Bid No 371 PD ROOF REPLACEMENT - Front-End Contract Documents.pdf

BID # 371 – POLICE DEPARTMENT PARTIAL ROOF REPLACEMENT PROJECT

FARMINGTON, CONNECTICUT

TOWN OF FARMINGTON

CONTRACT DOCUMENTS FOR

BID # 371

FARMINGTON POLICE DEPARTMENT

PARTIAL ROOF REPLACEMENT PROJECT

TOWN OF FARMINGTON, CT

TOWN MANAGER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. KATHLEEN A. BLONSKI 860.675.2350

DIRECTOR OF PUBLIC WORKS/TOWN ENGINEER. . . . . . . . . . . . . . . . . .RUSSELL M. ARNOLD JR., P.E.

860.675.2305

TABLE OF CONTENTS

LEGAL NOTICE

INFORMATION FOR BIDDERS

ITEM 1 - RECEIPT AND OPENING OF BIDS:

ITEM 2 - SUBMISSION OF BID:

ITEM 3 – INFORMATION:

ITEM 4 - MODIFICATION/WITHDRAWAL OF BID:

ITEM 5 - BIDDER QUALIFICATIONS:

ITEM 6 – UNIT PRICES:

ITEM 7 - PROCEDURE FOR DETERMINING LOWEST RESPONSIBLE, QUALIFIED

BIDDER:

ITEM 8 - EXECUTION OF CONTRACTS AND OTHER DOCUMENTS:

ITEM 9 - SIGNING CONTRACT AND COMMENCING WORK:

ITEM 10 - TIME OF COMPLETION:

ITEM 11 – BIDDER’S RESPONSIBILITIES:

ITEM 12 - LAYOUT OF WORK:

ITEM 13 - CONTRACT LIMITS:

ITEM 14 - SALES TAX:

ITEM 15 - WORK AND STORAGE SITES:

ITEM 16 - ENVIRONMENTAL MATTERS:

ITEM 17 - APPLICABLE LAWS AND REGULATIONS:

ITEM 18 – SUBCONTRACTS:

ITEM 19 - BID GUARANTEES:

BID PROPOSAL

SCHEDULE OF PRICES

BIDDER'S QUALIFICATIONS STATEMENT

PROPOSED SUBCONTRACTORS

NON-COLLUSION AFFIDAVIT OF BIDDER

Executive Order No. Three

STATEMENT OF BIDDER’S COMPLIANCE WITH EXECUTIVE ORDER NO. 3

EXECUTIVE ORDER NO. 17

STATE OF CONNECTICUT CERTIFICATE OF COMPLIANCE

AFFIRMATIVE ACTION STATEMENT

CERTIFICATE OF CONTRACTOR’S INSURANCE COMPANY

LABOR AND MATERIALS (PAYMENT) BOND

PERFORMANCE BOND

AGREEMENT

NOTICE OF AWARD

NOTICE TO PROCEED

APPENDIX “A”

TECHNICAL SPECIFICATIONS

APPENDIX “B”

PREVAILING WAGE RATES

APPENDIX “C”

CONTRACTOR PREQUALIFICATION FORMS

APPENDICES

APPENDIX “A” TECHNICAL SPECIFICATIONS

APPENDIX “B” PREVAILING WAGE RATES

APPENDIX “C” CONTRACTORS PREQUALIFICATION FORMS

LEGAL NOTICE

ADVERTISEMENT FOR BIDS

BID # 371

FARMINGTON POLICE DEPARTMENT

FARMINGTON, CT

Sealed bids for the “Farmington Police Department Partial Roof Replacement Project” will be accepted by the Town of Farmington at the Finance Department, 1 Monteith Drive, Farmington, CT 06032, until 11:00 A.M. local time, on December 2, 2025, at which time they will be publicly opened and read aloud. Prior to the public opening of the bids, any bid submitted may be withdrawn by the bidder. Any such bid withdrawal may be made without penalty or prejudice. After the bids are opened, all bids will be considered firm for a period of ninety (90) days and no bid may be withdrawn for any reason during that period except for such cause as the Town of Farmington, at its sole discretion, deems sufficient.

The project consists of providing all labor, equipment, and materials necessary for the replacement of a portion of the roof at the Farmington Police facility located at 319 New Britain Avenue, Unionville, CT 06085.

Contractor shall be responsible for payment of not less than the State prevailing wage rates, as specified in the Contract Documents.

Each BID shall be accompanied by a certified check, bid bond, treasurer’s check or cashier’s check issued by a responsible bank, trust or surety company made payable to the Town of Farmington in an amount equal to five percent (5%) of the Bidder’s BID. Any addendum acknowledgment shall also be submitted with the bid.

Interested persons must request the bid documents at the Town website (https://www.farmington-ct.org/departments/finance-purchasing/purchasing/bids). Copies of the bid documents may also be obtained through CT Source or at the Finance Office, Town Hall, 1 Monteith Drive, Farmington, CT 06032, during the hours of 8:30 a.m. to 4:30 p.m. Monday through Friday except holidays. Bidders must obtain bid documents directly from the Town of Farmington or CT Source in order to be eligible to bid on this project.

A mandatory pre-bid meeting will be held on November 14, 2025, at 10:00 a.m. at the Police facility, 319 New Britain Avenue, Unionville, CT 06085. Questions regarding the project should be addressed, in writing, to Mason Coudriet (coudrietm@farmington-ct.org) and must be submitted no later than nine (9) calendar days before the bid opening date.

The contract will be awarded to the lowest responsible and qualified bidder whose bid is the lowest of those bidders possessing the skill, ability, and integrity necessary to perform the work in good faith.

