RFQ 260047C001 Page 1 of 37 RFQ version 6/8/2026

State of Oregon

Oregon Military Department

PUBLIC WORKS / PUBLIC IMPROVEMENT

REQUEST FOR QUOTE

(“RFQ”)

Solicitation #260047C001

Camp Withycombe– Bldg 06476, CSMS, Breathing Air Purifier

QUOTES MUST BE RECEIVED BY

JULY 21, 2026 BY 10:00 AM

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PROJECT SUMMARY

RFQ PURPOSE:

The purpose of the RFQ is to establish a State of Oregon Public Works / Public Improvement Contract for the Camp Withycombe Bldg 06476, CSMS, Breathing Air Purifier Project for the benefit of Oregon Military Department (“OMD”). The Work contemplated under this Contract includes all labor, materials, transportation, equipment and services for, and incidental to, the completion of all construction Work in connection with the project described in the RFQ and the Contract Documents.

PROJECT DESCRIPTION:

Purpose of this project is to replace the existing Breathing Air Purifier in Bldg 6476 Paint Booth. The scope to include but not be limited to full removal and replacement of an existing air purifier and all associated equipment and controls. The work includes demo and disposal of existing system and providing all new equipment to have a fully operational system.

All work must be done in accordance with all current Federal, State, County, and City Codes and as detailed in Attachment A Statement of Work

1.1. SINGLE POINT(S) OF CONTACT “POC”:

The single Point of Contact “POC” for all questions regarding the RFQ, forms, Specifications, Plans, bidding process, changes, clarifications, requests for brand approval, substitution requests, the award process and any other issues that may arise is:

Name: Sam Goff – CPPB

Address: Oregon Military Department

AGI Support Branch

3406 Cherry Ave NE

Keizer OR 97303

Phone: 971-355-4167

E-mail: sam.a.goff@omd.oregon.gov

1.2. OREGON CCB REQUIREMENTS

At time of Bid, Contractor must be registered with the State of Oregon Construction Contractors Board, and maintain in full force and effect, the separate public works bond required by ORS 279C.836 and OAR 839-025-0015, unless otherwise exempt under those provisions. The Contractor shall also include in every subcontract a provision requiring the Subcontractor to have a public works bond filed with the Construction Contractors Board before starting Work, unless otherwise exempt, and shall verify that the Subcontractor has filed a public works bond before permitting the Subcontractor to start Work.

1.3. Oregon prevailing wage rates (boli requirements)

In the event your project bid exceeds $50,000.00 State of Oregon BOIL Prevailing Wage rates would be required for this

Project. If required, the Contractor and all subcontractors shall comply with the provisions of ORS 279C.800 through 279C.870, relative to Prevailing Wage Rates, as outlined in Sections C.1, C.2, and C.2.3 of the State of Oregon General Conditions for Public

Improvement Contracts dated January 1, 2012.

1.4. PROJECT COMPLETION DATES:

PROJECT START DATE: 15 calendar days from issuance of Notice to Proceed.

SUBSTANTIAL COMPLETION: 45 calendar days from issuance of Notice to Proceed

FINAL COMPLETION: 90 calendar days from issuance of Notice to Proceed

1.5. PLEASE NOTE THE FOLLOWING:

1. OFFEROR IS SOLELY RESPONSIBLE FOR COMPLYING WITH THE CONTENTS OF THIS SOLICITATION. PLEASE READ

AND FOLLOW THE INSTRUCTIONS CAREFULLY BEFORE SUBMITTING YOUR OFFER.

2. THE RESULTING CONTRACT HAS THE POTENTIAL TO EXCEED $25,000.00 AND IS FEDERALLY FUNDED:

☒ YES ☐ NO

IF YES, OFFEROR MUST MEET THE FOLLOWING REQUIREMENTS:

1. PROVIDE A UNIQUE ENTITY IDENTIFIER (“UEI”) NUMBER ON YOUR OFFER:

IF YOU NEED TO OBTAIN A UEI NUMBER PLEASE GO TO THE FOLLOWING WEBSITE VIA THE LINK PROVIDED:

http://sam.gov/content/duns-uei

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2. EXCLUDED PARTIES LIST (“EPLS”) SEARCH COMPLETED BY OMD:

THE APPARENT SUCCESSFUL OFFEROR MUST BE CLEARED (“NO RESULTS” ON THE SEARCH) THROUGH THE

EPLS SYSTEM TO BE ALLOWED TO RECEIVE A FEDERALLY FUNDED CONTRACT. FOR INFORMATION

CONCERNING EPLS YOU MAY ACCESS THE WEBSITE VIA THE LINK PROVIDED:

https://www.sam.gov/portal/SAM#1

1.6. RETAINAGE

OMD will withhold retainage.

The amount to be withheld from a Contractor’s progress payments on the Public Improvement Agreement will be five (5) percent of the payment. OMD will withhold retainage in accordance with the procedures set forth in OAR 137-049-0820. See also SGC-18.

An awarded Contractor shall bear all additional costs that the Contractor incurs after the date on which the Contractor submits a bid or proposal to the Contracting Agency that arise from (a) utilizing Retainage Surety Bonds, Bonds, Securities, or Other Instruments in lieu of holding retainage (including Retainage Surety Bond premiums), or (b) requesting that the Contracting Agency deposit retainage in an interest bearing account. These costs are not reimbursable project costs and the Contracting Agency is not responsible for paying these costs

1.7. PRE-BID CONFERENCE:

MANDATORY PRE-BID CONFERENCE

A mandatory pre-bid conference will be held on July 7, 2026 at 10:00am (PT), located at Camp Withycombe 15300, SE Industrial

Way, Happy Valley, OR 97015 Clackamas County.

Any statements made at this conference will not change the Plans, Specifications or other Contract Documents unless an Addendum has been issued from OMD and posted on OregonBuys.

