Bid Invitation (25).pdf

RFP-CN 27-001 Addendum 1

Walk-in Freezer/Cooler Combination

Issue Date: 7/20/2026

Questions Deadline: 8/6/2026 09:00 AM (CT)

Response Deadline: 8/27/2026 02:00 PM (CT)

Contact Information Contact: Jamie Swanson Address: Director of Child Nutrition

Operations 10777 County Road 210 Tyler, TX 75707

Phone: USA (903) 566-2441 Email: Swansonj@chapelhillisd.org

Deadline: 8/27/2026 02:00 PM (CT) RFP-CN 27-001 Addendum 1Page 1 of 19 pages

Event Information Number: RFP-CN 27-001 Addendum 1 Title: Walk-in Freezer/Cooler Combination Type: Request for Proposal Issue Date: 7/20/2026 Question Deadline: 8/6/2026 09:00 AM (CT) Response Deadline: 8/27/2026 02:00 PM (CT) Notes: We ask that all responses be electronically via the on-line procurement system(https://chisd.ionwave.net). The system will not allow for any late bids after the closing date and time. No faxed, or emailed responses will be accepted. Receipt of the completed sealed paper proposal packages may be accepted at 11134 CR 2249, no later than August 27, 2026; 2:00PM CST.

Disclaimer: Much effort has been made to provide all necessary and accurate information in this Competitive Sealed Proposal. It is the sole responsibility of the proposers to ensure that they have all information necessary to complete submission of their proposals. If additional information is needed, then please submit your questions no later than Thursday, August 6, 2026 at 9:00 am. Thereafter, additional information will not be provided. Phone requests for information will not be acknowledged.

Questions must be submitted electronically via the on-line procurement system. No faxed, emailed, phone calls or paper questions will be accepted.

Ship To Information Contact: Karen Long Address: Shipping & Receiving

Chapel Hill Operations 10777 County Road 210 Tyler, TX 75707

Phone: 1 (903) 566-2441 Email: Longk@chapelhillisd.org

Billing Information Contact: Carla Phillips Address: Accounts Payable

Administration

11134 CR 2249

Tyler, TX 75707

Phone: USA (903) 566-2441 x2018 Email: accountspayable@chapelhillisd.org

Bid Activities

Solicitation Issued 7/20/2026 6:00:00 AM (CT)

Deadline for Questions 8/6/2026 9:00:00 AM (CT) Deadline to submit questions for this proposal. Questions must be entered in Ionwave where this solicitation has been issued.

Respond to Questions 8/10/2026 5:00:00 PM (CT) Respond to questions submitted to the Proposal.

Onsite Walk Through 8/13/2026 1:30:00 PM (CT) Optional onsite walk through at Kissam Intermediate campus.

12800 State Hwy. 64, Tyler, Texas 75707 Meet at front office Must have ID/DL

Deadline: 8/27/2026 02:00 PM (CT) RFP-CN 27-001 Addendum 1Page 2 of 19 pages

Proposal Due Date 8/27/2026 2:00:00 PM (CT) Deadline to submit response to the Proposal.

Board Meeting 9/21/2026 Present RFP results and recommendation to Board.

Award Notification 9/22/2026 Award notification after Board approves.

Completion of Work 1/1/2027 All equipment must be delivered, installed, and invoiced by January 1, 2027.

Bid Attachments

Vendor Packet 26_27 revised 3-23-26 (2).pdf View Online

CHISD Vendor Packet

Gen_Terms_and_Conditions_24-25 (1).pdf View Online

General Terms

Requested Attachments

Insurance Coverage (Attachment required)

W-9 & Vendor Form (Attachment required)

Conflict of Interest Questionaire (Attachment required)

Additional information Please attach any additional information that you would like to share.

