ARKANSAS

STATE HIGHWAY

COMMISSION

PROPOSAL DOCUMENTS

FOR THE CONSTRUCTION OF

STATE JOB NO. A40056

STATE JOB

BOBBY HOPPER TUNNEL PAVEMENT FRICTION IMPVTS. (S)

STATE HIGHWAY I-49 SECTION 28

IN WASHINGTON COUNTY

Bound herein are the Supplemental Specifications, Special Provisions, Proposal Documents and Schedule of Items applicable to this proposed construction contract.

Applicable to this proposed construction contract, but not bound herein, are the Arkansas

State Highway Commission Standard Specifications for Highway Construction, Edition of 2014, and the Construction Plans.

12/11/14 Rev. 03/18/15 Rev. 11/17/17 Rev. 04/07/22

Please review Section 102 of the Standard Specifictions, 2014 Edition for Bidding Requirements and Conditions. Mistakes or omissions can be costly. Important items for you to check are included in, but not limited to, those listed below. This checklist is furnished only to assist you in submitting a proper bid. Check as you read.

Have you contacted ARDOT (pmd@ardot.gov or 501-569-2261) to become an eligible bidder? This is required to submit a bid in the letting and must occur by 4:30pm the day prior to the letting.

Have you acknowledged all Addenda by email or fax?

Is the unit price entered appropriate for the item?

Have you entered a unit price for each bid item except in the case of authorized alternate pay items? (A zero bid ($0.00) is a valid price and will be considered.)

Have you checked the Schedule of Items for various pay items that may have a minimum or maximum unit bid price? (Refer to the Standard Specifications for further information concerning these items)

Asphalt Binder

Relocating Precast Concrete Barrier

Water

Mobilization

Have you limited your bid for Mobilization to five percent (5%) of the subtotal?

For Federal-aid projects, did you complete the Certification for Federal aid Contracts?

Prior to submitting your bid, did you check for error messages, and are all the folders “green”?

If submitting a paper copy of the Proposal Guaranty (Bid Bond) is it signed by an officer of your company AND the Surety Agent?

Did you ensure your Proposal Guaranty (if you are submitting a paper bond) will arrive prior to the time and date stated on Page 2 of the Proposal Documents?

CAUTION

TO BIDDERS

1-17-08 Revised: 6-1-09 Revised: 2-15-12 Revised: 1-15-15 Revised: 5-26-16 Revised: 11-17-17 Revised: 7-5-23 Revised: 8-4-25 Revised: 12-18-25

ARKANSAS DEPARTMENT OF TRANSPORTATION

NOTICE OF NONDISCRIMINATION

The Arkansas Department of Transportation (ARDOT) complies with all civil rights provisions of federal statutes and related authorities that prohibit discrimination in programs and activities receiving federal financial assistance. Therefore, ARDOT does not discriminate on the basis of race, sex, color, age, national origin, religion (not applicable as a protected group under the FMCSA Title VI Program), or disability in the admission, access to and treatment in ARDOT’s programs and activities, as well as ARDOT’s hiring or employment practices. Complaints of alleged discrimination and inquiries regarding ARDOT’s nondiscrimination policies may be directed to the Civil Rights Division, P. O. Box 2261, Little Rock, AR 72203, (501) 569-2298, (Voice/TTY 711), or the following email address: Civil.Rights@ardot.gov

Free language assistance may be available upon request.

This notice is available from the ADA/504/Title VI Coordinator in large print, on audiotape, and in Braille.

Arkansas Department of Transportation Supplemental Specifications and Special Provisions Listing

Text1 State Job Number A40056

Text1The following supplemental specifications and special provisions for this project supplement the standard specifications, edition of 2014. In case of conflict, the supplemental specifications and special provisions shall govern.

ERRATA ERRATA FOR THE BOOK OF STANDARD SPECIFICATIONS

JOB SP VENDOR REGISTRATION REQUIREMENT

JOB SP DOCUMENTATION OF PAYMENTS MADE – PROMPT PAYMENT (SIGNET)

JOB SP BIDDING REQUIREMENTS AND CONDITIONS

JOB SP MANDATORY ELECTRONIC CONTRACT

JOB SP MANDATORY ELECTRONIC DOCUMENT SUBMITTAL

JOB SP ASSESSMENT OF WORKING DAYS - MAINTENANCE OF TRAFFIC

JOB SP LIQUIDATED DAMAGES PROCEDURE FOR BID LETTINGS

JOB SP ELECTRONIC TICKETING SYSTEMS (E-TICKETING)

JOB SP MAINTENANCE OF TRAFFIC

JOB SP TRAFFIC CONTROL DEVICES IN CONSTRUCTION ZONES

JOB SP MOBILE SPEED NOTIFICATION SYSTEM (SPECIAL)

