Bid Invitation (36).pdf

31-26

Request for Qualifications for Design Build of District Wide Integrated Public Address/Announcement (PA) Systems in support of the 2025 Bond (A03)

Issue Date: 8/7/2026

Questions Deadline: 8/21/2026 12:00 PM (CT)

Response Deadline: 8/27/2026 02:00 PM (CT)

Contact Information Contact: Jorge Cabello Executive Director Address: Construction Management & Engineering

RAMEC

Suite 300 8961 Tesoro Dr.

Suite 300 San Antonio, TX 78217

Phone: (210) 407-0447 Email: jcabel@neisd.net

Deadline: 8/27/2026 02:00 PM (CT) 31-26Page 1 of 25 pages

Event Information Number: 31-26 Title: Request for Qualifications for Design Build of District Wide Integrated Public

Address/Announcement (PA) Systems in support of the 2025 Bond (A03) Type: Request for Qualification Issue Date: 8/7/2026 Question Deadline: 8/21/2026 12:00 PM (CT) Response Deadline: 8/27/2026 02:00 PM (CT) Notes: North East Independent School District (NEISD) is seeking proposal responses for the following products or services:

RFQ # 31-26 Request for Qualifications for Design Build of District Wide Integrated Public Address/Announcement (PA) Systems in support of the 2025 Bond (A03) in accordance with the instructions, terms and conditions, and requirements/specifications contained in this Solicitation.

Request for Qualifications (RFQs) are due on or before 2:00 P.M. Central Standard Time on Thursday, August 27, 2026 without exception. The Ionwave system will automatically close the solicitation at the specified time; late or incomplete submissions cannot be accepted.

RFQs received after the specified time and date above will not be considered. RFQs shall demonstrate the Offeror’s ability to deliver the "best value" to North East ISD, in accordance with the selection criteria set forth in the RFQ documents.

NOTE: This is not an order, it is a Request for Qualifications. North East ISD does not guarantee any purchase quantities or dollar amounts. Purchases will be made on an as needed basis.

Although the District is legally required to accept paper bids, we strongly request that bidders submit this bid electronically through this ebidding platform. Respondents must register as a supplier to be able to respond electronically. Instructions for using Ionwave have been included in the Attachments Tab. For assistance with this submittal, please call 210-407-0175. Faxed, or emailed submissions will not be accepted.

At the discretion of the Respondent and as permitted by law, one (1) printed original copy (hardcopy) with “wet-ink” signatures is acceptable to be submitted to the District’s Procurement & eCommerce on a sealed and addressed envelope before the submission deadline in lieu of an electronic submission. Include one (1) USB digital version of the complete hardcopy submission for District use.

Thank you for your interest in doing business with North East ISD!

Ship To Information Billing Information

Deadline: 8/27/2026 02:00 PM (CT) 31-26Page 2 of 25 pages

Address: Construction Management & Engineering Suite 207 8961 Tesoro Dr.

Suite 300 San Antonio, TX 78217

Phone: (210) 407-0447 Email: jcabel@neisd.net

Address: Accounts Payable Suite 207 8961 Tesoro Dr.

Suite 207 San Antonio, TX 78217

Phone: (210) 407-0186 Fax: (210) 804-7122 Email: accountspayable@neisd.net

Bid Activities

NEISD Board Meeting to Approve Issuance of RFQ 11/17/2025 5:30:00 PM (CT)

1st Public Solicitation/Advertisement 8/6/2026 5:00:00 PM (CT)

Issue Request for Qualifications Package 8/7/2026 5:30:00 PM (CT)

2nd Public Solicitation/Advertisement 8/9/2026 6:00:00 AM (CT)

Pre-Submittal Conference 8/12/2026 2:00:00 PM (CT) Monday, August 12, 2025, at 2:00 PM North East ISD RAMEC Building 8961 Tesoro Drive, Suite 313.04 San Antonio, Texas 78217

Deadline to Submit Questions or Inquiries via Ionwave Portal 8/21/2026 12:00:00 PM (CT)

Addendums 8/25/2026 4:45:00 PM (CT) Deadline for Addendums to be Posted by the District

Deadline to Submit Statement of Qualifications 8/27/2026 2:00:00 PM (CT) Date and Time for Sealed Request for Qualifications submissions to this RFQ, including all posted Addendums

Scoring 8/28/2026 4:45:00 PM (CT) Review and Rank Score RFQ submissions , Friday, January 9th – Friday, 16th, 2026

District’s Notification to Respondents for Interviews 8/31/2026 4:45:00 PM (CT)

Interviews (if necessary) 9/7/2026 9:00:00 AM (CT) September 7-9, 2026 NEISD Board Room, 1st Floor, 8961 Tesoro Drive, San Antonio, Texas 78217

Issuance of Step 2- Design Criteria Packages 9/16/2026 12:00:00 PM (CT) PA System Proposals due

Final Scoring 9/18/2026 4:45:00 PM (CT) Final District Evaluation and Recommendation Agenda Package

CBAC Meeting 9/22/2026 5:30:00 PM (CT) Recommendation to Citizens’ Bond Advisory Bond Committee CBAC detailing the Final List of Best-Qualified Firms

Recommendation to Board of Trustees 10/12/2026 5:30:00 PM (CT) Recommendation to Board of Trustees detailing the Final List of Best-Qualified Firms Monday, October 12, 2026.

Deadline: 8/27/2026 02:00 PM (CT) 31-26Page 3 of 25 pages

Bid Attachments

Supplier Response Quick Tutorial.pdf View Online

Refer to this Supplier Response tutorial if you have any questions on how to create and submit a bid response.

