Bid Notice-Alpine Pershing Mendocino Bicycle-Pedestrian Connectivity.pdf

REQUEST FOR PROPOSALS

PROFESSIONAL SERVICES

FOR THE

ALPINE PERSHING MENDOCINO BICYCLE-PEDESTRIAN

CONNECTIVITY

City Project No. WT24037

State Project No. ATPSB1L-5008(205)

Issued by:

City of Stockton

Public Works Department

501 W. Weber Avenue, Building 2

Stockton, CA 95203

Date Issued: July 2, 2026

Written Questions Due: July 13, 2026

Date Proposals Due: Wednesday, July 29, 2026, by 3:00 PM

Late Submittals Will Not Be Accepted

Request for Proposals Alpine Pershing Mendocino Bicycle-Pedestrian Connectivity Page 2 of 16 Project No. WT24037/ATPSB1L-5008(205)

1.0 INTRODUCTION:

The City of Stockton (City) requests a Technical Proposal from qualified consulting firms to provide professional engineering services to prepare plans, specifications, and estimate for the Alpine Pershing Mendocino Bicycle-Pedestrian Connectivity (Project), City Project No.

WT24037/ATPSB1L-5008(205). A selection committee will comprehensively rank firms based on, but not limited to, proposals, qualifications, references, and other relevant information.

Contract negotiations will begin with the highest-ranking firm. Pending successful negotiations, the Consultant will enter into a Professional Services Contract with the City of Stockton.

The Consultant must be familiar with the California Transportation Committee 2026 Active Transportation Program (ATP) Guidelines, Caltrans Local Assistance Programs Guidelines (LAPG) and Local Assistance Procedures Manual (LAPM). In addition, the Consultant and Consultant staff must demonstrate with similar types of projects.

2.0 BACKGROUND:

The City partnered with San Joaquin County to apply for funding from the Active Transportation Program (ATP) Cycle 6 to implement bike facilities and pedestrian crossing improvements per the Bicycle Master Plan and the Safe Routes to School Plan. The City secured ATP funds for PA&ED, plans, specifications, and estimates (PS&E), right-of-way (R/W), and construction phases for the project. The project corridor currently provides two travel lanes in each direction with on-street parking.

Pershing Avenue is a high-speed arterial, with five travel lanes including turn lanes in its current configuration. While sidewalks are provided throughout the corridor, high speeds can deter bicycling and walking, and multiple collisions occur at crossings.

The completed project will establish a new low-stress connection comprised of Class II buffered bike lanes on Alpine Avenue from Ryde Avenue to Pershing Avenue, and a two-way Class IV cycle track from Pershing Avenue to Mendocino Avenue and Kensington Way. Substantial safety improvements will be made for both bicyclists and pedestrians at intersections, including the redesign of the intersection at Alpine Avenue and Pershing Avenue, the removal of channelized turn lanes at Alpine Avenue and Pershing Avenue, Pershing Avenue and Mendocino Avenue, and Mendocino Avenue and Kensington Way, and multiple crossing enhancements like high visibility crosswalk markings, RRFBs, a pedestrian crosswalk refuge, and a new traffic signal at Pershing Avenue and Mendocino Avenue (Attachment A).

Potential installation of a new traffic signal, which was identified in the City’s Traffic Signal, Roundabout, and Projected Left-Turn Phasing Priority Studies, is included as part of the project’s scope. See Attachment B for complete grant application.

3.0 PROJECT DESCRIPTION:

This Request for Proposals (RFP) proposed project will provide professional design services for the construction of buffered bike lanes, cycle track, standards, and crosswalk markings, pedestrian crosswalk refuge, rectangular rapid flashing beacons (RRFBs), install new signage within the aforementioned project limits to meet the current Public Right of Way Accessibility Guidelines (PROWAG), and reconstruct curb ramps to American with Disabilities Act (ADA) standards, and realignment of two intersections to add bicycle facilities. This project limits are from Alpine Avenue from Ryde Avenue to Pershing Avenue, Pershing Avenue from Alpine

