or ambiguous as to its meaning.

The first sentence of Subsection 102.09 is hereby deleted and the following substituted therefore:

No proposal will be considered by the Commission unless a guaranty in the form of a bank draft, certified check, or cashier’s check drawn on a solvent bank or trust company, or a bidder’s paper bond executed by an approved surety company has been received by the Program Management Division prior to the download of bids.

The following paragraph is hereby added after the first paragraph of Subsection 102.09:

Electronic bid bonds are allowed. The prospective bidder should verify their bid bond in their proposal prior to submission.

Subsection 102.10 is hereby deleted and the following substituted therefore:

The proposal shall only be submitted through the internet bidding service, Bid Express.

03-18-2015 Page 5 of 5

Subsection 102.11 is hereby deleted, and the following substituted therefore:

A bidder may withdraw or modify a proposal after it has been submitted to Bid Express, up to the time set for the deadline for proposals to be received. A proposal may also be withdrawn if the Commission fails to make an award within 40 calendar days after the date of downloading.

Subsection 102.12 is hereby deleted, renamed Downloading of Proposals, and the following

Proposals will be downloaded and then posted on the Department’s website at the time and place indicated in the Notice to Contractors.

The last sentence of Subsection 102.15 is hereby deleted, and the following substituted therefore:

In any case, the prospective bidders will be contacted prior to the download of bids.

04-13-2015 Page 1 of 1 11-16-2017 Rev.

12-06-2018 Rev.

MANDATORY ELECTRONIC CONTRACT

Paper Contract Documents and Forms will not be accepted.

The Department will only accept and execute an electronic contract for this project through Doc Express, a paperless contracting system. Prospective bidders will need to contact Doc Express to set up an account prior to the bid opening date. The toll-free phone number for Doc Express is 1-888-352-2439 and their website address is www.docexpress.com.

Section 103 of the Standard Specifications for Highway Construction, Edition of 2014, is hereby amended as follows.

The first sentence of Subsection 103.06(a) is hereby deleted, and the following substituted therefore:

The Contract shall be electronically signed by the successful bidder and electronically submitted to the Program Management Division, Construction Contract Procurement Section, together with the required bonds and proof of liability insurance, within 10 business days after the notice of award has been issued.

Subsection 103.08(d)(3)d. is hereby deleted, and the following substituted therefore:

Documentation of the bidder’s commitment to use a DBE subcontractor whose participation it submits to meet a contract goal; and

Subsection 103.08(d)(3)e. is hereby deleted, and the following substituted therefore:

Document confirmation from the DBE that it is participating in the contract as provided in the Contractor’s commitment.

Subsection 103.08(d)(5) is hereby deleted, and the following substituted therefore:

The preceding information shall be submitted directly to the Arkansas Department of Transportation, Program Management Division, via Doc Express.

02-23-2016 Page 1 of 1 07-12-2017 Rev.

11-16-2017 Rev.

02-25-2021 Rev.

MANDATORY ELECTRONIC DOCUMENT SUBMITTAL

Paper Document Submittals will not be accepted.

The Department will only accept electronically-submitted documents for consideration on this project.

All correspondence and submittals to the Department shall be submitted through Doc Express, a paperless contracting system. When signed originals are required, the original shall be the document uploaded to Doc Express and the signature shall be the electronic signature applied through Doc Express. The Contractor shall use the same organizational account for project documentation as used to fulfill the requirements of the Mandatory Electronic Contract Special Provision. The toll-free phone number for Doc Express is 1-888-352-2439 and their website address is www.docexpress.com.

Any reference in the Standard Specifications to document submittal in writing or by U.S. Mail, facsimile, or in person is hereby amended to require that such documents be submitted using Doc Express with the following exceptions:

Material delivery tickets which are used for payment or for field verification shall be submitted on paper as required by the Standard Specifications for Highway Construction, Edition of 2014.

Any document with specific submittal requirements in state and/or federal law or federal regulations that conflict with the requirements of this Special Provision shall be submitted in accordance with such state and/or federal law or federal regulations.

A user guide is available on the Department’s web page to assist Contractors with the use of Doc Express. The “Contractor Guide to Using Doc Express” is available on the Department’s web page at https://ardot.gov/divisions/construction/doc-express/.