NEISD_PO_Terms_and_Conditions_6152022.pdf View Online

The attachment contains NEISD's Purchase Order (PO) Terms and Conditions that apply to all NEISD purchase orders.

North East ISD Bids Terms and Conditions.pdf View Online

The attachment contains NEISD's Bid Terms and Conditions that apply to all NEISD bid solicitations.

NEISD_Insurance Requirements_05092024.pdf View Online

Proposers must carry and provide proof of insurance that meets the requirements established by NEISD. Proof of insurance coverage must be submitted with the proposal. Failure to provide proof of required insurance coverage could result in the disqualification of the offer. Only upon award must NEISD be listed as an additional insured.

Form_CIQ_with_Instructions.pdf View Online

Blank Conflict of Interest Questionnaire

HB 1295 instructions 01.16.2025.pdf View Online

CERTIFICATE OF INTERESTED PARTIES (HB 1295 FORM) Section 2252.908 of the Government Code states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties form. More information can be located at the following site:

https://www.ethics.state.tx.us/tec/1295-Info.htm NOTE: Use the RFP number when you are asked to fill in the identification number. Enter North East ISD when you are asked for the name of the governmental entity or state agency.

Certification Regarding Lobbying.pdf View Online

Certification Regarding Lobbying

Disclosure of Lobbying.pdf View Online

Disclosure of Lobbying

Map of North East ISD.pdf View Online

District Map

Existing Intercom Systems and Accessories.xlsx View Online

Current PA systems by facility.

PA Specifications.pdf View Online

Paging System Specifications- This document details the system requirements for equipment, service, and installation.

Please refer to this document when developing your proposal for the Design Criteria Package- Step 2 of the selection process.

Requested Attachments

Certificate of Insurance (Attachment required)

Respondents shall maintain, at their own expense, insurance coverage in types and amounts consistent with industry standards for architectural and engineering professional services. Certificates of insurance shall be provided to the District prior to execution of any Professional Services Agreement and shall name North East Independent School District (NEISD) as an additional insured on all applicable policies except professional liability and workers’ compensation.

The Respondent shall provide details of the firm’s Professional Liability Insurance coverage, including current policy limits, deductible amounts, and a summary of any claims filed within the past five (5) years.

Deadline: 8/27/2026 02:00 PM (CT) 31-26Page 4 of 25 pages https://neisd.ionwave.net//VendorLanding.aspx?e=HT6bRpqX7P22l2gD3m8VqJ-KQuwsVrgZjX0nFlFmbRquM4Qb2~XJ3dAa85VUFQzQEl6BvxYYy-WDXjKYZf22UA https://neisd.ionwave.net//VendorLanding.aspx?e=xMGuA8hrC3D7z6gseX0yYsp1~L~DcUF~ylaFt6TJKikHV2WOQ48dcZ~Ha24R2FRSkAeFxuwDkQTkcqK0Igw5KQ https://neisd.ionwave.net//VendorLanding.aspx?e=nIM~BGbhqM64dmMW3J62fIPvqOY10bvIY4kz8Myzzl31pA-Qn4iFBEcAkqAaIYg~0Hcn2sw38j9nuf~067n04A https://neisd.ionwave.net//VendorLanding.aspx?e=yHxcZy96Px~Mt2-ShveBFkNJ9KSe5~FSTqKKQj~4IS64Qtrau-~AZIlUYqspIubmPez6mnjIuCK04aM1ftQSxQ https://neisd.ionwave.net//VendorLanding.aspx?e=E1DHO5kzvHVQoMcs2Jh7VjwR0QvKkPI2o5kNG4~vPYS-I0tIXb1HsLPeTlnrJ7gzXhJ7gPKxIaeR9z2IbntyCw https://neisd.ionwave.net//VendorLanding.aspx?e=MVlXOHT6kJ~rp8Ejtci5hEnDHECMl8vq9tB5xCrvCpIXCivB768CJxx80NJxrXBFGQPgeioA9fnmPMnRHBVOVQ https://neisd.ionwave.net//VendorLanding.aspx?e=ShWhn59OuV73LAaj8GN40DmBWcmb6EDqzgsCjX8m9UkZYM48UtqW-3h2IQUatszF9fp5N~F7dpZzuq4-NfbJ~Q https://neisd.ionwave.net//VendorLanding.aspx?e=DuL12kDi-BmRHxXGgQhvC3Nr~iZGec3cagweJwL9B4038DQj0KGDO~X3zckQQ~GfvqT8P7Hs45-rjAMrJHtjkA https://neisd.ionwave.net//VendorLanding.aspx?e=UJb9-6JZz82~ioVUogEZH7UJ-yO06UKOy05SPGJxkTq~Uj8i6-R8ENvYPu6Fo4I-iAiy5IsCzmsbAzz175QDwg https://neisd.ionwave.net//VendorLanding.aspx?e=A9jbzdPzIcicBgDILF68vS6SXAQEoB2al831UfFp26RQ-g67QrQ7KImy-qS~Y55Y7baH1SumVG9XnBICoX2lAg https://neisd.ionwave.net//VendorLanding.aspx?e=k-dKK2dFQQ-6wH~5e~fge-PSKoZQHwxPVn8um7~MOyV0-QTh7VSBRlDr701dNmbTwdgNM-wM8fWsGwyJDX~A3g

Completed Conflict of Interest Questionnaire (CIQ) (Attachment required)

In accordance with Texas Local Government Code, Chapter 176, any person or agent of a person who contracts, or seeks to contract, with the North East Independent School District (NEISD) for the purchase of goods or services is required to file a completed Conflict of Interest Questionnaire (Form CIQ). Therefore, only an authorized agent of the firm, one who possesses the legal authority to bind the company to contracts for products and services shall sign and submit both the Conflict-of-Interest Questionnaire (CIQ) and the Statement of Qualifications (SOQ).

