Bid No. 27-05 - R.F.P. - Personal Property Audit.pdf

CONNOR S. MARTIN

MAYOR

TOWN OF EAST HARTFORD

(860) 291-7271

740 Main Street

PURCHASING OFFICE East Hartford, Connecticut 06108 FAX (860) 282-4857

TOWN OF EAST HARTFORD, CT

INVITATION TO BID

BID #27-05

RE: R.F.P. – PERSONAL PROPERTY AUDIT

Proposals will be received at the Office of the Purchasing Agent, Town Hall, 740 Main Street, East Hartford, Connecticut, 06108 until 11 A.M. ON MONDAY, SEPTEMBER 28, 2026 at which time they will be publicly opened and recorded.

Information and Specifications are available at the above office or on the Town of East Hartford bid’s website at http://www.easthartfordct.gov/bids

The right is reserved to reject any or all bids when such action is deemed to be in the best interest of the Town of East Hartford, Connecticut

Michelle A. Enman Purchasing Agent

(860) 291-7271

RFP

Request for Proposal for

Personal Property Tax Audits

The Town of East Hartford is Seeking Proposals to Conduct

Municipal Personal Property Audits

Notice is Hereby Given That Sealed Bids on The Following Will Be Received At The

Department of Purchasing Until:

11:00 AM, September 28, 2026

At the Following Time They Will Be Publicly Opened And

Read the Town of East Hartford Reserves the Right to Accept Any

Or All the Options, Bids or Proposals; To Waive Any Technicality In

A Bid or Part Thereof Submitted, And to Accept the Bid Deemed to Be In

The Best Interest of The Town of East Hartford

Questions Must Be Emailed to Purchasing, Michelle Enman:

menman@easthartfordct.gov

Town of East Hartford

Office of Purchasing mailto:menman@easthartfordct.gov

1. PURPOSE:

The Town of East Hartford is soliciting proposals from certified public accounting firms or auditing firms to provide personal property audit services on the Town's business personal property taxpayers as authorized by Connecticut General Statutes. The purpose of this audit program is to verify the accuracy of reported information contained within the Personal Property Declarations for a select number of accounts. Candidates should have the ability to apply technical skills in accounting matters to arrive at accurate cost figures for personal property reporting purposes.

Candidates must also demonstrate maturity, sensitivity and tact in dealing with Town Taxpayer’s confidential books and records. The Town is requesting a statement of qualifications from professional firms who can meet and/or demonstrate proficiency and performance levels required in analyzing diverse financial documents. The Town intends to contract with one firm to provide all necessary services.

The information contained herein outlines the intent and scope of this RFP and the guidelines governing the submission and evaluation of all proposals. We ask that your proposal conform to our request as closely as possible.

2. OVERVIEW:

There are approximately 1851 businesses that currently file annual business personal property declarations for property taxation. These range from small establishments with minimal personal property value to large commercial and industrial establishments with sizeable value. The Gross assessed valuation of personal property accounts on the October 1, 2025 Grand List is

$326,388,445 represented by the following breakdown:

Gross Assessed Value Range (FMV) Number of Accounts

$0.00 - $49,999 1371

$50,000 - $399,999 369

$400,000 - $999,999 57

$1,000,000 - $4,999,999 45

$5,000,000 - $9,999,999 5

$10,000,000 - $19,999,999 1

$20,000,000 - $49,999,999 1

$50,000,000 - $99,999,999 2

$100,000,000 and > 0

Total Accounts 1851

3. SCOPE OF SERVICES

1. The selected firm will perform audits of Town of East Hartford businesses selected by the Town

Assessor. The Assessor will make available Personal Property Declarations of Selected taxpayers, together with prior years Declarations and other pertinent information. The selected firm will analyze the submitted data and will conduct site visits that will include visual inventory of personal property and an audit of the taxpayers, applicable records and no less than the following documents when appropriate:

2. The selected firm will initiate contact with each selected account by letter, advising the taxpayer of its selection by the Town for a personal property audit and requesting access to their records.