The Contractor may provide access for subcontractors to view and submit items in Doc Express by following the instructions provided in the “Contractor Guide to Using Doc Express”. Once an organizational account is activated and the Contractor provides access to the contract, a subcontractor may submit documents to the Contractor in Doc Express by uploading the electronic documents as directed in the User Guide. Any documents uploaded by the subcontractor must be then retrieved and published by the Contractor within Doc Express for further action by the Engineer. The Engineer will not review or take any actions on any documents submitted by the subcontractor until the document has been appropriately submitted by the Contractor.

Any submittals, documents, subcontracts, proposals, working drawings, or any other items submitted by the Contractor within Doc Express are not considered approved by the Engineer until written notification of the approval is published by the Engineer in the “CON-Correspondence–From Department to Contractor” drawer in Doc Express. Any action taken by the Contractor prior to this notification is taken at the Contractor’s own risk.

The Department’s System Administration team has no authority to take action on any documents submitted to the system. Access for this team is for management of the application only. Knowledge of any document submitted is not imputed to the Department by the knowledge of Systems Administration.

The requirements of this Special Provision shall supersede the requirements of all other Special Provisions unless such Special Provision includes a stated exception to this Special Provision.

01-04-2022 Page 1 of 1

LIQUIDATED DAMAGES PROCEDURE FOR BID LETTINGS

Department Standard Specification Section 102.04 and Supplemental Specification 102-2 state that the Department reserves the right to refuse to issue, accept, or consider a proposal:

“If the prospective bidder is the Contractor on a current Contract with the Commission on which Liquidated Damages are being assessed, and there are no pending time extensions warranted to remove the project from Liquidated Damages.”

If the prospective bidder goes into liquidated damages on a current Contract with the Commission during the advertisement period for a letting, the Contractor will be notified seven business days prior to the letting that they will not be allowed to bid in the upcoming letting. This notification will be officially transmitted through Doc Express for the project in liquidated damages and via email.

Upon notification that they will not be allowed to bid in the upcoming letting, the Contractor will be provided an opportunity to request a reconsideration of this decision. This request must be transmitted in the form of a letter through Doc Express and via email to the Department for review within two (2) business days of receipt. The Department will review the reconsideration request and render a decision no later than the Friday prior to the letting.

Please note, a bid may be withdrawn at any time prior to the time specified for the bid letting. If a Contractor has been notified that they will not be allowed to bid, and they do not withdraw their bid, the bid will be considered invalid and rejected.

04-13-2023 Page 1 of 1

ACHM CURE FOR ASPHALT SURFACE TREATMENT

Section 402 of the Standard Specifications for Highway Construction, Edition of 2014, is hereby amended as follows:

The following is added as the last sentence of the 3rd paragraph of Subsection 402.03, Construction Requirements. (a) General:

On projects that have received ACHM leveling or patching, a curing period of 30 days for the ACHM leveling course or patching is required prior to placing the Asphalt Surface Treatment, unless otherwise approved by the Engineer. On working day projects, time will not be assessed during this curing period provided no other work requiring inspection is on-going.

11-10-2022 Page 1 of 1 02-17-2023 Rev.

11-06-2024 Rev.

JOB NO. SA1363

DESIGN AND QUALITY CONTROL OF ASPHALT MIXTURES

Division 400 of the Standard Specifications for Highway Construction, Edition of 2014, is hereby amended as follows:

The eighth and tenth bullet within the first paragraph of Subsection 404.01, Design of Asphalt Mixtures. (a) General is hereby deleted and the following added:

A one-gallon sample of performance grade asphalt binder to be used in all Section 405 Asphalt Concrete Hot Mix Base Course and Section 406 Asphalt Concrete Hot Mix Binder Course mix designs.

Five blended aggregate samples for all Section 405 Asphalt Concrete Hot Mix Base Course and Section 406 Asphalt Concrete Hot Mix Binder Course mix designs.

A two-gallon sample of performance grade asphalt binder to be used in all Section 407 Asphalt Concrete Hot Mix Surface Course mix designs.

Ten blended aggregate samples for all Section 407 Asphalt Concrete Hot Mix Surface Course mix designs.

