Bid No 26-069 Alex George Wetland Recreation Area.pdf

Jackson County, Missouri Request for Proposals No. 26-069

1.0 INTRODUCTION

1.1 Jackson County, Missouri is seeking proposals from qualified respondents for the construction of a playground, shelter, and sidewalk for the use by Jackson County Parks + Recs department.

1.2 Jackson County, Missouri Request for Proposal No. 26-069 has a response deadline of 2:00 p.m., CST on Tuesday

November 10, 2026. You must indicate your Intent to Bid by 1:00 PM, CST on November 10, 2026, to successfully submit your proposal response.

1.3 A mandatory pre-proposal site inspection will be held on: Thursday October 22, 2026 @10:00 am CST. At 22807

SW Woods Chapel Road, Blue Springs, MO 64015.

1.4 Bids must be submitted electronically through the Jackson County Bonfire Portal at https://jacksongov.bonfirehub.com. Bids submitted by any other method will not be accepted.

1.5 Jackson County reserves the right to accept or reject any or all proposals.

1.6 Jackson County reserves the right to split the contract award.

1.7 Jackson County reserves the right to waive informalities or irregularities.

1.8 Jackson County reserves the right to modify the scope based but not limited to budget, environmental conditions, or performance.

1.9 Jackson County reserves the right to award the contract in whole or in part.

1.10 Jackson County reserves the right to request clarifications on any bid.

1.11 Jackson County reserves the right to add and/or delete locations as necessary.

1.12 Jackson County reserves the right to cancel or reissue the RFP at any time if deemed in the County’s best interest.

2.0 QUESTION PROCEDURE

2.1 All Questions regarding this Request for Proposal shall be communicated electronically through the Jackson County

Bonfire Portal via the Opportunity Q&A on the Request for Proposal.

2.2 All questions must be received in the Bonfire Portal by 5:00 p.m., CDT on Tuesday November 3, 2026.

2.3 All answers to questions will be published via Addenda/Amendment to the Request for Proposal on the Jackson

County Bonfire Portal. Bonfire will only notify the Respondent(s) of questions answered and addendums issued if they have obtained this Request for Proposal through Bonfire.

2.4 Respondents and their agents (including subcontractors, employees, consultants, or anyone else acting on their behalf) must follow this procedure. Bidders or their agents may not contact any other County staff regarding matters covered by this Request for Proposal during the solicitation and evaluation process. Inappropriate contact is grounds for REJECTION of the Bidder’s submission.

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https://jacksongov.bonfirehub.com/

3.0 BIDDING REQUIREMENTS

3.1 The Respondent shall be responsible for monitoring and reviewing any Addendum issued in connection with this bid. To ensure the submission of accurate information, Respondents are advised to delay bid submission until after the question-response deadline. Respondents will have the opportunity to revise their submissions up to the bid submission deadline.

3.2 All work performed under this Contract shall be performed in the Greater Kansas City Metropolitan Area which is defined by the eight (8) County area of:

Cass County, MO Clay County, MO

Jackson County, MO Lafayette County, MO

Platte County, MO Ray County, MO

Johnson County, KS Wyandotte County, KS

The Greater Kansas City Metropolitan area is defined by the eight (8) County area. If the Respondent is not located in the Greater Kansas City Metropolitan Area, documentation on company letterhead MUST BE submitted with your bid response detailing how your company would perform the work detailed herein.

3.3 MBE/WBE/VBE Goals: Compliance with Chapter 6 of the Jackson County Code for Minority, Women and

VETERAN Business Utilization may be required on this Request for Proposal. The MBE/WBE/VBE Participation Affidavit (Attachment C) must be filled out and returned with your response. If the MBE/WBE/VBE Participation Affidavit has goals assigned, the Recommended Awardee(s) will be required to submit a List of Intended Subcontractors (LIS) to the Compliance Review Office for approval before the final award.

3.4 Compliance with Responsible Bidder’s Ordinance: Compliance with Jackson County, Missouri Ordinance No. 5825 for Responsible Bidders may be required for this bid. Responsible Bidders Affidavit (included with the Purchasing Forms, Attachment 2) must be read, completed, notarized and included with your bid response. Failure to attach the notarized form with your bid response may result in the REJECTION OF YOUR BID.

3.5 PREVAILING HOURLY WAGE RATES: Compliance with the Prevailing Hourly Rate of Wages for Workmen may be required on this Contract pursuant to Section 290.262 RSMo 1994, the Division of Labor Standards, State of Missouri. The County’s Annual Wage Order from the State of Missouri is included as part of this Request for Proposal.

