BID-MOISD MOCC Roofing Project- June 10, 2026.pdf

Mecosta-Osceola Intermediate School District 15760 190th Avenue, Big Rapids, Michigan 49307-9096

Phone: (231) 796-3543 Fax: (231) 796-3300 www.moisd.org

MOISD is Accepting Bids for Roofing of Career Center 06/10/2026

SECTION 1: INTRODUCTION

The Mecosta-Osceola Intermediate School District (MOISD) is requesting proposals from qualified contractors for the completed installation for roofing material and insulation at the MOISD Campus Career Center building. The bidding for the roofing project will be in two parts. Part One is the roofing of the main Career Center building over an existing metal roof, and Part Two is a bid ADD alternate for roofing over the Miller Wing on the North end of the Career Center.

SECTION 2: PROJECT OVERVIEW

The project scope includes, but is not limited to, the purchase and preparation of the site, installation of the required products, daily disposal and clean-up of the roof and surrounding areas affected, and maintenance of a safe working area meeting the MIOSHA requirements.

SECTION 3: GENERAL INFORMATION

3.1 Issuing Office:

Mecosta-Osceola Intermediate School District Superintendent's Office 15760 190th Ave Big Rapids, MI 49307

3.2 Key Dates:

• RFP Issue Date: June 10, 2026

• Mandatory Pre-bid Walk Through: June 19, 2026, at 1 p.m.

o Pre-bid site location: MOISD Career Center 15830 190th Ave. Big Rapids, Mi 49307

• Proposal Submission Deadline: July 2, 2026, at 2 p.m.

• Bid Opening Date: July 2, 2026, at 2 p.m. at the MOISD Board of Education Office, 15760 190th Ave, Big Rapids, MI 49307.

• Project Completion Deadline: August 15, 2026. If a bidder cannot meet the project timeline, the proposal must include the reason and a proposed revised timeline. The District reserves the right to consider proposed timeline modifications in its evaluation of bids.

• Not a PREVAILING WAGE project *Late submissions will not be considered. If bidders have concerns regarding the project timeline, they may submit a statement of concern as an appendix to their proposal.

SECTION 4: SCOPE OF WORK

PART ONE Career Center Metal Roof:

-Include City of Big Rapids building permit.

-Install 3” flute fill Expanded Polystyrene insulation.

-Install a 1.5” PolyISO coverboard over the top of the ribs for a proper substrate -Include inward tapered insulation across SE edge of the lower section http://www.moisd.org/ Patience Nemeth Highlight

Phone: (231) 796-3543 Fax: (231) 796-3300 www.moisd.org

-Adhere 60-mil gray TPO to the PolyISO.

-Wrap the membrane up the blue siding wall between the upper and lower roofs, and remove the center gutter -Eliminate all unused penetrations -Support ALL gas lines to the rooftop equipment -Install walk pads at the roof access points.

-Install new 24-gauge edge trim.

-Re-use the gutters on the East and West sides of the building and eliminate the center gutter system -Install snow guards along the eave edge.

-Furnish a manufacturer's warranty of 20-years or more. Material and labor included

PART TWO Miller Wing North:

-Include City of Big Rapids building permit.

-Disable existing EPDM. Verify any damages or wet insulation -Mechanically attach ½” HD ISO Hard Board over top of the EPDM -Adhere 60-mil TPO to the new HD Board -Install walk pads at the roof access points -Install new 24-gauge edge trim.

-Install new drain inserts at all of the drains.

- Eliminate all unused penetrations -Support ALL gas lines to the rooftop equipment -Furnish a manufacturer's warranty of 20-years or more. Material and labor included.

SECTION 5: BIDDER QUALIFICATIONS

Interested bidders must demonstrate the following:

• Minimum of five (5) years of experience in pavement installation for roofing systems

• Compliance with all applicable federal, state, and local laws,

• Ability to provide a bid bond and performance bond.

• Valid licenses, certifications, and insurance coverage.

SECTION 6: PROPOSAL SUBMISSION REQUIREMENTS

Proposals must include the following information:

1. Company Information: Name, address, contact information, and relevant experience.

2. Project Understanding & Approach: Description of the work plan, including methodology, timeline, and materials to be used.

3. Cost Proposal: Itemized breakdown of costs for labor, materials, and any additional expenses.

4. References: Three (3) references from similar completed projects.

5. Timeline: Compliance with estimated start and completion dates.

6. Bid Bond: A bid bond in the amount of 10% of the total bid price must be submitted as part of the proposal.

7. Performance Bond: (100%) of the contract value.

http://www.moisd.org/

Phone: (231) 796-3543 Fax: (231) 796-3300 www.moisd.org

SECTION 7: SELECTION CRITERIA

Proposals will be evaluated based on:

• Compliance with RFP requirements.

• Experience and qualifications.

• Cost competitiveness.

• Proposed timeline and project approach.

• References and past performance.

• Compliance with Legal Requirement.

SECTION 8: LEGAL REQUIREMENTS

All work must comply with applicable local, state, and federal laws, including environmental and safety regulations. The selected contractor must adhere to all stormwater management requirements as outlined in the project plans.

SECTION 9: WARRANTY & MAINTENANCE

• The contractor must clearly outline the warranty period and provide detailed warranty guidelines.

• Maintenance obligations must be outlined, including any post-construction inspections required by MOISD.