JOB SP ROADWAY CONSTRUCTION CONTROL – PAVEMENT PRESERVATION

JOB SP ENHANCED THERMOPLASTIC PAVEMENT MARKING

JOB SP WORK ZONE LAW ENFORCEMENT

JOB SP LOCAL WORK ZONE LAW ENFORCEMENT

JOB SP SILANE PROTECTIVE SURFACE TREATMENT FOR CONCRETE PAVEMENT

JOB SP PRIME CONTRACTOR PERFORMANCE EVALUATION

JOB SP SEQUENCE OF CONSTRUCTION

SP 108-1 LIQUIDATED DAMAGES

SS 100-3 CONTRACTOR'S LICENSE

SS 100-4 DEPARTMENT NAME CHANGE

SS 102-2 ISSUANCE OF PROPOSALS

SS 102-3 PREQUALIFICATION OF BIDDERS

SS 103-2 CONTACT INFORMATION FOR MOTORIST DAMAGE CLAIMS

SS 105-4 MAINTENANCE DURING CONSTRUCTION

SS 107-2 RESTRAINING CONDITIONS

SS 108-2 WORK ALLOWED PRIOR TO ISSUANCE OF WORK ORDER

SS 108-3 WORK ORDER FOR FIXED COMPLETION DATE CONTRACTS

SS 306-1 QUALITY CONTROL AND ACCEPTANCE

SS 501-3 PORTLAND CEMENT CONCRETE PAVEMENT

SS 603-1 LANE CLOSURE NOTIFICATION

SS 604-1 RETROREFLECTIVE SHEETING FOR TRAFFIC CONTROL DEVICES IN CONSTRUCTION ZONES

SS 604-3 TRAFFIC CONTROL DEVICES IN CONSTRUCTION ZONES (MASH)

SS 800-1 STRUCTURES

SS 802-5 CONCRETE FOR STRUCTURES

Page 1 of 1Date Estimated: 4/1/2026

Date Revised:

02-27-14 SS-Errata

Rev. 10-24-14 Page 1 of 1 Rev. 02-12-15

Rev. 06-08-15

Rev. 11-17-17

Rev. 09-13-18

ARKANSAS DEPARTMENT OF TRANSPORTATION

SUPPLEMENTAL SPECIFICATION

ERRATA FOR THE BOOK OF STANDARD SPECIFICATIONS

Errors noted in the printed book of Standard Specifications for Highway Construction, Edition of 2014, are listed below and this publication is hereby revised as follows:

Page 124: The third sentence of the first paragraph of Subsection 110.03(c) should read: The

Engineer will make a decision within 10 business days concerning the necessity or practicability of the request.

Page 195: The sixth paragraph of subsection 303.02 should read: For Classes 1 through 8 materials, the fraction passing the #200 (0.075 mm) sieve shall not be greater than three-fourths of the fraction passing the #40 (0.0425 mm) sieve. For Classes 3 through 8, the fraction passing the #40 (0.425 mm) sieve shall have a liquid limit not greater than 25.

Page 363: In the second paragraph of Subsection 502.02, the reference to ASTM 775 should be replaced by “ASTM A 775”.

Page 636: In the second paragraph of Subsection 730.02, the references to AASHTO M 183 should be replaced with ASTM A36.

Page 637: The last sentence of the second paragraph of Subsection 730.03 should read: All bolts, nuts, and washers shall be galvanized according to AASHTO M 232 or

ASTM B 695, Class 40 or 50.

Page 767: In the fourth paragraph of Subsection 807.06(a), the reference to ASTM B595 should be replaced by “ASTM B695”.

Page 841: Subsection 817.04(a) should read: The treatment of lumber and timber shall meet the applicable requirements of the current edition of the AWPA, Standards U1, Commodity Specification E, Use Category UC4C.

04-09-2026 Page 1 of 1

SPECIAL PROVISION

JOB NO. A40056

VENDOR REGISTRATION REQUIREMENT

To ensure proper information is on file for all contractors on ARDOT construction projects, prime contractors and subcontractors shall submit vendor registration information using the ARDOT Vendor Registration Form.

The ARDOT Vendor Registration Form is a Microsoft Form developed to allow the Department to collect vendor information electronically and transmit that information into the Department’s construction management system (CMS).

The form may be used both for initial registration and for submission of updated vendor information when changes are needed, such as updated contact information.

Contractors may complete the ARDOT Vendor Registration Form at any time to be included in the construction management system as a Vendor. The form allows contractors to indicate if they wish to be considered for Prequalification or for DBE Certification. The form will not complete the Prequalification or DBE Certification process but will instead initiate the process with the proper Divisions in ARDOT. All bidders must submit this form prior to bidding on any Proposal to ensure ARDOT data is correct and complete. Any contractors who will be added as Subcontractors on the Contract shall complete the ARDOT Vendor Registration Form prior to submitting the actual subcontract.

Vendors shall ensure that all information submitted through the ARDOT Vendor Registration Form is complete and accurate. The Department may require correction or resubmission of incomplete or inaccurate information before the registration is considered acceptable.

No direct payment will be made for furnishing and submitting vendor registration information. All costs associated with complying with this Special Provision shall be considered incidental to the contract.

The ARDOT Vendor Registration Form is available at the following link:

https://forms.office.com/Pages/ResponsePage.aspx?id=k42YmO7x6EGK6v9zsAW4fbNdDoviC DRLsOknaQRB5A9UME5XOVc0T1pKMU84VFQwMUY5Nk5NQTY0MCQlQCN0PWcu

04-09-2026 Page 1 of 2

SPECIAL PROVISION

JOB NO. A40056

DOCUMENTATION OF PAYMENTS MADE – PROMPT PAYMENT (SIGNET)

In accordance with Section 108.01 of the Standard Specifications, the Contractor shall pay all subcontractors their respective subcontract amount within 10 calendar days after the Contractor receives payment from the Department. Payment is defined as issuing an Electronic Funds Transfer (EFT) or mailing a check to a subcontractor. The 10-day requirement is met on the date that payment is issued to the subcontractor.

First-tier subcontractors have the same obligation to any second-tier subcontractors.

Subcontractors must pay their second-tier subcontractors within 10 days of receipt of payment from the Prime Contractor.