Please upload a completed Conflict of Interest Questionnaire (CIQ).

HB 1295- Certificate of Interested Parties (Attachment required)

Please upload a copy of your signed and completed form from the Texas Ethics Commission.

Certification Regarding Lobbying (Attachment required)

Please attach your signed Certification Regarding Lobbying.

Disclosure of Lobbying Activities (Attachment required)

Please attach your Disclosure of Lobbying Activities

Letter of Interest (2-page limit) (Attachment required)

The Letter of Interest should be tailored to fit individual Firm preferences but must express a clear interest and commitment in providing the services requested through this RFQ for the project identified in this solicitation.

Business Profile (9-page limit) (Attachment required)

The Respondent shall provide information demonstrating the capabilities and resources of the Firm’s local office, which will be the primary office responsible for delivering services While national and regional firms are welcome to submit, evaluation will place the greatest emphasis on the qualifications, staffing, and project experience of the local office that will directly support the District.

This section shall be organized into two parts as follows:

Part 1 – Local Office Overview: Provide a detailed profile of the Firm’s local office, including:

1. Office location (address, phone, and website)

2. Year established and length of operation in the local area

3. Total number of employees assigned to the local office

4. Organizational chart showing key local personnel and their reporting relationships

5. Qualifications, roles, and relevant K-12 project experience of key local staff assigned to the District’s 2025 Bond Program

Part 2 – Lead Professionals and Supporting Disciplines

1. Identify the principal members from the local office who will serve as the principal lead for the District’s projects.

Include a current résumé for each, along with any specialty consultants who will work directly under the local team.

2. If applicable, briefly describe how resources from the regional or national offi

Design Philosophy (5-page limit) (Attachment required)

The Respondent shall describe the Firm’s design philosophy and approach to K-12 educational facility design and construction as it relates to the District’s 2025 Bond Program. The narrative should outline the Firm’s work processes from conceptual design through construction document development, including construction cost estimating, architectural modeling, project scheduling, quality control, specification development, contract document preparation, bid-phase support, contractor selection, contract administration, and warranty services.

The Respondent shall also demonstrate the Firm’s capability to effectively and efficiently manage multiple concurrent design projects and explain the methods, tools, and management strategies that ensure successful project delivery.

Deadline: 8/27/2026 02:00 PM (CT) 31-26Page 5 of 25 pages

Financial Summary (2-page limit) (Attachment required)

The Respondent shall provide information demonstrating the firm’s financial stability over the past five (5) years.

Include evidence such as a letter from the firm’s financial institution confirming that the Respondent has maintained good financial standing with the bank during that period.

Preferred Design Consultants (1-page limit) (Attachment required)

The Respondent shall provide a list of preferred consultants—up to two (2) per discipline—typically engaged by the Firm for project design and construction administration services. Disciplines may include, but are not limited to, Architects, Civil, Mechanical, Electrical, Plumbing, Structural, Food Service, Roofing, Technology, Landscaping, Code Review, and Texas Accessibility Standards Review.

References (2-page limit) (Attachment required)

The Respondent shall provide references including the names, mailing addresses, email addresses, and telephone numbers of school districts, higher education institutions, or other governmental entities for which the Respondent has provided professional Design Build services. For each reference, indicate the number of years the firm has provided services and specify the type or scope of services performed.

K-12 Education Projects & Most Successful K-12 Educational Project (6-page limit) (Attachment required)

The Respondent shall provide a summary of no more than five (5) K-12 notable projects completed within the past ten

(10) years that best demonstrate the firm’s experience in educational facility design and construction. Projects should be comparable in scope and complexity to those anticipated under the District’s 2025 Bond Program.

For each project, include the following information: client name; project name; project description; construction start and completion dates; total facility square footage; student capacity; construction contract amount; total value of change orders issued; facility cost per square foot; and Design Build contract delivery method.

The Respondent may include relevant photographs, renderings, or floor plans in either 8½” x 11” or 11” x 17” format, limited to one (1) project per page.

In addition to the summary of five notable projects, the Respondent shall provide a descriptive narrative of their most successful K-12 educational project, clearly explaining why it is considered their most successful effort. The summary should identify key challenges encountered, describe how critical issues were resolved, and highlight the firm’s problem-solving methods, innovation, and team-building strategies that contributed to the project’s success.

K-12 Educational Project Award and Recognitions (2-page limit) (Attachment required)

The Respondent will provide a comprehensive list of K-12 projects for which the Respondent’s Firm has earned awards and recognitions.

Bid Attributes

1 ********************

ABOUT NORTH EAST ISD

North East Independent School District (NEISD) is a governmental entity, which directly operates and administers public elementary and secondary schools. NEISD is located in San Antonio, Bexar County, TX and encompasses 133 square miles in north and northeast Bexar County. The majority of the District lies within the boundaries of the city of San Antonio, but several smaller communities are encompassed within NEISD, including the cities of Castle Hills, Hill Country Village, Hollywood Park, and Windcrest. The District includes 44 elementary schools, 13 middle schools, 3 middle school magnet programs, 8 high schools, Academy of Creative Excellence, and several high school magnet programs. We service approximately 56,000 students with a workforce of approximately 9,000 employees. NEISD has continuously been in existence since March 1955.

See Attachments Tab for a Map of the District.