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Avenue to Mendocino Avenue, and Mendocino Avenue from Pershing Avenue to Kensington Way in Stockton, California. Improvements included but are not limited to:

• Alpine Avenue – Implement a road diet, slurry seal, restripe roadway and install class II bike lanes from Ryde Avenue to Pershing Avenue. Adjust utilities to grade and monuments in bikeways. Other improvements include high visibility crosswalks, ADA compliant curb ramps, curb, gutter, sidewalk, RRFBs, leading pedestrian intervals, remove channelized right turn lane and install landscape and irrigation features, create protected intersection to connect Alpine Avenue Class II buffered bike lanes to Class IV Cycle Track, remove median and restripe Larry Heller Drive, add bike boxes and modify signal timing to accommodate bicycle movements at signalized intersections, and signing.

• Pershing Avenue – Install two-way Cycle Track to east side of Pershing Avenue. Install a new traffic signal at the intersection of Pershing Avenue and Mendocino Avenue and create connection from Pershing Avenue to Cycle Track. Adjust utilities to grade and monuments in the cycle track. Other improvements include high visibility crosswalks, ADA compliant curb ramps, raised medians, sidewalks, pedestrian refuge, slurry seal and restripe roadway.

• Mendocino Avenue – Implement a road diet, slurry seal, and restripe roadway. Remove channelized right turn lane, and install a two-way cycle track, landscape, and irrigation on the north side of Mendocino. Other improvements include high visibility crosswalks, ADA compliant curb ramps, raised medians, sidewalks, RRFB’s, and pedestrian refuge.

See Project Location and Improvement Maps (Attachment A) for approximate locations and details of project improvements.

4.0 SCOPE OF WORK:

The Consultant shall prepare and provide preliminary and final engineering services leading to the completion of plans, specifications, and estimates for construction of the desired improvements. Consultant shall prepare a detailed scope, and services based, in part and at the minimum, on information presented in this Request for Proposal (RFP), project’s ATP application (Attachment B), and other available information. The Consultant shall provide a cost proposal, which accomplishes the objectives of the project’s PS&E phase.

The selected consulting firm will provide project management, coordination, and preparations of all required construction documents and deliverables. Deliverables are identified in this RFP and within subsections of this Scope of Work. This work will include, but is not limited to the following tasks:

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4.1 Background Research:

The City will provide available background information prepared by a previous consultant, including a 30% conceptual layout and supporting technical materials, for use during the PS&E phase of the project.

The consultant shall review, evaluate, and verify the accuracy, completeness, and applicability of the background materials provided for consistency with current project limits, standards, and regulatory requirements. The consultant shall not be required to re-perform full background research unless deficiencies, conflicts, or data gaps are identified.

The Consultant shall identify any missing, outdated, or conflicting information that may affect the design and shall notify the City of such findings. Any additional background research beyond verification shall be performed only as authorized by the City.

Limited field reconnaissance may be conducted as necessary to confirm existing conditions and assumptions reflected in the previously prepared materials.

The Consultant shall identify required permits, prepare all permit applications, and assist the City with negotiations relative to permit conditions, if required. Permit fees will be paid by the City.

The selected consultant shall review and further evaluate two preliminary design alternatives for the Pershing Avenue and Mendocino Avenue improvements based on the previously completed conceptual layout and supporting studies. The consultant shall analyze each alternative for feasibility, safety, operational performance, constructability, potential utility conflicts, and consistency with applicable City standards, and design guidelines. The consultant shall prepare a comparative summary of the alternatives, including key constraints and considerations, and present the findings to the City. Based on this evaluation, the consultant shall assist the City in selecting a preferred alternative to advance into subsequent phase of the design.

Re-creation or duplication of previously completed work is not anticipated unless deficiencies are identified. Any proposed re-analysis, redesign, or additional background research shall be clearly identified in the consultant’s proposal and supported with justification for City review and approval.

The City has previously completed preliminary project development efforts for this project.

The following deliverables are available and will be provided to the consultants:

• Preliminary Conceptual Layout (Two Alternatives)

• Topographic Survey and Base Mapping

• Final Traffic Memorandum

• Utility “A” Letters

• Background Research and Project Coordination, including coordination with relevant City departments and identification of project constraints.