3. The selected firm will arrange for the physical inspection, examination and review of each account's records.

4. The selected firm will review, compare and reconcile each account's personal property tax declaration for each relevant year with federal and state income tax returns and/or internal fixed asset records maintained by the taxpayer or other relevant records, including but not limited to audited financial statements.

5. The selected firm will analyze the leased equipment used by each taxpayer in each relevant fiscal year.

6. The selected firm will review the listing of items of fixed assets recorded as leasehold improvements of items the taxpayer claims to be included as realty. The selected firm will review to determine if any items of personal property are not being reported.

7. The selected firm will review the list of items purported to be out of town; declarations filed with other towns and shipping documents. Examine for accuracy for items not reported and will confirm with site visit.

8. The selected firm will review receipts for items reported as sold or scrapped. Examine and reconcile sales receipts, salvage receipts, and confirm with a site visit.

9. The selected firm will prepare and submit a detailed report to the Town of each account. In all cases, whether audits reveal discrepancies or not, the Assessor will be provided with a written report summarizing the procedures used, with the results and all necessary supporting documentation.

10. The selected firm will prepare and submit a final report to the Town summarizing the results of the audit process.

11. The selected firm may be asked to serve as a witness or otherwise participate in the conduct of a formal administrative or judicial hearing in connection with an account appeal of any increased assessment resulting from the Auditor's efforts. Participation is at the sole discretion of the Town.

12. The selected firm will identify omitted accounts and will report to the Town information pertaining to all omitted accounts identified.

13. The selected firm will participate in discussions with the taxpayer seeking to resolve disputes or disagreements as to the valuation of the taxpayer's personal property. The level of participation in these discussions is a decision left to the sole discretion of the Assessor. The ultimate decision(s) or determination(s) of any changes arising out of this agreement including but not limited to assessment or valuation (including penalty assessment) shall rest with the Town through the

Assessor.

14. The selected firm will meet formally or informally with the Assessor or his designee, upon request, at mutually agreed upon times throughout the duration of the audit program.

4. EXPERIENCE

At minimum, respondent firms must employ staff that have certified public accountants with at least five (5) years of public auditing experience OR a minimum of three (3) years’ experience performing municipal personal property tax audits in Connecticut. The firm must also have full-time staff that have their IAAO Personal Property Specialist (PPS) designation.

Additionally, the firm must have performed at minimum ten (10) projects in the State of

Connecticut of similar size and scope to the Town of East Hartford.

The firm must identify all staff, by name and title, who will be assigned to the project or who will otherwise play a major role in the proposed project. Briefly describe each individual’s proposed role. For each identified individual, provide qualifications, background, and experience with similar projects. Please provide resumes of all key personnel.

5. INQUIRIES

All inquiries regarding this RFP must be addressed to:

Michelle Enman ,Purchassing

East Hartford Town Hall

740 Main Street

East Hartford, CT 06002-06108

(860)-291-7268 email: MEnman@easthartfordct.gov

6. INCURRING COST

The Town of East Hartford will not be held responsible for any costs incurred by the vendor for work performed in preparation and production of a proposal or for any work performed prior to the issuance of a contract.

7. REJECTION OF PROPOSALS

The Town of East Hartford reserves the right to refuse any and all submitted proposals for any reason deemed to be in the Town's best interest. Prior to submitting the proposal, the vendor is responsible to bring to the Town's attention any ambiguity in this RFP. Failure to do so shall result in the vendor forfeiting any claim for adjustment based on such ambiguity.

mailto:email:

mailto:MEnman@easthartfordct.gov

8. OWNERSHIP INFORMATION

The Town of East Hartford shall have unlimited rights to use, disclose, or duplicate, for any purpose whatsoever, all information developed, derived, documented or furnished by the vendor under any contract resulting from this RFP. In the event of contract award, all data collected and other documentation produced as part of the contract will become the exclusive property of the

Town of East Hartford and may not be copied or removed by any employee of the vendor without written permission of the Town of East Hartford.