BIDDERS OR THEIR AUTHORIZED REPRESENTATIVE ARE REQUIRED TO ATTEND THIS MANDATORY PRE-BID

CONFERENCE AND REGISTER ON THE OFFICIAL SIGN IN SHEET. BIDS WILL ONLY BE EVALUATED FROM BIDDERS

WHO ARE IN COMPLIANCE WITH THIS REQUIREMENT. ALL OTHER BIDS WILL BE CONSIDERED NON-

RESPONSIVE.

BIDDERS ARE REQUIRED TO BE ON TIME AND ATTEND THE ENTIRETY OF THE MANDATORY PRE-BID

CONFERENCE DIRECTLY OR THROUGH AN AUTHORIZED REPRESENTATIVE AND MUST REGISTER ON THE

OFFICIAL SIGN IN SHEET. BIDS FROM BIDDERS WHO DO NOT COMPLY WITH THESE ATTENDANCE

REQUIREMENTS WILL BE REJECTED AS NON-RESPONSIVE.

1.8. ADDITIONAL SITE ACCESS:

There will be NO additional site access for Bidders to view site conditions.

1.9. SECURITY REQUIREMENTS FOR FACILITY ACCESS:

Access to OMD facilities requires valid government issued photo ID. Security personnel are prohibited from accepting non-compliant identification. Bidders are responsible for providing appropriate valid photo identification when accessing OMD facilities, including

(as applicable) attendance at the pre-bid meeting, attendance at the bid opening, and delivery of any documents or other submissions.

OMD is not responsible for Bidders who are turned away for not having proper identification.

BIDDER SHALL NOTE: REAL ID REQUIREMENTS MAY BECOME EFFECTIVE DURING THE TERM OF THE

SOLICITATION OR RESULTING CONTRACT. BIDDER OR AWARDED CONTRACTOR WILL BE RESPONSIBLE FOR

PROVIDING APPROPRIATE VALID REAL ID PHOTO IDENTIFICATION IF AND WHEN THE REAL ID REQUIREMENT

BECOMES EFFECTIVE.

1.10. EXAMINATION OF WORK SITE AND SOLICITATION DOCUMENTS

Before submitting a Bid, Bidders shall carefully examine the site of the proposed Work, and the Solicitations including the Plans, and

Specifications. Bidders shall also contact Utility owners to verify all Utilities' anticipated involvement on the Project Site. Should

Bidder encounter conditions onsite which it believes would impede or interfere with the Work or otherwise finds discrepancies in, or omissions from any provision of the RFQ, Plans, Specifications, or Contract Documents, or has doubt as to the meaning, Bidder must

RFQ 260047C001 Page 4 of 37 RFQ version 6/8/2026 follow the Request for Clarification process pursuant to 1.14 through 1.20. If this process is not followed, Bidder is foreclosed from seeking any additional remedy (including time or compensation) resulting from Bidder’s failure to comply with this process.

Submission of a Bid will constitute confirmation that the Bidder has examined the Project Site and Solicitation Documents, finds the

Plans and Specifications to be sufficiently detailed and accurate to enable Bidder to properly perform the Work, and understands the conditions to be encountered in performing the Work and all requirements of the Contract.

The Bidder is responsible for loss or unanticipated costs suffered by the Bidder because of the Bidder's failure to fully examine the site and become fully informed about all conditions of the Work, or failure to request clarification of Plans and Specifications Bidder believes to be erroneous or incomplete.

1.11. DEFINITIONS

Together with the Definitions found in Exhibit 8 Section A.1 of the General Conditions for Public Improvement Contracts, the following definitions apply to this RFQ and the resulting Contract.

“Addendum” or “Addenda” (referred to as “Amendment” in OregonBuys) means an addition or deletion to, a material change in, or a clarification of, the RFQ. Each Addendum shall be labeled as such and shall be made available to all interested Offerors in accordance with OAR 137-049-0250(2). The plural form of “Addendum” is “Addenda”.

“Agency” or “Owner” means the Oregon Military Department (“OMD”).

“Bid” (referred to as “Quote” in OregonBuys) means the Offeror’s Written offer submitted in response to the RFQ, including all necessary attachments and information require to be submitted prior to award. Bid also means “Offer”.

“Bidder” means an individual, organization or representative of an organization that submits a Bid in response to an RFQ. Bidder also means “Offeror”.

“Closing” (referred to as “Bid Opening Date” in OregonBuys) means the date and time set in the RFQ for Bid submission, after which

Bids may not be submitted, modified, or withdrawn by Bidder.

“Invitation to Bid” or “RFQ” means all documents, whether attached or incorporated by reference, and any Addenda thereto, used for soliciting Bids.

“Opening” means the date and time set to read the Bid submittals.

“OregonBuys” means the on-line electronic Automated Oregon Procurement System administered by the State’s Department of

Administrative Services. The OregonBuys System website is located at: www.OregonBuys.gov.

"Signature" means to write one's name to confirm assent, responsibility, or obligation, either by hand using ink or by electronic means that constitute an “electronic signature” under Oregon Revised Statute (“ORS”) Chapter 84. [Drafting Note: if an asbestos license was required and “Oregon Revised Statutes” was defined as “ORS” in Section A.1, this text should be revised to simply read ORS.]

“State” means the State of Oregon

“Writing” means letters, characters and symbols inscribed on paper by hand, print, type or other method of impression, intend to represent or convey particular ideas or meanings. “Writing” when required or permitted by law, or required or permitted in a

Solicitation Document, also means letters, characters and symbols made in electronic form and intended to represent or convey particular ideas or meanings. For Sections A through C of this RFQ, unless a hard copy is specified as required, email will satisfy a

Written/In Writing requirement

1.12. OREGONBUYS / RFQ DOCUMENT AVAILABILITY

REGISTRATION REQUIREMENT This RFQ is advertised as a “Bid Solicitation” in the OregonBuys web-based eProcurement system. Bidders must be registered in OregonBuys to do business with the State. Registration is free. OregonBuys uses the terms

Vendor and Supplier interchangeably to refer to any form of business entity registered in OregonBuys. To create a supplier account, click the blue “Register” button in the top right corner of the OregonBuys website: https://oregonbuys.gov/bso/

For registration assistance see Supplier Resources: https://www.oregon.gov/das/ORBuys/Pages/supplierresources.aspx.. Bidders are responsible for ensuring that their supplier registration and information is current and correct in OregonBuys, including choosing any commodity or service codes associated with its business. OMD shall not be responsible for defective registration or incorrect supplier information. Bidders shall contact support.oregonbuys@das.oregon.gov with any questions or supplier registration support.