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These documents are intended to be utilized by the selected consultant to advance the project to the final design.

4.2 Environmental Services:

The City has obtained CEQA clearance for this project. As the project is State funded only, compliance with NEPA is not required. Therefore, no additional environmental documentation or environmental services are required.

4.3 Utility Coordination:

The consultant will be responsible for performing utility investigations and coordination with utility owners throughout the project development process. The Consultant will be present at all necessary meetings with each utility owner. The consultant will be responsible for, but not limited to, the following:

• Prepare Utility Letter “B” during 65% design phase to the affected utility owners for City to review and approve prior to transmitting to utility owners.

Two sets of half-sized 65% plans will be provided to each utility owner as an attachment to the letter. The letter will request that utility owners verify any utility conflicts with proposed improvements and indicate whether any future utilities are proposed in the area that may require accommodation through the improved area. Information on existing utilities obtained as a result of the “B” letter will be used to determine potential utility conflicts and to resolve the conflicts identified. A copy of the utility data obtained from utility owners will be provided to the City and the originals will be filed in the project files.

• Prepare Utility Letter “C” during 100% design phase to the affected utility owners for City to review and approve prior to transmitting to utility owners.

Two sets of half-sized 100% plans will be provided to each utility owner as an attachment to the letter. The letter will indicate to the utility owners whether any changes have been made to the project plans since the Utility Letter “B” and will request written confirmation of utility relocations and utility relocation schedule. A copy of the utility data obtained from utility owners will be provided to the City and the originals will be filed in the project files.

• Consultant shall meet with utility companies as needed to ensure that conflicts are identified and relocations performed if necessary.

• Potholing for utilities task shall be included.

• Lighting Analysis (Optional)

4.4 Plans, Specifications, and Estimate (PS&E):

The Consultant shall prepare complete PS&E documents, which include design improvement plans for demolition, grading, striping, electrical, drainage, paving, staging, erosion control, traffic control, and other civil details as well as technical specifications, Alpine Pershing Mendocino Bicycle-Pedestrian Connectivity Page 6 of 16 Project No. WT24037/ATPSB1L-5008(205) and engineer’s estimate. The Consultant shall prepare a base map showing existing information to facilitate the design of all the necessary improvements in accordance with the City of Stockton Standard Plans and Specifications, current Caltrans Standard Specifications, and current MUTCD, as appropriate.

Prepare a base map showing existing information to facilitate the design of all the necessary improvements using the City’s latest Benchmark information. The base map limits shall be sufficient to cover all necessary improvements within the project area. The project shall use the existing curb-to-curb width. The Consultant shall conform the design to comply with American with Disabilities Act (ADA). If dual accessible ramps cannot be installed for this project, the Consultant shall prepare an internal memo for the project file and provide justifications.

The Consultant shall provide PS&E documents to the City for review at 65%, 90%, and 100% completion stage. The Consultant shall provide one set of full size. 24”X36” plans (PDF), one set of specifications (PDF, Word) and the engineer’s estimate (PDF/Excel) at each design stage. The Consultant shall utilize Bluebeam software for the PDF submittals.

With each stage of the review, the Consultant shall review and incorporate comments, create a comment matrix to track all comments, and provide a signed Quality Control Checklist. Any comments not incorporated into the submittals shall be tracked and justification provided in the comment matrix. The consultant shall submit a comment response matrix from the previous submittal with the proceeding PS&E submittal at each design stage. The Consultant shall provide the City electronic copies of the PS&E after the 100% comments have been incorporated as a final check prior to the plotting the plans on mylars.

The Consultant will provide all correspondence and work products for City files.

4.4.1 30% Preliminary Conceptual Layout

The City will provide available project information prepared by a previous consultant, including topographic survey data, base mapping, traffic memorandum and preliminary conceptual geometric layout illustrating two design alternatives for Pershing Avenue and Mendocino Avenue Improvements. The conceptual layout illustrates potential roadway geometry, lane configurations, bicycle facilities, pedestrian improvements, and general limits of work. The selected consultant shall review the available information for completeness and consistency with applicable City standards and design guidelines. The consultant shall evaluate two preliminary design alternatives considering feasibility, operation performance, safety, constructability, right-of-way constraints, and potential utility conflicts. A summary comparison of the alternative shall be prepared and presented to the City to support selection of a preferred alternative.