ARDOT monitors payments made by prime contractors to both DBE and non-DBE subcontractors to ensure compliance with prompt payment requirements. Prime contractors are required to report payments made to all subcontractors, and subcontractors must report payments made to any lower-tier subcontractors. Subcontractors are required to confirm receipt of payment.

The tracking of subcontractor prompt payment is conducted using the Signet™ application.

Signet™ is a third-party service, supported by the software vendor, which is used by both Prime and Subcontractors. Signet™ is a reporting tool only and does not process financial transactions. ARDOT does not provide direct technical support for Signet™. Information about Signet™ may be found at https://signet-help.zendesk.com and by clicking the Signet™ tab.

Signet™ shall be required for use on this construction contract.

Upon completion of the first payment estimate on the contract Signet™ will automatically notify the Contractor via email prompting registration in Signet™ for that contract. The Prime Contractor will be required to pay a one-time, fixed fee of $1,100 for this contract. Payment will be made to the Signet™ vendor. This will activate use of Signet™ for the Prime and all Subcontractors for the duration of that contract, regardless of contract value, number of subcontractors, contract duration, or number of payments reported. Subcontractors will not be charged any fee to register for contracts.

After each estimate, the Prime Contractor will report remitted payment to subcontractors in Signet™. This will trigger notification to each subcontractor via email requesting verification of the reported payment. The subcontractor will be given the opportunity to register with Signet™ at that time (for no cost).

The Prime or Subcontractor reporting payment must report the following information in Signet™:

• The name of the subcontractor or second-tier subcontractor receiving payment.

• The dollar amount of the payment made to the subcontractor or second-tier subcontractor.

• The date the payment was made to the subcontractor or second-tier subcontractor.

• Any retainage, which is only permitted if it was included in the individual subcontract when it was submitted to the Department for acknowledgement.

• The DBE Function performed for this payment (if the subcontractor/second-tier subcontractor is a DBE).

• Other information required by Signet™.

04-09-2026 Page 2 of 2

SPECIAL PROVISION

JOB NO. A40056

DOCUMENTATION OF PAYMENTS MADE – PROMPT PAYMENT (SIGNET)

The contractor must report the return of retainage or other withholdings in separate, standalone payment entries (separate from routine, planned progress payment estimates).

In the event that no subcontract work is included in a payment estimate, such that no payment is due to any subcontractors, the Prime Contractor shall mark the payment complete within Signet™, and no other payments are required to be reported for that estimate.

Subcontractors must verify in the Signet™ application each payment reported by a payer within 10 days of the payment being reported by the payer. This verification includes whether the payment was received and, if so, whether it was as expected.

Basis of Payment. The cost of registration for the Signet™ application will be reimbursed by the Department using a line item in the contract. The reimbursement will be set to match the current cost of the registration fee for Signet™ and will not be bid by the contractor. All costs for usage, time, labor, or other costs for reporting payments to subcontractors through the Signet™ application will be considered incidental and no direct payment will be made for these.

03-18-2015 Page 1 of 5 09-09-2016 Rev., 10-27-2017 Rev., 11-16-2017 Rev., 05-03-2018 Rev., 12-06-2018 Rev., 05-24-2024 Rev.

ARKANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION

JOB NO. A40056

BIDDING REQUIREMENTS AND CONDITIONS

Section 102 of the Standard Specifications for Highway Construction, Edition of 2014, is hereby amended as follows:

The fourth sentence of the second paragraph of Subsection 102.01 is hereby deleted, and the following substituted therefore:

Prospective bidders may file a questionnaire at any time; however, prospective bidders will not be given authorization to submit a proposal unless a rating has been extended based on an acceptable questionnaire.

The following paragraph has been added to Subsection 102.01.

A contractor with common officers/owners/partners of any firm, partnerships, joint ventures, or corporations that is seeking prequalification, has been prequalified, or has entered into a previous or current contract with the Commission may have the prequalification denied, limited, or revoked for the reasons listed in Subsection 102.04(a)-(m).

The last paragraph of Subsection 102.01 is hereby deleted.

The second sentence of Subsection 102.02 is hereby deleted, and the following substituted therefore:

The Notice to Contractors will contain a description of the proposed work, and information regarding access to proposal documents, plans, specifications, and the amount and nature of the proposal guaranty.

Subsection 102.03 is hereby deleted, renamed Contents of Proposal Documents, and the following substituted therefore:

The proposal documents will state the location and description of the contemplated construction and will show the estimate of the various quantities and kinds of work to be performed or materials to be furnished, and will have a schedule of items. The proposal documents will state the time in which the work must be completed, the amount of the proposal guaranty, and the date and time of the letting of work. The documents will also include any special provisions or requirements that vary from or are not contained in the standard specifications.

All forms included in the proposal documents are considered a part thereof. The plans, specifications, and other documents designated in the proposal documents will be considered a part of the proposal whether included or not.

03-18-2015 Page 2 of 5

11-16-2017 Rev., 05-03-2018 Rev., 12-06-2018 Rev., 05-24-2024 Rev.

ARKANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION

JOB NO. A40056

BIDDING REQUIREMENTS AND CONDITIONS

The first through fourth paragraphs of Subsection 102.04 are hereby deleted, and the following substituted therefore:

To become an eligible bidder, prospective bidders must be registered to bid in Arkansas with Bid Express. Prospective bidders must also contact the Program Management Division at

(501) 569-2261 during regular business hours between the date the project is advertised and 4:30 p.m. on the day prior to the scheduled bid opening to request to become eligible to bid specific projects. Only prequalified contractors or their authorized representative may request to become an eligible bidder.