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Explanation of Terms used in OregonBuys.

• “Amendment” means “Addendum” or “Addenda”, as defined in OAR 137-046-0110(1); or any form of notice associated with the solicitation, such as intent to award, cancellation, etc., as set forth in the Amendment

• “Available Date” RFQ issue date for this RFQ in OregonBuys.

• “Bid Opening Date” means “Closing” as defined in OAR 137-046-0110(5). In OregonBuys it is the deadline for submitting

Quotes (Bids, Proposals or other required responses) required by a Bid Solicitation.

• “Bid Solicitation” means any form of solicitation: Request for Proposal, Invitation to Bid, Request for Quote, Request for

Information, etc., including notices (sole source notice, intent to participate, etc.). Each Bid Solicitation has a separate page and ID number in OregonBuys

• “Change Order” means A formal change to an existing MBPO, Release Requisition, or project-specific Purchase Order

• “Master Blanket Purchase Order” (“MBPO”) means Any form of parent contract/agreement (i.e. price agreement, on-call contract, etc.) that allows for purchases/releases via an ordering instrument during the term specified in the parent contract/agreement.

• “Purchase Order” means Any form of project-specific contract (not awarded under an existing MBPO)

• “Quote” means Any form of offer submission by vendors; i.e., Bids, Technical Proposals, Price Proposals, or any other type of offer required by a Bid Solicitation

• “Release Requisition” means any form of ordering instrument used under an MBPO; i.e. Purchase Order, Work Order

Contract.

• “Vendor” means any form of business entity registered in OregonBuys. Only registered vendors are eligible to submit a

Quote and enter Purchase Orders, MBPOs, or Release Requisitions pursuant to Bid Solicitations advertised in OregonBuys.

OBTAINING RFQ DOCUMENTS: This RFQ, RFQ attachments and any Addenda and notices (“Amendments”) may be downloaded from the OregonBuys eProcurement system at: https://oregonbuys.gov/bso. Contact the Purchaser identified in OregonBuys for this

RFQ if unable to access solicitation documents via OregonBuys.

Bidders are solely responsible for checking OregonBuys regularly until the Bid Opening Date and time specified in OregonBuys to assure that they have not missed any Addenda or other notices issued as “Amendments” in OregonBuys for this RFQ.

Bidder shall provide required information on the forms specified in this RFQ. Any information Bidder submits that is not required to be included on forms prescribed by this RFQ must be formatted in the manner called for in this RFQ and submitted on Bidder’s letterhead.

Bidder shall not make the Bid contingent upon the OMD’s acceptance of Specifications, Plans or Contract terms that conflict with or are in addition to those advertised in this RFQ. Bidder must select “Yes” on the Terms & Conditions tab in OregonBuys or the Bid will be rejected.

RFQ ATTACHMENTS AND ADDENDA. In addition to the provisions set forth and linked within this RFQ, this RFQ incorporates by this reference the information published or linked on the OregonBuys “Bid Solicitation” page for this RFQ, including but not limited to:

• Details entered in the Header Information section;

All RFQ Attachments, Addenda and notices (“Amendments” in OregonBuys), question and answer documents, and any other files linked in the File Attachments and Form Attachments subsections; and Information, if any, entered in the “Questions” and “Item Information” sections

1.13. SOLICITATION LAW, RULES AND GENERAL CONDITIONS

This RFQ and the resulting Contract are governed by Oregon Law. Specific laws and rules that govern the solicitation process are found in Chapters 279A and 279C of the Oregon Revised Statues (https://www.oregonlegislature.gov/bills_laws/Pages/ORS.aspx), and Chapter 137, Divisions 046 and 049 of the Administrative Rules of the Oregon Department of Justice

(https://secure.sos.state.or.us/oard/ruleSearch.action). The RFQ and resulting Contract may be subject to other laws and rules. Offerors should obtain and become acquainted with the applicable provisions of the above laws and rules.

In addition to the foregoing, this solicitation and the Contract are governed by the STATE OF OREGON GENERAL CONDITIONS

FOR PUBLIC IMPROVEMENT CONTRACTS ("General Conditions") dated January 1, 2012, which are incorporated by reference.

See Exhibit 2.

1.14. REQUEST FOR INFORMATION; REQUEST FOR CHANGE; REQUEST FOR CLARIFICATION; REQUEST FOR

APPROVED EQUAL, SOLICITATION PROTEST

1.15. PROCEDURE

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The appropriate means of seeking clarifications or modifications to provisions of an RFQ are through (i) requests for approval of an

“equal” or “equivalent” brand; (ii) requests for clarification; (iii) formal submittal of requests for changes to contractual terms or

Specifications or Plans; and (iv) formal submittal of protests of contractual terms or Specifications or Plans. Any Bid response that includes non-approved alternate product brands where approval is required, or that takes exception to the Specifications or Plans or contractual terms of the RFQ may be deemed non-responsive and may be rejected.

1.16. METHOD OF SUBMITTING REQUESTS AND SOLICITATION PROTESTS

Requests for brand approval, requests for substitution, requests for clarification, requests for change, and Bid protests must be made in

Writing via email and be submitted to the POC identified in the RFQ.

The subject line of the requests must contain the type of request: (Request for Approved Equal, /Request for Clarification, Request for

Change, or Solicitation Protest) as well as the OregonBuys Number and RFQ Number.