4.4.2 PS&E (65% Complete)

The consultant shall perform a preliminary review of available utility information to identify potential conflicts with the proposed improvements, including but not limited to utilities associated with traffic signal infrastructure, curb ramp upgrades, Alpine Pershing Mendocino Bicycle-Pedestrian Connectivity Page 7 of 16 Project No. WT24037/ATPSB1L-5008(205) medians, and bicycle facilities. Coordination with utility providers shall be initiated as necessary to support the development of the preferred alternative and advancement of the design to 65% PS&E.

4.4.3 90% PS&E (90% Complete)

The review comments from the 65% submittal shall be itemized and a written response to the comments shall be prepared in a comment matrix. The original red-line mark-up from the City shall be returned with the succeeding submittal.

4.4.4 Final PS&E (100% Complete)

Complete design revisions from preliminary design. Detailed project estimates and specifications shall be included at this stage. The Consultant will provide the necessary final PS&E documents in a bid-ready form. Project files and the Project Engineer/Resident Engineer file will also be submitted with the Final

PS&E.

4.4.5 Quality Control

The PS&E shall be subject to quality control reviews before submittal.

These reviews will ensure conformance to City and Caltrans Standards, as well as minimize typographical omissions. The Consultant will provide a signed Quality Control Checklist at the time of each deliverable submittal.

4.5 Public Outreach

The Consultant shall research and develop a stakeholder database of potentially interested parties, which will be updated throughout the project with names from the public meeting(s) sign-in; information from the project team; and from telephone, e-mail and personal contacts. The database will be coded according to interest and involvement with the project. Among the groups on the stakeholders list will be the following:

• District 4 Council member and other elected and appointed officials

• Residents and property owners adjacent to the proposed project area

• Businesses and other establishments adjacent to the project area

• Emergency responders

• School District

• Public Transit

• Utility Companies

• Pertinent City staff

• SJCOG

• University of the Pacific (UOP)

• Local Bicycle Groups

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• Caltrans

There will be a minimum of two (2) Public Information Meetings to present concepts and design features to the neighboring residents and businesses, and to the public. The Consultant in collaboration with City staff, will determine the locations near the project site to have each meeting. The meetings will be designed primarily to provide information on the project features, goals, and construction impacts.

The Consultant will schedule the meetings and make all meeting arrangements; write, design, and issue meeting notices by first-class mail to stakeholders and by third-class mail to nearby residents; prepare agendas, sign-in sheets, comment sheets, signage, and other print materials; facilitate meeting proceedings; venue coordination, prepare exhibits and a PowerPoint presentation for each meeting to illustrate concepts and plan elements;

provide refreshments; record public comments/assist with appropriate responses; and prepare a detailed meeting report. The consultant shall administer Title VI compliance documentation at the public meeting. Following the meeting, the Consultant shall develop a summary of the meeting which will include all feedback received and photographs of the meeting. The meeting should be scheduled before the 65% plans submittal.

4.6 Coordination/Meetings

The Consultant shall attend a design kick-off meeting and other subsequent meetings with the City (in-person or virtual), as needed, to finalize the design. The Consultant is responsible for preparing and distributing the meeting agenda and minutes to all participants. The Consultant shall attend a pre-construction meeting, a post construction meeting, and meet and assist staff during construction as required.

The Consultant shall prepare and provide a comprehensive schedule to reflect the timeframe for each stage/task of the proposed scope of work, utilizing Microsoft Project.

The project schedule shall show the tasks, duration, milestones, assignments, critical paths, successors, predecessors, and other relevant data. The project schedule should be maintained and updated monthly throughout the PS&E phase of the project. An updated project schedule shall be submitted after each review.