An Affirmative Action/Equal Opportunity Employer. Minority/Women's Business Enterprises are encouraged to apply.

Facsimile and E-mailed bids will not be accepted.

https://www.farmington-ct.org/departments/finance-purchasing/purchasing/bids https://www.farmington-ct.org/departments/finance-purchasing/purchasing/bids

INFORMATION FOR BIDDERS

ITEM 1 - RECEIPT AND OPENING OF BIDS:

A. The Town of Farmington (“Town”) invites sealed BIDS, for the CONTRACT specified in the ADVERTISEMENT FOR BIDS. This invitation for BIDS is for the complete construction of the project, together with all related incidental and appurtenant work as described in the Specifications and as shown on the Drawings. BIDS will be received by the Town at the place, and until the date and time specified in the ADVERTISEMENT FOR BIDS and will then be publicly opened and read aloud.

B. The Town may consider incomplete any BID not prepared and submitted in accordance with the provisions specified herein and may waive any informalities in a BID or reject any or all BIDS. BIDS not received prior to the specified date and time or at the specified location will not be considered.

C. No BID may be withdrawn within ninety (90) days after the date of opening thereof.

ITEM 2 - SUBMISSION OF BID:

A. To have a BID qualify for consideration by the Town, BIDDERS shall submit the following fully executed documents (1-original and 1-copy):

1. BID PROPOSAL

2. SCHEDULE OF PRICES

3. LISTING OF PROPOSED SUBCONTRACTORS

4. QUALIFICATION STATEMENT OF BIDDER

5. QUALIFICATION STATEMENTS OF PROPOSED SUB-CONTRACTORS

6. NON-COLLUSION AFFIDAVIT OF BIDDER

7. STATEMENT OF COMPLIANCE WITH EXECUTIVE ORDER NO. 3

8. STATEMENT OF COMPLIANCE WITH EXECUTIVE ORDER NO. 17

9. STATEMENT OF COMPLIANCE WITH CONNECTICUT GENERAL STATUTE SECTION 31-57b

10. AFFIRMATIVE ACTION STATEMENT

11. PROOF OF CONTRACTOR’S INSURANCE

12. ACKNOWLEDGMENT OF ANY ADDENDA RECEIVED

13. DAS PREQUALIFIATION CERTIFICATE FOR PROJECTS OF $500K OR MORE (APPENDIX D)

14. CERTIFIED CHECK, BID BOND, TREASURER’S CHECK OR CASHIER’S CHECK IN THE AMOUNT OF

5% OF BIDDER’S BID

B. All BIDS shall be submitted on the required BID FORMS and all blank spaces, including all BID PRICES, shall be completely filled in ink or typewritten. Prices shall be stated in writing and in figures. The BIDDER shall state the proposed price for each of the components of the work and the total price and this shall serve as the basis for the comparison of the BIDS. Each price quoted shall cover all expenses related and incidental to the completion of that aspect of the work, in full compliance of the

CONTRACT, Specifications Drawings and addendum or other documents issued by the Town for the BID. In the event of mathematically incorrect extensions of individual item totals, the mathematically correct amount using the estimated quantities unit prices

(in words) shall govern in determining the BASE BID TOTAL.

C. The BIDDER shall initial, in ink, any corrections, erasures or other changes in their

BID.

D. Prior to submitting a BID, each BIDDER shall fully acquaint himself with the conditions, as they exist so that he may fully understand the facilities, difficulties and restrictions attending the execution of the Work under this CONTRACT. BIDDERS shall also thoroughly examine and be familiar with the CONTRACT DOCUMENTS. The failure or omission of any BIDDER to examine the CONTRACT DOCUMENTS, or to visit the site and acquaint himself with existing conditions shall in no way relieve said BIDDER from any obligation with respect to his BID. If an individual submits the BID, the individual shall sign the BID; if submitted by a partnership, one of the partners shall sign the

BID and if submitted by a corporation, one of the officers of the corporation authorized to do so shall sign the BID.

E. PREQUALIFICATION OF BIDDERS

A. Municipal contracts for the construction or renovation of a public works project it is preferred that the Contractor is listed as a Connecticut Department of

Administrative Services (CTDAS) Prequalified Contractor.

B. "Prequalification" means prequalification issued by CTDAS to bid on a contract or perform work pursuant to a contract for the construction, reconstruction, alteration, remodeling, repair or demolition of any public building or any other public work by the state or a municipality.

C. CTDAS Contractor Prequalification information website:

https://portal.ct.gov/das/procurement-programs-and-services/contractor--prequalification?language=en_US

F. Each BID shall be submitted in a sealed envelope addressed to:

Joseph Swetcky, Director of Finance

Town of Farmington

1 Monteith Drive

Farmington, CT 06032-1053

On the outside of the envelope shall be marked “BID 371 – FARMINGTON POLICE

DEPARTMENT PARTIAL ROOF REPLACEMENT PROJECT. Any BID not so marked, and as a result opened by the Town prior to the bid date, shall be rejected.

In the upper left corner of the envelope there shall be entered the name and address of the BIDDER.

**The Town of Farmington will not accept BID Proposals submitted by fax or e-mail.

ITEM 3 – INFORMATION:

A. The CONTRACT DOCUMENTS shall contain the information required for the construction of the Project. No statements by any officer or employee of the Town shall relieve the BIDDER from fulfilling any and all conditions of the CONTRACT or the CONTRACT

DOCUMENTS. No interpretation of the meaning of the CONTRACT DOCUMENTS shall be made to any BIDDER orally. Any request for information or interpretation shall be made in writing and addressed to: Joseph Swetcky, Jr. (swetckyj@farmington-ct.org), Finance Office, Farmington Town Hall, 1 Monteith Drive, Farmington, CT, 06032-1053 and shall be submitted at least nine (9) days prior to the date for the opening of

BIDS.