3.5.1 The Successful Contractor may request increases in Hourly Wage Rates quoted during the Term of the

Contract only when the increase is equal to or less than the increase in the State of Missouri’s Prevailing Hourly Rate of Wages for Workmen in that occupational title category. However, hourly rate increases will take effect only when the Successful Contractor has provided evidence in writing is such increases to the reasonable satisfaction of the Purchasing Supervisor and the Purchasing Department has indicated approval of such increase in writing.

3.5.2 PREVAILING WAGE RATES: Wage rates will only be utilized if a projected repair exceeds $75,000.

3.6 W-9 Form: The Successful Contractor must provide a complete IRS W-9 Form for this Contract.

3.7 Worker Eligibility Requirements: Execution of the construction contract for this project is dependent on the awarded bidder providing an Affidavit of Compliance AND E-Verify Memorandum-of-Understanding MOU between the bidder and Department of Homeland Security to the Contracting Authority as required by section 285.530 RSMo.

The cover page and signature page of the E-Verify MOU and the affidavit must be submitted prior to award of this contract. All bidders must also be enrolled in the E-Verify program and include their MOU prior to contract execution. Follow the link to enroll Home | E-Verify after completing the program, a E-Verify MOU will be received. This document will need to be printed out and kept on file so that copy can be attached to the Affidavit of https://www.e-verify.gov/

Compliance. This requirement also applies to subcontractors and contract labor. This contract only requires submittal of the verification documents for the prime contractor. It is the prime contractors responsibility to verify the worker eligibility of their subcontractors in order to protect their own company from liability as required by section 285.530 RSMo.

3.8 Document Submittal: All documents listed herein the Required Submittal (Section 9.0) shall be submitted individually per the required document. Please do not submit bulk PDF documents of all the required documents for each individually required document.

3.9 If bid documents are obtained by the Respondent from a source other than Bonfire, it will be the Respondent’s responsibility to verify all pertinent information (i.e. Response deadline, question deadline, Intent to Bid deadline, Addendums) in the Bonfire Portal.

3.10 If bidder is not located in the Greater Kansas City Metropolitan Area, Bidder MUST provide detailed information with their bid on how they Scope of Work of this Request for Proposal will be performed.

3.11 State Sales Tax Exemption: Jackson County, Missouri is an exempt entity under Section 144.062, Revised Status of Missouri and will issue to the Successful Bidder and their subcontractors an exempt certificate. Bidders are instructed not to include sales tax in their prices.

3.12 Bid Bond Required:

3.12.1 Bid Bond in the amount of five (5%) percent of the total bid amount must be turned in to the Purchasing Department, Jackson County, Missouri Courthouse, 415 East 12th Street, Ground Floor, Room G-1, Kansas City, Missouri 64106 before the Response Deadline for this Request for Proposal.

3.12.2 Bid Surety can be in the form of a Cashier’s Check drawn on an acceptable bank, or a bid bond by a Surety Company acceptable to the Jackson County, Missouri Purchasing Department authorized to do business in the State of Missouri and listed on the Federal Register.

3.12.3 Failure to provide a Bid Bond before the Response Deadline of this Request for Proposal will lead to the

REJECTION OF YOUR BID.

3.12 Safety Training: Contractors and Subcontractors who sign a contract to work on public works projects provide a

10-Hour OSHA construction safety program, or similar program approved by the Department of Labor and Industrial Relations, to be completed by their on-site employees within sixty (60) days of beginning work on the construction project.

4.0 AWARD REQUIREMENTS

4.1 Certificate of Insurance: The Successful Contractor will be required to submit to the Purchasing Department a

Certificate of Insurance meeting or exceeding the positions of Item 15 “General Conditions” and Exhibit A included herein within ten (10) business days after receiving Notification of Award. The Certificate of Insurance must be received by the County prior to the commencement of any work on this contract.

4.2 Performance and Labor and Materials Bond: The Successful Respondents may be required to submit to the Purchasing Department a Performance Bond and Labor and Materials Bond in the amount of 100% of the contract award within Ten (10) business days after Notification of Award. The bond must be in a form acceptable to the Director of Finance and Purchasing for Jackson County, Missouri, executed by a Surety Company authorized to do business in commencement of any work on this project.

4.3 Exempt Entity: Jackson County, Missouri is an exempt entity under Section 144.062 Revised Statutes of Missouri.

Upon the request of the Successful Respondent, Jackson County will issue a project specific Missouri State Sales Tax Exemption Certificate to the Successful Respondent and their named subcontractors to be utilized during the performance of this Contract. The certificate must be requested prior to the purchase of any goods, supplies, materials and/or equipment. Under no circumstances will this certificate be backdated to cover goods, supplies, materials, or equipment already purchased.