Deadline: 8/27/2026 02:00 PM (CT) 31-26Page 6 of 25 pages

2 Bid Instructions

North East Independent School District ("North East ISD", "NEISD", or "District") is soliciting offers for the goods and/or services as specified in this document. This proposal may be used with local, state, federal, and grant funded programs.

This document and all supporting documents should be submitted in the legal name of the individual or business entity.

There are attributes, including this one, associated with this solicitation. Some are notes and require no response, but most have a required response.

NOTE: Navigate through each page on the right-hand side of the blue bar below (bottom of this list of attributes) in order to view the next page of Bid Attributes.

Error Check- To ensure a complete response, you can confirm what items are missing or need responses by running an error check on your response before submitting. This will identify any missing attachments, attributes not acknowledged and/or lines not responded to. You can run the error check as many times as you need to prior to submitting.

3 Definitions

The terms “Respondent, Consultant, A/E, firm or Offeror” as stated in this RFQ are synonymous and are applicable to the entity that will provide the Services. Terms such as “North East ISD, NEISD, Owner, or District,” are terms used interchangeably and synonymous with the entity requesting the Services.

4 Questions

Any explanation desired by a Respondent regarding the meaning or interpretation of this solicitation, or any forms included herein, must be requested in Ionwave by the due date listed in the Activities Tab. NEISD will not accept questions by phone, email, or any means other than Ionwave. All verbal instructions are non-binding. Only written addenda issued through the District's e-bidding platform shall be binding.

Restricted Vendor Communications:

From the issuance of this RFQ until a contract is awarded or the solicitation is closed, all vendor communications regarding this RFQ must be directed only to the District’s Procurement Department as mentioned above.

Vendors may not communicate with Board members, administrators, principals, department staff, or evaluators involved in this solicitation. Any violation of this policy may result in disqualification. This requirement aligns with Texas Education Code §§44.031 and 44.0352, Texas Education Agency’s (TEA) Limited Contact Policy, State Auditor’s Office (SAO) recommendations on procurement integrity, and Texas Government Code §2261.302.

5 Addendums

Any clarifications, interpretations, or changes to this RFQ that materially affect its requirements will be issued by the District as a formal Addendum and posted within the District’s e-bidding procurement portal (Ionwave). The deadline for the District to issue any Addendum will be as noted in the Activities tab.

It is the sole responsibility of each Respondent to check the Ionwave portal and District website regularly for any Addenda, updates, or additional information prior to the submission deadline. Failure to acknowledge or incorporate issued Addenda may render a submission non-responsive. No clarifications, corrections, or modifications to a Statement of Qualifications may be made by a Respondent after the submission due date and time, unless expressly requested in writing by the District’s Evaluation Committee.

6 Term of Bid

The RFQ shall remain in effect for the duration of the 2025 Bond Program or until revoked and replaced by a subsequent solicitation.

Deadline: 8/27/2026 02:00 PM (CT) 31-26Page 7 of 25 pages

7 Payment and Performance Bonds

Payment and Performance Bonds:

The awarded vendor shall provide payment and performance bonds, at the vendor's sole expense, based on the amount of any order. The District requires a performance bond for contracts in excess of $100,000 and a payment bond for contracts in excess of $25,000 in an amount equal to 100% of the contract sum. All bonding companies presented must be acceptable to the NEISD and licensed to do business in the state of Texas. This must be included in the Vendor's pricing response pursuant to this proposal request. Original bonding documents must be received by the District within ten (10) days of bid award notification and prior to Purchase Order issuance.

8 Bid Award

This RFQ seeks qualified firms to provide comprehensive design and technical services that support the planning, design, and construction of District facilities. The District anticipates the award of multiple contracts based on discipline, scope, and project type.

This RFQ process serves to enhance opportunities for Firms that have limited or no work experience with the District in competing against Firms with previous work history with the District, providing for a fair and open selection process.

Contracts will be awarded to Firms who, based on all responses and applying all criteria stated herein and the interview results, are determined to be the best-qualified to provide the District with the required Design Build Services.

The District reserves the right to:

To reject any or all Statements of Qualifications, in whole or in part, to waive minor irregularities or technical defects, and to request additional information or clarification from any Respondent when it is in the best interest of the District to do so. Issuance of this RFQ in no way obligates the District to award any contract or to pay any costs incurred in the preparation of a response.

To hold Statements of Qualifications for ninety days from submission date without action.

To waive irregularities within the Statements of Qualifications in order to take an action which is in the best interests of the District.

To terminate the services of any selected Respondent at any time if not satisfied with the Respondent’s performance.

Successful Respondents cannot assign, or transfer Work derived from this RFQ, nor the rights and privileges granted under this RFQ, either in whole or part, without written consent from the District.

All items and services must conform to all applicable local, state, and federal laws, ordinances, and regulations, including any costs that might be associated with these laws.

During the performance of any contract awarded to a Respondent, such Respondent agrees not to discriminate against any employee or applicant for employment because of race, color, national origin, age, religion, gender, marital status, veteran status, or physical limitations. Respondents must provide their Firm’s Federal Identification Number; be current with all certifications and licenses; be in good standing with the laws of the State of Texas; and fully comply with the North East ISD visitor or contractor badging requirements.

Deadline: 8/27/2026 02:00 PM (CT) 31-26Page 8 of 25 pages

9 ********************

Scope and Purpose

In accordance with Texas Government Code Chapter 2269 (Subchapter G – Design-Build) and North East ISD Board Policy CVE (Legal) – Facilities Construction: Design-Build, the North East Independent School District (NEISD) is solicit ing qualif ied Design-Build (DB) Firms to provide a District-Wide Integrated Public Address/Announcement (PA) System in support of the 2025 Bond (A03).