If the prospective bidder’s prequalification rating is not “unlimited”, the bidder shall file a certification with the Department citing all contracts in force and the unfinished value of such work. A prospective bidder will not be allowed to submit a proposal until a certification for the current bidding period is on file and the amount of work the contractor may be allowed to undertake is determined. The contractor’s prequalification rating, less the unfinished value of all contracts in force, will determine the amount of additional work that the contractor may be allowed to undertake. A contractor will not be allowed to submit a proposal on an individual project for which the estimated cost is more than the amount that the contractor may be allowed to undertake, but the contractor will be allowed to submit a proposal on more than one project, providing that the estimated cost of each project is not more than the amount that the contractor may be allowed to undertake. In the event a contractor submits a low bid on more than one project and the aggregate amount is greater than the amount the contractor may be allowed to undertake, the Commission will exercise its discretion in the award of a particular project or projects.

A charge will be assessed for authorization to submit a proposal, paper copies of the proposal documents, and plans issued. These services are provided during regular business hours until 4:30 p.m. on the day prior to the scheduled bid opening at the Arkansas Department of Transportation, 10324 Interstate 30, Little Rock, Arkansas 72209, (501) 569-2261. Payment shall be made at the time services are provided or upon receipt of statement therefore. No refund will be allowed for bids not submitted or for plans or proposal documents returned.

The second sentence of the first paragraph of Subsection 102.06 is hereby deleted, and the following substituted therefore:

The bidder is expected to examine carefully the site of the proposed work, the proposal documents, plans, specifications, supplemental specifications, and special provisions before submitting a proposal.

03-18-2015 Page 3 of 5

11-16-2017 Rev., 05-03-2018 Rev., 12-06-2018 Rev., 05-24-2024 Rev.

ARKANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION

JOB NO. A40056

BIDDING REQUIREMENTS AND CONDITIONS

The first paragraph of Subsection 102.07 is hereby deleted, and the following substituted therefore:

The proposal shall only be submitted through the internet bidding service, Bid Express. The bidder shall specify a unit price in figures for each pay item for which a quantity is given. A unit price of “zero” ($0.00) is a valid price and will be considered. A blank unit price is not considered valid. The unit bid price should not be carried beyond 1 cent ($0.01). Any figures on the unit bid price beyond 1 cent will be dropped.

The second and third paragraphs of Subsection 102.07 are hereby deleted.

The fifth paragraph of Subsection 102.07 is hereby deleted, and the following substituted therefore:

The bidder’s proposal must be submitted with a digital signature containing the name of the individual, one or more members of the partnership, one or more members or officers of each firm representing a joint venture, or one or more officers of a corporation, or by an agent of the Contractor legally qualified and acceptable to the Department.

The sixth paragraph of Subsection 102.07 is hereby deleted, and the following substituted therefore:

If the proposal is submitted with a digital signature of any person who is not listed in the bidder’s Prequalification Questionnaire (Questionnaire Form) as the individual, as a partner of a partnership, or as an officer of a corporation, authorization for such submittal should be on file with the Department prior to the download of bids. This authorization shall be made before the downloading of bids and be in the form of a Power of Attorney duly executed and signed by an official with power to constitute such authority.

The last sentence of the seventh paragraph of Subsection 102.07 is hereby deleted, and the following substituted therefore:

Those items of Asphalt Binder that are subject to a minimum bid price will bear the note “(Minimum bid price is $120.00 per ton)” within the Schedule of Items of the proposal documents.

The first sentence of the ninth paragraph of Subsection 102.07 is hereby deleted, and the following substituted therefore:

The proposal documents for all federal aid projects will contain a bidders list.

The last sentence of the ninth paragraph of Subsection 102.07 is hereby deleted, and the following substituted therefore:

The information provided will not be used for contract awarding purposes but must be provided before the Contractor will be given authorization to submit proposals for future lettings.

03-18-2015 Page 4 of 5

11-16-2017 Rev., 05-03-2018 Rev., 12-06-2018 Rev., 05-24-2024 Rev.

ARKANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION

JOB NO. A40056

BIDDING REQUIREMENTS AND CONDITIONS

Subsection 102.08 Irregular Proposals is hereby deleted, and the following substituted therefore:

(a) Proposals will be considered irregular and will be rejected for the following reasons:

(1) If the proposal does not contain a unit price for each pay item listed except in the case of authorized alternate pay items.

(2) If the proposal is not digitally signed by an authorized representative of the firm.

(3) If the proposal is not accompanied by the proper proposal guaranty.

(4) If a proposal is received from an individual, firm, partnership, or corporation with an interest, as principal, in another proposal for the same project.

(5) If the proposal is not accompanied by the Certification to Submit DBE Participation.

(b) Proposals will be considered irregular and may be rejected for the following reasons:

(1) If the proposal is not accompanied by a bid schedule and bid schedule narrative as required in the proposal documents.

(2) Unbalanced proposals in which the prices for some items are out of proportion to the reasonable costs representative of those items.

(3) If there are irregularities of any kind that may tend to make the proposal incomplete, indefinite, or ambiguous as to its meaning.

The first sentence of Subsection 102.09 is hereby deleted and the following substituted therefore:

No proposal will be considered by the Commission unless a guaranty in the form of a bank draft, certified check, or cashier’s check drawn on a solvent bank or trust company, or a bidder’s paper bond executed by an approved surety company has been received by the Program Management Division prior to the download of bids.