4.4 Other Licenses: The Successful Respondent must provide, upon written request, evidence of current required

Federal, State, and Local Occupational Licenses.

4.5 Insurance and indemnification: The Successful Respondent shall indemnify, defend and save harmless the County against all damages to persons and property which may arise out of the work included in the performance of this Contract, including all claims for personal injuries and property damage and all losses, costs, attorney’s fees or judgements which may arise out of any claims against the County. The Successful Respondent shall purchase and maintain as a minimum such insurance as described in Exhibit A of this Invitation to Bid. The Successful Respondent shall file with the County such Certificate of Insurance as described in Exhibit A and within the time specified in Exhibit A.

4.6 Dedicated email addresses: All Purchase Orders, Award Letters and other information will be issued to awarded Bidders via email. It is the Bidders’ responsibility to provide two (2) updated email addresses for their company with their bid. It shall also be the responsibility of the awarded Respondents to keep the County updated on any changes to their email addresses during the term of any resulting contract.

4.7 EXPERIENCE: The Successful Contractor must have a minimum of three (3) years’ experience in the work described in the specifications and list references showing contracts held by your company, providing the same services for other municipalities. References and years’ experience: NOTE: Do not list Jackson County, Missouri as a reference.

4.8 Certified Payroll Records: Certified payroll records must be submitted weekly through the Compliance

Review Office certified payroll reporting system, LCP tracker. Certified payroll records are considered late after two weeks from the week ending date.

4.8.1 Payroll Records must meet the following minimum requirements:

4.8.1.1 Workers must be classified according to the State’s Occupational Title Rule. Workers listed as a Journeyman Worker for Local Union XX is not acceptable. The specific classification must be named.

4.8.1.2 The specific group must be named. It is impossible to compare the wage rate paid to the proper prevailing wage rate if the group is not listed.

4.8.1.3 For all apprentices shown on each payroll, apprentice documentation must be uploaded into the Compliance Review Office certified payroll reporting system, LCP tracker.

Required documentation includes an apprenticeship certification from the US Department of Labor -Office of Apprenticeship and an apprentice letter confirming registration in a bona fide apprenticeship program approved by the US Department of Labor, level in the program (e.g., 3rd Level, or third 6-month period) and the percentage of the base wage rate the apprentice is to be paid. If the same apprentice is used more than one week, only one letter for each apprentice needs to be submitted the first time the apprentice is shown on a payroll. Contractors are welcome to submit one letter listing all apprentices that have been or will be used on the project.

4.8.1.4 The proper ratio of apprentices to journeyman workers must be followed 1:1. Any apprentice working out of ratio or without a journeyman worker in the same job classification present must be paid journeyman worker’s level wages.

4.8.1.5 Fringe benefits must be indicated whether paid in cash or to a fund by checking the box on the certification page of the payroll form.

4.8.1.6 Missouri Department of Labor PW-4 Affidavit of Compliance form must be signed prior to contract closeout.

4.9 Upon request, the Successful Respondent must provide proof of being financially capable and solvent prior to awarding this contract.

5.0 SPECIFICATIONS

5.1 The contractor shall furnish all materials, equipment, tools, labor, and incidentals necessary to complete the wetland park improvements, which include:

5.1.1 Project Site is located at 10831 Blue River Road, Kansas City, Mo 64137

5.1.2 construction six (6’) foot-wide ADA-accessible concrete trail connecting the existing park area to the spillway.

5.1.3 Installing ADA-accessible parking stall and signage.

5.1.4 Constructing a new picnic shelter with picnic tables, benches, electrical service, and security lighting.

5.1.5 Installing a playground structure designed for multiple age groups.

5.1.6 Removing invasive vegetation along portions of the pond shoreline to enhance view sheds.

5.1.7 Installing new trees and pollinator garden enhancements to improve wildlife habitat.

The contractor shall complete everything required by the Contract Documents as defined herein and all other incidental work in the most substantial and workmanlike manner.

5.2 Compliance with contract provisions: the bidder, having examined and being familiar with the local conditions affecting the work, and with the contract, contract documents, including the current version of the National Park Service Standard Terms and Conditions in the “2025 Land and Water Conservation Fund Project Administration Guide” (LWCF) and the “ Missouri Department of Natural Resources Federal Financial Assistance Agreement General Terms and Conditions” (if applicable), their revisions, and the request for bid, including appendices, the special provisions, and plans, hereby proposes to furnish all labor, materials, equipment, services etc., required for the performance and completion of the work. All references are to the 2025 Land and Water Conservation Fund Project Administration Guide, as revised unless otherwise noted.