B. Any ADDENDA to the CONTACT DOCUMENTS shall be sent in writing, either by certified mail, return receipt requested, or e-mail not later than five (5) days prior to the

BID opening date, to all individuals and organizations that have obtained BIDDING mailto:swetckyj@farmington-ct.org documents. Any ADDENDA shall be a part of CONTRACT DOCUMENTS. BIDDERS must acknowledge receipt of ADDENDA (See Section “Schedule of Prices”).

ITEM 4 - MODIFICATION/WITHDRAWAL OF BID:

A. BIDS may be withdrawn at any time prior to the time of the BID OPENING. Such withdrawal may be done by person, letter or written communication so long as the statement, letter or communication is received by the TOWN prior to the actual time of opening of BIDS.

ITEM 5 - BIDDER QUALIFICATIONS:

A. The TOWN may make such investigation, as it deems appropriate to determine the qualifications of each BIDDER to perform the work required. Each BIDDER shall submit the “Statement of BIDDER'S Qualifications” included in the CONTRACT DOCUMENTS with their bid.

B. BIDDER must provide documentation to demonstrate the following:

1. That their firm has successfully completed at least (3) projects of similar size and scope in the last 5 years.

2. Bidder must possess the proper licensing with the State of Connecticut, Department of Consumer Protection, for the work described in the CONTRACT DOCUMENTS, to the extent such work requires licensing or other certification.

ITEM 6 – UNIT PRICES:

A. The unit price for each of the items in the BID of each BIDDER shall include its pro-rata share of overhead and profit so that the sum of the products obtained by multiplying the quantity shown for each item by the Unit Price BID represents the Total BID. The quantities shown in the BID Proposal are estimated quantities only and are given only as a basis of calculation upon which the award of the CONTRACT is to be made. The TOWN does not assume any responsibility that these quantities shall remain unchanged in the actual construction, and the BIDDER shall not plead misunderstanding or deception because of any variation between estimated and final quantities. The Unit Price BID shall also include an allowance for increased prices due to changed market conditions during the period of the CONTRACT. Any BID not conforming to these requirements may be rejected. The special attention of all BIDDERS is called to these provisions, for should conditions make it necessary to revise the quantities based on the Engineers’

Estimate, the TOWN and BIDDER shall negotiate both revised quantities and unit prices.

B. All unit price work will include the cost of performing any incidental work not specifically covered by the unit description, but necessary and/or convenient for the completion of the unit price work (i.e. Any excavation will include any necessary pumping and/or sheeting/shoring unless there are separate contract unit prices for pumping and/or sheeting/shoring).

ITEM 7 - PROCEDURE FOR DETERMINING LOWEST RESPONSIBLE, QUALIFIED BIDDER:

A. The TOWN shall determine the "LOWEST RESPONSIBLE, QUALIFIED BIDDER" for the selected project on the basis of the BIDDER submitting the lowest "Total Base BID” for each project; responsiveness of their BID Proposal; and demonstrating a history of ability and integrity necessary to perform the required work; and certifying that they can perform the required work in accordance with the CONTRACT DOCUMENTS.

B. If the Lowest Total Base BID exceeds the amount of funds available to finance the project, the TOWN reserves the right to reject all BIDS if it is in the public interest to do so.

C. After determining the "LOWEST RESPONSIBLE, QUALIFIED BIDDER," the TOWN will issue a

NOTICE OF AWARD to said BIDDER.

ITEM 8 - EXECUTION OF CONTRACTS AND OTHER DOCUMENTS:

A. The BIDDER designated by the TOWN as the "LOWEST RESPONSIBLE QUALIFIED BIDDER" to whom the CONTRACT is awarded shall submit the following documents:

1. Performance Bond in favor of the Town of Farmington for 100% of the work.

2. Labor and Materials (Payment) Bond. A Labor and Materials bond, in the amount of

100 percent of the contract price for all work shall be required for assurance of performance of the contract; said Bond shall be from a corporate surety approved by the TOWN and licensed to do business in Connecticut.

3. If contract is awarded to an out of State Contractor, the Contractor will need to supply a Guarantee Bond to the State of Connecticut Department of Revenue Services.

4. CERTIFICATE OF INSURANCE as defined in Article 10 of the General Conditions.

5. COPY OF VALID LICENSE issued by the State of Connecticut, Department of Consumer

Protection.

B. In the event that the LOWEST RESPONSIBLE QUALIFIED BIDDER fails to execute the

CONTRACT and/or fails to provide the required documents within the time period prescribed, the TOWN, at its option, may consider the LOWEST RESPONSIBLE QUALIFIED

BIDDER to be in default, in which case their BID GUARANTEE shall become the property of the TOWN.

ITEM 9 - SIGNING CONTRACT AND COMMENCING WORK:

A. Within 10 days of receiving properly executed Performance Bond, Labor and Materials

Bonds, and all other required documents executed by the designated lowest responsible qualified BIDDER, the TOWN shall sign the CONTRACT and return to said BIDDER an executed duplicate.

B. A NOTICE TO PROCEED shall be issued by the TOWN at the time of the CONTRACT signing or another date as may be determined by the TOWN in its sole discretion.

ITEM 10 - TIME OF COMPLETION:

A. The designated LOWEST RESPONSIBLE QUALIFIED BIDDER or “CONTRACTOR” shall commence work within ten (10) calendar days following receipt of the written NOTICE TO PROCEED by the

TOWN and shall complete the entire project within the number of calendar days indicated below.

