Bid Notice-City Hall South Stairs Concrete Repair.pdf

INVITATION TO BID

for

Project Name: City Hall South Stairs Repair

PROJECT #P11026

The deadline for submitting questions regarding this Invitation to Bid, prior to bid opening is October th, 2026, as specified in Section 3.3 of the Instruction to Bidders.

The complete set of bid documents for this project consists of two sections: The Invitation to Bid Documents and the Project Plan Set.

For the City of Springfield to consider your Bid responsive, you must include the documents listed in the Instruction to Bidders, Section 5.1 of the Bid Submittal and Forms and as indicated by Table of Contents.

Any addendums or revisions must be acknowledged and submitted with your Bid except for plans and drawings, which are not required to be submitted as a part of your Bid.

ITB2 LOCAL Rev 10/2024

A MANDATORY PRE-BID MEETING:

Date: Friday, October 9th, 2026

Time: 11:00 am

Location:

City Hall- South Stairs 225 5th Street Springfield, OR 97477

BID OPENING:

Date: Tuesday, October 27th, 2026

Time: 2:00 pm

Location:

Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/284380156665872?p=BauS7FWmIvhjZ3Hd4a Meeting ID: 284 380 156 665 872

City of Springfield Community Development Division

ITB2

TABLE OF CONTENTS AND BIDDER S CHECKLIST

Local Funding

Documents indicated with a checkbox must be included with each bid submittal for the bid to be considered responsive.

Book 1: Invitation to Bid Documents

Invitation to Bidders

First-Tier Subcontractor disclosure form

Financial Responsibility

Certificate of Compliance Statement of nondiscrimination/ORS 279A.110 Minority, Woman, and Emerging Small Business/Disadvantaged Business Enterprise Form (MWESB) Conflict of Interest Disclosure Form (COI)

Non-Collusion Affidavit

Bid Bond (Sample)

Performance Bond (Sample)

Payment Bond (Sample)

Book 2: Project Drawings Separate Book

Additional Documents to be submitted

Bid Bond Addenda (if applicable)

Bid Submittal, Terms, and Declarations (Acknowledge Addenda)

Instruction to Bidders

Contract (Sample)

Prevailing Wage Rate Information

Scope of Work

Rev 10/2024

CITY OF SPRINGFIELD, OREGON

Invitation to Bidders

Public Works Capital Improvement Project

PROJECT NAME: CITY HALL SOUTH STAIRS CONCRETE REPAIR

PROJECT #P11026

Description: The City of Springfield is soliciting bids for concrete repair and restoration of the South Stairs at Springfield City Hall South Entrance. Work includes securing the site, preparing and removing deteriorated concrete, structurally patching and restoring damaged areas, applying a two-part epoxy coating to seal and protect the concrete following completion of the concrete repairs, maintaining safe pedestrian access, and completing cleanup.

A mandatory pre-bid meeting will be held on Friday, October 9, 2026, at 11:00 a.m.

The meeting will be held on-site at: City Hall � South Stairs, 225 5th Street, Springfield, OR 97477 Attendance at this pre-bid meeting is mandatory.

Bid documents for this project are available for download for free at https://springfield-or.gov/city/finance/purchasing/South-Stairs-Concrete-Repair/.

The deadline for submitting questions regarding this Invitation to Bid is Friday, October 16th, 2026, at 5:00

pm. Contact with other City officials may be grounds for bid disqualification. Address all questions to Amanda Clinton, Sr. Contracts Analyst, at 541-726-3628 or aclinton@springfield-or.gov.

Any bidder requiring special assistance or auxiliary aids during the bidding and award process should contact Mariah Kimpton at 541-726-2245 or mkimpton@springfield-or.gov at least two (2) business days before the scheduled program, activity, or meeting for hearing assistance or a sign language interpreter and at least five (5) business days before the event for all other meeting accommodations. Assistive listening systems are available for the hearing impaired in the Municipal Courtrooms and City Council Chambers. TTY users dial Oregon Relay Services at 711. Requests for documents in alternate formats should be submitted at least ten (10) calendar days prior to the date the materials are needed to allow time for the City to respond to the request. At the discretion of the City, submission deadlines may be extended to accommodate a request for alternate formats.

This project is subject to the state prevailing wage rates under ORS 279C.800 to 279C.870. Each bid must contain a statement as to whether the bidder is a resident bidder, as defined in ORS 279A.120. In accordance with ORS 279C.365, the City will not consider a bid unless it contains a statement by the bidder that they will comply with ORS 279C.838 through ORS 279C.870.

All Contractors performing work on this project shall have a current, valid certificate of licensure issued by the Construction Contractor�s Board in accordance with ORS 701 and, if performing work described in ORS 671.520, a current, valid certificate of licensure from the State Landscape Contractor�s Board in accordance with ORS 671.560, as applicable, in place at the time the quote is presented.

The City of Springfield may reject any or all bids not in compliance with all prescribed public bidding procedures and requirements, including the requirement to demonstrate the bidder�s responsibility under ORS 279C.375, or waive minor irregularities not affecting substantial rights and may reject for a good cause any or all bids upon a finding of the City of Springfield it is in the public interest to do so and accept such bids that in the opinion of the Springfield City Council are in the best interest of the City.