4.7 Design Support During Construction

As part of the proposal, the Consultant shall include bid support services that consist of assisting the City in addressing inquiries submitted during bidding and design support during construction phase of the project.

Consultant shall include bid support services that consist of assisting the City in responding to all Requests for Information (RFI) during the project advertisement phase as well as preparing any Letter of Clarifications (LOC) that are needed.

The Consultant shall include services for design support during construction which include, responding to RFI’s, submittal reviews and approvals, altering project plans to address any design changes necessary during construction or inconsistencies (at no additional cost to the ‘City), assist City staff in reviewing Contract Change Orders, attend construction and field meetings if necessary, assist the City Inspector with specific design-

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4.8 As-built Drawings

The Consultant should prepare As-built drawings upon receipt of red-lines from the contractor. The consultant shall provide electronic copies of the As-built sheets. As-built record drawings shall reflect change orders, accommodation, and adjustments to all improvements constructed. Prior to accepting the As-Built Plans, City staff will review the Record Drawings and electronic files to confirm that they reflect what has been constructed. Electronic files of the As-Built drawings (PDF format) and CAD (DWG or DXF format) shall be provided in addition to the original As-Built mylars. Changes should be reflected on the mylars either by hand or a new printed sheet.

4.9 Preserving and Perpetuating Survey Monuments

The Consultant shall identify, list, and show existing survey monuments on construction plans. Consultant shall file al Corner Record or Records of Survey with San Joaquin County for monuments within the project limits that have not been previously recorded and submit a copy to the City. The Consultant shall include language in the PS&E package to preserve all monumentation affected by the work being performed in accordance with Section 8771 of the Professional Land Surveyors Act in the Business and Professionals Code of the State of California. The Consultant shall sign the Acknowledgement of Monument Preservation form. See Attachment C.

4.10 Performance Outcome

Consultant shall perform and provide to the City before and after construction pedestrian and bicycle counts in accordance with the Interim Count Methodology Guidance. Before construction counts shalt be conducted no more than 6 months before the construction phase begins, and after construction shall be conducted at least 6 months after project completion (before and after counts must be performed at the same location on the same days of the week, the same times of day, and the same week of the year, refer to the ATP Count Methodology Guidance (Attachment D) for count data collection methods and requirements. The Consultant shall recommend the locations, dates, times, and counting periods during the design process and submit them to the City for acceptance.

4.11 Rights of Entry

Consultant shall assist the City in obtaining right of entry documentation from property owners where work is required on their property. Consultant shall send out letters to property owners with a right of entry form (provided by the City) and any exhibits needed to adequately portray the work to be done. These documents are meant for minor conform work that is needed to conform the adjacent properties to the final project.

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4.12 Right-of-Way Utility Analysis

The consultant shall review the project limits, proposed improvements, and available right-of-way information to identify potential right-of-way impacts associated with the project. This may include, but is not limited to, impacts related to signal poles, controller equipment, pedestrian facilities, utilities signing, striping, and other associated improvements.

If additional right-of-way, temporary construction easements, permanent easements, or other property rights are determined to be necessary, the Consultant shall notify the City and provide supporting documentation identifying the anticipated need. The Consultant shall coordinate with the City to evaluate potential design alternatives that minimize or avoid right-of-way impact where feasible.

The Consultant shall take lead on appraising properties, preparing plats & legal descriptions, acquiring right-of-way, and coordinating with the City on deeds, plats, and related property acquisition documentation necessary for the completion of the project.

Final right-of-way acquisition activities shall be performed in accordance with applicable local, and state requirements.

5.0 PROJECT GENERAL INFORMATION

5.1 Proposal Submissions

Proposers shall email an electronic copy of the proposal to Joshua J. Sandoval at Joshuaj.Sandoval@stocktonca.gov and CC:

Christina.Barreto@stocktonca.gov no later than 3:00 P.M. on Wednesday July 29, 2026.

The Fee Schedule must be emailed, separately from the proposal, only to Nguyet Pham at Nguyet.Pham@stocktonca.gov.

Email subject line shall read, “RFP – Alpine Pershing Mendocino Bicycle- Pedestrian Connectivity, Project # WT24037/ATPSB1L-5008(205)”. Late electronic submittals will not be accepted.