1. The CONTRACTOR shall fully complete all work associated with this BID within (100) calendar days (“CONTRACT Time”). If the CONTRACTOR shall neglect, fail or refuse to complete the work of this CONTRACT within the time herein specified, or any proper extension thereof granted by the terms of this CONTRACT then the CONTRACTOR does hereby agree, as part consideration for the awarding of this CONTRACT, to pay the TOWN the amount specified in the CONTRACT DOCUMENTS, not as a penalty but as liquidated damages for such breach of contract as hereinafter set forth, for each and every calendar day that the CONTRACTOR shall be in default after the time stipulated in the CONTRACT DOCUMENTS for completing the Work the sum of $1,600.00

Dollars ($1,600.00) per calendar day. The said amount is fixed and agreed upon by and between the CONTRACTOR and the TOWN because of the impracticability and extreme difficulty of fixing and ascertaining the actual damages the TOWN would in such event sustain, the said amount is agreed to be the amount of damages which the TOWN would sustain and said amount may be retained from time to time by the TOWN from current periodical estimates or otherwise collected from the CONTRACTOR as set forth in the CONTRACT DOCUMENTS.

ITEM 11 – BIDDER’S RESPONSIBILITIES:

A. Prior to submitting a BID, each BIDDER shall inspect the entire project site and shall become familiar with the entirety of the CONTRACT DOCUMENTS. It shall be the responsibility of each BIDDER to inform themselves thoroughly of the conditions relating to the project and the employment of subcontractors and laborers required. The failure of a BIDDER to inform themselves shall not relieve the BIDDER from any obligation relating to their BID. In addition, prior to submitting a BID, each BIDDER by his own investigation, shall familiarize themselves with the nature and location of the work, and tightness of work area.

ITEM 12 - LAYOUT OF WORK:

A. It is the BIDDER’S responsibility to notify “Call Before You Dig” prior to any excavation and to abide by all regulations in their entirety.

ITEM 13 - CONTRACT LIMITS:

A. The CONTRACT limits shall be those as shown on the CONTRACT DOCUMENTS or determined in the field as based on the final location of the proposed improvements. All site work within the CONTRACT limits is contained in the CONTRACT DOCUMENTS unless specifically noted otherwise therein. All areas disturbed by the CONTRACTOR shall be returned to “as near existing conditions” as indicated on the CONTRACT DOCUMENTS.

ITEM 14 - SALES TAX:

A. The CONTRACTOR shall purchase all materials and supplies required for completion of the

CONTRACT pursuant to regulations of the Connecticut Department of Revenue Services.

Prices stated in the BID shall not include charges for any Sales or Use Taxes. Sales and Use tax exemption certificates will be issued by the Town upon request.

ITEM 15 - WORK AND STORAGE SITES:

A. The CONTRACTOR shall, totally at his own expense, obtain necessary areas to be used as sites for construction office trailers (if needed), equipment or for storage and stockpiling of construction materials. All areas are to be approved by the Town of

Farmington. CONTRACTOR shall be responsible for any theft, vandalism, or damage to materials.

B. The CONTRACTOR will be allowed to store necessary material or equipment on-site only with the prior approval of the TOWN’s Chief of Police.

ITEM 16 - ENVIRONMENTAL MATTERS:

A. The CONTRACTOR will be responsible for the proper off-site disposal of said materials and waste as required by law.

ITEM 17 - APPLICABLE LAWS AND REGULATIONS:

A. The CONTRACTOR shall be responsible for obtaining a building permit for the project.

All Town of Farmington permit fees will be waived. State Education fee must be paid.

B. Applicable laws and regulations relating to employment practices, nondiscrimination, safety and health regulations shall be complied with by the CONTRACTOR. The CONTRACTOR shall be responsible for subcontractors adhering to these policies.

C. It shall be the CONTRACTOR’S responsibility to notify “Call Before You Dig” prior to any excavation and to abide by all regulations in their entirety.

D. The CONTRACTOR is hereby informed that they are to adhere to the TOWN Noise Ordinance

Chapter 135, and all its revisions. Some excerpts of the ordinance are as follows:

Property Use Emitter Property Use Receptor

Residential Business Industrial

Residential Day 51 Night 46 Day 51 Night 46 Day 51 Night 46

Business Day 56 Night 51 Day 56 Night 56 Day 56 Night 56

Industrial Day 61 Night 56 Day 61 Night 56 Day 64 Night 61

1. All motor vehicles and motorcycles operating within the limits of the Town of

Farmington on public and/or private highways, streets, drives, boulevards, lanes and avenues generally open to the public and/or located on private property shall be subject to the noise standards and decibel levels as set forth in the regulations of the State of Connecticut Department of Motor Vehicles, § 14-80a entitled “Maximum

Permissible Noise Levels For Vehicles.”

2. The microphone used to measure the loudness of a noise shall be placed at a point on the property line of the emitter closest to the receptor and/or at the property line of any neighboring property (that may or may not be contiguous) with a more restrictive decibel allowance. In cases where the emitter is located on jointly owned property, such as condominiums, industrial parks, etc., the microphone shall be placed at a 50-foot distance from the noise source. In all cases the microphone shall be no closer than five feet from any wall and not less than three feet above the ground. Sound pressure levels shall be measured with a sound-level meter having an A-weighted measuring scale.

3. In measuring sound-pressure levels for the purpose of enforcing this ordinance, an allowance of two decibels shall be made.