9. PERIOD OF ENGAGEMENT

The audit period will begin upon execution of the contract. The timeframe for interim reports and project completion is expected to be conducted over a 3-year period, however it shall be negotiated between the firm and the Town Assessor.

10. INSURANCE REQUIREMENTS

Insurance requirements are listed at the end of this document.

11. SUBMISSION OF PROPOSALS:

Each vendor must submit one (1) original and three (3) copies in a sealed envelope bearing on the outside the name of the firm, full address, name of the project for which the proposal is submitted, and date and time proposal is due. If forwarded by mail or courier, the sealed envelope containing the proposal must be enclosed in another envelope addressed to:

Office of the Purchasing Department

East Hartford Town Hall

740 Main Street

East Hartford, CT 06108

These proposals must be received by the Purchasing Agent no later than September 28, 2026

11:00 A.M. (Eastern Daylight Savings Time).

Proposals received after the date and time prescribed shall not be accepted.

12. PROPOSAL FORMAT:

TO ENABLE THE TOWN TO COMPARE THE PROPOSALS RECEIVED, IT IS NECESSARY

THAT YOUR PROPOSAL INCLUDE THE INFORMATION SPECIFIED BELOW, IN THE

SEQUENCE SPECIFIED, WITH EACH SECTION OF YOUR PROPOSAL NUMBERED

CORRESPONDING TO THE NUMBERS OF THE ITEMS BELOW.

1. Certify that the proposed firm is properly licensed or otherwise permitted to provide auditing services in Connecticut.

2. Indicate whether your firm has been the subject of any professional disciplinary action (by federal or by state government or by any professional organization) and, if it has been, describe the nature of that action.

3. Indicate if your firm is currently involved in any claim or litigation with any other Federal, State or Local Government agency.

4. Identify any municipal governments for which your firm currently or in the past has provided personal property tax audit services of a type similar to that outlined in this request for proposal.

5. Provide a minimum of five (5) references of projects conducted in the State of Connecticut of similar or greater size to the Town of East Hartford.

6. Describe in narrative form your proposed approach to this engagement.

7.The selected firm must have a stringent data privacy and information security program. Describe in detail your internal security controls and how and where you would store the Town’s data records and files, how you will back them up and how you would deliver Town data and information in the event of a relationship being terminated or at the end of an agreement.

8. Provide any other information that you believe will assist the Town of East Hartford in making its selection. Such information may be in the last section of your proposal or may be presented in one or more appendices.

13. COST PROPOSAL

1. All respondents are required to submit a fee schedule cost proposal and/or a revenue share-based percentage amount of tax collection to include taxes, interest and penalties derived from audit results cost proposal. The respondent shall clearly indicate any yearly escalations as part of their cost proposals.

2. Describe the method you would use in charging for any special requests, reports or expanding the scope of work beyond that described in the Scope of Services of this Request for

Proposal.

3. Provide any additional information you deem necessary about your firm's proposed charges for this engagement.

14. PROPOSAL PROCESS

Vendors may be asked to present their proposals to the selection committee, and/or respond to questions. Based on the information provided in the proposal and any additional information presented, a final selection will be made. The Town of East Hartford reserves the right to reject any or all proposals submitted, to request additional information from any vendor, and to negotiate with any of the vendors regarding the terms of the engagement. The Town of East Hartford intends to select the vendor who is the most qualified responsible respondent and in its opinion, best meets the Town's needs, not necessarily the vendor that proposes the lowest fees.