The following paragraph is hereby added after the first paragraph of Subsection 102.09:

Electronic bid bonds are allowed. The prospective bidder should verify their bid bond in their proposal prior to submission.

Subsection 102.10 is hereby deleted and the following substituted therefore:

The proposal shall only be submitted through the internet bidding service, Bid Express.

03-18-2015 Page 5 of 5

11-16-2017 Rev., 05-03-2018 Rev., 12-06-2018 Rev., 05-24-2024 Rev.

ARKANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION

JOB NO. A40056

BIDDING REQUIREMENTS AND CONDITIONS

Subsection 102.11 is hereby deleted, and the following substituted therefore:

A bidder may withdraw or modify a proposal after it has been submitted to Bid Express, up to the time set for the deadline for proposals to be received. A proposal may also be withdrawn if the Commission fails to make an award within 40 calendar days after the date of downloading.

Subsection 102.12 is hereby deleted, renamed Downloading of Proposals, and the following substituted therefore:

Proposals will be downloaded and then posted on the Department’s website at the time and place indicated in the Notice to Contractors.

The last sentence of Subsection 102.15 is hereby deleted, and the following substituted therefore:

In any case, the prospective bidders will be contacted prior to the download of bids.

04-13-2015 Page 1 of 1 11-16-2017 Rev.

12-06-2018 Rev.

ARKANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION

JOB NO. A40056

MANDATORY ELECTRONIC CONTRACT

Paper Contract Documents and Forms will not be accepted.

The Department will only accept and execute an electronic contract for this project through Doc Express, a paperless contracting system. Prospective bidders will need to contact Doc Express to set up an account prior to the bid opening date. The toll-free phone number for Doc Express is 1-888-352-2439 and their website address is www.docexpress.com.

Section 103 of the Standard Specifications for Highway Construction, Edition of 2014, is hereby amended as follows.

The first sentence of Subsection 103.06(a) is hereby deleted, and the following substituted therefore:

The Contract shall be electronically signed by the successful bidder and electronically submitted to the Program Management Division, Construction Contract Procurement Section, together with the required bonds and proof of liability insurance, within 10 business days after the notice of award has been issued.

Subsection 103.08(d)(3)d. is hereby deleted, and the following substituted therefore:

Documentation of the bidder’s commitment to use a DBE subcontractor whose participation it submits to meet a contract goal; and

Subsection 103.08(d)(3)e. is hereby deleted, and the following substituted therefore:

Document confirmation from the DBE that it is participating in the contract as provided in the Contractor’s commitment.

Subsection 103.08(d)(5) is hereby deleted, and the following substituted therefore:

The preceding information shall be submitted directly to the Arkansas Department of Transportation, Program Management Division, via Doc Express.

02-23-2016 Page 1 of 1 07-12-2017 Rev.

11-16-2017 Rev.

12-06-2018 Rev.

02-25-2021 Rev.

ARKANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION

JOB NO. A40056

MANDATORY ELECTRONIC DOCUMENT SUBMITTAL

Paper Document Submittals will not be accepted.

The Department will only accept electronically-submitted documents for consideration on this project.

All correspondence and submittals to the Department shall be submitted through Doc Express, a paperless contracting system. When signed originals are required, the original shall be the document uploaded to Doc Express and the signature shall be the electronic signature applied through Doc Express. The Contractor shall use the same organizational account for project documentation as used to fulfill the requirements of the Mandatory Electronic Contract Special Provision. The toll-free phone number for Doc Express is 1-888-352-2439 and their website address is www.docexpress.com.

Any reference in the Standard Specifications to document submittal in writing or by U.S. Mail, facsimile, or in person is hereby amended to require that such documents be submitted using Doc Express with the following exceptions:

• Material delivery tickets which are used for payment or for field verification shall be submitted on paper as required by the Standard Specifications for Highway Construction, Edition of 2014.

• Any document with specific submittal requirements in state and/or federal law or federal regulations that conflict with the requirements of this Special Provision shall be submitted in accordance with such state and/or federal law or federal regulations.

A user guide is available on the Department’s web page to assist Contractors with the use of Doc Express. The “Contractor Guide to Using Doc Express” is available on the Department’s web page at https://ardot.gov/divisions/construction/doc-express/.

The Contractor may provide access for subcontractors to view and submit items in Doc Express by following the instructions provided in the “Contractor Guide to Using Doc Express”. Once an organizational account is activated and the Contractor provides access to the contract, a subcontractor may submit documents to the Contractor in Doc Express by uploading the electronic documents as directed in the User Guide. Any documents uploaded by the subcontractor must be then retrieved and published by the Contractor within Doc Express for further action by the Engineer. The Engineer will not review or take any actions on any documents submitted by the subcontractor until the document has been appropriately submitted by the Contractor.

Any submittals, documents, subcontracts, proposals, working drawings, or any other items submitted by the Contractor within Doc Express are not considered approved by the Engineer until written notification of the approval is published by the Engineer in the “CON-Correspondence–From Department to Contractor” drawer in Doc Express. Any action taken by the Contractor prior to this notification is taken at the Contractor’s own risk.

The Department’s System Administration team has no authority to take action on any documents submitted to the system. Access for this team is for management of the application only. Knowledge of any document submitted is not imputed to the Department by the knowledge of Systems Administration.

The requirements of this Special Provision shall supersede the requirements of all other Special Provisions unless such Special Provision includes a stated exception to this Special Provision.

01-12-2015 Page 1 of 1 02-23-2017 Rev.

11-16-2017 Rev.