The City of Springfield encourages contractors, sub-contractors, and minority, woman-owned, and emerging small businesses to participate in City projects.

Sealed bids will be received at City Hall Development and Public Works, Southeast Quad, Attn: Sr. Contracts Analyst, Amanda Clinton, 225 Fifth Street, Springfield, OR 97477, until, but no later than 1:59:00 pm Local Time, Tuesday, October 27th, 2026, and opened immediately online through a Microsoft Team meeting:

To Join:

https://teams.microsoft.com/meet/284380156665872?p=BauS7FWmIvhjZ3H d4a Meeting ID: 284 380 156 665 872

Passcode: w37qi2oP

Published: Daily Journal of Commerce, Register Guard & OregonBuys.com

ITB3 Rev 10/2024 Solicitation Number S4259

ITB4 LS Rev 08/2026 Page 1 of 6

Bid Submittal

Project No. P11026 Project Title: City Hall South Stairs Repair

We _____________________________________________________________ submit a Lump Sum Bid for the construction of the above referenced project in the amount of $_________________________________.

The undersigned Bidder agrees to construct a functionally complete project, in accordance with the terms and conditions as specified in the Invitation to Bid documents, and to provide all resources that are required and that may reasonably be inferred to produce the intended result. The Bid amount may only be modified by a Change Order or Contract Amendment.

Terms, Declarations and Bid Submittal

Bidders shall determine for themselves all the conditions and circumstances affecting the projected cost of the proposed work by personal examination of the site, Contract documents, and by such other means they may deem to be necessary. It is understood and agreed that in the event the City has obtained information from data at hand regarding underground or other conditions or obstructions depicted in the Contract documents, there is no expressed or implied agreement that such conditions are fully or correctly shown, and the Bidder must take into consideration the possibility that conditions affecting the cost or quantity of work may differ from those indicated.

The Bidder is familiar with and is satisfied as to all federal, state and local laws and regulations that may affect cost, progress, and performance of the work.

Bid The undersigned Bidder having examined the Specifications and Contractual Documents and having satisfied themselves as to all conditions to be encountered, hereby proposes to furnish all labor, material and equipment and perform all work necessary to complete Project No. P11026 in accordance with this Bid, the Contract Plans, Oregon Standard Specifications for Construction, with revisions specific to Springfield for Section 100, Parts 00200 through 03000 of the 2024 Oregon Standard Specifications for Construction, the Special Provisions, and all other Contractual Documents at the prices and on the terms herein contained.

Bid Guarantee As required by ORS 279C.365(5) each Bid shall be accompanied by a Bid Bond, cash, or a certified or cashier s check written upon a bank in good standing and in a form acceptable to the City, payable to the Finance Director of the City of Springfield, Oregon, in an amount equal to 10 percent of the total amount of the Bid. Bid Bonds shall be issued by a surety company registered to issue bonds in the State of Oregon, and utilizing a bond form acceptable to the City. The City will accept AIA Document A310-2010. The Bid Bond may not be altered.

Such Bid Guarantee shall be forfeited and become the property of the City in case the Bidder shall fail or neglect to furnish a satisfactory Performance and/or Payment Bond issued by a viable bond company acceptable to the City as required by ORS 279C.380 and to execute the Contract within ten (10) days (Saturday, Sunday, and holidays excepted) after receiving Contract from the City for execution. For information regarding Performance and Payment Bond requirements see City of Springfield Contract document, Section 5. City Bonding.

City of Springfield 225 Fifth Street Springfield, OR 97477

ITB4 LS Rev 08/2026 Page 2 of 6

Bid Acceptance Period This Bid will remain subject to acceptance for a period of 60 days after the bid opening, or for such longer period of time that the Bidder may agree to in writing upon request of the City.

Contract Award Bids will be accepted and awarded in accordance with Oregon Public Contracting Law and Section 103.01 of

Prior to awarding the Contract, the City may, at its sole discretion, require Contractors and/or Subcontractors requirements of the Prevailing Wage Rate Laws contained in ORS 279C.800 through 279C.870 and possess the expertise necessary for fulfilling their obligations pertaining to these requirements throughout the administration of the Contract. In determining competency, the City may consider Certified Payroll Reports submitted by the Contractor and/or Subcontractor for projects previously performed for the City, copies of Certified Payroll Reports submitted to other public entities, references from other public entities attesting to ise, or an interview with the Contractor regarding their personnel resources and expertise or their ability to obtain the resources and expertise necessary to meet all contractual responsibilities in accordance with ORS 279C.375.

Time is of the Essence performance of the work may inconvenience the public, interfere with business and commerce, and increase cost to the City. It is essential and in the public interest that the Contractor prosecute the work vigorously to Contract completion. The City does not waive any rights under the Contract by permitting the Contractor to continue to perform the Contract, or any part of it, after the Contract Time of Completion shown below, or as adjusted by Contract Change Order, has expired.