4. In those individual cases where the background noise levels exceed the standards contained herein, a source shall be considered to cause excessive noise if the noise emitted by such source exceeds the background noise levels by five (5) dba, provided that no source subject to this chapter shall emit noise in excess of eighty

(80) dba, at any time, and provided that this subsection shall not be interpreted as decreasing the noise level standards of this chapter.

5. Construction or demolition of buildings or structures and the maintenance and construction of streets or highways may be performed only during the hours between

7:00 a.m. and 6:00 p.m. on Mondays through Saturdays, excluding legal holidays. For such work to be performed at any other time, application shall be made to the Chief of Police for a limited special permit, which shall be granted only for good cause shown to exist.

6. The violation of any of the provisions of this chapter shall be punished by a fine not to exceed $100. Each day any such violation shall continue or each act in violation shall constitute a separate offense.

ITEM 18 – SUBCONTRACTS:

A. Each BIDDER, with his BID, shall submit a list of all subcontractors (if any), proposed to be used by the BIDDER in performing the CONTRACT. Each such subcontractor shall:

1. Be approved by the TOWN prior to commencing any work;

2. Submit appropriate certifications regarding compliance with Equal Employment

Opportunities;

3. Submit appropriate certificates of insurance. Naming the

Town of Farmington and its designated agents as an additional insured on a primary non-contributory basis’; and

4. Provide copies of any licenses and/or certifications applicable to the work to be performed by the subcontractor.

NOTE:

a) IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR AWARDED THE CONTRACT, TO OBTAIN ITEMS

LISTED IN #2 AND #3 FROM THEIR SUBCONTRACTORS AND FORWARD THEM TO THE TOWN.

ITEM 19- BID GUARANTEES:

A. Each BID shall be accompanied by a certified check, bid bond, or cashier’s check issued by a responsible bank, trust or surety company made payable to the Town of

Farmington in an amount equal to five percent (5%) of the BIDDER’s BID.

B. Within (5) days after the date of the BID OPENING, the TOWN will return the BID GUARANTEES of all BIDDERS except the three-(3) lowest responsible, qualified bidders.

After the CONTRACT is awarded, the BID GUARANTEES of the two (2) remaining unsuccessful BIDDERS will be returned. The BID GUARANTEE of the successful BIDDER shall be retained until the CONTRACT, including the Labor and Materials Payment Bond, Performance Bond and certificates of insurance and insurance endorsements required by the CONTRACT DOCUMENTS have been submitted and approved, after which the BID

GUARANTEE will be returned.

TOWN OF FARMINGTON, CT

FARMINGTON POLICE DEPARTMENT

BID PROPOSAL

Mr. Joseph Swetcky

Director of Finance

Town of Farmington

One Monteith Drive

Farmington, Connecticut 06032-1053

RE: BID (Proposal) of: ________________________________________________

(hereinafter called "BIDDER"), a corporation organized and existing under the laws of the State of __________________ a partnership, or an individual doing business as:

Gentlemen:

The BIDDER, in compliance with your Advertisement for BIDS for the above designated project and having thoroughly examined the CONTRACT and the other CONTRACT DOCUMENTS and the site of the proposed work, hereby proposes to perform all work, furnish all labor, materials, equipment, supplies and anything else required or necessary in order to construct the complete project in strict accordance with the CONTRACT DOCUMENTS, within the time set forth hereinafter and for the prices stated below. Prices cover all expenses incurred in performing the work that is required by the CONTRACT DOCUMENTS of which this BID is a part.

In the case of a joint BID, by submission of this BID, each party to the joint BID certifies that the BID has been prepared independently, without consultation, communication, or agreement as to any matter relating to this BID with any other BIDDER or competitor.

BIDDER hereby agrees to commence work under this CONTRACT on the date to be specified in the NOTICE TO PROCEED and to fully complete the project within 100 consecutive calendar days after all State, Local, and Federal approvals have been met. BIDDER further agrees to pay as liquidated damages, the sum of one thousand six hundred ($1,600) dollars for each consecutive calendar day thereafter that project is not completed as provided in the CONTRACT

DOCUMENTS.

BIDDER acknowledges receipt of the following ADDENDA:

No. ___ Date: ___/ ___/ ___/ No. ___ Date: ___/ ___/ ___/

* Insert the Corporation, Partnership, or Individual name as applicable.

Cross out non-applicable types.

In submitting this BID, the BIDDER acknowledges that:

1. The "Total Base BID" price includes all labor, materials, transportation, hauling, shoring and bracing, demolition and removals, overhead, fees and insurance’s, profit, and all other costs to cover the finished work of the several kinds called for in the

CONTRACT DOCUMENTS. No additional payment of any kind in the form of a surcharge will be made for work accomplished under the lump sum prices, as BID.

2. Within ten (10) days of receiving properly executed Performance Bond, Labor and

Materials Payment Bond, signed CONTRACT, and all other required documents executed by the designated LOWEST RESPONSIBLE QUALIFIED BIDDER required by the CONTRACT DOCUMENTS, the TOWN, or its designated agent, shall sign the CONTRACT and return to said BIDDER an executed duplicate. The BID GUARANTEE submitted with this BID will become the property of the TOWN in the event the CONTRACT, BONDS, and other documents are not executed within the time period herein set forth as liquidated damages for the delay and additional expense to the TOWN caused thereby.

3. In regard to all conditions affecting the work to be done and the labor and materials to be furnished, this BID is based solely on the BIDDER’S investigations and findings and neither the TOWN nor its Engineer nor its officers, employees or agents shall be held responsible for the accuracy of, or be bound by any information contained in these

CONTRACT DOCUMENTS.

BIDDER agrees to perform all the work described in the CONTRACT DOCUMENTS and BIDDER'S technical proposal, if any, for the "Total Base BID" price amount shown on Schedule of

Prices attached hereto.