The last sentence of the last paragraph of Subsection 404.01 Design of Asphalt Mixtures.

(a) General is hereby deleted and the following substituted therefor:

At least fifteen (15) business days shall be allowed for the review of the mix design.

03-11-2010, 02-27-2014 Rev. Page 1 of 1 11-16-2017 Rev., 12-06-2018 Rev.

04-13-2023 Rev., 04-10-2025 Rev.

JOB NO. SA1363

SUBMISSION OF ASPHALT CONCRETE HOT MIX ACCEPTANCE TEST RESULTS

Division 106 of the Standard Specifications for Highway Construction, Edition of 2014, is hereby amended as follows:

The following is hereby added to Subsection 106.04, Acceptance of Materials:

All ACHM Contractor Acceptance Tests shall be signed by the technician and submitted electronically through Doc Express in pdf format, and a signed paper copy be given to the ARDOT plant inspector after the completion of each sublot.

The ACHM Microsoft Excel Spreadsheet for Contractors/Suppliers is the required form for documentation and can be downloaded from the following website:

https://ardot.gov/divisions/construction/construction-information/for-use-on-feb-2024-letting-and-later-achm-spreadsheet/ To download this file, follow the instructions on the page linked above. Use of this file requires Microsoft Excel.

Any questions or issues arising from the use of this file should be referred to the Resident Engineer.

06-03-2015 Page 1 of 3 10-02-2015 Rev.,11-16-2017 Rev., 12-06-2018 Rev.,02-25-2021 Rev., 04-13-2022 Rev.,01-12-2023 Rev., 02-29-2024 Rev.

PRICE ADJUSTMENT FOR ASPHALT BINDER

A price adjustment clause is included in this Contract to provide additional compensation to the Contractor or a credit to the Department for fluctuations in asphalt binder prices. This price adjustment is dependent upon a change in the average price of asphalt binder which results in an increase or decrease in the price of products utilized on this project.

Payment. Payment will be made to the Contractor for monthly fluctuation in the price of asphalt binder used in performing the applicable items of Asphalt Concrete Hot Mix and Ultrathin Bonded Wearing Course work as listed in the table below when the asphalt binder price fluctuates from the base price defined below. Payment may be positive, negative, or nonexistent depending on the circumstances. Payments or deductions for the asphalt binder price adjustment will be included in the Contractors current estimates, and the payment or deduction authorized for each estimate will be based upon the quantities for applicable items of work.

The Asphalt Binder Price Adjustment will be a dollar amount paid as compensation to the Contractor, or as a credit to the Department as reflected on the Current (or Final) Estimate Summary Report as Payment Adjustments.

Asphalt Binder Price Adjustment (ABPA). The Asphalt Binder Price Adjustment (ABPA) for the current estimate will be computed according to the following formula:

ABPA = Q x D x (IQP / 100)

Where ABPA = Asphalt binder price adjustment, in dollars;

Q = Quantities paid for the applicable items on the current estimate; tons of mix for ACHM items or square yards for Ultrathin Bonded Wearing Course D = Allowable price differential, in dollars;

IQP = Item Quantity Percent, Quantity of Indexed Material per unit of the applicable item on the current estimate.

The above formula will be applied to each individual payment of the applicable item. When the Current (or Final) estimate is generated, the sum of these individual adjustments will be included as a Payment Adjustment.

Applicable Items of Work

ITEM OF WORK SPECIFICATION

NUMBER

ITEM QUANTITY

PERCENT

Asphalt Binder in ACHM Base Course 405 100 Asphalt Binder in ACHM Binder Course 406 100 Asphalt Binder in ACHM Surface Course 407 100 Ultrathin Bonded Wearing Course (Type B) SP 5.5 Ultrathin Bonded Wearing Course (Type C) SP 5.4

06-03-2015 Page 2 of 3

12-06-2018 Rev.,02-25-2021 Rev., 04-13-2022 Rev.,01-12-2023 Rev., The terms of this Special Provision will apply only to the items listed in this Special Provision table above. No other items on the contract will be subject to the terms of this Special Provision.