Addenda CHISD reserves the right to issue addenda to this solicitation. If an addendum is issued, each bidder shall submit a signed copy of the addendum with their bid submission. Failure of a bidder to receive any such Addenda shall not relieve the bidder from any obligation under its bid as submitted. All Addenda so issued shall become a part of the Contract Documents.

Deadline: 8/27/2026 02:00 PM (CT) RFP-CN 27-001 Addendum 1Page 3 of 19 pages https://chisd.ionwave.net//VendorLanding.aspx?e=rlFr62cqlfLT6WSZSBfShZiGIRhzoQCI-M1coR6XtM4AEEktIMNyjN9GcAbTYB3z1TcyuYhfCMdfNbu8ts1Izg https://chisd.ionwave.net//VendorLanding.aspx?e=SwtVKj~eG-eclp4EnZAFEOJqiA-6WoeJvwVagb2RdsW4NTZtbXDr~ysF~qIOlsLlq6BLJucZfBiTTW1DicGESg

Bid Attributes

1 Scope of Work

The Chapel Hill ISO Food Service Department is issuing a Request for Proposal for one (1) walk-in freezer/cooler combinations to be installed at 1 location, Kissam Intermediate School. The walk-in freezer/cooler combination should meet all criteria in the Specifications section of this invitation.

Chapel Hill ISO seeks proposals for the tear out, disposal, purchase and installation of one (1) walk-in freezer/cooler combination.

**All work must be accomplished, completed and invoiced on or before January 1, 2027**

Specifications- Kissam Intermediate Walk-In Cooler/Freezer Replacement Chapel Hill ISD Food Service is seeking the tear out, purchase and installation of walk-in freezer/cooler box with condensing equipment. It is recommended that potential vendors come and record their own measurements for this project.

Dimensions and Temperature Requirements:

1. The walk-in freezer compartment will be 23.7 " deep x 24' 9" wide x 8'4" high

2. The walk-in refrigerator compartment will be 23.7" deep x 24' 9" wide x 8' 4" high

3. The existing unit will be removed from the space by the vendor awarded this contract.

4. Cooler temperature: +35 degrees. Freezer temperature -10 degrees

5. Freezer is to maintain a regular temperature of 10 degrees below 0 Box Construction:

1. Finish-exterior finish will be embossed Galvalume. Interior Finish will be Embossed Galvalume

2. Doors-1-34" X 76" walk-in door with heater, safety latch w/ cylinder lock, standard hardware, 36" Aluminum Diamond Kick plates on the Interior and Exterior door with (1) spring loaded hinge for freezer. 1-34" X 76" walk-in door with heater, safety latch w/ cylinder lock, standard hardware, 36" Aluminum Diamond Kick plates on the Interior and Exterior door with (1) spring loaded hinge for cooler. 3. Insulation Material-Class 1 urethane, UL Listed 4" Urethane core, Urethane Rail Construction, NSF Certified.

4. All aluminum embossed Galvalume diamond freezer tread floor.

Refrigeration: Equipment offered must be of the equal or greater quality than the equipment listed in this section below:

1. 2-1/2 HP BCH0025MBACYA0000 Med Temp Preassembled Remote Stub-Out System, R-455A, 208-230V/60/1.

(WT 303)

2. 2-BEL0060AY6AMA115AS6AMAG0210 lntelligen, 2 Speed Motors, 115V/60/1

3. 2-4 1/2 HP BCH0045LBACYA0000 LOW TEMP. PREASSEMBLED REMOTE STUB-OUT SYSTEM, R455A, 208-

230V/60/1. (WT 388)

4. 1-BEL0 130BY6EMAG0210 lntelligen, 2 speed motors, 208-230V/60/1.

Accessories:

1. 5-4' LED Vapor-proof Light Fixture

2. 1-Heated Pressure Relief Vent

3. 1-lnterior Floor Ramp

4. 122 FT - NSF Metal Covered Base 5. 76 FT-Outside Bottom Angle 6. A common wall between the freezer and refrigerator will divide the two compartments.