NEISD intends to award one or multiple Design-Build contracts, each encompassing comprehensive design and construction services for Integrated Public Address/Announcement (PA) Systems in Support of the 2025 Bond (A03).

Each awarded Design-Build Firm will be responsible for both the design and construction phases at each awarded elementary, middle, or high school campuses. The District will retain an independent Architect/Engineer to serve as the Owner’s Representative, as required under Texas Government Code § 2269.305.

This is not an order, it is a Request for Qualifications. North East ISD does not guarantee any purchase quantities or dollar amounts. Purchases will be made on an as needed basis.

The selected Design-Build Firm (DB Contractor or Integrator) shall be responsible for the complete design and construction of the assigned project(s). The DB Contractor shall retain and coordinate all required licensed consultants (i.e., architects, engineers) as required to design improvements in accordance with all applicable building codes, ordinances, state laws, and North East ISD standards. The design phase shall include all necessary drawings, specifications, calculations, and submittals for District review, approval, and permitting.

During the construction phase, the DB Contractor/Integrator shall furnish all labor, materials, equipment, tools, supervision, transportation, and coordination necessary for the proper execution and completion of the work. The DB Contractor shall install, maintain, and remove all construction equipment and shall ensure its safe and lawful use throughout the duration of the project. All work shall be performed in a professional, first-class, and workmanlike manner, consistent with industry standards and in full compliance with the Contract Documents developed during the design phase.

All design documents prepared by the DB Contractor/Integrator shall be subject to review and approval by the District and its independent Architect/Engineer acting as the Owner’s Representative, per Texas Government Code § 2269.305. Construction shall not commence until the District has reviewed and accepted the design submittals as compliant with the established Design Criteria Package, applicable codes, and District standards. The District reserves the right to require reasonable revisions to ensure conformance with project requirements prior to authorization to proceed.

Recognizing that time is of the essence, NEISD has elected to utilize the Design-Build procurement method as the most efficient and integrated approach to coordinate and expedite both design and construction activities, achieving timely delivery and cost efficiency across all campuses.

Pre-Submittal Conference

A Pre-Submittal Conference will be held as listed on the Activities tab. Attendance at the Pre-Submittal Conference is optional but strongly encouraged so potential Respondents may ask questions and gain a clearer understanding of the District’s expectations and submission requirements.

Oral statements, explanations, or representations made by District personnel during the Pre-Submittal Conference or at any other time shall not be considered binding unless confirmed in writing through an official Ionwave Addendum issued by the District.

Deadline: 8/27/2026 02:00 PM (CT) 31-26Page 9 of 25 pages

2- Step Selection Process

NEISD will utilize a two-step Request for Qualifications (RFQ) process to evaluate and select Design-Build Firms in support of the 2025 Bond and M&O Programs as prescribed by Texas Government Code Chapter 2269 and NEISD Board Policy CVE (Legal).

Step 1 – Qualifications Phase:

The District will evaluate Request for Qualifications (RFQs) to identify and shortlist up to five (5) of the most qualified Design-Build Firms for each trade category, based on demonstrated competence, experience, reputation, staffing capacity, and ability to perform the required work.

Step 2 – Proposal Phase:

Shortlisted firms will be invited to submit detailed proposals for the Design Criteria Package. The Paging System Specifications are listed in the next Attribute. The District may conduct interviews and will recommend the Best- Value Design-Build Firms for Board of Trustees approval, pursuant to Texas Government Code § 2269.308.

This RFQ provides Respondents with the information necessary to prepare and submit a solicitation for the Request for Qualifications for consideration and ranking by the NEISD. The solicitation shall remain in effect for the duration of the 2025 Bond Program or until superseded by a subsequent solicitation. All Respondents must be licensed to conduct business in the State of Texas and maintain an established office in Bexar County.

Paging System Specifications

Paging System Specifications are included in the Attachments Tab of this solicitation. This document details the system requirements for equipment, service, and installation. Please refer to this document when developing your proposal for the Design Criteria Package- Step 2 of the selection process.

Respondent's Minimum Qualification Requirements

Firms interested in responding to this RFQ must meet the following minimum qualifications to be considered for evaluation:

1. Local Presence: The Firm shall have maintained an established and continuously operating office in Bexar County for at least the past two (2) consecutive years.

2. Local Commitment: The Firm shall demonstrate financial stability and a commitment to maintain an active office in Bexar County for a minimum of six (6) years, beginning August 10th, 2026.

3. K–12 Experience: The Firm shall have a minimum of seven (7) years of verifiable experience in the design and construction of K–12 educational facilities, including at least three (3) consecutive years of recent experience in this sector.

4. Professional Liability Insurance: Insurance Requirements (Baseline Standard)

Respondents shall maintain, at their own expense, insurance coverage in types and amounts consistent with industry standards for General Building Contractors. The District’s current baseline requirements are as outlined in the NEISD Insurance Requirements document found under the Attachments Tab.

Evaluation Criteria & Scoring Matrix

A. Two-Step Design-Build Procurement Method (Texas Government Code Chapter 2269)

This solicitation follows the Two-Step Design-Build Procurement Method prescribed by Texas Government Code Chapter 2269 and

NEISD

Board Policy CVE (Legal).

1. Design-Build Step 1 – Qualifications Phase

NEISD will evaluate Request for Qualifications (RFQs) to select up to five (5) of the most qualified Design-Build

Deadline: 8/27/2026 02:00 PM (CT) 31-26Page 10 of 25 pages

Firms.