15. INDEPENDENT PROJECT COST DETERMINATION AND GRATUITIES

By submission of a proposal, the vendor certifies, that in connection with its procurement: The financial data in this offer has been arrived at independently, without consultation, communication, or agreement, for the purposes of restricting competition, as to any matter relating to such prices with any other bidder or competitor. The fees quoted in this offer will not change for a period of ninety (90) days after the RFP due date. Unless otherwise required by law, the financial data which has been quoted in this offer has not been knowingly disclosed by the vendor and will not knowingly be disclosed by the vendor prior to the award, directly or indirectly to any other vendor or to any competitor; and No attempt has been made or will be made by the vendor to induce any other person or firm to submit or not to submit an offer for the purpose of restrictive competition.

No elected official or appointment official or employee of the Town of East Hartford shall benefit financially or materially from this contract.

TOWN OF EAST HARTFORD, CONNECTICUT

STANDARD INSTRUCTIONS FOR BIDDERS

1. Sealed bid proposals will be received by the purchasing agent until the date and time indicated on the Invitation to Bid. Bids received later than the date and time specified will not be considered and will be returned unopened.

2. Bids are to be returned with the bid number prominently indicated on any other mailing envelope.

The name and address of the bidder should appear in the upper left hand corner of the envelope.

Bids will not be accepted via fax or e-mail.

3. All proposals will be opened and read publicly and are subject to public inspection. Bidders may be present or represented at all openings. Bid results are mailed to all responding bidders.

4. Municipalities are exempt from any sale, excise or federal taxes. Bid prices must be exclusive of taxes and will be so construed.

5. The Town of East Hartford reserves the right to reject any or all bids or any part of all bids and to waive any informality when such action is in the best interest of the Town. The Town also reserves the right to extend by mutual consent an awarded bid when such action is in its best interest.

6. Bidders should familiarize themselves with all of the terms and conditions set forth in the bid specifications. Failure by the bidder to familiarize himself with these terms and conditions does not excuse the bidder from fulfillment of the bid specifications.

7. All entities doing business with the Town certify, upon acceptance of a bid and by virtue of their signature on that bid, that they have read, understood and will comply with the section of the Town’s updated plan of affirmative action and equal opportunity relating to contractual and purchasing procedures – Section VIII Dated 01/88. The bidder agrees to cooperate fully should the Town choose to audit this compliance.

8. In case of an error in the extension or addition of prices, the unit price will govern. The Town will not be subject to any price increases after a bid award, unless it was part of the original bid terms.

9. The Town reserves the right to increase or decrease quantities listed in order to stay within the allocated funding at time of bid opening.

10. The Purchasing Department has the obligation to accept the lowest responsible bid which is in the Town’s best interest. Factor s include, but are not limited to: price, compliance to specifications, quality offered, freight costs, delivery time, past performance, standardization of current equipment, financial resources, technical qualifications, equipment and experience.

11. Bidders may not include any conditions/exceptions in their bid price. Comments to the effect “see literature” will not be acceptable.

12. Bidders shall state in writing, and attach to the bid, any conditions/exceptions that are part of the bid price. Comments to the effect “see literature” will not be acceptable.

13. Alternate proposals will not be considered unless specifically called for in the bid.

14. Any manufacturers’ names, trade names, brand names or catalog numbers used in the specifications are there for the purpose of establishing and describing general performance and quality levels. Such references are not intended to be restrictive and bids are invited on these and approved equal brands or products of any manufacturer.

15. The Town’s competitive bidding process is not a means for competitors to obtain private/proprietary information that is not otherwise normally available. Such information relates to a bidder’s financial records and responsibility, test data, manufacturing drawings, formulas and processes. To promote competition and protect valid interests this type of information/data will remain confidential.

16. All bidder questions shall be directed to the Purchasing Agent. Procedural and clarification questions will be answered appropriately. Questions that require an answer that will in effect change/alter the intent of the specifications will only be answered in writing to all bidders by a bid addendum.

17. Awarded bidders are responsible for obtaining all necessary permits as required by OSHA, Federal, State and/or Town regulations. Town permits will be issued at no cost.

18. Prices shall include packing, transportation and delivery charges F.O.B. to East Hartford/delivered unless specifically noted otherwise.