Deadline: 8/27/2026 02:00 PM (CT) RFP-CN 27-001 Addendum 1Page 4 of 19 pages

2 Electronic Proposal Submittal

Although we are legally required to accept paper bids, we strongly request that bidders submit this bid electronically. Electronic bidding, as defined under the State of Texas Uniform Electronic Transactions Act, is an acceptable method of receiving bids based on The State of Texas Education Code Sec. 44.0313. Please feel free to call us if you require any assistance with this submittal. Electronic bidding eliminates errors, eliminates unnecessary work, and is friendlier to the environment. When filing this bid electronically, please do not send us a paper copy, as the electronic version will prevail. Where a manual submission is necessary, delivery must be made to the Chapel Hill Administration Building, 11134 CR 2249, Tyler, Texas 75707, in a sealed envelope by the date and time stated.

Furthermore, no faxed or e-mailed bids will be received. Your cooperation is appreciated.

Please confirm that you have read and understand this instruction.

I confirm No, I do not confirm (Required: Check only one)

3 CHISD Demographics

CHISD covers an area of approximately 134 square miles and is in Smith County. The District currently operates 2 elementary schools with grades Pre-kindergarten through grade 3; 1 Intermediate school grades 4 through 6; 1 Junior High with grades 7 and 8; 1 high school with grades 9, 10, 11, and 12; and 1 Career and Technology facility. CHISD has approximately 4 auxiliary support and 1 athletic facility as well.

4 Evaluation Criteria

This is a negotiated procurement, and as such, the District reserves the right to negotiate any terms, conditions, or pricing with a Proposer prior to an award. CHISD reserves the right to award the Contract(s) to the Proposer(s) offering the best value, and not necessarily to the Proposer(s) offering the lowest price.

Evaluation Criteria used to evaluate the products are listed below. Evaluation will be completed by the District's evaluation team selected to review the proposals.

40-Cost of proposed Equipment and Services

20- Bid Specs.

10-Timeliness of project completion(one of the requirements of submission is to provide a detailed timeline of proposed work.)

10-Quality and reliability of Solution, Equipment and Services being offered to meet our needs, and quality of implementation and transition plan.

10-Prior Experience with the District

10-Provider references

I Accept (Required: Check if applicable)

Deadline: 8/27/2026 02:00 PM (CT) RFP-CN 27-001 Addendum 1Page 5 of 19 pages

5 Safety Record Question

Has the proposer received any Citations for violations of OSHA within the past five (5) years? If so, please list violations below. If not, please enter N/A in the space provided.

(Required: Maximum 1000 characters allowed)

6 Claims and Suits

Are there any judgments, claims, arbitration proceedings or suits pending against your organization or its officers?

Has your organization filed any lawsuits or requested arbitration with regards to contracts within the last five years?

If yes, please provide further details. If none, enter N/A not applicable.

(Required: Maximum 4000 characters allowed)

7 How many years have you served CHISD if any?

(Required: Numbers only)

8 Service Response Time

All work shall be scheduled at the convenience of the District as not to interfere with the learning environment at all school facilities. In order to insure the safety of pupils and District employees the response time must be coordinated with the Maintenance and Operations Department.

What is your company’s response time for service work, please indicate in hours.

(Required: Numbers only)

9 Years In Business

How many years has your firm been in business?

(Required: Numbers only)

Deadline: 8/27/2026 02:00 PM (CT) RFP-CN 27-001 Addendum 1Page 6 of 19 pages

Contractor Background Check in Compliance with the Texas “Fingerprinting Bill”

Every person who wishes to serve as a District employee, volunteer, camp counselor, private teacher or Contractor(s), or any other person who will have the opportunity to be alone and unsupervised with District students shall have a criminal history search performed as required by Senate Bill 9 of the 80th legislative session. The criminal history shall be reported to and approved by the Director of Security prior to the applicant being appointed to a position that allows such contact with students. A Contractor(s) or sub-Contractor(s) who works on District property where students are present may be disqualified to serve as a Contractor(s) or sub-Contractor(s) with the District if their criminal history shows conviction, probation or adjudication for any offense the Director of Security believes may compromise the safety, security, or well being of students, staff or facilities. The awarded Contractor’s employees will be issued a District badge after the Director of Security has reviewed all background checks. No work will be performed on the contract prior to the Director of Security approval.