Liquidated Damages The City of Springfield and the Contractor agree that; (a) the amounts so fixed are reasonable forecasts of just compensation for the harm that is caused by the breach; (b) the harm that is caused by the breach is one that is incapable of or very difficult of accurate estimation; and, (c) the amount so fixed is not fixed as a penalty to coerce performance of the Contract but is rather intended to be a genuine pre-estimation of injury to the City of Springfield in lieu of performance within the contract time by the Contractor.

a. Delay It is agreed by the City of Springfield and by the Contractor that the need exists for a damage provision in the event the Contractor fails to complete the work within the Contract time specified, or any extension thereof, by the City of Springfield. The City of Springfield and the Contractor further agree that the Contractor shall be liable to the City of Springfield for fixed, agreed and liquidated damages for each and every calendar day of delay in the amount of $500.00 per day in accordance with Subsection 108.07 of the Standard Construction Specifications.

b. Failure to Report Spills The contractor also agrees to liquidated damages in the amount of $500.00 per incident for failure to report sewage spills plus an amount sufficient to reimburse the City for any civil and administrative may subject the City to (1) civil penalties of up to $32,500.00 per day of violation pursuant to Section 309(d) of the Clean Water Act, 33 U.S.C. § 1319(d); (2) administrative penalties of up to $11,000.00 per day for each violation, pursuant to Section 309(g) of the Clean Water Act, 33 U.S.C. § 1319(g); or (3) civil action in federal court for injunctive relief pursuant to Section 309(b) of the Clean Water Act, 33 U.S.C. § 1319(b).

Contract Time of Completion The Contractor shall not begin work under this Bid until written Notice to Proceed has been received. The Contractor shall complete the work under this Bid within 30 consecutive working days from the date of actual

ITB4 LS Rev 08/2026 Page 3 of 6 commencement of work or the date occurring ten days after the date of the Notice to Proceed, whichever occurs first, or such other starting date as is fixed by the Notice to Proceed.

The Contractor shall apply for any extensions of time as specified in Subsection 108.06 of the Standard Construction Specifications.

Certifications The undersigned hereby certifies that:

1.) If awarded the Contract, that they shall fully comply with all provisions regarding the prevailing wage rates as required by ORS 279C.800 to 279C.870 and/or 40 U.S.C. 2762 as applicable.

2.) The Contractor, Subcontractor, suppliers of materials or services, and others engaged by the Contractors, shall comply at all times with and observe all such laws, ordinances, regulations, orders, and decrees; and shall hold harmless and indemnify the City of Springfield and its representatives against any claim or liability arising from or based on the violation of any such law, ordinance, regulation, order, or decree.

3.) The Contractor, Subcontractor or other person doing, or contracting to do, or contracting for the whole or any part of the work on the Contract shall comply with all applicable requirements of Federal and State civil rights and rehabilitation statutes, rules and regulations.

4.) In conformance with OAR 137-049-0440(3) and ORS 279A.110(4) the Contractor has not, and will not, discriminate against a Subcontractor in the awarding of a subcontract because the Subcontractor is a minority, women or emerging small business enterprise certified under ORS 200.055 or a business enterprise that is owned or controlled by or that employs a disabled veteran, as defined in ORS 408.225.

5.) In accordance with ORS 279C.505, the Contractor will;

a) Make payment promptly, as due, to all persons supplying to the Contractor labor or material for the performance of the work provided for in the Contract.

b) Promptly pay all contributions or amounts due the State Industrial Accident Fund, or private carrier of accident insurance, from such Contractor or Subcontractor incurred in the performance of the name and address before commencement of work.

c) Not permit any lien or claim to be filed or prosecuted against the state or a county, school district, municipality, municipal corporation or subdivision thereof, on account of any labor or material furnished.

d) Pay to the Department of Revenue all sums withheld from employees under ORS 316.167.

e) Have an employee drug testing program in place at the time of signing the contract and will maintain such drug testing program in place over the life of the Contract. Upon request, the Contractor shall furnish a copy of the employee drug testing program to the City.

6.) In accordance with ORS 279C.510, If demolition is involved, the Contractor shall salvage or recycle construction and demolition debris, if feasible and cost-effective as required by ORS 279C.510(1). If lawn or landscaping maintenance is involved, the Contractor shall compost or mulch yard waste in an approved site, if feasible and cost-effective as required by ORS 279C.510(2).

7.) In accordance with ORS 279C.520, no person will be employed by the Contractor or Subcontractor for more than 10 hours in any one day, or 40 hours in any one week except in cases of necessity, emergency, or where the public policy absolutely requires it, and in such cases the person so employed shall be paid at least time and one-half the regular rate of pay for all times worked in excess of eight hours a day or 40 hours in any one week when the work week is five consecutive days, Monday through Friday; or in excess of 10 hours a day or 40 hours in any one week when the work week is

ITB4 LS Rev 08/2026 Page 4 of 6 four consecutive days, Monday through Friday; and for all work performed on a Saturday, Sunday and on any legal holiday specified in ORS 279C.540.

8.) In compliance with ORS 279C.525 the Contractor has received and reviewed Federal, State and local agencies that may have enacted ordinances, rules or regulations dealing with the prevention of environmental pollution and the preservation of natural resources that may affect the performance of this Contract as identified under Section 13 of the Contract. Accordingly, if the Contractor is delayed or must undertake additional work by reason of ordinances, rules, or regulations relating to the prevention of environmental pollution and the protection of natural resources subsequent to the date of submission or the successful bid, the City may:

a.) Terminate the Contract, b.) Complete the work itself, c.) Use non-owner forces already under contract with the City of Springfield, d.) Solicit bids for a new Contractor to provide the necessary services under competitive bid requirements 279C, e.) Issue the Contractor a change-order setting forth additional work that must be undertaken.