The allowable price differential, “D”, for the current estimate will be computed according to the following formula, using the appropriate binder grades:

D = P - P(b)

P, the asphalt binder current price in dollars per ton, is the Monthly Asphalt Binder Price Index for the month in which the payment entry is entered.

P(b), the asphalt binder base price in dollars per ton, is the Monthly Asphalt Binder Price Index for the month in which the bids for the work were received.

Asphalt Binder Index Determination.

PG64-22 Binders. The Monthly Asphalt Binder Price Index for PG64-22 binders will be determined by calculating the average for performance-graded binder using the Selling Price of PG 64-22 paving grade. The monthly asphalt binder price will be an average of five asphalt binder prices. The prices will be furnished by the four largest asphalt binder suppliers in the State of Arkansas as determined by the previous calendar year. For an asphalt supplier to be included in the asphalt binder price index they must supply at least ten percent of the asphalt binder in Arkansas. The final component in the asphalt binder price index will be the Asphalt Weekly Monitor® furnished by Poten & Partners, Inc. The issue of the Asphalt Weekly Monitor® used will be for the last full week in the previous month received by the Department prior to the first day of the index month. The four largest suppliers included in the asphalt binder price index shall furnish the Department with their average price on the Thursday before the Friday of the last full week of the month. If any supplier fails to submit a price by this deadline, that supplier’s price will not be included in the asphalt binder price index for that month.

PG70-22 and PG76-22 Binders (including Asphalt Binder in Ultrathin Bonded Wearing Course). The monthly Asphalt Binder Price Index for PG70-22 and PG76-22 binders (including asphalt binder in Ultrathin Bonded Wearing Course) will be determined by the same method above, except that the price from the Asphalt Weekly Monitor® will not be used in the calculation of the monthly average binder price. The monthly asphalt binder price for PG70-22 and PG76- 22 binders will be calculated using the average of the prices supplied by the four largest binder suppliers in the State for those grades.

Supplemental Items Subject to Adjustment. Items included in the contract that are listed in the table above are subject to adjustment in accordance with this provision, regardless of any amount of overrun to the plan quantity. Any new items of work added to the Contract by supplemental agreement that are listed in the table above will be subject to the asphalt binder price adjustments in accordance with this provision. The base asphalt binder price, P(b), for any newly added eligible items will be the same P(b) as the eligible items in the Contract, and the new unit price established by supplemental agreement will be determined accordingly.

06-03-2015 Page 3 of 3

12-06-2018 Rev.,02-25-2021 Rev., 04-13-2022 Rev.,01-12-2023 Rev., Viewing Asphalt Binder Price Index. Historical asphalt binder price index values will be available in the “Asphalt Binder Index Report” document located on the ARDOT website at https://ardot.gov/divisions/construction/construction-information/ under Asphalt Binder Information.

06/30/2022 Page 1 of 4 09/01/2022 Rev.

01/18/2024 Rev.

02/29/2024 Rev.

PRICE ADJUSTMENT FOR FUEL

A price adjustment clause is included in this Contract to provide additional compensation to the Contractor or a credit to the Department for fluctuations in diesel fuel prices. This price adjustment is dependent upon a change in the average price of fuel which results in an increase or decrease in the price of products utilized on this project. For the purposes of this specification, it is assumed that all fuel used is diesel fuel and that the fuel use factors shown in the table below cover all fuel used in delivery to the plant, production, hauling to the job site, placement, and finishing of the items of work shown.

Payment. Payment will be made to the Contractor for monthly fluctuation in the price of diesel fuel used in performing the applicable items as listed in the table below when the diesel fuel price fluctuates from the base price defined below. Payments may be positive, negative, or nonexistent depending on the circumstances. Payments or deductions for the fuel price adjustment will be included in the Contractor’s current estimates, and the payment or deduction authorized for each estimate will be based upon the quantities for applicable items of work. Subcontracts should include the payment or deduction of fuel price adjustments on pay items listed in the table below when those items are included in a subcontract.

The Fuel Price Adjustment will be a dollar amount paid as compensation to the Contractor, or as a credit to the Department as reflected on the Current (or Final) Estimate Summary Report as Payment Adjustments.