This BID is submitted in full compliance with the conditions outlined in the CONTRACT

DOCUMENTS. BIDDER has responded to and completely filled in all required spaces in the BID document, and obtained the necessary Notary Public signature where so required.

This BID Respectfully Submitted by:

IF A SOLELY OWNED COMPANY:

Company Name: ________________________________________

Address: _____________________________________________

Town: ________________________________________________

By: __________________________________________________

(Authorized Signature)

Title: _______________________________________________

Date _____________________ day of ____________________

Telephone #: ________________ Fax #: _________________

IF A CORPORATION:

A corporation organized under the laws of _______________________, composed of officers as follows:

President Secretary

Vice President Treasurer

CORPORATE SEAL (if corporation):

Countersigned Fax Number

IF A PARTNERSHIP:

A partnership doing business under the firm name and style of

_____________________________________, composed of partners as follows:

Name & Title (if any) Name & Title (if any)

Name & Title (if any) Name & Title (if any)

Telephone Number Fax Number

This BID must bear the written signature of the BIDDER. If the BIDDER is a partnership, the BID must be signed by a partner. If the BIDDER is a corporation, the BID must be signed by a duly authorized officer of such corporation, under the seal of the corporation.

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SCHEDULE OF PRICES

BASE BID

SCHEDULE OF PRICES

BID # 371

FARMINGTON POLICE DEPARTMENT

Police Department PARTIAL ROOF REPLACEMENT Cost

$_____________________________________________Dollars and _______________cents (written amount)

*NOTE: Other items are required with Bid submission. All required items are to be submitted in duplicate.

*Please refer to Item 2 - Submission of Bid for a list of items, which must be submitted for the BID to qualify for consideration by the Town.

*See Item 7 – PROCEDURES FOR DETERMINING LOWEST RESPONSIBLE QUALIFIED BIDDER

The Bidder acknowledges receipt of the following addenda to the contract documents, listed by number and date:

The right of the owner to accept any bid, to reject any or all bids, or to waive any informalities or irregularities in bidding is hereby acknowledged. We certify that we are familiar with the contents of the bidding documents for this project and that we have examined the site and the conditions under which the work will be done.

DATE:________________ BIDDER: __________________________

(Signature)

(Title)

BIDDER'S QUALIFICATIONS STATEMENT

BIDDER shall answer all of the following questions, as part of their BID, so that the OWNER can judge the BIDDER'S ability, experience and facilities for performing the proposed work.

1. Name of BIDDER: _____________________________________________________________________

2. BIDDER’S Tax Identification Number: _________________________________________________

3. What year was company organized/formed? _____________________________________________

4. How many years has the BIDDER been engaged in business under the present firm or trade name? _________________

5. What is the general character or type of work you perform?

6. Has the BIDDER ever failed to complete any contracted work?

If yes, explain with whom, when and why: _______________________________________

7. Has the BIDDER ever defaulted on a contract? If yes, explain with whom, when and why:

8. What other work do you have under contract at the present time?

DESCRIPTION CLIENT/ APPROX. AMOUNT STARTING DATE

OF WORK OWNER OF CONTRACT AND COMPLETION DATE

BIDDER'S QUALIFICATIONS STATEMENT (Continued)

9. List in the space provided below, all related work that your present organization has completed within the past ten years or is presently working on. Staple additional sheets to this page if necessary. Indicate here how many additional pages attached:

__________ pages.

NOTE: BIDDER must demonstrate that their Company has successfully completed a minimum of (3) projects of similar size and scope in the last 5 years.

10. List the name(s) of the banks or financial institutions used for business and reference purposes:

11. List the names, addresses and the background/experience of all principal or key members of the BIDDER’S organization, including its officers:

12. Will the BIDDER furnish to the OWNER, upon written request, a detailed financial statement and other relevant information that may be required by the TOWN to properly evaluate the qualifications of the BIDDER? Yes _____ No _____

13. Does the BIDDER have a thorough knowledge of the State of Connecticut D.O.T. Form 819 in its latest revision thereof including all supplements?

Yes ______ No ______

14. List references with appropriate telephone numbers for at least four (4) projects completed in the past five (5) years:

15. Provide information requested in Item 5B “Bidders Qualifications”

PROPOSED SUBCONTRACTORS

BIDDER intends to utilize the following subcontractors on this project:

NAME AND ADDRESS EST. VALUE

OF SUBCONTRACTOR: DESCRIPTION OF WORK: OF WORK:

1. _____________________________________________________________$_____________________

2. _____________________________________________________________$_____________________

3. _____________________________________________________________$_____________________

4. _____________________________________________________________$_____________________

5. _____________________________________________________________$_____________________

6. _____________________________________________________________$_____________________

7. _____________________________________________________________$_____________________

8. _____________________________________________________________$_____________________

9. _____________________________________________________________$_____________________

10. _____________________________________________________________$_____________________

SUB-CONTRACTOR’S QUALIFICATIONS STATEMENT

SUB-CONTRACTOR shall answer all of the following questions, as part of their BID, so that the OWNER can judge the BIDDER'S ability, experience, and facilities for performing the proposed work.