9.) In accordance with ORS 279C.530, the Contractor will;

a.) Promptly, as due, make payments to any person, co-partnership, association or corporation, furnishing medical, surgical, and hospital care or other needed care and attention, incidental to sickness or injury, to the employees of such Contractor, of all sums which the Contractor agrees to pay for such services and all monies and sums which the Contractor:

1. May or shall have deducted from the wages of his employees for such services pursuant to the terms of Oregon Revised Statutes and any contract entered in pursuant thereto; or

2. Collected or deducted from the wages of his employees pursuant to any law, contract, or agreement for the purpose of providing or paying for such service; and

3. All employers working under the Contract are either employers that will comply with ORS

656.017 or employers that are exempt under ORS 656.126. The Contractor shall ensure that each of its Subcontractors complies with these requirements.

10.) No Contractor, Subcontractor or any firm, corporation, partnership or association in which the

Contractor or Subcontractor has a financial interest who appears on the , as established by the Bureau of Labor and Industries, will perform work under this Contract, as specified in ORS 279C.860.

11.) No Contractor, Subcontractor or any firm, corporation, partnership or association in which the Contractor or Subcontractor has a financial interest who appears on Board list, will perform work under this Contract, as specified in

ORS 701.227(4).

12.) The Contractor performing work on this project shall have a current, valid certificate of licensure issued in ORS 671.520, a current, valid certificate of l accordance with ORS 671.560 as applicable in place at the time the bid is submitted.

13.) Prior to performing any work under the Contract all Subcontractors shall have a current, valid certificate performing work described in ORS 671.520, a current, valid certificate of licensure from the State

ITB4 LS Rev 08/2026 Page 5 of 6

14.) In compliance with ORS 279C.836, the Contractor shall confirm that all Subcontractors have a valid public works bond on file with the Construction Contractors Board prior to allowing them to perform any work under the Contract.

15.) If the Contract specifies that the project includes Asbestos Abatement, the Contractor and all Subcontractors performing work on the project shall be licensed in accordance with ORS 467A.720 prior to performing any work on the project. Certification of compliance shall be submitted to the City upon request.

16.) The Contractor shall function as an independent Contractor for the purposes of this Contract and shall not be considered an employee of the City of Springfield for any purpose. The shall assume sole responsibility for any debts or liabilities that may be incurred by the Contractor in fulfilling the terms of this Contract and shall be solely responsible for the payment of all federal, state, and local taxes which may accrue because of this Contract.

17.) The Contractor and all Subcontractors shall comply with all applicable provisions of the Americans With Disabilities Act of 1990, 42 USC Section 12101 et seq. and Section 504 of the Rehabilitation Act of 1973.

Bid Addenda All Addenda issued are considered to be part of the specifications of the Invitation to Bid and, as such, are as incorporated into the Contract as specified in Section 104.02 of the Standard Construction Specifications.

By signing below, I acknowledge the receipt of the following Addenda documents and certify that the specifications contained in each have been considered and incorporated into the Bid as presented. All Addenda must be included with the Bid submitted.

Addenda Number Addenda Date

Declarations As required by ORS 305.385(6), under penalty of perjury, by signing below the Contractor represents that, to the best of their knowledge, neither they nor any applicable Subcontractors performing work under the Contract are in violation of any tax laws as described in ORS 305.380(4) and have complied with the tax laws of this state or a political subdivision thereof including, but not limited to, ORS 305.620 and ORS Chapters 316, 317 and 318. The Contractor shall also covenant to continue to comply with the tax laws of this state or such laws prior to execution of the Contract or during the term thereof is a default for which the City may terminate the Contract and seek damages and other relief available under the terms of the Contract or under applicable law.

The undersigned Bidder declares that the only persons or parties interested in the Bid are those named herein, that this Bid is, in all respects, fair and without fraud, that it is made without collusion with any official of the City, and that the Bid is made without any connection or collusion with any person submitting another Bid on this project.

I have read, fully understand, and agree that as Bidder I, and all Subcontractors, will comply with all of the terms and conditions of the contract for which this Bid is submitted. By signing below I attest that I am an officer or a duly authorized representative of the business listed below and that I possess the legal authority to submit this Bid for consideration.

ITB4 LS Rev 08/2026 Page 6 of 6

If the Bid is submitted by a joint venture and is in the name of the joint venture, by signing below I certify that all parties have examined this Bid, including all requirements and the Contract terms and conditions and, if successful, the joint venture shall execute a Contract which incorporates the stated requirements, terms and conditions.