Fuel Price Adjustment (FPA). The Fuel Price Adjustment (FPA) for the current estimate will be computed according to the following formula:

FPA = Q x F x D

Where

FPA = Fuel price adjustment, in dollars;

Q = Quantities paid for the applicable items on the current estimate, F = The Fuel Use Factor for the applicable items of work subject to this price adjustment, as listed in the table below, D = Allowable price differential, in dollars.

The above formula will be applied to each individual payment of the applicable item. When the Current (or Final) estimate is generated, the sum of these individual adjustments will be included as a Payment Adjustment.

06/30/2022 Page 2 of 4

Fuel Use Factors

Item of Work Specification Numbers Fuel Use Factor Per Unit

Earthwork:

(Unclassified Excavation, Compacted Embankment, Selected Material)

210,302 0.34 gal./C.Y.

Soil Stabilization Special Provision 2.28 gal./ton Shaping:

(Shaping Roadway Section, Subgrade Preparation, Trenching and Shoulder Preparation, Scarifying and Recompacting Shoulders)

213,214,215,216 2.52 gal./Station

Base Course and Stone:

(Stone Backfill, Aggregate Base Course, Soil Aggregate in Cement Treated Base Course, Aggregate in Cement Stabilized Crushed Stone Base Course, Mineral Aggregate in Asphalt Surface Treatment

207,303,307,308,309,310,

0.54 gal./ton

ACHM Paving:

(ACHM Base Course, ACHM Binder Course, ACHM Surface Course, Open Graded Asphalt Base Course)

405,406,407,417 2.36 gal./ton

Ultrathin Bonded Wearing Course (All Types) Special Provision 2.18 gal./ton Milling:

(Cold Milling Asphalt Pavement, Grinding Portland Cement Concrete Pavement)

412, 510 0.18 gal./S.Y.

PCC Paving:

(Portland Cement Concrete Base, Open Graded Portland Cement Concrete Base, Portland Cement Concrete Pavement, High Early Strength Concrete Pavement, Continuously Reinforced Concrete Pavement, Portland Cement Concrete Driveway)

309, 310,501,503,505 0.44 gal./S.Y.

Structural Concrete (Approach Slabs, Approach Gutters, Class B Concrete-Bridge, Class S Concrete-Bridge, Class S(AE) Concrete-Bridge, Seal Concrete-Bridge, Class A Concrete-Roadway, Class S Concrete- Roadway

504, 802 1.75 gal./C.Y.

Flatwork: (Concrete Ditch Paving, Concrete Islands, Concrete Walks, Wheelchair Ramps)

605,632,633,641 0.30 gal./S.Y.

06/30/2022 Page 3 of 4

When the units of measure in this contract for the items of work listed in the table do not correspond with the units shown in the table (i.e. Asphalt Concrete paid by the square yard, etc.), those items will not be subject to the terms of this special provision or any fuel price adjustment.

The allowable price differential, “D”, for the current estimate will be computed according to the following formula:

D = P - P(b)

P, the current fuel price in dollars per gallon, is the Monthly Fuel Price Index for the month in which the payment entry is entered.

P(b), the fuel base price in dollars per gallon, is the Monthly Fuel Price Index for the month in which the bids for the work were received.

Fuel Price Index Determination. The Monthly Fuel Price Index will be determined by using the On-Highway retail price for No. 2 Diesel Fuel – ULS (Ultra Low Sulfur), as listed for the US Gulf Coast region on the U.S. Energy Information Administration’s website. The value used will be that for either the closest Monday prior to the first calendar day of the index month or the first calendar day of the index month, if that is a Monday.

https://www.eia.gov/opendata/qb.php?sdid=PET.EMD_EPD2DXL0_PTE_R30_DPG.W

Supplemental Items Subject to Adjustment. Items included in the contract that are listed in the table above are subject to adjustment in accordance with this provision, regardless of any amount of overrun to the plan quantity. Any new items of work added to the Contract by supplemental agreement that are listed in the table above will be subject to the fuel price adjustments in accordance with this provision. The base fuel price, P(b), for any newly added eligible items will be the same P(b) as the eligible items in the Contract, and the new unit price established by supplemental agreement will be determined accordingly.