5.3 The following documents are available on the Missouri Parks web page at https://mostateparks.com under “Grants” then “Land and Water Conservation Fund (LWCF),” and select “2025 LWCF Project Administration Guide.” The effective version shall be determined by the letting date of the project.

5.4 These supplemental bidding documents contain all current revisions to the bound printed versions and have important legal consequences. It shall be conclusively presumed that they are in the bidder’s possession, and they have been reviewed and used by a bidder in the preparation of any bid submitted on this project.

5.5 Note: within the listed documents , the term” Commission” shall be replaced with the term “ Jackson

County”, and the term “Engineer” is a reference to the Engineer of Record from Olsson.

5.6 Period of Performance: if the bid is accepted, the bidder agrees that work shall be diligently executed at such rate and in such manner as, in the judgement of the engineer, is necessary for the completion of the work within the time specified as follows in accordance with Sec 108: Calendar Days: 120from the date of execution7.6.

https://mostateparks.com/

5.7 Liquidated damages: the bidder agrees that, should the bidder fail to complete the work in the time specified or such additional time as may be allowed by the engineer, under the contract, the amount of liquidated damages to be recovered in accordance with Sec 108 shall be as follows: Liquidated damages: $500 per calendar day.

5.8 Safety: OSHA Ten Hour Training Requirement: Missouri Law, 295.675 RSMo, requires any awarded contractor and its subcontractors to provide a ten-hour Occupational Safety and Health Administration (OSHA) Construction Safety Program (or a similar program approved by the Missouri Department of Labor and Industrial Relations as a qualified substitute) for their on-site employees (laborers, workmen, drivers, equipment operators, and craftsmen) who have not previously completed such a program and are directly engaged in actual construction of the improvement (or working at a nearby or adjacent facility used for construction of the improvement). The awarded contractor and its subcontractor(s) shall require all such employees to complete this ten-hour program, pursuant to

292.675 RSMo, unless they hold documentation on their prior completion of said program. Penalties, for Non- Compliance include contractor forfeiture to the Contracting Authority in the amount of $2,500, plus $100 per contractor and subcontractor employee for each calendar day such employee is employed the elapsed time period program completion under 292-675 RSMo.

6.0 PROPOSAL FORMAT

6.1 Proposal shall be on letterhead or plain paper and uploaded to Bonfire with Purchasing Forms and shall consist of the following and organized in the following manner:

6.1.1 Cover Page - Agency Name, Address, Phone Number, Website, Principal Contact and Email Address, Amount Requested, New or Previously Funded and Program Classification.

6.1.2 Requested Purchasing Forms (see Section 9.0)

6.1.3 Description of Respondent’s general background and qualifications: Proposal must demonstrate:

6.1.3.1 Experience performing – Earthwork grading, concrete flatwork, play equipment installation, and picnic shelter installation.

6.1.3.2 Certifications for – Certified playground safety inspection issued by the National Parks and Recreation Association.

6.1.3.3 Knowledge off - Earthwork grading, concrete flatwork, play equipment installation, and picnic shelter installation.

6.1.3.4 Successful completion of similar projects – List Park type of project performed in the Kansas City Metro area in the last five years specifically for concrete trail and sidewalk playground installation, and shelters.

6.1.4 Experience and References: Provide at least three (3) examples of similar work performed and completed with other local municipalities and provide at least three (3) professional references. NOTE: Please do not include any County Associates name or any work performed on a Jackson County, Missouri project.

6.1.5 Proof of Certifications, Licensing, and Insurance Documentation.

6.2 Failure to provide the requested information outlined in this Section may result in the reduction of evaluation/criteria points or possibly the REJECTION of your proposal.

7.0 EVALUATION PROCESS

7.1 All bids that are responsive to the General Conditions, Specifications, and other provisions of this Request for

Proposal will be evaluated.

7.2 An Evaluation Committee made up of Jackson County, Missouri Personnel will evaluate bids and make recommendations.

7.3 Jackson County, Missouri shall be the sole judge of the proposal submitted, and its decisions shall be final.

7.4 Scoring The scoring procedure and matrix for this bid shall be as follows:

• Phase One

• 10 Points - Phase One (Purchasing Evaluation) – Pass/Fail with numerical scoring on

Responsiveness

Phase Two

• 20 Points - Phase Two (Evaluation Committee) – Numerical scoring on Qualifications

• 5 Points - Phase Two (Evaluation Committee) – Numerical scoring on Bidder’s Exceptions