SECTION 10: CONTACT FOR INQUIRIES OR QUESTIONS

• Inquiries or questions regarding the bid will be accepted until April 30, 2026. Please contact: Sam Wiltheiss, Facilities Consultant Phone: (616) 260-9031 or email swiltheiss@moisd.org

SECTION 9: APPENDICES

1. Appendix A – Proposal Submission Form

2. Appendix B – Reference Check Form

3. Appendix C – Bidder Timeline Concern Statement (if applicable)

4. Appendix D- Affidavit of Familial Relationships

5. Appendix E- Affidavit of Compliance With School Safety Initiative Legislation

6. Appendix F -Affidavit of Compliance - Iran Economic Sanctions Act

SECTION 11: DEADLINE AND BID SUBMISSION REQUIREMENTS

• All bids must be submitted in sealed envelopes clearly marked on the outside of the envelope "Career Center Roofing Bid”.

• Sealed bids will be accepted until 2 p.m. on July 2, 2026, and should be addressed to:

Mecosta-Osceola ISD

Superintendent’s Office "Career Center Roofing Bid"

15760 190th Avenue Big Rapids, MI 49307

• Bid Opening Date: July 2, 2026 at 2 p.m.

• Bid opening location: MOISD Board of Education Office, 15760 190th Ave, Big Rapids, 49307

Phone: (231) 796-3543 Fax: (231) 796-3300 www.moisd.org

SECTION 12: RESERVATION OF RIGHTS

MOISD reserves the right to:

• Accept or reject any or all bids, in whole or in part, waive informalities, and negotiate with selected contractors.

• Modify or cancel the RFP.

• Accept the bid that best serves the interests of the district.

• Request additional information.

• The MOISD is an equal opportunity employer.

APPENDIX A – PROPOSAL SUBMISSION FORM

Vendor Information:

- Company Name: _______________________________

- Address: ____________________________________

- Contact Person: _____________________________

- Phone: _____________________________________

- Email: ______________________________________

Acknowledgment of RFP Requirements:

By signing below, the bidder acknowledges that they have read and understood all the requirements of the RFP and agree to comply with all stated terms and conditions.

Authorized Representative Name: ________________________

Title: _________________________________________________

Signature: __________________________ Date: ____________

Phone: (231) 796-3543 Fax: (231) 796-3300

Reference #1:

- Organization Name: ___________________________

- Contact Person: _____________________________

- Phone: _____________________________________

- Email: ______________________________________

- Project Description: ___________________________

- Completion Date: _______________

Reference #2:

- Contact Person: _____________________________

- Phone: _____________________________________

- Email: ______________________________________

Reference #3:

- Contact Person: _____________________________

- Phone: _____________________________________

- Email: ______________________________________

Phone: (231) 796-3543 Fax: (231) 796-3300

APPENDIX C – BIDDER TIMELINE CONCERN STATEMENT

If the bidder has concerns regarding the project timeline outlined in the RFP, they may provide a statement below explaining their concerns and proposing alternative scheduling considerations.

Statement of Concern:

Proposed Alternative Schedule (if applicable):

Authorized Representative Name: ________________________

Title: _________________________________________________

Signature: __________________________ Date: ____________

Phone: (231) 796-3543 Fax: (231) 796-3300

APPENDIX D- Affidavit of Bidder – Familial Relationships Form

The undersigned, the owner or authorized officer of (the “Bidder”), pursuant to the familial disclosure requirement provided in the Mecosta-Osceola Intermediate School District’s (the “MOISD”) RFP, hereby represent and warrant, except as provided below, that no familial relationships exist between the Bidder or any employee of the above mentioned MOISD, and any member of the Boards of Education of the District or the Superintendents of the MOISD.

List any Familial Relationships:

BIDDER:

By:

Its:

STATE OF )

COUNTY OF )

This instrument was acknowledged before me on the day of 20 , by

, Notary Public

County, My Commission Expires:

Acting in the County of:

Phone: (231) 796-3543 Fax: (231) 796-3300

APPENDIX E - Affidavit of Bidder - Compliance with School Safety Initiative Legislation

The undersigned, the owner or authorized officer of (the “Bidder”), certifies to Mecosta- Osceola Intermediate School District (the “MOISD”), that any and all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any MOISD property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g and have not been convicted of any “listed offenses”.1 The Bidder further warrants and represents that all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any MOISD property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g. In this regard, Bidder agrees, without limitation, to report within three (3) business days to the MOISD when any such person is charged with a crime listed in Section 1535a(1) of the Revised School Code2 or a substantially similar law, and to immediately report to the MOISD if that person is subsequently convicted, pled guilty or pled no contest to that crime.

1The term listed offenses means those defined in section 2 of the Sex Offenders Registration Act (SORA), MCL 28.722 2MCL.380.1535a(1). 50

Phone: (231) 796-3543 Fax: (231) 796-3300

APPENDIX F - AFFIDAVIT OF COMPLIANCE - IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of (the “Bidder”), certifies to Mecosta- Osceola Intermediate School District (the “MOISD”), that any and all persons who will work directly or indirectly for the Bidder, is not an "Iran Linked Business" within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the "Act"), and that in the event Bidder is awarded a Contract as a result of the aforementioned Request for Proposal, the Bidder will not become an "Iran Linked Business" at any time during the course of performing under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the MOISD's investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation To Bid for three (3) years from the date that it is determined that the person has submitted the false certification.