1.17. DEADLINE FOR SUBMISSION:

Requests must be received by the POC by July 9, 2026 by 10:00am Unless this specific deadline is extended by subsequent Addenda, no requests for brand approval, requests for substitution, requests for clarification, requests for change or protests pertaining to provisions contained in the originally-issued RFQ will be considered after the date specified herein. Late or faxed requests will not be considered.

1.18. REQUEST FOR APPROVAL OF AN “EQUAL” OR AN “EQUIVALENT” BRAND

Offerors shall provide that product unless another is approved through a request for approval of an “equal” or an “equivalent” brand, or a product exemption has been issued (ORS 279C.345). Other brands of equal quality, merit and utility will be considered upon proper submittal of the request with appropriate documentation.

Requests must be made in accordance with this section.

• Requests must provide all the information necessary for the State to determine product acceptability.

• Failure to provide sufficient information with the request will be cause for the request not to be considered as equivalent.

• Any product subsequently approved for substitution will be listed on an Addendum issued by OMD and posted on

OregonBuys.

1.19. REQUEST FOR CLARIFICATION

Any Offeror that finds discrepancies in, or omissions from any provision of the RFQ, Plans, Specifications, or Contract Documents, or has doubt as to the meaning, may make a request for clarification or information in accordance with this section. Offeror’s failure to advise OMD of a need for clarification as set forth herein will constitute notice that Offeror is fully satisfied with the existing site conditions and the RFQ provisions and that it intends to perform its obligations with no impediments to the Work.

1.20. REQUEST FOR CHANGES TO CONTRACTUAL TERMS OR SPECIFICATIONS OR PLANS

Any Offeror may submit a request for changes to contractual terms, Plans, or Specifications, in accordance with this section. The request must include the proposed changes, reason for requested changes, and be supported by factual documentation.

1.21. PROTEST OF CONTRACTUAL TERMS, PLANS, OR SPECIFICATIONS

Any Offeror who believes contractual terms, Plans, or Specifications are unnecessarily restrictive or limit competition may submit a protest, in accordance with this section. The protest must include the legal and factual grounds for the protest, a description of the resulting prejudice to the Offeror if the protest is not granted, and any proposed changes.

1.22. RESPONSE TO REQUESTS FOR CLARIFICATION

Clarifications, whether verbal, in Writing, or included in an Addendum as a “clarification,” do not change Plans, Specifications, contractual terms, or procurement requirements of the RFQ. If a request for clarification raises an issue that OMD determines should be handled by formally amending the RFQ, OMD will do so only by announcing such a change in an Addendum posted on

OregonBuys, not through information identified as “clarification.”

1.23. RESPONSE TO REQUESTS FOR BRAND APPROVAL, REQUESTS FOR CHANGE AND SOLICITATION

PROTESTS

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OMD will promptly respond to each properly submitted Written request for brand approval, request for change, and solicitation protest. Where appropriate, OMD will issue RFQ revisions via Addenda posted on OregonBuys.

INFORMAL RESPONSES DO NOT AFFECT THE PROVISIONS OF THE RFQ. PLANS, SPECIFICATIONS CONTRACTUAL

TERMS, AND PROCUREMENT REQUIREMENTS OF THE RFQ CAN ONLY BE CHANGED VIA ADDENDA ISSUED BY

OMD AND POSTED ON OREGONBUYS

1.24. OFFER SUBMISSION

The Offer must include all required forms and must be submitted either (i) hard copy or (ii) electronically as set forth below. Oral, telegraphic, telephone, or facsimile Bids will NOT be accepted. Offers will not be accepted after the Closing date and time stated on page one (1) of this RFQ or as may be extended by any subsequently issued Addenda. Agency reserves the right to reject any Bid that is unreadable. OMD is not responsible for the improper handling of any Offer not properly identified, marked or submitted in a timely manner. OMD will not be responsible for any failure attributable to the transmission or receipt of emailed Bids. Upon Agency’s request, the apparent successful Bidder who submitted its bid via email shall promptly submit its complete original signed Bid.

• EMAIL OFFERS must be:

(i) pdf documents of true and correct copies of the Pricing Submittal Form and the Bidder Information and Certifications

Form which have been signed by the authorized representative of the Offeror,

(ii) submitted as attachments to an email sent to the POC (see section 1.1) with a subject line including the Project Name, RFQ number, and OregonBuys Number, and

(iii) received by the POC prior to the Closing date and time.

1.25. OPENING

Offers will NOT be publicly opened. Award decisions will not be made at the Opening. Bids received after the date and time for

Closing will not be considered for award.

1.26. PRELIMINARY BID RESULTS

Prior to the Intent-to-Award Announcement, OMD may post preliminary bid results on OregonBuys. Such postings may not be correct and are not final. The posting of the preliminary Bid results is not a representation by Contracting Agency that any Bid submitted was complete, sufficient, lawful in any respect, or otherwise in substantial compliance with the RFQ requirements

1.27. TIME FOR OFFER ACCEPTANCE

An Offeror’s Offer is a firm Offer, irrevocable, valid and binding on the Offeror for not less than sixty (60) calendar days after the

Closing date of the RFQ. OMD may request that Offerors extend, in Writing, the time during which OMD may consider their Offers.

If an Offeror agrees to such extension, the Offer shall continue as a firm Offer, irrevocable, valid and binding on the Offeror for the agreed-upon extension period.

Offers not in substantial compliance with RFQ requirements will not be considered and cannot be supplemented by submissions delivered after Closing. However, OMD may waive minor informalities and irregularities, and may seek clarification of any response that, in its sole discretion, it deems necessary or advisable.

1.28. COMMENCEMENT OF WORK

Contractor shall not commence Work under the Contract until OMD has issued a Notice to Proceed.

1.29. INSURANCE

The apparent successful Offeror shall provide all required proofs of insurance to OMD within seven (7) calendar days. Failure to present the required documents within this period may result in Offer rejection. Offerors are encouraged to consult their insurance agents(s) about the insurance requirements as identified in Section G.3 of the General Conditions for Public Improvement Contracts in

Exhibit 6 and the Supplemental General Conditions in Exhibit 7 prior to Offer submission.