Phase Three

• 65 Points - Phase Three (Evaluation Committee) – Pricing Evaluation

• 100 Points - Highest Possible Score Total

7.5 Compliance with RFP requirements.

7.6 The County may request interview, additional documentation, or clarifications during the evaluation process.

8.0 CONTRACT NEGOTIATIONS

8.1 Upon the selection of the successful Proposal, a contract incorporating the General Conditions, Scope of Services and any other provisions of this Request for Proposal acceptable to both parties will be prepared and executed by both parties. Should the parties, within a reasonable time frame, as determined by Jackson County, Missouri fail to develop and execute a mutually agreeable Contract, and upon a three (3) business day notification to the selected respondent, the County may reject the proposal and proceed to award the Contract to the next “best” respondent.

8.2 Pursuant to Section 610.021 RSMo, proposals and related documents shall not be available for public review until a contract has been awarded, or all proposals are rejected.

8.3 In no event will the following be considered confidential or exempt from the Missouri Sunshine Law:

8.4 The County does not generally use standard contract forms which may be provided by the Respondent. The contract documents used by the County will include both the Request for Proposal and the Respondent’s proposal. If conflicts in language exist between the Request for Proposal and the Respondent’s proposal, the provisions of the Request for Proposal shall govern. The Respondent shall list all exceptions as instructed under General Conditions, Section 4.0 of this Request for Proposal. Please note that the Respondent’s Proposal is subject to rejection if unacceptable Exceptions to the County’s Standard Contract are requested.

8.5 The Successful Respondent must agree to the following standard provisions:

Indemnification: Respondent agrees, to the fullest extent permitted by law, to indemnify and hold the County harmless from damages and losses arising from the negligent acts, errors or omissions of Respondent in the performance of the work under this Contract, to the extent that Respondent is responsible for such damages and losses on a comparative basis of fault and responsibility between Respondent and the County. Respondents are not obligated to indemnify the County for the County’s own negligence.

Independent Contractor: Respondent shall work as an independent contractor and not as an employee of the County.

Respondent shall be subject to the direction of the County only as to the result to be accomplished and not as to the means and methods for its own Federal, State and City withholdings taxes and all other taxes, and operates its business independent of the business of the County except as required by this Contract.

Confidentiality: Respondent acknowledges and agrees that all County information and records are confidential and will not disclose or make available this information or records to anyone outside the County organization unless authorized to do so in writing by the County.

Complete Agreement: Parties agree that this Contractor together with Jackson County, Missouri Request for Proposal No. 26-069 and Respondents’ response thereto constitute the complete and exclusive agreement between the parties which supersede all prior proposals or understandings or agreements, oral or written, and all other communications between parties relating to the subject matter of this Contract.

Notices: Any notice which either party shall be required by this Contract to give the other shall be in writing and delivered by mail addressed to the respective parties as follows, or to such other addresses, as the respective parties may designate from time to time.

9.0 ATTACHMENTS

9.1 Attachment A – Purchasing Forms to be downloaded, filled out and submitted with bid:

9.1.1 Affidavit

9.1.2 Certificate of Compliance

9.1.3 Affidavit of Compliance

9.1.4 Acknowledgment of Receipt of Addenda

9.1.5 Exhibit F – Exceptions

9.1.6 Affidavit of Compliance

9.1.7 Bidder’s Quotation Sheet

9.1.8 Bidders Exception’s

9.2 Attachment B – General Purchasing Information to be downloaded and ready prior to submitting your bid:

9.2.1 General Terms and Conditions

9.2.2 Exhibit A – Insurance

9.2.3 Missouri Prevailing Wage Order No. 33

9.3 9.3.1 Alex George Improvement Drawings

10.0 REQUIRED SUBMITTALS

10.1 The following information and/or forms MUST be submitted with your response to this Request for Proposal:

10.1.1 Proposal (including Pricing on Separate documents; See Section 6.0)

10.1.2 Affidavit

10.1.3 Copy of Certificate of Compliance

10.1.4 Acknowledgement of Receipt of Addenda

10.1.5 Exhibit F – Bidder’s Exceptions

10.1.6 Greater Kansas City Metropolitan Area Information Memo (see Section 3.1)

10.1.7 Two (2) Dedicated Email Addresses (see Section 4.5)

10.1.8 Copy of Supplier W9 Form (Section 3.5)

10.1.9 M/W/VBE Participation Affidavit, if applicable

10.1.10 Responsible Bidder’s Ordinance, if applicable

10.1.11 Bidder’s Quotation Sheet

10.1.12 Affidavit of Compliance

10.2 Failure to include any of the items listed in this Section may result in the REJECTION of your submitted bid.