19. Bidder declares that the proposal is not made in connection with any other bidder submitting a proposal for the same bid and is in all respects fair and without collusion or fraud.

20. Cash discounts may be offered by bidder for prompt payment of bills, but such cash discount will not be taken into consideration in determining the awarded low bidder except in the case of tie bids and then only provided such discount is based on payment of invoice not less than fourteen

(14) days after satisfactory delivery and/or receipt of invoice, whichever is later.

21. The Town will not award a bid to any bidder who owes a delinquent tax to the Town. Bidders certify by virtue of their signature on the bid sheet that neither the bidder nor any business or corporation which the Bidder owns an interest is delinquent in tax obligations to the Town. The Purchasing Department will verify that no delinquent taxes are owed before any bid is awarded.

22. All bidders shall include a corporate resolution with your submittal. Sample formats for Corporations and Professional Corporations, Limited Liability Company and Partnerships (including Limited Partnership and Limited Liability Partnership) are attached in this packet

23. The bidding entity is required to provide evidence from the Connecticut Secretary of State that they are in good standing and qualified to conduct business in the State of Connecticut.

Edited 29 June 2026

TOWN OF EAST HARTFORD, CONNECTICUT

INDEMNIFICATION AND INSURANCE REQUIREMENTS FOR

CONSTRUCTION, PROFESSIONAL OR LABOR SERVICE BIDS

NOTE: CERTIFICATE OF INSURANCE WILL ONLY BE REQUIRED OF THE AWARDED BIDDER

A. INDEMNIFICATION

THE AWARDED BIDDER WILL BE REQUIRED TO AGREE TO THE FOLLOWING

INDEMNIFICATION LANGUAGE

To the fullest extent permitted by law, THE AWARDED BIDDER agrees on behalf of itself and its successors and assigns, covenants and agrees at its sole cost and expense, to protect, defend, indemnify, release and hold the Town of East Hartford, its agents, servants, officials, employees, volunteers and members of its boards and commissions (Collectively the “Town of East Hartford”), harmless from and against any and all Losses (defined below) imposed upon or incurred by or asserted against the Town of East Hartford by reason of bodily injury, personal injury, death, or property damage of whatsoever kind or nature, to any individuals or parties (including, but not limited to the Town of East Hartford, the Awarded Bidder, or any other third party) arising out of or resulting from, or alleged to arise out of or arise from Awarded Bidder’s performance of its work under the contract, but only to the extent such

Losses are attributable to the negligent or intentional act, error or omission of the Awarded Bidder or any person or organization employed or engaged by Awarded Bidder to perform all or any part of the contract. The term “Losses” includes any losses, damages, costs, fees, expenses, claims, suits, judgments, awards, liabilities (including, but not limited to, strict liabilities), obligations, debts, fines, penalties, charges, amounts paid in settlement, foreseeable and unforeseeable consequential damages, litigation costs, attorneys’ fees, expert’s fees, and investigation costs, of whatever kind or nature, and whether or not incurred in connection with any judicial or administrative proceedings, actions, claims, suits, judgments or awards.

Upon written request by the Town of East Hartford, the Awarded Bidder shall defend and provide legal representation to the Town of East Hartford with respect to any of the matters referenced above.

Notwithstanding the foregoing, the Town of East Hartford may, in its sole and absolute discretion, engage its own attorneys and other professionals to defend or assist it with respect to such matters and, at the option of the Town of East Hartford, its attorneys shall control the resolution of such matters.

Upon demand, the Awarded Bidder shall pay or, in the sole and absolute discretion of the Town of East

Hartford, reimburse, the Town of East Hartford for the payment of reasonable fees and disbursements of attorneys and other professionals in connection with this contract.