2. Design-Build Step 2 – Proposal/Negotiation Phase

Shortlisted firms will receive a Design Criteria Package and may be invited to participate in proposal development, clarifications, and contract negotiations. Best Value recommendations will be presented to the NEISD Board of Trustees in accordance with Texas Government Code

§2269.308.

These two steps comprise the statutory Design-Build procurement process.

B. Evaluation Process Within Design-Build Step 1

To support the statutory Step 1 Qualifications Phase, NEISD will conduct its evaluation using two internal scoring phases:

Evaluation Phase (Within DB Step 1) Maximum Points

Phase 1 – Qualifications Evaluation 60

Phase 1A – Interview Evaluation (If Required) 40

Total 100 Points

Phase 1 – Qualifications Evaluation (60 Points)

All Respondents will be scored based on demonstrated competence, experience, reputation, technical capability, staffing resources, past performance, safety record, and ability to perform the required work for the trade category indicated.

Phase 1A – Optional Interview Evaluation (40 Points)

An interview phase may be conducted only if deemed necessary by the Evaluation Committee to further clarify or assess a Respondent’s qualifications. Interviews are not guaranteed and may not be required for any trade category.

Use of Scores When Interviews Are Not Conducted

If interviews are not conducted, final scoring, ranking, and selection of up to five (5) firms will be based solely on Phase 1 – Qualifications Evaluation, with a maximum possible score of 60 points. No Phase 1A points will be assigned.

Purpose of These Internal Evaluation Phases

These Phases (1 and 1A) are internal scoring mechanisms used solely within Design-Build Step 1. They do not form part of Design-Build Step 2, which is the proposal/negotiation phase conducted only with shortlisted firms.

Phases 1 and 1A are internal evaluation components conducted within Design-Build Step 1 and shall not be interpreted as separate statutory steps.

C. Importance of a Complete Phase 1 Submittal

Because interviews may or may not be conducted, Respondents must ensure that their Phase 1 – Qualifications Submittal is complete, detailed, and fully responsive. The District may make its final shortlist determination based

Deadline: 8/27/2026 02:00 PM (CT) 31-26Page 11 of 25 pages entirely on written submittals without conducting interviews.

PHASE 1 – QUALIFICATIONS EVALUATION (60 POINTS MAXIMUM)

The District’s Evaluation Committee will conduct a comprehensive, fair, and impartial review of each Firm’s submitted Statements of Qualifications.

The evaluation will consider the following weighted criteria:

Category Evaluation Focus Maxim um Points

Firm Experience and Past Performance

Demonstrated success with K-12 design and construction projects, particularly within the last 7 years; references from Texas public school districts or comparable educational entities.

20 pts

Local Office Resources and Staffing

Experience, capacity, and qualifications of key personnel located in the Firm’s Bexar County office; ability to manage multiple concurrent District projects. 15 pts

Design Philosophy and Project Management Approach

Understanding of NEISD’s mission, approach to project delivery, schedule control, cost management, quality assurance, and integration of sustainability and safety.

10 pts

Relevant K-12 Project Examples

Quality and comparability of up to six (6) K-12 projects illustrating the Firm’s capabilities; inclusion of clear metrics such as square footage, cost per SF, and change-order data.

10 pts

Financial Stability and Professional Responsibility

Evidence of sound financial condition, adequate insurance coverage, and compliance with registration/licensure requirements. 5 pts

Subtotal – Step 1 60 pts

District’s evaluators will use a 5-point Likert scale to evaluate each criterion as follows:

Score Descriptor Definition

5 – Exception al

Outstanding / Exceeds

Requirements

The firm’s qualifications, experience far exceed NEISD expectations.

Demonstrates superior performance, innovative practices, or unique expertise highly relevant to K-12 projects.

4 – Above

Average

Above Average / Exceeds Most Requirements

Firm demonstrates strong, well-documented experience and a clear understanding of NEISD’s needs. Few, if any, weaknesses were noted.

Deadline: 8/27/2026 02:00 PM (CT) 31-26Page 12 of 25 pages

3 – Average Satisfact ory

Meets Requirements

Firm meets the minimum expectations and requirements. Adequate qualifications and experience; minor weaknesses that do not affect overall ability to perform successfully.

2 – Below Average

Below Average / Partially Meets Requirements

Firm shows some relevant experience or understanding but with gaps in capability, staffing, or past performance that raise concern.

1 – Limited Limited Experience Lacks sufficient relevant experience or failed to adequately demonstrate the required qualifications in the SOQ.

Following completion of Phase 1, the Committee will develop a rank-order listing and determine which Firms advance to Phase 1A (Interviews) if necessary.

PHASE 1A – INTERVIEW EVALUATION (40 POINTS MAXIMUM)

The purpose of the interview is to gain a deeper understanding of each Firm’s design philosophy, project-management approach, local leadership, and alignment with the District’s mission and priorities.

Each interview session will follow a structured 60-minute format, as follows:

Task Minutes

Interviewee Set-up 10

Introductions 5

Presentation by Interviewee 15

Evaluation Committee Q&A 20

Closing Remarks 5

Knock-down 5

The Committee will focus their presentation on the following three key District elements:

1. Alignment with the NEISD Balanced Scorecard

The Scorecard defines the District’s core priorities of Students, Staff, Stakeholders, and Stewardship. Firms should demonstrate how their philosophy, culture, and processes support these pillars. Refer to: NEISD District Scorecard

2. Alignment with the 2025 Bond Program

The 2025 Bond emphasizes safety, technology modernization, infrastructure renewal, and learning-environment enhancements. Firms should show how their delivery methods advance these goals through collaboration, efficiency, and fiscal accountability. Refer to: NEISD Bond 2025.