Bidder

Title

Business Name

Business Address

City State Zip

Phone Number Cell Phone

E-mail Address Fax Number

Date

10 4

10/ 4

Public Improvement Contract w/City Specifications Standard Template (March 2026) Page 1 of 5

CITY OF SPRINGFIELD

PUBLIC IMPROVEMENT CONTRACT

FOR USE WITH OREGON STANDARD SPECIFICATIONS FOR CONSTRUCTION

PROJECT # _____________

Dated: ______________

Parties: City of Springfield A Municipal Corporation of the State of Oregon 225 5th Street Springfield, OR 97477 and

Contractor

Account Number Percentage

RECITALS

Contractor was the successful bidder for the contract for the construction of the public improvement project described in the plans and specifications for the project that were included in the bid documents and the 202 Oregon Standard Specifications for Construction, issued by the Oregon Department of Transportation, as Specifications for the Project and any other Supplemental Specifications and Special Provisions included in the Bid Documents (all specifications, plans, Standard Drawings, Supplemental Specifications and Special Provisions included in the Contract are collectively referred to herein

Additional Contractor Information:

a) Type of Entity: Sole Proprietorship Partnership Limited Liability Comp Corporation

b) Address: ___________________________________________________________

c) Telephone: _________________________

d) Fax No: _________________________

e) If Applicable, Listed among the Parties Excluded from Federal Procurement or Non-Procurement Programs found at: https://www.sam.gov/portal/public/SAM/:

City Account Number(s) To Be Charged (Include Percentages):

Public Improvement Contract w/City Specifications Standard Template (March 2026) Page 2 of 5

AGREEMENT

1. The Contract.

and its exhibits, together with all of the documents and materials included in the definition of the

Specifications. In addition, the Contract between the City and Contractor shall be deemed to incorporate all reports, records, laws, rules and orders referenced in the Contract documents.

This Document includes and incorporates the following Exhibits:

Exhibit A - Solicitation Documents.

Definitions. Unless otherwise specifically defined in this Document, all capitalized terms which are not proper nouns shall have the meanings assigned thereto in the Specifications.

Project. The project is generally described as:

Work to be Performed. Contractor agrees to furnish all services, labor, materials and equipment for and to construct the improvement listed above according to the provisions of the Contract. All parts of the Work are the sole responsibility of Contractor.

Time of Commencement and Completion. Time is of the Essence of the Contract. The time in which Contractor shall commence, prosecute and complete the Work is described in Section 00180 of the Specifications.

Contract Amount. The Contract Amount is $____________ and consists of bid by Contractor multiplied by estimated quantities, together with lump sum amounts for portions of the

Contractor for the Work shall be based on lump sum amounts and actual quantities, as modified by Change Orders and adjustments made in accordance with the Specifications. Payment will be made as provided in the Specifications.

Indemnification and Hold Harmless. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel approved by City) and hold harmless the parties as described in

00170.72 of the Specifications.

Insurance. Contractor shall maintain in force for the duration of the Contract the insurance coverages specified in 00170.70 of the Specifications. Each policy required by these provisions shall be written as a primary policy, not contributing with or in excess of any coverage which City may carry.

Unless otherwise specified, each policy shall be written on an "occurrence" form with an admitted insurance carrier licensed to do business in the state of Oregon. In the event the statutory limit of liability of a public body for claims arising out of a single accident or occurrence is increased above the combined single limit coverage requirements specified below, City shall have the right to require Contractor to increase Contractor's coverages by the amount of the statutory limit increase for such

Public Improvement Contract w/City Specifications Standard Template (March 2026) Page 3 of 5 claims and to increase the aggregate coverage by an amount that is twice as large as the statutory increase. The adequacy of all insurance required under the Contract shall be subject to approval by City's Risk Manager. Failure to maintain any insurance coverage required by the Contract shall be cause for immediate termination of the Contract by City.

8.1.Evidence of Insurance Coverage. Evidence of the required insurance coverages issued by an insurance company satisfactory to the City shall be provided to the City by way of a City approved certificate of insurance before any work or services commence.

8.2.Notice of Cancellation or Material Change in Coverage. The certificate of insurance shall contain a requirement that the Insurance company notify the City 30 days prior to any cancellation or material change in coverage. If the approved insurance company will not provide this 30 day notice, the Contractor shall provide written notice to the City contract manager within two days after the Contractor becomes aware that their coverage has been canceled or has been materially changed. The Contractor shall either fax 541-726-3782 said notice or email it directly to City Finance Department at purchasing@springfield-or.gov. Regardless of what circumstances cause s insurance coverage to cease or be modified, it is the Contractor to notify the City. Failure to maintain proper insurance or provide notice of cancellation or modification shall be grounds for immediate termination of this contract.

9. Performance and Payment Bonds. Prior to the commencement of the Work, Contractor shall provide good and sufficient performance and payment bonds as described in 00130.40 of the Specifications for approval by City and in the form of the bonds included in the Solicitation Documents.

10.Termination and Suspension. City may terminate the Contract or suspend the Work at any time as provided in 00180 of the Specifications.

11.Nonresident Contractors.

11.1. When a public contract is awarded to a nonresident bidder and the contract price exceeds $10,000, the bidder shall promptly report to the Department of Revenue on forms to be provided by the department the total contract price, terms of payment, length of contract and such other information as the department may require before the bidder may receive final payment on the public contract. The contracting agency shall satisfy itself that the requirement of this subsection has been complied with before the contracting agency issues a final payment on a public contract.