THE TOWN OF EAST HARTFORD WILL NOT AGREE TO INDEMNIFY THE AWARDED

BIDDER; SUBCONTRACTOR(S); OR INDEPENDENT CONTRACTOR

B. INSURANCE

1. GENERAL REQUIREMENTS

The AWARDED BIDDER shall be responsible for maintaining insurance coverage in force for the life of this contract of the kinds and adequate amounts to secure all the AWARDED BIDDERS’ obligations under this contract with an insurance company(ies) with an AM Best Rating of A-VII or better licensed to write such insurance in the State of Connecticut and acceptable to the Town of East Hartford.

Additional Insured: The Town of East Hartford, its officials, employees, volunteers, boards and commissions must be included as an Additional Insured on the AWARDED BIDDER’S

Insurance Policies (except Workers’ Compensation and Professional Errors & Omissions) on a primary and non-contributory basis. Evidence of this must be provided upon inception of this contract and upon renewal of insurance by the AWARDED BIDDER to the Town of East Hartford in the form of language on a Certificate of Insurance as well as a policy endorsement.

Subrogation: The AWARDED BIDDER, and their insurers, shall waive all rights of subrogation against the Town of East Hartford, and its officers, agents, servants and employees, for losses arising from work performed by the AWARDED BIDDER on this contract. Such subrogation shall be indicated in the form of language on a Certificate of Insurance as well as a policy endorsement.

The AWARDED BIDDER shall provide the Town of East Hartford with a Certificate(s) of Insurance signed by an authorized representative of the insurance company(ies) prior to the performance of this contract describing the coverage and providing that the insurer shall give the Town of East Hartford written notice at least thirty (30) days in advance of any termination, expiration, or any and all changes in coverage. Such insurance or renewals or replacements thereof shall remain in force during the

AWARDED BIDDER’S responsibility under this contract. Failure to provide or maintain any of the insurance coverage required herein shall constitute a breach of the Contract.

2. SPECIFIC REQUIREMENTS:

a) Commercial General Liability Insurance

The AWARDED BIDDER shall carry Commercial General Liability Insurance (broad form coverage) insuring against claims for bodily injury, property damage, personal injury and advertising injury that shall be no less comprehensive and no more restrictive than the coverage provided by Insurance

Services Office (ISO) form for Commercial General (CG 0001 04/2013). By its terms or appropriate endorsements such insurance shall include the following coverage, to wit: Bodily Injury, Property

Damage, Damage to Rented Premises (not less than the replacement value of the portion of the premises occupied), Personal & Advertising Injury, Blanket Contractual, Independent Contractor’s, Premises

Operations, Products and Completed Operations (for a minimum of two (2) years following Final

Completion of the Project). Any deviations from the standard unendorsed form will be noted on the

Certificate of Insurance.

Type of Coverage: Occurrence Basis

Minimum Amount of Coverage: $1,000,000 per occurrence

$2,000,000 aggregate

Policy Period: Annual Policy

b) Workers’ Compensation and Employer’s Liability Insurance

The AWARDED BIDDER shall provide Statutory Workers’ Compensation Insurance as required by the State of Connecticut, including Employer’s Liability.

Amount of Coverage: Coverage A: Statutory

Coverage B (Employer Liability): $500,000 Each Accident

$500,000 Disease, Policy Limit

$500,000 Disease, Each Employee

c) Commercial Automobile Liability Insurance

The AWARDED BIDDER shall carry Commercial Automobile Liability Insurance insuring against claims for bodily injury and property damage and covering the ownership, maintenance or use of any auto or all owned/leased and non-owned and hired vehicles used in the performance of the Work, both on and off the Project Site, including loading and unloading. The coverage should be provided by

Insurance Services Office form for Commercial Auto Coverage (CA CA0001 10/2013) or equivalent.

“Auto” (symbol 1 or equivalent) is required. Any deviations from the standard unendorsed form will be noted on the Certificate of Insurance.

Type of Coverage: Occurrence Basis

Minimum Amount of Coverage: $1,000,000 combined single limit

Policy Period: Annual Policy

d) Umbrella Liability Insurance

The AWARDED BIDDER shall carry an umbrella liability insurance policy of $1,000,000.