12-06-2018 Rev.

ARKANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION

JOB NO. A40056

ASSESSMENT OF WORKING DAYS – MAINTENANCE OF TRAFFIC

DESCRIPTION: To accommodate the off peak lane closure time limits shown in the contract “Maintenance of Traffic” Special Provision, the assessment of Calendar Days or Working Days will be based upon the same conditions as a normal Working Day.

For Calendar Day or Working Day projects, the Contractor shall be permitted to begin work on Sunday evening when the allowable lane closure period begins. Sunday evening shall be the allowable off peak lane closure time defined in the contract “Maintenance of Traffic” Special Provision but not prior to 6:00 p.m. On Working Day projects, time will not be assessed for Sunday. No other work will be allowed on Sunday unless an emergency is declared by the Department.

If the Contractor elects to work Friday and complete work on Saturday in accordance with the contract “Maintenance of Traffic” Special Provision, time will be assessed as appropriate for Saturday.

01-04-2022 Page 1 of 1

SPECIAL PROVISION

JOB NO. A40056

LIQUIDATED DAMAGES PROCEDURE FOR BID LETTINGS

Department Standard Specification Section 102.04 and Supplemental Specification 102-2 state that the Department reserves the right to refuse to issue, accept, or consider a proposal:

“If the prospective bidder is the Contractor on a current Contract with the Commission on which Liquidated Damages are being assessed, and there are no pending time extensions warranted to remove the project from Liquidated Damages.”

If the prospective bidder goes into liquidated damages on a current Contract with the Commission during the advertisement period for a letting, the Contractor will be notified seven business days prior to the letting that they will not be allowed to bid in the upcoming letting. This notification will be officially transmitted through Doc Express for the project in liquidated damages and via email.

Upon notification that they will not be allowed to bid in the upcoming letting, the Contractor will be provided an opportunity to request a reconsideration of this decision. This request must be transmitted in the form of a letter through Doc Express and via email to the Department for review within two (2) business days of receipt. The Department will review the reconsideration request and render a decision no later than the Friday prior to the letting.

Please note, a bid may be withdrawn at any time prior to the time specified for the bid letting. If a Contractor has been notified that they will not be allowed to bid, and they do not withdraw their bid, the bid will be considered invalid and rejected.

05-29-2025 Page 1 of 1 08-14-2025 Rev.

09-18-2025 Rev.

ARKANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION

JOB NO. A40056

ELECTRONIC TICKETING SYSTEMS (E-TICKETING)

Division 100 of the Standard Specifications for Highway Construction, Edition of 2014, is hereby amended as follows:

The following is added as Subsection 109.01(m):

(m) Electronic Ticketing System. The Department has contracted with an Electronic Ticket Delivery System (E-Ticketing) application known as HaulHub for use by ARDOT personnel on projects. A Contractor/Supplier Portal is also available for use by the Contractor or Supplier, if desired. This portal is included at no cost to the Contractor or Supplier. HaulHub has provided a web page detailing how the software works and how to get started here:

https://www.haulhub.com/agency/arkansas. Upon request of the Contractor, HaulHub may be used in lieu of paper tickets, subject to the requirements outlined herein. The Contractor must notify the Resident Engineer and email sitemanager@ardot.gov to activate the E-Ticketing application.

The Contractor shall coordinate with HaulHub (and if applicable, the ACHM Supplier) to facilitate integration of HaulHub to the electronic ticket data. HaulHub can accommodate most configurations of systems, including API connections to data and direct database connections, among others. The connection with HaulHub will be a Read-Only connection, allowing the application to receive load information only. HaulHub can also work with other E-Ticketing vendors to share data, if that approach is needed/preferred.

The Contractor shall comply with all applicable laws and regulations pertaining to bills of lading and ensuring the trucks have proper documentation onboard during transport, but paper tickets will not typically be collected by Department personnel. At project locations where mobile devices cannot achieve consistent connectivity, alternative means of material ticket collection may be necessary at the discretion of the Engineer. Alternative methods may include software offline modes (handled by HaulHub) or hardcopy paper ticketing.

No additional compensation will be made for the use of HaulHub on this project. There should also be no direct cost to the Contractor or Supplier in most cases.

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ARKANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION

JOB NO. A40056

MAINTENANCE OF TRAFFIC

Section 603 Maintenance of Traffic and Temporary Structures of the Standard Specifications, Edition of 2014, is hereby expanded as follows:

The Contractor shall provide additional traffic control through the project as defined below, in order to provide a safe and convenient traffic flow at all times throughout the limits of each work zone and the approaches thereto.

The Contractor shall assume full responsibility for the safe and efficient movement of traffic through the construction area for the duration of the project. Prior approval by the Engineer shall be required for any alterations of traffic patterns shown on the plans.

All traffic control devices shall be in accordance with the details shown in the plans or on Standard Drawings TC-1, TC-1A, TC-2, TC-3, TC-4, TC-5, and TC-6. The Contractor will be responsible for furnishing, placing, maintaining, relocating, and subsequent removal of all traffic control devices within the limits of the project.

Except where shown on the plans, there shall be no two-way traffic operations permitted on the main lanes. Interchange ramps shall be kept operational at all times. Except where shown on the plans, work on the main lanes and ramps shall be accomplished in partial widths in order to maintain traffic.

The Contractor shall notify the Engineer a minimum of 5 full business days prior to closing a lane. If the Contractor fails to give the proper notification, the lane closure will not be allowed until 5 full business days after the notification was given.