Will your firm comply with this requirement?

YES NO

(Required: Check only one)

Subcontractors

Subcontractors If bidder anticipates using subcontractors on any work, the subcontractors must have the same qualifications as stated in this bid specification. The successful bidder will be required to submit the company name and references for all subcontractors prior to use. These subcontractors will have to be approved by Chapel Hill ISD. If a subcontractor is disapproved, they cannot be used on any Chapel Hill ISD project. Subcontractors will be required to perform under the same specifications and time frames as designated to the contractor. All subcontractor's must submit to Chapel Hill ISD Purchasing Department prior to start of work a certificate of insurance verifying that company has Worker's Compensation as well as all other insurance coverage stated in this bid specification package.

Do you intend to use subcontractors?

YES NO

(Required: Check only one)

Non-Collusion Statement

"The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other Bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid.”

Failure to certify will render bid non-responsive and will not be considered for award.

By checking the box below: You confirm this is your official signature

I confirm (Required: Check only one)

Interested Parties Disclosure

For Agreements that are valued in excess of $1,000,000 or require an action or vote by the Chapel Hill ISD Board of Trustees, as this solicitation does, the Contractor must file a disclosure of interested parties (Form 1295) with the Texas Ethics Commission and provide a copy to the District. Form 1295 must be completed on the Texas Ethics Commission website, printed, and signed by the authorized agent of the Contractor with acknowledgment that disclosure is made under oath and under penalty of perjury. The District will submit the “Certificate of Interested Parties” to the Texas Ethics Commission within 30 days of receipt from the Contractor. If Form 1295 is required for this Agreement, the District will notify the Contractor, prior to Contract execution.

The Texas Ethics Commission Form 1295 process and procedures below are available at the following link:

https://www.ethics.state.tx.us/filinginfo/1295/

My checking the box below: You consider this your official Signature

I have completed and attached.

(Required: Check only one)

Deadline: 8/27/2026 02:00 PM (CT) RFP-CN 27-001 Addendum 1Page 7 of 19 pages

Type of Coverage

Insurance Requirements: Limits:

A. General Liability Occurrence/Aggregate -$1,000,000 Occurrence / $2,000,000 Aggregate Products - Comp/or Agg. -$1,000,000 Med. Expense (Any one person) -$ 5,000 Personal & Adv. Injury- $1,000,000

Professional Liability $1,000,000

B. Worker's Compensation - Statutory And Each Accident -$500,000 Employers' Liability -Disease - Policy Limit -$500,000 Disease- Each Employee -$500,000

The insurance requirements as listed above also applies to any sub-contractor(s) if any work is sublet. The contractor is responsible to ensure that the sub-contractor(s) meets the minimum insurance requirement limits as by law.

"Contractor represents that he/she is not an employee of the district and that he/she has or will follow Texas statutory guidelines regarding workers compensation".

The contractor shall cause the insurance company to submit to CHISD evidence of the coverage outlined above before any work is started and shall continue to submit copies of insurance renewals while the contract is in force.

The Certificate of Insurance shall provide that coverage shall not be canceled or altered without first providing CHISD with thirty (30) day’s prior written notice. The Contractor shall require all subcontractors performing any work to maintain coverage as specified herein. Certificates are to be provided directly to: Chapel Hill Independent School District, Purchasing Dept, 11134 CR 2249, Tyler, TX 75707

I Have Read and Understood (Required: Check if applicable)

Felony Conviction Disclosure

NOTE: If this is a publicly-held company, you may select Does Not Apply

Subsection (a) of Section 44.034 of the Texas Education Code (Notification of Criminal History of Contractor) states:

"A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony." Section 44.034 further states in Subsection (b): "A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract."