11.2.

unemployment taxes or income taxes in the state of Oregon during the 12 calendar months immediately preceding submission of the bid for the contract, (B) does not have a business address in this state and (C) stated in the bid for the contract that it under ORS 279A.120.

12.Default; Remedies.

Contract and take all other remedial actions available to City, as further specified in the 00180.90 of ractor pursuant to ORS279C.440, if Contractor willfully violates or if Contractor knowingly files false affidavits or certificates of compliance required under the Contract, Contractor shall waive for a period of one year any right to bid upon any public improvement project let by City. City's claims for damages and any other equitable relief available to City resulting from Contractor's breach shall survive a termination of the Contract.

Public Improvement Contract w/City Specifications Standard Template (March 2026) Page 4 of 5

13. Liquidated Damages.

Yes In the event the Work is not completed within the contract time as specified in the Contract, Contractor shall pay to City liquidated damages, as further specified in 00180.85 of the Specifications.

No Does not apply.

14. Notices. Any written notices permitted or required by the Contract shall be delivered according to

00150.30 of the Specifications to the attention of the representatives of the parties set for below, or such other address and/or numbers as either party may provide to the other by notice given in accordance with this provision.

Contractor: Name: ______________________________ Address: ______________________________ Telephone: ______________________________ E-mail: ______________________________

City: Name: ______________________________ Address: ______________________________ Telephone: ______________________________ E-mail: ______________________________

15. Contract Documents; Interpretation. Where possible, all parts of the Contract shall be interpreted in a manner that avoids conflict between the various documents and their provisions. In the event that any provision of this Document conflicts with any provision of the Specifications, the discrepancy will be resolved in the order of precedence in 00150.10 of the Specifications.

16. Dispute Resolution. All disagreements, protests, and claims relating to the Contract, including claims for additional compensation and time for performance and completion of the Work, must be resolved according to section 00199 of the Specifications.

17. Venue & Choice of Law. The Contract shall be governed by and interpreted in accordance with the laws of the State of Oregon without regard to principles of conflict of laws. If federal funding is included in the Contract, applicable Federal requirements govern in the event of conflicts among Federal, State and local laws. Any dispute between the Agency and the Contractor that arises from or relates to this Contract and is not resolved under the provisions of 00199 of the Specifications, shall be brought in the forum described in 00170.00.

18. Force Majeure. If Contractor is delayed by reason of weather, fire, riot, strikes, acts of God or other circumstances beyond Contractor City may terminate this Agreement in writing to Contractor after determining such delay or default will unreasonably prevent successful performance of the Contract. If City elects not to terminate the Contract, Contractor will be entitled to additional time to complete the Contract equal to that lost by an or all of the above causes.

19. Severability. If any provision of this Agreement is declared by a court to be illegal or in conflict with any law, the validity of the remaining terms and provisions will not be affected; the rights and obligations of the parties will be construed and enforced as if the Agreement did not contain the particular provision held to be invalid.

20. Waiver. Failure of City to enforce any provision of this Agreement shall not constitute a waiver or relinquishment by City of the right to such performance in the future nor of the right to enforce any other provision of this Agreement.

Public Improvement Contract w/City Specifications Standard Template (March 2026) Page 5 of 5

21. Amendments. The terms of this Agreement shall not be waived, altered, modified, supplemented or amended in any manner whatsoever, without prior written approval of City. No modification of this Agreement shall bind either party unless reduced to writing and subscribed by both parties, or ordered by a Court.

22. Assignment/Subcontract. Contractor shall not assign, sell, transfer, subcontract or sublet rights, or delegate responsibilities under this Agreement, in whole or in part, without the prior written approval of City. No such written approval shall relieve Contractor of any obligations of this Agreement, and any transferee or subcontractor shall be considered the agent of Contractor. Contractor shall remain liable as between the original parties to this Agreement as if no such assignment had occurred.

23. Compliance with All Government Regulations. Contractor shall comply with all Federal, State and local laws, codes, regulations and ordinances applicable to the work performed under this Agreement. Failure to comply with such requirements shall constitute a breach of contract and shall be grounds for termination of this Agreement. Damages or costs resulting from noncompliance shall be the sole responsibility of Contractor. This section includes, but is not limited to, compliance with all applicable requirements of Federal and State civil rights statutes, rules, and regulations, and all applicable provisions of the Americans with Disabilities Act of 1990, 42 USC Section 12101 et seq. and Section 504 of the Rehabilitation Act of 1973.

24. Construction of Agreement. This Contract shall not be construed more favorably to City due to the preparation of this Contract by City. The headings and subheadings in this Contract are for convenience, do not form a part of this Contract, and shall not be used in construing this Contract.

25. Entire Agreement. entire Agreement and supersedes all prior and contemporaneous oral or written communications between the parties, their agents and representatives. There are no representations, promises, terms, conditions or obligations other than those contained herein.

26. Third Party Beneficiaries. The parties to the Contract do not intend to confer on any third party any rights under the Contract, except as otherwise described in 00170.79 of the Specifications. All Subcontractors are third parties.