When closing a lane, a Portable Changeable Message Sign shall be placed in advance of the construction signs advising motorists of the lane closure. Portable Changeable Message Signs shall be placed prior to placement of lane closure signing and at locations as directed by the Engineer.

Only one (1) lane closure with a maximum work area of 2 miles will be provided for in the plans.

The lane closure shall be installed such that it never exceeds the actual work area by more than ¼ mile. The Contractor shall not close any portion of a lane unless active work will begin immediately. In addition, when gainful work is not being accomplished in an area where a lane has been previously closed, steps shall be taken to return traffic to normal conditions - that is, all lanes open to traffic in each direction within 2 hours after construction operations have ceased. All additional labor, materials, and incidentals needed to return the traffic to normal conditions shall be provided, maintained, removed, and replaced, if necessary, at no cost to the Department. Traffic shall not be permitted on any milled surface.

05-25-2012, Page 2 of 3

11-07-2018 Rev., 12-06-2018 Rev., 12-14-2023 Rev., 08-14-2025 Rev., 04-09-2026 Rev.

ARKANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION

JOB NO. A40056

MAINTENANCE OF TRAFFIC

Failure to comply with this requirement will result in a lane use charge of $500 per hour until work begins in the closed lane or the lane closure is removed. The lane use charge shall apply to all construction work and unexpected, but otherwise preventable (as determined by the Engineer), maintenance related lane closures within the prohibited times. This includes lane closures directed by the Engineer to address immediate maintenance needs resulting from a lack of proper preventative maintenance (as determined by the Engineer) within the allowable closure times. A lane closure will not be considered to be removed until all advance warning devices specific to the lane closure have been removed or revised. In assessing this lane use charge any portion of an hour will be counted as a full hour.

The Contractor shall schedule his work so that no main lane closures exist and no work requiring main lane closures will be performed for the time period of the day before the Holiday through the day after the Holiday for the following Legal Holidays:

• New Year’s Day

• Memorial Day

• Independence Day

• Labor Day

• Thanksgiving Day & the Following Day

• Christmas Eve & Christmas Day

If the Legal Holiday is immediately prior to a weekend or immediately following a weekend, the weekend will be considered a part of the Holiday.

In addition, single lane closures of the Interstate 49 main lanes will not be permitted during the following time periods:

Location Time Restrictions Hourly Lane Use Cost

I-49, Sec. 28 Monday through Sunday:

7:00 a.m. to 7:00 p.m. $500

Failure to comply with this requirement will result in a lane use charge of $500 per hour until the lane closure is removed. The lane use charge shall apply to all construction work and unexpected, but otherwise preventable (as determined by the Engineer), maintenance related lane closures within the prohibited times. This includes lane closures directed by the Engineer to address immediate maintenance needs resulting from a lack of proper preventative maintenance (as determined by the Engineer) within the allowable closure times. A lane closure will not be considered to be removed until all

05-25-2012, Page 3 of 3

11-07-2018 Rev., 12-06-2018 Rev., 12-14-2023 Rev., 08-14-2025 Rev., 04-09-2026 Rev.

ARKANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION

JOB NO. A40056

MAINTENANCE OF TRAFFIC

advance warning devices specific to the lane closure have been removed or revised. In assessing this lane use charge any portion of an hour will be counted as a full hour.

The Contractor shall schedule and perform the work, including the placement and removal of traffic control devices, to ensure that all Interstate 49 traffic lanes are open at all times, with the aforementioned exceptions.

Special events or occurrences could cause traffic to become congested. When this occurs, the Contractor shall immediately modify the work schedule, working methods, or procedures to lessen the impact of the work on traffic or as directed by the Engineer.

The Contractor will regulate the access of work vehicles and equipment to the work area while ensuring safety to the traveling public and minimum damage to highway facilities. Any damage to the highway facility or vegetation caused by the Contractor shall be repaired at no cost to the Department. Unless operating within the area closed to traffic, the Contractor’s work vehicles shall travel in the direction of the normal traffic flow. Only those vehicles necessary for the work shall be allowed in the work zone. All other vehicles shall be parked at a safe location outside the work zone, as approved by the Engineer.

General equipment storage areas or operations centers will be allowed within the limits of the right of way only where permitted by the Engineer. At the end of the work day, equipment shall be either shielded from traffic by an approved positive barrier or placed so it is not within 30 feet of any lane carrying traffic.

The Contractor shall restrict the crossing of the median to existing interchanges and overpasses. Access to the project shall be limited to existing interchanges.

The Contractor shall conduct his operations so that no equipment or personnel shall occupy any portion of the roadway that remains designated for the passage of traffic.

BASIS OF PAYMENT: There shall be no direct payment for fulfilling the requirements of the Special Provision, but compensation shall be considered included in the price bid for Maintenance of Traffic.

Traffic control devices, where shown on the plans for payment, will be paid for at the contract unit price for each item involved. All additional traffic control devices beyond the contract amount shall be provided, maintained, and replaced, if necessary, at no cost to the Department.

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ARKANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION

JOB NO. A40056

TRAFFIC CONTROL DEVICES IN CONSTRUCTION ZONES

Section 604 of the Standard Specifications for Highway Construction, Edition of 2014, is hereby amended as follows:

The following is added as the second paragraph of subsection 604.03(j):

When the condition requiring the sign’s message mode ceases to exist, but the need for the sign is anticipated to recur within 72 hours, the sign may be left in place and operated in the caution mode with one of the following series of messages displayed for this interim:

• “Drive Safely” followed by “Buckle Up”

• “Don’t Drink and Drive” followed by “Buckle Up”

The Engineer will determine which of the above series of messages will be displayed.