Offerors must satisfy these insurance requirements by obtaining insurance coverage from insurance companies or entities, acceptable to State, that are allowed to provide such insurance under Oregon law. Eligible insurers include admitted insurers that have been issued a certificate of authority from the Oregon Department of Consumer and Business Services authorizing them to transact insurance business in the State of Oregon, and certain non-admitted surplus lines insurers that satisfy the requirements of applicable

Oregon law and are approved by OMD. OMD’s approval will be based on its assessment of the non-admitted surplus lines insurer and the suitability of surplus lines insurance for this particular procurement.

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State of Oregon - Oregon Military Department

PUBLIC WORKS PUBLIC IMPROVEMENT

REQUEST FOR QUOTE

EXHIBIT 1

260047C001

PRICING SUBMITTAL FORM

PRICING SUMITTAL INSTRUCTIONS:

Offerors must enter pricing and other required information for all Bid Items listed in this Pricing Submittal Form. If this Pricing

Submittal Form is replaced by Addendum, Offerors must use the Addendum form to provide pricing and other required information. If the Pricing submittal Form is only modified by Addendum, Offerors must follow the instructions in the Addendum for making modifications to the Pricing Submittal Form. Failure to supply the required information in the Pricing Submittal Form or subsequent

Addenda may result in Bid rejection as non-responsive.

BASE BID: To include all work described in the RFQ, Statement of Work, Plans, Specifications, and any issued Addenda.

OWNER’S CONTINGENCY: Offerors must include a Contingency Budget/Allowance of $5,000.00 within the Base Bid. This value is controlled by the Owner (OWNER DIRECTED) and will be used at the Owner’s sole discretion. Successful Offeror must include this Contingency in its schedule of values as part of the Base Bid and contracted value. Owner may adjust the Contingency

Budget/Allowance for contract award.

BASE BID (and OWNER’S CONTINGENCY) – LUMP SUM: $

BIDDER INFORMATION

COMPANY NAME:

ADDRESS:

ADDRESS:

AUTHORIZED REPRESENTATIVE NAME: TITLE:

SIGNATURE: DATE:

EMAIL ADDRESS:

CONTACT PHONE: CELL:

CCB NUMBER: Expiration Date:

UEI NUMBER: FEIN:

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BIDDER INFORMATION AND CERTIFICATIONS FORM

RFQ 260047C001

Note to Bidders: If additional space or lines are needed attach an additional page to the end of the form.

Business Name:

Is Bidder authorized to transact business by the Oregon Secretary of State? Yes ☐ / No ☐

• If yes, provide business registry number or otherwise describe authorization: _____________

Business Owner(s) Name:

Business Address:

Bidder is a: (select one)

☐ Resident Bidder. "Resident Bidder" as defined under ORS 279A.120 means a Bidder that has paid unemployment taxes or income taxes in this State during the 12 calendar months immediately preceding submission of the Bid, has a business address in this State, and has stated in the Bid whether the Bidder is a Resident Bidder.

☐ Non-resident Bidder. "Non-resident Bidder" as defined under ORS 279A.120 means a Bidder who is not a Resident Bidder as defined above. When a public contract is awarded to a Non-resident Bidder and the contract price exceeds $10,000, the

Bidder shall promptly report to the Department of Revenue on forms to be provided by the Department the total contract price, terms of payment, length of contract, and such other information as the Department may require before the Bidder may receive final payment on the public contract.

Telephone Number:

Email Address:

Federal Employer Identification Number (“FEIN”) Number:

Unique Entity Identifier (“UEI”) Number:

Bidders must be licensed with the State of Oregon Construction Contractors Board (“CCB”) prior to bidding on Public Improvement

Contracts (OAR 137-049-0200). FAILURE TO COMPLY WITH THIS REQUIREMENT WILL RESULT IN BID REJECTION.

Contractor certifies that each of its subcontractors participating in the Project will be similarly registered with the CCB before each subcontractor commences Work under the Contract.

CCB REGISTRATION NO.:

EXPIRATION DATE OF CCB NO.:

Contract Authorized Representative Name:

If Bidder is a joint venture or partnership, the individual named above must be authorized to sign on its behalf and execute agreements. Additionally, upon request, Bidder shall provide a copy of the joint venture agreement or partnership agreement evidencing authority to Bid and to enter into the resulting Contract that may be awarded, together with corporate resolutions (if applicable) evidencing corporate authority to participate as a joint venture or partnership.

PUBLIC WORKS BOND

Pursuant to ORS 279C.830(2) and OAR 839-025-0015, Contractor and every subcontractor shall have a Public Works bond filed with the CCB before starting Work on the Project. This bond is in addition to Performance Bond and Payment Bond requirements.

Name of Public Works Bonding Company:

Address of Public Works Bonding Company:

Agent Name/Phone: /

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Public Works Bond Number:

If exempt from this requirement under ORS 279C.836(4), (7), (8), or (9), list applicable exemption and describe:

SUBCONTRACTORS CERTIFIED UNDER ORS 200.055

Contracting Agency promotes and applies a policy of diversity, equity, and inclusion in public contracting by engaging in efforts to increase public contracting opportunities for businesses and enterprises that the Certification Office for Business Inclusion and

Diversity has certified under ORS 200.055.

Provide the company name(s) of any subcontractor certified under ORS 200.055 as a disadvantaged business enterprise, a minority-owned business, a woman-owned business, an emerging small business, or a veteran-owned business, that Bidder intends to utilize in the performance of this Contract.

Name:

RESPONSIBILITY INQUIRY

Bidder may add additional lines to this section and form as needed to provide the required information.

1. Does Bidder have available the appropriate financial, material, equipment, facility, and personnel resources and expertise, or ability to obtain the resources and expertise, necessary to demonstrate the capability of Bidder to meet all contractual responsibilities?