Is your firm owned or operated by anyone who has been convicted of a felony?

YES

NO

Does not apply (Required: Check all that apply)

Felony Conviction Details

If your firm is owned or operated by anyone who has been convicted of a felony, please list their name and the details of the conviction. If not applicable, please enter N/A (not applicable).

Deadline: 8/27/2026 02:00 PM (CT) RFP-CN 27-001 Addendum 1Page 8 of 19 pages

Bidder's Certification

Texas Government Code Chapter 2252 relates to bids by nonresident contractors. The pertinent portions of the Act are as follows: Section 2252.001(3) “Nonresident bidder” refers to a person who is not a resident. Section 2252.001(4) “Resident bidder” refers to a person whose principal place of business is in this state, including a contractor whose ultimate parent company or majority owner has its principal place of business in this state. Section 2252.002, as amended by H.B. 3648, 83rd Legislature (2013 Regular Session): “AWARD OF CONTRACT TO NONRESIDENT BIDDER. A governmental entity may not award a governmental contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount that is not less than the greater of the following: (1) the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which the nonresident’s principal place of business is located; or (2) the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which a majority of the manufacturing relating to the contract will be performed.” Section 2252.002, as amended by H.B. 1050, 83rd Legislature (2013 Regular Session):

“AWARD OF CONTRACT TO NONRESIDENT BIDDER: A governmental entity may not award a governmental contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible 2531- 18 - Page 6 of 14 resident bidder by an amount that is not less than the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in: (1) the state in which the nonresident’s principal place of business is located; or (2) a state in which the nonresident is a resident manufacturer.”

~~~ Is the vendor a Resident Bidder of Texas as defined in Texas Government Code Section 2252.001(4)? ~~~

By checking the box below: You Consider This Your Official Signature

Yes, I am a resident bidder

No, I am NOT a resident bidder (Required: Check all that apply)

Non-resident Bidder's Certification

Non-resident Bidder of Texas as defined in Texas Government Code Section 2252.001(3) ~~~If your firm is not a Resident Bidder of Texas as defined in Texas Government Code Section 2252.001(4), indicate your firm's principal place of business City and State. If not applicable, please enter N/A (not applicable).

(Optional: Maximum 1000 characters allowed)

Deadline: 8/27/2026 02:00 PM (CT) RFP-CN 27-001 Addendum 1Page 9 of 19 pages

CTPA Solicitation Clause

Interlocal Agreements with other School Districts through the Central Texas Purchasing Alliance

Membership. CHISD is a member in good standing of the Central Texas Purchasing Alliance (CTPA / txctpa.org), an alliance of over 120 school districts in Texas representing over a million students, sharing information, services and contractual opportunities. CTPA is an alliance created in accordance with Section 791.001 of the Texas Government Code through interlocal agreements.

Adoption of Awarded Contracts. In support of this collaborative effort, the award(s) made by CHISD from this solicitation may be adopted by other active CTPA member districts. By adopting a contract from another CTPA member district, the adopting district has met the competitive bidding requirements established by the Texas Education Code, Section 44.031(a)(4) and as required by the adopting district’s policies. There is no obligation on either the awarded vendor or the adopting CTPA member district to participate unless both parties agree. Upon mutual agreement of both parties to engage under the terms of the original contract, the vendor agrees to provide the contracted goods and services at the same or better contract pricing and purchasing terms established by the originating district. Minor modifications to the scope of work of the original contract may be allowed to accommodate the adopting district’s needs, as long as such modifications are directly related in nature to the original contract.

Document sharing between Members. To assist an adopting member district in establishing their supporting documentation, the awarded vendor’s response and related documents owned by the originating district may be shared without prior notification to the awarded vendor, unless the vendor at the time of their response to the original solicitation clearly annotates that such sharing of their response is to not occur without prior permission of the vendor.