If it is anticipated that the sign will not be required and authorized for use in a message mode within a 72-hour period, it shall be removed to an approved location.

The first paragraph of subsection 604.04 is deleted and the following substituted therefore:

Traffic control devices designated on the plans or authorized by the Engineer will be measured by the square meter (square foot), meter (linear foot), each, day, or week. The maximum quantities of traffic control devices, other than pavement markings, Advance Warning Arrow Panels and Portable Changeable Message Signs, authorized for payment will be the maximum amounts of each, shown on the plans or authorized by the Engineer, that may be required to be in place at any one time during the construction period.

Subsection 604.04(d) is deleted and the following substituted therefore:

(d) Advance Warning Arrow Panels. Advance Warning Arrow Panels furnished will be measured for payment by the number of days each panel is required and authorized by the Engineer. Payment for a full day will be made for any portion of a day that the panel is authorized and used, but the measurement shall not exceed one per panel in any calendar day. When Advance Arrow Warning Panels are required after the contract time has expired and liquidated damages are being assessed, the Contractor shall furnish such panels at no cost to the Department.

The following is added as subsection 604.04(e):

(e) Portable Changeable Message Signs. Portable Changeable Message Signs furnished will be measured for payment by the number of weeks each panel is required and authorized by the Engineer. A “week” is defined as a 7-calendar day period beginning at 12:01 a.m. Monday. Payment for a full week will be made for any portion of a week that the sign is authorized and used in a message mode but the measurement shall not exceed one per sign in any week. No measurement will be made for Portable

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ARKANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION

JOB NO. A40056

TRAFFIC CONTROL DEVICES IN CONSTRUCTION ZONES

Changeable Message Signs operated in the caution mode at the option of the Contractor as allowed herein. When Portable Changeable Message Signs are required after the contract time has expired and liquidated damages are being assessed, the Contractor shall furnish such signs at no cost to the Department.

The first paragraph of subsection 604.05 is deleted and the following substituted therefore:

Traffic control devices completed and accepted and measured as provided above will be paid for at the contract unit price bid per square meter (square foot), meter (linear foot), each, day, or week, as applicable for the particular item, according to the following:

The pay item Portable Changeable Message Sign is deleted and the following substituted therefore:

Pay Item Pay Unit

Portable Changeable Message Sign Week

06-23-2023 Page 1 of 3

SPECIAL PROVISION

JOB NO. A40056

MOBILE SPEED NOTIFICATION SYSTEM (SPECIAL)

GENERAL. This item consists of furnishing and operating a fully operational Mobile Speed Notification System in accordance with these specifications. This system will consist of all hardware, software, and other equipment necessary to collect and process speed data of moving vehicles (trucks and passenger vehicles) at speeds ranging from 10 to 99 miles per hour (mph).

The System shall utilize a trailer for storing all equipment and deploying at the site. The speed information shall be shown on an LED display as an alert to motorists entering the work zone.

CONFIGURATION. The Mobile Speed Notification System will be furnished in a trailer that houses all the equipment necessary for this system. The system shall be a commercially available production model. The Mobile Speed Notification System should be designed for a set-up time or take-down time of under 5 minutes. The System shall be capable of fully operating on battery power alone for a minimum of 120 hours (five days). A fully deployed system will show the following information:

* SPEED LIMIT XX

* Variable LED Display

* YOUR SPEED

Where XX is the posted speed limit and the LED display shows the speed of the motorist’s vehicle and YOUR SPEED is a sign included on the trailer.

The Mobile Speed Notification System shall also include a maximum speed cut-off that limits the speed displayed.

The system shall measure speed with a radar unit that is designed to detect speed of approaching vehicles. It shall detect approaching vehicles at a minimum of 1000 feet and shall be accurate to plus or minus one mile per hour.

TRAILER. A single axle type trailer with a weather resistant enclosure for all electronic equipment will be provided. The trailer should be capable of transporting all the equipment necessary to deploy at a site. Stabilizing jacks mounted to the trailer frame shall be included. Wiring, reflectors, and lights meeting federal and state requirements for trailers shall be installed. The flat edges of the trailer tongue and framing shall be marked with red and white conspicuity tape. The trailer shall be designed to act as a frame for the regulatory speed sign and the LED display. This LED display should be permanently installed in or on the trailer.

The LED panel shall display speeds using two-digit numbers that are a minimum of 18 inches tall.

The display shall be amber in color and visible from a minimum of 600 ft. Speeds shall be displayed in miles per hour (mph) at a range from 10 to 99 mph. The panel shall be equipped with a photocell or other device to automatically adjust the display for day and night operations.

06-23-2023 Page 2 of 3

SPECIAL PROVISION

JOB NO. A40056

MOBILE SPEED NOTIFICATION SYSTEM (SPECIAL)

A mounting system shall be included in the trailer that will position a 48 inch by 60 inch regulatory speed sign (R2-1) above the trailer or LED panel. The R2-1 sign shall be installed when the system is deployed and shall meet the requirements for signs in Section 604.02 of the Standard Specifications.

In addition, a minimum of one solid, non-flashing blue light(s) shall be installed either above or on both sides of the regulatory sign. The light(s) shall be a minimum of 4” x 4” lamp area but not to exceed 8” x 8” and have a minimum brightness of 200 Lumens. The light(s) shall be controlled by a switch that will permit the system to be used with the lights on or off.

POWER…