Viewing Fuel Price Index. Historical fuel price index values will be available in the “Asphalt Binder Index Report” document located on the ARDOT website under Fuel Price Information at https://ardot.gov/divisions/construction/construction-information/.

Opt Out Option. The Contractor, at its own discretion, can choose to opt out of the adjustments for fuel prices determined by this special provision. If the Contractor wishes to utilize this option, an authorized representative of the firm must sign the form on Page 4 of this special provision and submit it to the Department at PMD@ardot.gov prior to the time and date of the bid letting for this project. This representative must currently be listed with the Department as an officer approved to sign contracts in the firm’s name.

06/30/2022 Page 4 of 4

OPT OUT OF PRICE ADJUSTMENTS TO FUEL

As an authorized representative of this company, I hereby choose the option to opt out of the price adjustments for fuel for all pay items allowable by this special provision for this contract. By signature of this form, my firm waives all payment adjustments for fuel indexing for the duration of this project and waives any subsequent appeals for additional compensation for fuel price fluctuations.

This action only applies to the construction contract for the job number listed in the header of this document.

Printed Name: __________________________ Title: ________________________________

Signature: ____________________________________________ Date: _________________

Company Name: ______________________________________________________________

NOTE: To opt out, this completed form must be submitted to the Department at PMD@ardot.gov prior to the time and date of the bid letting for this project.

02-14-2011 Page 1 of 1 02-27-2014 Rev.

11-16-2017 Rev.

WARM MIX ASPHALT

DESCRIPTION: The Department will allow the use of Warm Mix Asphalt (WMA). All provisions for the production and placement of conventional HMA mixtures as stipulated in Section 410 Construction Requirements and Acceptance of Asphalt Concrete Plant Mix Courses of the Standard Specifications for Highway Construction, Edition 2014, are applicable except as noted below.

Section 410 Construction Requirements and Acceptance of Asphalt Concrete Plant Mix Courses of the Standard Specifications for Highway Construction, Edition of 2014, is hereby amended as follows:

Section 410.03: Replace the third sentence with “WMA production temperatures at the plant shall be according to the Contractor’s approved mix design but may be adjusted based on recommendations of the WMA additive/process manufacturer.”

Add the following paragraph: “Implementation of best management practices in the control of aggregate moisture content prior to introduction to the drying or mixing drum is highly recommended in order to achieve the maximum benefit of WMA technology.”

Section 410.07: Replace the last sentence of the first paragraph with “Spreading and finishing temperatures shall be according to the Contractor’s approved mix design, but in no case shall the WMA be placed at a temperature less than 220° F.”

04-08-2014 Page 1 of 4 03-09-2016 Rev., 11-16-2017 Rev., 10-25-2018 Rev., 12-06-2018 Rev.

01-09-2020 Rev., 09-17-2020 Rev.

07-01-2021 Rev.

FOG SEAL

Description: This work shall consist of the uniform application of an asphalt emulsion to an existing paved surface by means of a bituminous distributor meeting the requirements of Section 403 of Standard Specifications for Highway Construction, 2014 Edition, and/or as directed by the Engineer.

Materials: The Fog Seal emulsified asphalt shall meet the properties in the table below. Type 1 is a commodity slow setting, low residue emulsion. Type 2 an emulsion designed for quick traffic return. Type 3 is a polymer modified emulsion for general use. Type 4 is a polymer modified emulsion designed for the rejuvenation of oxidized Hot Mix Asphalt.

See next page for footnotes.

TEST ON EMULSION TEST

METHOD

Type 1

(MIN) (MAX)

Type 2

(MIN) (MAX)

Type 3

(MIN) (MAX)

Type 4

(MIN) (MAX)

Viscosity, Saybolt-Furol, @ 77°F, SFS AASHTO T 59 - 100 100 100 10 100 Particle Charge AASHTO T 59 (+) or (-) (+) or (-) (+) or (-) (+) or (-) Sieve Test, % AASHTO T 59 - - 0.3 0.3 - 0.3 Storage, 24 hour, % AASHTO T 59 - - - - - - - 1 Oil Distillate, % AASHTO T 59 - - - - - - - 0.5 Residue properties from Distillation1

Residue, % AASHTO T 59 30 - 30…