3. PROFESSIONAL SERVICE CONTRACTOR REQUIREMENTS

(e.g., Architects, Engineers, et al.)

The AWARDED BIDDER shall carry Errors & Omissions coverage in the minimum amount

$1,000,000 per claim/$1,000,000 annual aggregate for all professional services contracts. If the insurance coverage is written on a Claims-Made basis, an extended reporting period of at least 3 years after substantial completion of the project is required. Increased coverage limits may be required based on the scope, price and duration of the work to be performed. The Town of East Hartford will inform the AWARDED BIDDER as to the required limits for this insurance as soon as practicable, and has sole discretion of the limits to be required.

4. SUBCONTRACTOR REQUIREMENTS:

The AWARDED BIDDER shall require all subcontractors and independent contractors to carry the coverages set forth in Section B –INSURANCE.

The AWARDED BIDDER shall require that The Town of East Hartford, its officials, employees, volunteers, boards and commissions be included as an Additional Insured on all subcontractors and independent contractors’ insurance (except Workers’ Compensation and Professional Errors &

Omissions) before permitted to begin work.

All subcontractors and independent contractors and their insurers shall waive all rights of subrogation against the Town of East Hartford, and its officers, agents, servants and employees for losses arising from work performed by each on this contract.

The AWARDED BIDDER will provide the Town with appropriate Certificates of Insurance before the subcontractors and independent contractors are permitted to begin work.

THE TOWN RESERVES THE RIGHT TO AMEND THE AMOUNTS OF

COVERAGE REQUIRED AND TYPE OF COVERAGE PROVIDED

BASED ON THE FINAL AGREED UPON SCOPE OF SERVICES

Updated 31 July 2025

NEW RESOLUTION FOR CORPORATIONS/PROFESSIONAL CORPORATIONS

(TO BE TYPED ON CORPORATION LETTERHEAD)

I (name of Corporation’s Secretary), Secretary of (legal name of Corporation) a Corporation duly organized and operating under the laws of (State) and qualified and authorized to do business in the State of Connecticut, DO HEREBY CERTIFY that the following is a true, correct and accurate copy of a

Resolution duly adopted at a meeting of the Board of Directors of such Corporation, duly convened and held on (Date of Meeting), at which meeting a duly constituted quorum of the Board of Directors was present and voted in favor of such Resolution.

RESOLVED: That the following Officers of this Corporation, or any one of them individually:

(Name and title of Officer or Officers) are empowered to execute and deliver, in the name of and on behalf of this Corporation, contracts, bids and other documents to the Town of East Hartford, State of Connecticut, and are further authorized to affix the Corporate Seal to such documents and to bind the Corporation to such contracts, bids and other documents.

I further CERTIFY that such Resolution has not been modified, rescinded or revoked since the date on which it was enacted, and it is at present in full force and effect.

IN WITNESS WHEREFORE, the undersigned has affixed his/her signature and the Corporate Seal of the

Corporation, this (date) day of (month) 20__

(Corporate Seal)

(Typed name of Corporation’s Secretary)

SIGNATURE OF SECRETARY

PRIOR RESOLUTION FOR CORPORATIONS/PROFESSIONAL CORPORATIONS

(TO BE TYPED ON CORPORATION LETTERHEAD)

I (name of Corporation’s Secretary), Secretary of (legal name of Corporation) a Corporation duly organized and operating under the laws of (State) and qualified and authorized to do business in the State of Connecticut, DO

HEREBY CERTIFY that the following is a true, correct and accurate copy of a Resolution duly adopted at a meeting of the Board of Directors of such Corporation, duly convened and held on (Date of Meeting), at which meeting a duly constituted quorum of the Board of Directors was present and voted in favor of such Resolution.

RESOLVED: That the following Officers of this Corporation, or any one of them individually:

(Name and title of Officer or Officers) are empowered to (recite resolution authorizing submission of bid or execution of contract).