Yes ☐ / No ☐

2. Within the last 5 years, how many contracts of a similar nature has Bidder completed that, to the extent that the costs associated with and time available to perform the contract remained within Bidder′s control, Bidder stayed within the time and budget allotted, and there were no contract claims by any party? Number of contracts: [_____]

How many contracts did not meet those standards? Number of contracts: [_____]

If any contracts did not meet those standards, please provide an explanation:

Has Bidder been debarred or otherwise disqualified from bidding on contracts by any state, local, or federal agency under any state or federal law? Yes ☐ / No ☐

If yes, please provide an explanation:

3. Within the last 3 years, has Bidder had:

a. any contracts terminated for default by any government agency, or

b. any lawsuits filed against it by creditors or involving contract disputes?

If yes, please provide an explanation: (With regard to judgments, include jurisdiction and date of final judgment or dismissal.)

4. Within the last 3 years has Bidder been criminally or civilly charged, indicted, or convicted in connection with:

a. obtaining, attempting to obtain, or performing a public (federal, state, or local) contract or subcontract, RFQ 260047C001 Page 11 of 37 RFQ version 6/8/2026

b. violation of federal or state antitrust statutes relating to the submission of Bids or Proposals, or

c. embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property?

If yes, indicate the jurisdiction, date of indictment, charge or judgment, and names and summary of charges below:

Does Bidder have any outstanding or pending judgments against it? Yes ☐ / No ☐

5. Is Bidder experiencing financial distress or having difficulty securing financing?

6. Does Bidder have sufficient cash flow to fund day-to-day operations throughout the proposed contract period?

If no, please provide an explanation:

Within the last 3 years, has Bidder filed a bankruptcy action, filed for reorganization, made a general assignment of assets for the benefit of creditors, or had an action for insolvency instituted against it?

If yes, provide the filing dates, jurisdictions, type of action, ultimate resolution, and dates of judgment or dismissal, if applicable:

Does Bidder have all required licenses, insurance and/or registrations, if any, and is Bidder legally authorized to do business in the State of Oregon? Yes ☐ / No ☐

If no, please provide an explanation:

7. Pay Equity Certificate. This certificate is required if Bidder employs 50 or more full-time workers and the resulting

Contract price is estimated to exceed $500,000. Does a current authorized representative of Bidder possess an unexpired Pay

Equity Certificate issued by the Department of Administrative Services?

Yes ☐ / No ☐ / Not Applicable ☐

[If the certificate was provided with the Bid or Proposal submitted for a solicitation related to the prospective contract, then it is not necessary to resubmit it. Just indicate “see Bid” or “see Proposal” in the response field. Otherwise, if applicable, submit a copy of the certificate with this form.]

Does Bidder have documented diversity, equity and inclusion values and practices as required pursuant to Executive Order

22-15? Yes ☐ / No ☐

8. Within the last 3 years has the Offeror, or any officer, partner, agent or employee of Offeror been found to have violated any state or federal prevailing wage statute or regulation (including the federal Davis-Bacon and related Acts and ORS 279C.800

– ORS 279C.870) in any Final Order of the Oregon Bureau of Labor and Industries or the United States Department of

Labor, or by any court of competent jurisdiction?

RFQ 260047C001 Page 12 of 37 RFQ version 6/8/2026

If yes, provide copies of the final order(s) or judgment in which this occurred and explain in detail:

(a) The circumstances behind any violation, including the amount(s) not paid

(b) Whether the amount(s) have now been paid

(c) The reasons for the violation

(d) All efforts undertaken to ensure that future violations will not occur

Response:

RECORD OF SATISFACTORY PERFORMANCE

Bidder must demonstrate that it has completed previous contracts of a similar nature with a satisfactory record of performance. Bidder shall provide the information below for 3 different projects completed within the last 3 years that demonstrate Bidder’s experience with projects of similar size, scope, and complexity to the Project that is the subject of this RFQ. Bidder must provide contact information for the individual who can describe the quality of workmanship and service that the Bidder provided on current and past projects of similar size and complexity.

Contracting Agency reserves the right to choose and investigate any contact or reference (whether or not furnished by the Bidder), and to investigate past performance with respect to its successful performance of similar projects, compliance with specifications and contractual obligations, its completion or delivery of service on schedule, and its lawful payment of suppliers, subcontractors, and employees.

Bidder may add additional lines to this form as needed to provide the required information.

Project #1

Description of Project:

Project Location:

Project Date:

Contract Amount:

Project Owner:

Project Contact Information (Name/Phone/Email):

Did the project owner ever find that you were materially deficient in contract performance?

If yes, (i) was the deficient performance expressly excused under the terms of the contract, or (ii) did you take appropriate corrective action? Please provide an explanation:

Did you stay within the contract time and budget to the extent the costs associated with and time available to perform a previous contract were within your control? Yes ☐ / No ☐

Project #2

RFQ 260047C001 Page 13 of 37 RFQ version 6/8/2026

Project Contact (Name/Phone/Email):

If yes, (i) was the deficient performance expressly excused under the terms of the contract, or (ii) did you take appropriate corrective

Did you stay within the contract time and budget to the extent the costs associated with and time available to perform a previous

Project #3

Project Contact (Name/Phone/Email):

If yes, (i) was the deficient performance expressly excused under the terms of the contract, or (ii) did you take appropriate corrective

Did you stay within the contract time and budget to the extent the costs associated with and time available to perform a previous

CERTIFICATIONS OF BIDDER’S DULY AUTHORIZED REPRESENTATIVE

THIS BID MUST BE SIGNED BY AN AUTHORIZED REPRESENTATIVE OF THE BIDDER

The undersigned acknowledges, attests, and certifies individually and on behalf of the Bidder that:

(1) The undersigned is a duly authorized representative of the Bidder, has been authorized by Bidder to make all representations, attestations, and certifications contained in this Bid and all Addenda, if any, issued;

(2) Bidder, acting through its authorized representatives, has read and understands all Bid instructions, Specifications, Plans, terms and conditions contained in this Bid document (including all listed attachments and Addenda, if any, issued);