1. Name of SUB-CONTRACTOR:

2. SUB-CONTRACTOR’S Tax Identification Number: ____________________________________

3. What year was company organized/formed? ________________________________________

4. How many years has the SUB-CONTRACTOR been engaged in business under the present firm or trade name? _________________

5. What is the general character or type of work you perform?

6. Has the SUB-CONTRACTOR ever failed to complete any contracted work?

If yes, explain with whom, when and why: _______________________________________

7. Has the SUB-CONTRACTOR ever defaulted on a contract? If yes, explain with whom, when and why: _______________________________________________________________________________

8. What other work do you have under contract at the present time?

SUB-CONTRACTOR'S QUALIFICATIONS STATEMENT (Continued)

14. List in the space provided below, all related work that your present organization has completed within the past ten years or is presently working on. Staple additional sheets to this page if necessary. Indicate here how many additional pages attached:

__________ pages.

NOTE: SUB-CONTRACTOR must demonstrate that their Company has successfully completed a minimum of (3) projects of similar size and scope in the last 5 years.

15. List the name(s) of the banks or financial institutions used for business and reference purposes:

16. List the names, addresses and the background/experience of all principal or key members of the SUB-CONTRACTOR’S organization, including its officers:

17. Will the SUB-CONTRACTOR furnish to the OWNER, upon written request, a detailed financial statement and other relevant information that may be required by the TOWN to properly evaluate the qualifications of the SUB-CONTRACTOR? Yes _____ No _____

18. Does the SUB-CONTRACTOR have a thorough knowledge of the State of Connecticut D.O.T.

Form 816 in its latest revision thereof including all supplements?

Yes ______ No ______

16. List references with appropriate telephone numbers for at least four (4) projects completed in the past five (5) years:

NON-COLLUSION AFFIDAVIT OF BIDDER

State of _____________________________, County of _________________________, being first duly sworn, disposes and says that:

1. He is the owner, officer, representative or agent of:

_____________________________________, the BIDDER that has submitted the attached BID;

2. The attached BID is genuine; it is not a collusive or sham BID;

3. He is fully informed respecting the preparation and contents of, and knowledgeable of all pertinent circumstances respecting the attached BID;

4. Neither BIDDER nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, included this affidavit, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other BIDDER, firm or person to submit a collusive or sham BID in connection with the CONTRACT for which the attached BID has been submitted or to refrain from BIDDING in connection with any contract, or has in any manner, directly or indirectly, sought by agreement, collusion, communication or conference with any other BIDDER, firm or person to fix the price or prices in the attached BID or of any other BIDDER, or to fix any overhead, profit or cost element of the

BID prices or the BID price of any other BIDDER, or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the Town of Farmington (OWNER) or any other person interested in the proposed CONTRACT.

5. The price(s) quoted in the attached BID are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the BIDDER or any of its agents, representatives, owners, employees, or parties in interest, including this affidavit; and

6. That no elected or appointed official or other officer or employee of the Town of

Farmington, whose salary or compensation is payable in whole or in part by the Town of

Farmington is directly or indirectly interested in this BID, or in the supplies, materials, equipment, work or labor to which it relates, or in any of the profits thereof.

(Signed) _________________________________

(Name of BIDDER)

Title

Subscribed and sworn to before me this

_________________ day of ____________, 2025.

My Commission expires __________________.

State Of Connecticut

By His Excellency

Thomas J. Meskill

Governor

Executive Order No. Three

WHEREAS, sections 4-61d(b) and 4-114a of the 1969 supplement to the general statutes require nondiscrimination clauses in state contracts and subcontracts for construction on public buildings, other public works and goods and services, and

WHEREAS, section 4-61e(c) of the 1969 supplement to the general statutes requires the labor department to encourage and enforce compliance with this policy by both employers and labor unions, and to promote equal employment opportunities, and

WHEREAS, the government of this state recognizes the duty and desirability of its leadership in providing equal employment opportunity, by implementing these laws, NOW, THEREFORE, I, THOMAS J. MESKILL, Governor of the State of Connecticut, acting by virtue of the authority vested in me under section twelve of article fourth of the constitution of the state, as supplemented by section 3-1 of the general statutes, do hereby ORDER and DIRECT, as follows, by this Executive Order:

I.The labor commissioner shall be responsible for the administration of this Order and shall adopt such regulations as he deems necessary and appropriate to achieve the purposes of this Order. Upon the promulgation of this Order, the commissioner of finance and control shall issue a directive forthwith to all state agencies, that henceforth all state contracts and subcontracts for construction on public buildings, other public works and goods and services shall contain a provision rendering such contract or subcontract subject to this Order, and that such contract or subcontract may be cancelled, terminated or suspended by the labor commissioner for violation of or noncompliance with this Order or state or federal laws concerning nondiscrimination, notwithstanding that the labor commissioner is not a party to such contract or subcontract.

II.Each contractor having a contract containing the provisions prescribed in section 4-114a of the 1969 supplement to the general statutes, shall file, and shall cause each of his subcontractors to file, compliance reports with the contracting agency or the labor commissioner, as may be directed. Such reports shall be filed within such times and shall contain such information as to employment policies and statistics of the contractor and each subcontractor, and shall be in such form as the labor commissioner may prescribe.

Bidders or prospective contractors or subcontractors may be required to state whether they have participated in any previous contract subject to the provisions of this Order or any preceding similar Order, and in that event to submit on behalf of themselves and their proposed subcontractors compliance reports prior to or as an initial part of their bid or negotiation of a contract.

III.Whenever the contractor or subcontractor has a collective bargaining agreement or other contract or understanding with a labor organization or employment agency as defined in section 31-122 of the general statutes, the compliance report shall identify the said organization or agency and the contracting agency or the labor commissioner may require a compliance report to be filed with the contracting agency or the labor commissioner, as may be directed, by such organization or agency, signed by an authorized officer or agent of such organization or agency, with supporting information, to the effect that the signer's practices and policies, including but not limited to matters concerning personnel, training, apprenticeship, membership, grievance and representation, and upgrading, do not discriminate on grounds of race, color, religious creed, age, sex or national origin, or ancestry of any individual, and that the signer will either affirmatively cooperate in the implementation of the policy and provisions of this Order, or that it consents and agrees that recruitment, employment and the terms and conditions of employment under the proposed contract shall be in accordance with the purposes and provisions of the Order.