5.2 Acceptance or Rejection of Proposal

The City reserves the right to negotiate an agreement with the firm submitting the highest ranking proposal. Also, the City reserves the right to reject any and all proposals or to waive any irregularity in a proposal if it is deemed to be in the

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5.3 Proposal Questions and Requests for Clarification

Any question or request for clarification shall be submitted in writing to:

Joshuaj.Sandoval@stocktonca.gov

Requests for clarification shall be submitted at least seven (7) business days prior to the proposal due date. If a response warrants an addendum to the RFP, such addendum will be posted on bidflash at least two days prior to the proposal due date. It is the proposer’s responsibility to check the website for any addendums or responses to questions.

The website address is as follows:http://www.stocktonca.gov/PWBid

5.4 Causes for Disqualification

Any of the following may be considered cause to disqualify a proponent without further consideration:

A. Evidence of collusion among proponents;

B. Any attempt to improperly influence any member of the evaluation panel;

C. Any attempt to communicate in any manner with a City of Stockton elected official during the RFP/bid process will, and shall be, just cause for disqualification/rejection of proponent’s proposal/Proponent’s bid submittal and considered non-responsive.

D A proponent's default in any operation of a professional services agreement which resulted in termination of that agreement; and/or

E. Existence of any lawsuit, unresolved contractual claim, or dispute between proponent and the City.

F. No person, firm, or corporation shall be allowed to make or file or be interested in more than one bid for the same supplies, services, or both;

provided, however, that subcontract bids to the principal bidders are excluded from the requirements of this section: Section 3.68.120 of the Municipal Code.

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5.5 Licensing Requirements

Any professional certifications or licenses that may be required are the sole cost and responsibility of the proposer. A City of Stockton business license is required. Please contact the City of Stockton Business License Customer Service at (209) 937-8313.

5.6 Insurance Requirements

The proposer must obtain and maintain the required insurance. Proposer should review Attachment E, Instructions to Proposers for information regarding insurance, indemnification, prevailing wages, etc. Failure to comply with the Instructions to Proposers may be grounds for rejection.

5.7 State Program Requirements

The requirements for state funded projects will apply to this Request for Proposal, and the proposals, and the Proposers will be required to submit all required forms.

See Attachment F, State Aid Consultant Contract Provisions for the terms and copies of currently required forms. Forms can also be found on Caltrans Website:

Local Assistance Procedures Manual (LAPM) Forms | Caltrans

5.8 Department of Industrial Relations

Please refer to Attachment E, Instructions to Proposers, for registration requirements with the Department of Industrial Relations.

5.9 Product Ownership

Any documents resulting from the performance of work in the contract will become property of the City. This includes all work performed by subconsultants.

6.0 REQUIRED PROPOSAL CONTENT

The proposal shall contain the following, at a minimum:

• Cover Letter

• Table of Contents

• Executive Summary

• Project Team

• Project Understanding and Approach

• Detailed Work Plan

• Examples of experience with similar types of work

• References (Three for the firm, two of which are familiar with the proposed team)

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• Schedule (Microsoft Project schedule, with key dates, milestones, critical path)

• Cost Proposal

Proposals shall be no more than thirty (30) pages, including resumes and the cover letter. Late submittals or submittals of additional information after the due date will not be accepted.

6.1 Cover Letter

The letter shall be signed by an official with the authority to negotiate and contractually bind the firm with the City of Stockton. Provide name, title, address, email, and telephone number for this officer. Describe any subcontract arrangements or licensing agreements. Include any potential conflict of interest.

6.2 Table of Contents

The proposal should include a table of contents.

6.3 Executive Summary

The Executive Summary shall include a summary of the proposal, emphasizing the approach to be taken and including a work plan, schedule, and description of the capabilities of the Consultant and sub consultants. The summary should convey an understanding of the purpose of the project and the services required for performance.

6.4 Project Team

Describe your team organization including the qualifications of the prime consultant and any sub consultants. Provide an organizational chart of the proposed team structure.