27. Survival. Any obligation arising under the Contract which is not, or cannot be performed or paid prior to the expiration or termination of the Contract, including, but not limited to, all provisions concerning the quality of the Work, warranties and obligations for payment, indemnification, and reimbursement, shall survive termination or expiration of the Contract.

CITY OF SPRINGFIELD: CONTRACTOR:

Signature: __________________________ Signature: __________________________

Print Name: _________________________ Print Name: __________________________

Print Title: __________________________ Print Title: __________________________

Date: __________________________ Date: __________________________

PREVAILING WAGE RATE INFORMATION

The new Prevailing Wage Rates for Public Works Contracts effective October 5, 2026 has been published online at: https://www.oregon.gov/boli/employers/Pages/prevailing-wage-rates.aspx. The Prevailing Wage Rates for Public Works Contracts is effective October 5, 2026, and lists the prevailing wage rate for each trade or occupation in each region. Prevailing wage rates differ by occupation and region. They are generally updated quarterly on January 5, April 5, July 5, and October 5. The July 5, 2026 Apprentice Rates have also been published online.

If you have prevailing wage rate questions, please contact the Wage and -245-3844, Option 2, or PWR.Email@boli.oregon.gov.

ITB7

Scope of Work for

P11026 City Hall South Stairs Re

P11026 - Scope of Work | Page 1

SCOPE OF WORK

City Hall South Stairs Concrete Repair

Project No. P11026

1. Project Description / General Scope

The City of Springfield is soliciting one Lump Sum Bid from qualified Contractors to provide all labor, materials, equipment, supervision, tools, mobilization, site protection, and incidentals necessary to repair and restore deteriorated concrete at the South Entrance stairs and associated concrete areas at Springfield City Hall, 225 Fifth Street, Springfield, Oregon.

The Work includes concrete repair and a protective two-part epoxy coating system as one complete project. Work generally includes securing and protecting the project site; removing loose, damaged, deteriorated, delaminated, or otherwise unsound concrete within the limits of Work; preparing existing concrete surfaces; structurally patching and restoring damaged concrete; and, following completion and adequate curing of the repairs, applying the two-part epoxy coating system to the designated concrete surfaces.

The Work also includes maintaining safe pedestrian access, protecting adjacent improvements, cleanup and disposal, coordination with City Hall operations, and all other work reasonably necessary to provide a complete and functional project in accordance with the Contract Documents.

The green-shaded areas shown on Attachment 1 - South Entrance establish the limits of the Lump Sum Work for this project. The Contractor shall include the complete concrete repair and coating work within those limits in its Lump Sum Bid.

2. Site Protection and Access

The Contractor shall secure and protect the work area throughout construction and provide barricades, signage, temporary protection, and other measures necessary to prevent unauthorized access to active work areas and maintain a safe work site.

The Contractor shall coordinate construction activities with the City's Project Manager to minimize disruption to City Hall operations and maintain safe pedestrian access to and around the building.

Temporary closures of the South Entrance or changes to pedestrian access shall be coordinated with the City's Project Manager in advance.

The Contractor shall protect adjacent building surfaces, doors, walls, railings, sidewalks, landscaping, and other existing improvements from damage resulting from the Work. Any damage caused by the Contractor shall be repaired or restored at the Contractor's expense.

3. Limits of Work and Concrete Preparation and Repair

The limits of the Lump Sum Work are the green-shaded areas shown on Attachment 1 - South Entrance.

Within those limits, the Contractor shall identify, remove, prepare, repair, patch, and restore loose, deteriorated, delaminated, damaged, or otherwise unsound concrete as necessary to provide a complete and functional repair.

Concrete repair work shall include, as applicable:

• Securing and preparing the work area;

• Removing loose, deteriorated, delaminated, damaged, or otherwise unsound concrete within the identified limits of Work;

P11026 - Scope of Work | Page 2

• Cleaning and preparing existing concrete surfaces to receive repair materials;

• Saw cutting or other controlled removal methods as necessary to establish suitable repair boundaries;

• Preparing and cleaning exposed reinforcing steel, if encountered;

• Drilling and installing dowels, anchors, or reinforcing connections into existing concrete where required for the repairs;

• Furnishing and installing compatible concrete repair and patching materials;

• Structurally patching and restoring damaged concrete; and

• Finishing repaired areas to restore the intended dimensions, profiles, edges, stair geometry, and walking surfaces.

The Contractor shall perform concrete repairs in accordance with the repair material manufacturer's written preparation, installation, placement, and curing requirements.

The green-shaded limits establish the area to be included in the Lump Sum Bid. Field verification of deterioration within those limits is part of the Contractor's Work and does not, by itself, constitute a change in the Contract Amount. Work outside the green-shaded limits shall not be performed unless authorized by the City in accordance with the Contract Documents.

4. Two-Part Epoxy Coating System

Following completion and adequate curing of the concrete repairs, the Contractor shall prepare the designated concrete surfaces and furnish and apply a two-part epoxy coating system to seal and protect the concrete.

For purposes of the Lump Sum Bid, the coating limits are the concrete surfaces within the green-shaded areas shown on Attachment 1 - South Entrance. The Contractor shall include the complete coating of those designated surfaces in the Lump Sum Bid.