Deadline: 8/27/2026 02:00 PM (CT) 31-26Page 13 of 25 pages

3. Alignment with the North East ISD or public K-12 ISD Priorities, Values, and Culture

Review submission requirements as stated in this RFQ.

Interview Scoring Matrix - (If Required)

Category Evaluation Focus Maximum Points

Presentation Content Clarity, quality, and alignment of presentation with NEISD’s Balanced Scorecard and 2025 Bond Program priorities. 15 pts

Response to Questions / Problem-Solving

Depth of understanding, creativity, responsiveness, and demonstrated ability to address challenges. 15 pts

Communication, Team Dynamics, and Professionalism

Cohesion and chemistry of team members, effectiveness of communication, and leadership presence of local personnel. 10 pts

Subtotal – Step 1A 40 pts

District’s evaluators will use a 5-point Likert scale to evaluate each criterion as follows:

Score Descriptor Definition

5 – Exception al

Outstanding / Exceeds

Requirements

Presentation and responses are exceptional—clear, confident, and highly relevant to NEISD’s mission. Demonstrates superior preparedness, insight, and team synergy.

4 – Above Average

Above Average / Exceeds Most Requirements

Very strong presentation; highly responsive to questions; team demonstrates solid understanding and professionalism.

3 – Average

Satisfacto ry

Meets Requirements

Presentation meets requirements with generally clear communication and adequate understanding. Minor gaps or average team cohesion noted.

2 – Below Average

Partially Meets Requirements

Presentation lacks clarity or depth in addressing District priorities; responses to questions are vague or incomplete. Team dynamic uneven.

1 – Limited

Limited Evidence of Meeting

Requirement

Presentation is disorganized or unprepared; responses reflect poor understanding of NEISD’s mission or bond priorities. Lacks professionalism or team cohesion.

FINAL RECOMMENDATION AND DESIGNATIONS

Firms achieving the highest composite scores will be recommended to the North East ISD Board of Trustees at a District’s scheduled School Board Meeting as noted on the Activities Tab

Deadline: 8/27/2026 02:00 PM (CT) 31-26Page 14 of 25 pages

Required Documentation

The Response Attachments tab, will indicate the required forms needed for this solicitation. You will need to upload these to the system. Total pages for the Response Attachments should not exceed thirty-one (31) pages (not including the other required disclosures not listed below):

Letter of Interest (2-page limit) Business Profile (9-page limit) Design Philosophy (5-page limit) Financial Summary (2-page limit) Certificate of Insurance (1-page limit) Preferred Design Consultants (1-page limit) References (2-page limit) K-12 Education Projects & Most Successful K-12 Educational Project (6-page limit) K-12 Educational Project Award and Recognitions (2-page limit) Conflict of Interest Questionnaire (1 page)

The Response Attachments tab will have the specific information to include on these documents.

If you have any trouble uploading your attachments or navigating through the bid, please contact Elaine Collier, Bid Coordinator, at procure@neisd.net.

The District recommends to all respondents to avoid boilerplate responses. Consider tailoring the SOQ specifically to NEISD’s culture, priorities and values.

“Culture” for the purpose of this RFQ is not an abstract idea, it is who we are and how we serve. It reflects our students, parents, teachers, our history, and our purpose. We encourage firms to demonstrate not only that they understand who NEISD is but that they live it through active participation and authentic connection to our schools and community.

People, not projects. Our schools are vibrant living communities — not busy construction sites. San Antonio fortunately has a wealth of great A/E/C Firms that can design projects, but how does your firm reflect this idea that Bond 2025 is more about people not projects. Our people live and function in these environments that will be renovated. Show NEISD that you are committed to working with, not for NEISD. Our projects might not be glamorous; we consider them to be “marvelous”. Show us how so?

Stewardship, not status. We take pride in maintaining what generations have built before us. Over 80% of our 2025 Bond Program is to maintain our existing facilities. Show us what your firm has done, is doing, and will do to reflect this pride.

Purpose, not publicity. We invest in what matters most — classrooms, safety, and student success.

We encourage respondents to emphasize connection to the District, such as staff or team members who live in the district, have children enrolled, volunteer, or operate businesses within NEISD boundaries.

Also include general ISD volunteerism and engagement. You can’t know an ISD from the outside; you must live it by being involved — as a parent, volunteer, or mentor in our schools. Don’t show us that you know ISD or North East, show us how much you know your ISD or North East ISD.

Don’t just indicate what you build, show us that you care about who we are, who we serve, and why we do what we do.

Demonstrate an understanding of who NEISD is and why we do what we do — our demographics, our history, our aspirations, etc. Firms should show how their values and approach reflect our belief that public education facilities are more than buildings; they are learning opportunities for our students, by our parents, through our teachers. How do your designs support that?

Highlight company or staff involvement in school district volunteerism (PTA, foundations, school boards, etc.).

Are employees throughout your organization involved in public K-12 schools — attend events, mentoring students, and supporting PTA initiatives. Culture isn’t something you visit or know about— it’s something you live. How does your company live our Culture?

Reminder “North East” is two words, not one.

Formatting and Page Requirements All submissions shall adhere to the following formatting standards to ensure consistency and ease of evaluation:

Deadline: 8/27/2026 02:00 PM (CT) 31-26Page 15 of 25 pages

Margins: 1.0 inch on all sides (top, bottom, left, and right).

Font: Calibri, Arial, or similar sans-serif font, minimum 11-point size for text and 10-point for tables or captions.

Line Spacing: Single-spaced or 1.15 line spacing; double spacing between paragraphs is optional for readability.

Page Orientation: Portrait orientation is preferred; landscape may be used only for 11” x 17” exhibits or large tables.