(3) The Bid submitted is in response to the specific language contained in the RFQ, and Bidder has made no assumptions based upon either (a) verbal or written statements not contained in the RFQ, or (b) any previously issued RFQ, if any;

(4) The State shall not be liable for any claims or be subject to any defenses asserted by Bidder based upon, resulting from, or related to, Bidder’s failure to comprehend all requirements of the RFQ;

(5) The State shall not be liable for any expenses incurred by Bidder in preparing and submitting its Bid or in participating in the

Bid evaluation/selection process;

RFQ 260047C001 Page 14 of 37 RFQ version 6/8/2026

(6) The Bidder agrees to be bound by and comply with all applicable requirements of ORS 279C.800 through ORS 279C.870 and the administrative rules of the Bureau of Labor and Industries (“BOLI”) regarding prevailing wage rates;

(7) The Bid was prepared independently from all other Bidders, and without collusion, fraud, or other dishonesty;

(8) Bidder is bound by and will comply with all requirements, Specifications, Plans, terms and conditions contained in this Bid

(including all listed attachments and Addenda, if any, issued);

(9) Bidder will furnish the designated item(s) or service(s) in accordance with the Specifications, Plans and requirements, and will comply in all respects with the terms of the resulting Contract upon award;

(10) Bidder represents and warrants that Bidder has the power and authority to enter into and perform the Contract and that the

Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms;

(11) Bidder has no undisclosed liquidated or delinquent debt owed to the State or any department or agency of the State;

(12) If awarded a Contract, Bidder agrees that at the time of Contract execution it shall demonstrate that an employee drug testing program is in place pursuant to ORS 279C.505 and the General Conditions;

(13) Bidder is, to the best of my knowledge, not in violation of any Oregon Tax Laws. For purposes of this certification, “Oregon tax laws” means (i) any state taxes administered by the Oregon Department of Revenue (DOR) under the tax laws of this state and local taxes administered by DOR under ORS 305.620; and (ii) any tax provisions imposed by a political subdivision of this state that applied to Contractor, to Contractor’s property, operations, receipts, or income, or to Contractor’s performance of or compensation for any work performed by Contractor; and (iii) any tax provisions imposed by a political subdivision of this state that applied to Contractor, or to goods, services, or property, whether tangible or intangible, provided by Contractor; and (iv) any rules, regulations, charter provisions, or ordinances that implemented or enforced any of the foregoing tax laws or provisions;

(14) Bidder has not discriminated and will not discriminate against any disadvantaged business enterprise, minority-owned business, women-owned business, emerging small business, or veteran-owned business (as those terms are defined in ORS 200.005), in obtaining any required subcontracts. Failure to do so shall be grounds for disqualification;

(15) Bidder has a written policy and practice that meets the requirements described in ORS 279A.112 for preventing sexual harassment, sexual assault and discrimination against employees who are members of a “protected class”; and

(16) All affirmations and certifications contained within the Bid, including those in this Bidder Information and Certification Form and the Pricing Form, are true and correct.

ACKNOWLEDGMENT OF ADDENDA

(must be completed by Bidder as a matter of responsiveness)

Bidder acknowledges and agrees: (select one option)

☐ Addenda No.______ to No._______ have been issued for this RFQ.

☐ Addenda have not been issued for this RFQ.

If addenda have been issued, Bidder has received and duly considered all addenda. Bidder acknowledges and agrees to the terms of all such Addenda as those terms revise the terms, conditions, Plans and Specifications of this RFQ.

SIGNATURE OF BIDDER’S DULY AUTHORIZED REPRESENTATIVE

(Legal Business Name)

(Authorized Representative Name) (Title)

(Authorized Representative Signature) (Date)

RFQ 260047C001 Page 15 of 37 RFQ version 6/8/2026

PUBLIC WORKS PUBLIC IMPROVEMENT

REQUEST FOR QUOTE

SAMPLE

Public Improvement Agreement Form

COPIES OF THIS PUBLIC IMPROVEMENT AGREEMENT FORM WILL BE SENT TO THE INTENDED AWARDEE

(CONTRACTOR) BY OMD AT THE TIME OF THE STATE’S INTENT-TO-AWARD ANNOUNCEMENT. THE

BLANKS IN THIS SAMPLE WILL BE BILLED IN BY OMD. THE INTENDED AWARDEE WILL THEN COMPLETE

AND SIGN THE AGREEMENT. AFTER ALL REQUIREMENTS ARE MET, THE STATE WILL THEN SIGN THE

PUBLIC IMPROVEMENT AGREEMENT FORM AND SEND A FULLY EXECUTED PUBLIC IMPROVEMENT

AGREEMENT TO THE CONTRACTOR ALONG WITH THE NOTICE TO PROCEED. (Remove language in final contract)

STATE OF OREGON

PUBLIC IMPROVEMENT AGREEMENT

for

Agreement Number 260047C001

This Agreement for the (Insert Project Name) (the “Agreement”), made by and between the State of Oregon, acting by and through the Oregon Military Department, hereinafter called OWNER, and (Insert Contractor’s Legal Name) hereinafter called the

CONTRACTOR (collectively the “Parties”), is effective on the date this Agreement has been signed by all the Parties and all required

State of Oregon governmental approvals have been obtained. Unless otherwise defined in the Invitation to Bid or in this Agreement, the capitalized term used herein are defined in Section A.1 of the State of Oregon General Conditions for Public Improvement

Contracts.

1. Contract Price.

The CONTRACTOR, in consideration of the sum of (Insert Price) (the “Contract Price”), to be paid to the CONTRACTOR by

OWNER in the manner and at the time hereinafter provided, and subject to the terms and conditions provided for in the Invitation to

Bid, this Public Improvement Agreement and other Contract Documents, all of which are incorporated herein by reference, whether or not physically attached to this Agreement, included via weblink, or provided electronically in the RFQ advertisement, hereby agrees to perform all Work described and reasonably inferred from the Contract Documents.