IV.The labor commissioner may by regulation exempt certain classes of contracts, subcontracts or purchase orders from the implementation of this Order, for standard commercial supplies or raw materials, for less than specified amounts of money or numbers of workers or for subcontractors below a specified tier. The labor commissioner may also provide by regulation for the exemption of facilities of a contractor which are in all respects separate and distinct from activities of the contractor related to the performance of the state contract, provided only that such exemption will not interfere with or impede the implementation of this Order, and provided further, that in the absence of such an exemption, all facilities shall be covered by the provisions of this

Order.

V.Each contracting agency shall be primarily responsible for obtaining compliance with the regulations of the labor commissioner with respect to contracts entered into by such agency or its contractors. All contracting agencies shall comply with the regulations of the labor commissioner in discharging their primary responsibility for securing compliance with the provisions of contracts and otherwise with the terms of this Order and of the regulations of the labor commissioner issued pursuant to this Order. They are directed to cooperate with the labor commissioner and to furnish the labor commissioner such information and assistance as he may require in the performance of his functions under this Order. They are further directed to appoint or designate from among the personnel of each agency, compliance officers, whose duty shall be to seek compliance with the objectives of this Order by conference, conciliation, mediation, or persuasion.

VI.The labor commissioner may investigate the employment practices and procedures of any state contractor or subcontractor and the practices and policies of any labor organization or employment agency hereinabove described, relating to employment under the state contract, as concerns nondiscrimination by such organization or agency as hereinabove described, or the labor commissioner may initiate such investigation by the appropriate contract agency, to determine whether or not the contractual provisions hereinabove specified or statutes of the state respecting them have been violated. Such investigation shall be conducted in accordance with the procedures established by the labor commissioner and the investigating agency shall report to the labor commissioner any action taken or recommended.

VII.The labor commissioner shall receive and investigate or cause to be investigated complaints by employees or prospective employees of a state contractor or subcontractor or members or applicants for membership or apprenticeship or training in a labor organization or employment agency hereinabove described, which allege discrimination contrary to the contractual provisions specified hereinabove or state statutes requiring nondiscrimination in employment opportunity. If this investigation is conducted for the labor commissioner by a contracting agency, that agency shall report to the labor commissioner what action has been taken or is recommended with regard to such complaints.

VIII.The labor commissioner shall use his best efforts, directly and through contracting agencies, other interested federal, state and local agencies, contractors and all other available instrumentalities, including the commission on human rights and opportunities, the executive committee on human rights and opportunities, ad the apprenticeship council under its mandate to provide advice and counsel to the labor commissioner in providing equal employment opportunities to all apprentices and to provide training, employment and upgrading opportunities for disadvantages workers, in accordance with section 31-51(d) of the 1969 supplement to the general statutes, to cause any labor organization or any employment agency whose members are engaged in work under government contracts or referring workers or providing supervising apprenticeship or training for or in the course of work under a state contract or subcontract to cooperate in the implementation of the purposes of this Order. The labor commissioner shall in appropriate cases notify the commission on human rights and opportunities or other appropriate state or federal agencies whenever it has reason to believe that the practices of any such organization or agency violate equal employment opportunity requirements of state or federal law.

IX.The labor commissioner or any agency officer or employee in the executive branch designated by regulation of the labor commissioner may hold such hearings, public or private, as the labor commissioner may deem advisable for compliance, enforcement or educational purposes under this Order.

X.(a) The labor commissioner may hold or cause to be held hearings, prior to imposing ordering or recommending the imposition of penalties and sanctions under this Order. No order for disbarment of any contractor from further state contracts shall be made without affording the contractor an opportunity for a hearing. In accordance with such regulations as the labor commissioner may adopt, the commissioner or the appropriate contracting agency may

1.Publish or cause to be published the names of contractors or labor organizations or employment agencies as hereinabove described which it has concluded have complied or failed to comply with the provisions of this Order or the regulations of the labor commissioner in implementing this Order.

2.Recommend to the commission on human rights and opportunities that in cases in which there is substantial or material violation or threat thereof of the contractual provision or related state statutes concerned herein, appropriate proceedings be brought to enforce them, including proceedings by the commission on its own motion under chapter 563 of the general statutes and the enjoining, within the limitations of applicable law, of organizations, individuals or groups who prevent directly or indirectly compliance with the provisions of this Order.

3.Recommend that criminal proceedings be brought under chapter 939 of the general statutes.

4.Cancel, terminate, suspend or cause to be cancelled, terminated, or suspended in accordance with law any contract or any portion or portions thereof for failure of the contractor or subcontractor to comply with the nondiscrimination provisions of the contract. Contracts may be cancelled, terminated, suspended absolutely or their continuance conditioned upon a program for future compliance approved by the contracting agency.

5.Provide that any contracting agency shall refrain from entering into any further contracts or extensions or modifications of existing contracts with any contractor until he has satisfied the labor commissioner that he has established and will carry out personnel and employment policies compliant with this Order.

6.Under regulations prescribed by the labor commissioner each contracting agency shall make reasonable efforts with a reasonable period of time to secure compliance with the contract provisions of this Order by methods of conference, conciliation, mediation or persuasion, before other proceedings shall be instituted under this Order or before a state contract shall be cancelled or terminated in whole or in part for failure of the contractor or subcontractor to comply with the contract…