File Format: All responses must be submitted electronically in PDF format through the District’s Ionwave Procurement Portal.

Additional attachments or information not specifically requested in this RFQ shall not be included. Incomplete or improperly formatted submittals may be deemed non-responsive.

Acknowledged (Required: Check if applicable)

Additional Forms

If your company is selected as the awarded vendor for this project, the following forms will be required:

Contractor Fingerprinting Packet Notarized Hold Harmless Agreement Vendor Inquiry Form W-9

NEISD will reach out to you at a later time to collect these forms.

Acknowledged (Required: Check if applicable)

Records Retention & Records Confidentiality

In addition to the foregoing specific requirements, vendor agrees, in accepting any purchase order from a school district, it shall make a good faith effort to work with school districts to provide such information and to satisfy such requirements as may apply to a particular school district purchase or purchases including, but not limited to, applicable recordkeeping and record retention requirements.

Except for financial statements, financial records, or other financial disclosures provided by the Respondent as part of this RFQ, all information, documentation, and materials submitted in response to this solicitation will be considered non-confidential and non-proprietary and are subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552). The District strictly complies with all applicable statutes, court decisions, and opinions of the Texas Attorney General regarding the disclosure of RFQ and RFP information.

I understand and agree.

(Required: Check if applicable)

COMPANY INFORMATION

Company Legal Name

Please list your legal company name as it appears on corporate documents and your W-9. If you are a sole proprietorship, sole tradership, individual entrepreneurship or proprietorship, please enter the owner's name.

(Required: Maximum 1000 characters allowed)

Deadline: 8/27/2026 02:00 PM (CT) 31-26Page 16 of 25 pages

Principal Address

Include street, city, state , zip

Telephone

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Website Address

(Required: Enter URL)

Number of years in business under present name.

Federal Employer Identification Number (EIN)

Type of Business

We refer any questions in this section to the IRS.gov website.

Sole Proprietorship -- Someone who owns an unincorporated business by themselves.

Partnership -- A relationship existing between two or more persons who join to carry on a trade or business.

International Business -- Foreign businesses with activities in the U.S. or domestic businesses with activities outside the U.S.

Corporation -- A legal entity that is separate and distinct from its owners.

S Corporation -- Corporations that elect to pass corporate income, losses, deductions, and credits through to their shareholders for federal tax purposes.

Limited Liability Company or LLC -- A corporate structure whereby the members of the company cannot be held personally liable for the company's debts or liabilities.

Individual/Sole Proprietor or Single-Member LLC Partnership International Business

C Corporation S Corporation Limited Liability Company or LLC (Required: Check only one)

Resident Bidder Status

Does your company have it's principal place of business in the state of Texas; or does your company employ at least 500 persons in the state of Texas?

Yes

No (Required: Check all that apply)

Deadline: 8/27/2026 02:00 PM (CT) 31-26Page 17 of 25 pages

Company Contact Representative

Please list your contact name, title, phone number with extension, and email. You can list more than one contact person if needed.

Mergers/Transfers/Reorganization

Does Respondent anticipate any mergers, transfer of organization ownership, management reorganization, or departure of key personnel within the next twelve months?

[Please select] Yes No (Required: Check only one)

Business Practice

Is Respondent authorized and/or licensed to do business in Texas?

[Please select] Yes No (Required: Check only one)

Primary / Corporate Headquarters

Where is the Respondent’s Primary / Corporate headquarters located?

Local/County Operation

Does the Respondent have an office located in Bexar County, Texas?

[Please select] Yes No (Required: Check only one)

How long has the Respondent conducted business from its Bexar County office?

State the number of years and months.

State the number of full-time employees at the Bexar County office.

How many years has the Respondent conducted K-12 educational business?

Deadline: 8/27/2026 02:00 PM (CT) 31-26Page 18 of 25 pages

Debarment/Suspension Information

Has the Respondent or any of its principals been debarred or suspended from contracting with any public entity?

[Please select] Yes No (Required: Check only one)

If “Yes

If “Yes,” identify the public entity and the name and current phone number of a representative of the public entity familiar with the debarment or suspension, and state the reason for or circumstances surrounding the debarment or suspension, including but not limited to the period of time for such debarment or suspension.

(Optional: Maximum 4000 characters allowed)

Bankruptcy Information

Has the Respondent ever been declared bankrupt or filed for protection from creditors under state or federal proceedings?

[Please select] Yes No (Required: Check only one)

If “Yes,”

If "Yes", state the date, court, jurisdiction, case number, amount of liabilities, and amount of assets.

Disciplinary Action

Has the Respondent ever received any disciplinary action, or any pending disciplinary action, from any regulatory bodies or professional organizations?

[Please select] Yes No (Required: Check only one)

If “Yes,”

If “Yes,” state the name of the regulatory body or professional organization, date, and reason for disciplinary or impending disciplinary action.

Deadline: 8/27/2026 02:00 PM (CT) 31-26Page 19 of 25 pages

Previous Contracts

Has the Respondent ever failed to complete any contract awarded?

[Please select] Yes No (Required: Check only one)

If “Yes"

If “Yes,” state the name of the organization contracted with, services contracted, date, contract amount, and reason for failing to complete the contract.

Has any officer or partner proposed for this assignment ever been an officer or partner of some other organization that failed to complete a contract?

Has any officer or partner proposed for this assignment ever been an officer or partner of some other organization that failed to complete a contract?

[Please select] Yes No (Required: Check only one)

If “Yes,”

If “Yes,” state the name of the individual, organization contracted with, services contracted, date, contract amount, and reason for failing to complete the contract.

Has any officer or…