The Contract Price includes the following items:

Base Bid $0000000000

Owners Contingency $ 5,000.00

* The Contract Price includes the amount of $5,000.00 for Owner’s Contingency, which is entirely within the Owner’s control and discretion and shall only be used with Owner’s written approval. Any amounts not used shall accrue to Owner and Contractor shall have no claim to such amounts.

2. Representatives.

Unless otherwise specified in the Contract Departments, the OWNER designates (Insert Name), as its Authorized Representative in the administration of this contract. The above-named individual shall be the initial point of contact for matters related to performance, payment, authorization, and is authorized to carry out the responsibility of the OWNER. CONTRACTOR has named (Insert Name) its Authorized Representative to act on its behalf.

RFQ 260047C001 Page 16 of 37 RFQ version 6/8/2026

3. Contract Dates.

PROJECT START DATE: 15 calendar days from issuance of Notice to Proceed.

SUBSTANTIAL COMPLETION: 45 calendar days from issuance of Notice to Proceed

FINAL COMPLETION: 90 calendar days from issuance of Notice to Proceed

4. Prevailing Wage Rates. (RESERVE IF NOT APPLICABLE) This Agreement is subject to the BOLI following prevailing wage rates and apprenticeship rates (and any applicable amendments) as of the date the project was first advertised, which while not physically attached, are available in the following weblinks and incorporated herein by reference with the same force and effect as though fully set forth herein:

Oregon Bureau of Labor and Industries Prevailing Wage Rates for Public Contracts in effect as of [insert date of advertisement].

[Drafting Note: the rates in effect when the RFQ is first advertised will apply.], available at:

https://www.oregon.gov/boli/employers/Pages/prevailing-wage-rates.aspx

The work will take place in Clackamas County,

5. Liquidated Damages. RESERVED

6. Certifications.

a) Prevention of Sexual Harassment, Sexual Assault and Discrimination.

Contractor certifies, in accordance with ORS 279A.112, that it has in place a written policy and practice of preventing sexual harassment, sexual assault and discrimination against employees who are members of a “protected class,” as that term is defined by subsection (1)(b) of ORS 279A.112. As a material term and condition of this Agreement, Contractor must maintain, throughout the duration of this Agreement, a policy and practice that complies with ORS 279A.112, including but not limited to, giving employees written notice of the Contractor’s policy and practice.

b) Prohibition of Non-Discrimination in Subcontracting Laws (ORS 279A.110)

Contractor certifies that it has not discriminated and will not discriminate against any disadvantaged business enterprise, minority-owned business, women-owned business, emerging small business, or business that a veteran owns, in obtaining any required subcontracts. Failure to do so shall be grounds for disqualification.

c) Debt. Contractor certifies that Contractor has no undisclosed liquidated and delinquent debt owed to the State or any department or agency of the State.

d) Subcontractors. Contractor certifies that, unless superseded by federal law, all subcontractors performing Work described in

ORS 701.005(2) (i.e., construction Work) will be registered with the Construction Contractors Board or licensed by the State

Landscape Contractors Board in accordance with ORS 701.035 to 701.055 before the subcontractors commence Work under the Contract.

e) Workforce and Outreach Requirements (ORS 279C.533). Contractor agrees to be bound by and comply with all applicable workforce, outreach, and reporting requirements pursuant to ORS 279C.533, as prescribed in the Contract Documents (see

Exhibit 9).

7. Integration.

THE CONTRACT DOCUMENTS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN

WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR HE SPECIFIC PURPOSE GIVEN. THERE ARE NO

OTHER UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL AND WRITTEN, NOT SPECIFIED HEREIN

REGARDING THIS CONTRACT. CONTRACTOR, BY THE SIGNATURE BELOW OF ITS AUTHORIZED

REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT IT HAS READ THIS CONTRACT, UNDERSTANDS IT, AND

AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS.

8. Exhibits and Attachments.

EXHIBIT 1 COMPLETED PRICING SUBMITTAL FORM

EXHIBIT 2 RESERVED

EXHIBIT 3 RESERVED

EXHIBIT 4 RESERVED

EXHIBIT 5 RESERVED

EXHIBIT 6 RESERVED

EXHIBIT 7 RESERVED

EXHIBIT 8 STATE OF OREGON GENERAL CONDITIONS FOR PUBLIC IMPROVEMENT

CONTRACTS

RFQ 260047C001 Page 17 of 37 RFQ version 6/8/2026

EXHIBIT 9 SUPPLEMENTAL GENERAL CONDITIONS

EXHIBIT 10 FEDERAL PROVISIONS (MCA GT&C)

ATTACHMENTS

ATTACHMENT A STATEMENT OF WORK

The Parties agree that signatures showing on PDF documents, including but not limited to PDF copies of the Agreement and amendments, submitted or exchanged via email are "Electronic Signatures" under ORS Chapter 84 and bind the signing Party and are intended to be and can be relied upon by the Parties. OMD reserves the right at any time to require the submission of the hard copy originals of any documents.

CONTRACTOR INFORMATION:

CONTRACTOR NAME:

CONTRACTOR ADDRESS:

CONTRACTOR’S OREGON CCB #: EXP. DATE:

CONTRACTOR’S UEI #: FEIN# :

CONTRACTOR’S SIGNATURE:

Date

CONTRACTOR’S PRINTED NAME: TITLE

State of Oregon by and through the OREGON MILITARY DEPARTMENT

(Insert Name), Contract Administrator Date

(Insert Title)

RFQ 260047C001 Page 18 of 37 RFQ version 6/8/2026

Public Improvement Agreement

EXHIBIT 2

PRICING SUBMITTAL FORM

[CONTRACTOR’S COMPLETED PRICING SUBMITTAL FORM TO BE INSERTED HERE]

RFQ 260047C001 Page 19 of 37 RFQ version 6/8/2026

EXHIBIT 5

PERFORMANCE BOND

RESERVED

RFQ 260047C001 Page 20 of 37 RFQ version 6/8/2026

EXHIBIT 6

PAYMENT BOND

RESERVED

RFQ 260047C001 Page 21 of 37 RFQ…