The coating work shall include all labor, materials, equipment, surface preparation, application, curing, protection, and incidentals necessary to provide a complete coating system. Surface preparation and application shall be completed in accordance with the coating manufacturer's written requirements.

The finished coating shall provide a durable, uniform surface suitable for exterior pedestrian use. The Contractor shall protect adjacent surfaces and improvements during application and shall correct any spills, overspray, staining, or damage resulting from the coating work at no additional cost to the City.

5. Existing Conditions / Field Verification

Bidders shall examine the project site and become familiar with existing conditions prior to submitting a Bid. The mandatory pre-bid meeting provides Bidders an opportunity to observe the project area and conditions affecting the Work.

The Contractor shall field verify dimensions, existing conditions, and the limits shown on Attachment 1 - South Entrance prior to beginning construction. Field verification is intended to confirm existing conditions and does not transfer responsibility to the City for measurements or quantities that can reasonably be verified by the Bidder.

If concealed or materially different conditions are encountered that could not reasonably have been identified during the bidding process and may affect the Work, the Contractor shall promptly notify the City's Project Manager and shall not proceed with the affected work until directed by the City.

Any change to the limits of Work, Contract Work, Contract Amount, or Contract Time shall be authorized in accordance with the Contract Documents. No oral direction or field condition shall, by itself, authorize additional compensation.

6. Submittals

Prior to beginning the applicable work, the Contractor shall submit product information to the City's Project Manager for review. Submittals shall include, as applicable:

P11026 - Scope of Work | Page 3

• Concrete repair and patching materials;

• Bonding agents and related repair products;

• Dowels, anchors, or reinforcing products proposed for the repairs; and

• Two-part epoxy coating system, including manufacturer's product information and surface preparation, application, curing, and exterior pedestrian-use requirements.

City review of submittals does not relieve the Contractor of responsibility for complying with the Contract Documents, field conditions, or manufacturer's requirements.

7. Project Schedule and Coordination

The Contractor shall submit a project schedule to the City's Project Manager within ten (10) calendar days following issuance of the Notice to Proceed (NTP). The schedule shall identify the anticipated sequence and duration of major work activities through completion of the project, including concrete repair, required curing periods, coating preparation and application, and final cleanup.

The Contractor shall submit weekly schedule updates to the Project Manager throughout the duration of the Work. Updates shall identify work completed, upcoming activities, and any changes or delays that may affect the project schedule or Contract Time.

The Contractor shall coordinate the schedule with City Hall operations and promptly notify the Project Manager of conditions that may affect scheduled completion. Nothing in this section modifies the Contract Time established by the Contract Documents.

8. Cleanup and Restoration

The Contractor shall maintain the project site in a clean, safe, and orderly condition throughout construction. The Contractor shall remove and legally dispose of demolished concrete, construction debris, excess materials, and other waste generated by the Work.

Upon completion, the Contractor shall remove temporary protection, barricades, equipment, excess materials, and debris and restore areas affected by construction to a clean and serviceable condition.

Completed work and adjacent surfaces shall be free of construction residue, coating materials, staining, and damage resulting from the Contractor's operations.

9. Contractor Responsibilities

The Contractor shall be responsible for providing all labor, materials, equipment, tools, supervision, and incidentals required to complete the Work, including:

• Field measurements and verification of existing conditions;

• Construction means, methods, techniques, sequencing, and procedures;

• Coordination and supervision of employees and subcontractors;

• Protection of existing improvements and completed Work;

• Maintaining a safe and secure work site;

• Maintaining required pedestrian access and controls;

• Coordination of activities affecting City Hall operations with the City's Project Manager;

• Compliance with applicable manufacturer requirements; and

• Completion of all work reasonably inferable from the Contract Documents as necessary to provide the intended complete and functional result.

10. Lump Sum Bid Requirements

The Contractor shall submit one Lump Sum Bid for the complete Work described in the Invitation to Bid and Contract Documents. The Lump Sum Bid shall be full compensation for completing the Work within the

P11026 - Scope of Work | Page 4 identified limits and shall not be based on separate unit prices or optional repair items unless expressly identified otherwise in the Invitation to Bid.

The Lump Sum Bid shall include all labor, materials, equipment, supervision, tools, mobilization, site protection, concrete removal, surface preparation, structural concrete repair and patching, required doweling and reinforcing associated with the repairs, two-part epoxy coating system, pedestrian controls, coordination, cleanup, disposal, overhead, profit, and all incidental work necessary to provide a complete and functional project.

Bidders are responsible for evaluating the existing conditions visible or reasonably ascertainable during the bidding period and for including in the Lump Sum Bid the work necessary to complete the project within the limits shown on Attachment 1 - South Entrance.

No additional compensation will be made for work reasonably inferable as necessary to complete the Work within the identified limits. Adjustments to the Contract Amount or Contract Time shall be made only when authorized by the City in accordance with the Contract Documents.

11. Contract Documents and Attachment

This Scope of Work is part of the Contract Documents and shall be read together with the Invitation to Bid, Bid Submittal, Instructions to Bidders, Contract, applicable specifications, addenda, and Attachment 1 - South Entrance.

Attachment 1 - South Entrance is incorporated into this Scope of Work for the purpose of establishing the physical limits of the Lump…