The following should be addressed:

• Demonstrate the firm’s experience in each of the areas of expertise needed to successfully complete the project. This should include a description of prior experience in working with public agencies, including working with City staff.

• Ability for project team to perform the proposed work within the time limits of the project, considering their current and projected workload and assignments.

• Ability to provide quality control of all deliverables and be responsive to all issues in a timely manner.

• Provide project team resumes.

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6.5 Project Understanding

Describe your understanding of the needs of the Alpine Pershing Mendocino Bicycle-Pedestrian Connectivity, City Project No. WT24037/State Project No. ATPL-5008(205).

6.6 Detailed Work Plan

Provide a proposed work plan for development and implementation of the program as described in the Scope of Work. Describe the proposed approach and the activities to be accomplished. Describe how the team will complete each task.

Alternative approaches to the project can be submitted if a rationale is given for the suggested changes. Information on software which will be used to prepare all working documents, and final documents shall be provided to the City.

6.7 Examples of Experience with Similar Types of Work

Provide examples of projects similar in scope and size to this project.

6.8 References

Provide three client references for the firm, two of which are familiar with the project manager and key personnel. This shall include the name, company, contact information, and description of related work that was provided to the client.

6.9 Schedule

Prepare and submit a schedule describing the time required to complete each task in the scope. The schedule shall include construction activities. Show phases, durations, milestones, assignments, critical paths, and other relevant data. The Consultant is encouraged to develop additional project schedule details and suggest changes within the basic constraints of the program. The schedule shall be provided in Microsoft Project. The schedule shall be updated periodically.

The selected Consultant shall be expected to begin work within two weeks of contract signing and complete the final design by Winter 2027.

6.10 Cost Proposal

Proposer shall submit a cost proposal in a spread sheet identifying all key team members, including their name, title, hours per task, hourly rate, total hours, Alpine Pershing Mendocino Bicycle-Pedestrian Connectivity Page 15 of 16 Project No. WT24037/ATPSB1L-5008(205) direct labor, overhead, and percentage of work by task, including subconsultants.

Include total fees for all costs to complete all the tasks. Proposers shall refer to Attachment G – Sample Cost Proposal to provide the cost proposal via email to Nguyet Pham Nguyet.Pham@stocktonca.gov .

7.0 PROPOSAL EVALUATION

The Consultant Selection process will follow the timeline shown below

Event Date

Post Request for Proposals 7-02-2026 Written Questions submitted by 7-09-2026 Response to Written Questions 7-16-2026 Proposals Due 7-29-2026 Negotiations 9-8-2026 City Council Approval TBD

7.1 Proposal Evaluation

The selection committee will evaluate all proposals. This is a qualifications-based selection, so ranking will be in accordance with the attached Consultant Evaluation Sheet (Attachment H).

7.2 Negotiations

City staff will begin negotiations with the highest-ranked firm. If an agreement cannot be reached after a reasonable period of time, as determined by the City, the City will terminate negotiations with the number one-ranked firm and negotiations will be opened with the second-ranked firm. The compensation discussed with one prospective Consultant will not be disclosed or discussed with another Consultant.

The selected consultant will be expected to enter into a Professional Services Contract with the City. Proposers should direct their attention to Attachment E, Instructions to Proposers for the most current insurance and indemnification language. It is expected that the successful proposer will accept these terms without modification.

The contract shall not be in force until Council approves the contract and the City manager signs it. Work performed before the issuance of a Notice to Proceed cannot be paid by the City.

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ATTACHMENTS:

ATTACHMENT A – Vicinity Map ATTACHMENT B– Complete ATP Cycle 6 Application ATTACHMENT C – Acknowledgement of Monument of Preservation ATTACHMENT D – ATP Count Methodology Guidance ATTACHMENT E – Instruction to Proposers – State Funded ATTACHMENT F – State Aid Consultant Contract Provisions ATTACHMENT G – Sample Cost Proposal (Exhibit 10-H in Local Assistance Manual) ATTACHMENT H – Consultant Evaluation Sheet ATTACHMENT I – Conceptual Alternative Design