I further CERTIFY that such Resolution has not been modified, rescinded or revoked since the date on which it was enacted, and it is at present in full force and effect.

IN WITNESS WHEREFORE, the undersigned has affixed his/her signature and the Corporate Seal of the

Corporation, this (date) day of (month) 20__

(Corporate Seal)

(Typed name of Corporation’s Secretary)

SIGNATURE OF SECRETARY

RESOLUTION FOR LIMITED LIABILITY COMPANIES

(TO BE TYPED ON COMPANY LETTERHEAD)

The undersigned, comprising all Members of (legal name of LLC), a Limited Liability Company duly organized and operating under the laws of (State) and qualified and authorized to do business in the State of Connecticut, DO HEREBY CERTIFY that the following is a true, correct and accurate copy of a Resolution duly adopted at a meeting of the Members, duly convened and held on (Date of Meeting), at which meeting a duly constituted quorum of the voting Members was present and voted in favor of such Resolution. We further CERTIFY that such Resolution has not been modified, rescinded or revoked since the date on which it was enacted, and it is at present in full force and effect:

RESOLVED: That the following Members of this Limited Liability Company, or any one of them:

(Name and title of Members) are empowered to execute and deliver, in the name of and on behalf of this Limited Liability Company, contracts, bids and other documents to the Town of East Hartford, State of Connecticut, and are further authorized to bind the Limited Liability Company to such contracts, bids and other documents.

IN WITNESS WHEREFORE, the undersigned have executed this resolution, this (date) day of (month) 20__

(Typed Member Name)

RESOLUTION FOR LIMITED LIABILITY COMPANIES BY MANAGING PARTNER

I (name of Managing Member), Managing Member of (legal name of LLC), a Limited Liability Company duly organized and operating under the laws of (State) and qualified and authorized to do business in the State of

Connecticut, DO HEREBY CERTIFY that the following is a true, correct and accurate copy of a Resolution duly adopted at a meeting of the Members, duly convened and held on (Date of Meeting), at which meeting a duly constituted quorum of the voting Members was present and voted in favor of such Resolution. I further

CERTIFY that such Resolution has not been modified, rescinded or revoked since the date on which it was enacted, and it is at present in full force and effect:

RESOLVED: That the following Members of this Limited Liability Company, or any one of them:

(Name and title of Members) are empowered to execute and deliver, in the name of and on behalf of this Limited Liability Company, contracts, bids and other documents to the Town of East Hartford, State of Connecticut, and are further authorized to bind the Limited Liability Company to such contracts, bids and other documents.

IN WITNESS WHEREFORE, the undersigned has affixed his/her signature, this (date) day of (month) 20__

(Typed name of Managing Partner)

SIGNATURE OF MANAGING PARTNER

RESOLUTION FOR PARTNERSHIPS

The undersigned, comprising all (partners/general partners) of (legal name of partnership), a (partnership/Limited

Partnership/Limited Liability Partnership) duly organized and operating under the laws of (State) and qualified and authorized to do business in the State of Connecticut, DO HEREBY CERTIFY that the following is a true, correct and accurate copy of a Resolution duly adopted at a meeting of the voting (partners/general partners), duly convened and held on (Date of Meeting), at which meeting a duly constituted quorum of the voting partners was present and voted in favor of such Resolution. We further CERTIFY that such Resolution has not been modified, rescinded or revoked since the date on which it was enacted, and it is at present in full force and effect:

RESOLVED: That the following (partners/general partners) of this Limited Liability Company, or any one of them:

(Name and title of partners/general partners) are empowered to execute and deliver, in the name of and on behalf of this (partnership/Limited

Partnership/Limited Liability Partnership), contracts, bids and other documents to the Town of East Hartford, State of Connecticut, and are further authorized to bind the (partnership/Limited Partnership/Limited Liability

Partnership) to such contracts, bids and other documents.

IN WITNESS WHEREFORE, the undersigned have executed this resolution, this (date) day of (month) 20__

(Typed partner/general partner Name)