Adopted Contract Management The adopting district shall be responsible for the management of the new contract and all payments to the contracted vendor. The originating district shall have no responsibilities under the new contract agreement. Upon adoption of the contract by the adopting CTPA member district, the original term of the contract and any renewal or extension options allowed under the original contract shall then transfer to the adopted contract, and such renewals options may be executed by the adopted member district at its sole discretion and independently of the originating member district’s decision to execute such renewal options on the original contract.

My checking the box below: You consider this your official Signature

I Agree and Understand (Required: Check all that apply)

Deadline: 8/27/2026 02:00 PM (CT) RFP-CN 27-001 Addendum 1Page 10 of 19 pages

Code of Conduct

Vendors and their suppliers, installers and all others working on Chapel Hill ISD schools/projects are required to understand and comply with the following rules and responsibilities. Failure to comply with the following rules and responsibilities may result in a worker’s removal from the schools/projects and/or the termination of the subcontractor’s contract. Vendors are responsible for their suppliers and installers adherence to these policies.

1. Vendors employees, installers and suppliers who will be entering the district site should check in with the Chapel Hill ISD designated representative.

2. Vendors employees, installers and supplier must wear picture ID badges issued by Chapel Hill ISD while on Chapel Hill ISD property.

3. The use of any tobacco products are PROHIBITED on school property. These prohibited items include but are not limited to cigarettes, cigars, chewing tobacco and snuff.

4. Drugs and alcoholic beverages are PROHIBITED.

5. The use of vulgar or improper language is PROHIBITED. Chapel Hill ISD will determine on a case by case basis what constitutes vulgar or improper language.

6. Unacceptable behavior including physical or verbal intimidation, horseplay, or fighting by any individual on school property/projects will result in immediate removal from site. Chapel Hill ISD staff will determine unacceptable behavior.

7. School requirements will occasionally result in the untimely interruption of a subcontractor’s daily activities.

Vendors are expected to anticipate and understand these circumstances and also work with Chapel Hill ISD to make up any scheduling.

8. ALL CONTACT WITH STUDENTS IS STRICTLY PROHIBITED.

9. Weapons of any type are not allowed on the job site or parking area. Vendor’s employees will comply with all state and district rules regarding weapon free zones.

10. Vendor’s employees, installers and suppliers shall submit such background information as may be requested by Chapel Hill ISD to perform criminal background evaluations/investigations.

Additionally, I certify that neither I nor any of my employees are currently in violation or in the future will violate the rules and responsibilities stated above.

My checking the box below: You consider this your official Signature

I Agree and Understand

Deadline: 8/27/2026 02:00 PM (CT) RFP-CN 27-001 Addendum 1Page 11 of 19 pages

Warranty

Warranty: 1. One year on refrigeration, 5 years on compressors, 180 days on labor.

Price must include Freight on Board Destination, Freight Prepaid. Equipment shall be delivered and uncrated. The contractor will assume all responsibility for equipment until all equipment is delivered and a representative of the Chapel Hill Independent School District performs an inspection and equipment is accepted. Crating must be removed from District premises.

Please note that Chapel Hill ISD is a member of Region 7, TIPS, Buy Board, OMINA, Choice Partners purchasing cooperatives and pricing should be given accordingly. Specifications for the brand and model number of the equipment offered by the vendor for this Request for Proposal must be submitted with the proposal packet. Due to Texas Department of Agriculture regulations, all equipment must be delivered, installed and invoiced by January 1, 2027. Price must include Freight on Board Destination, Freight Prepaid. Equipment shall be delivered and uncrated. The contractor will assume all responsibility for equipment until all equipment is delivered and installed.

My checking the box below: You consider this your official Signature

I Agree and Understand (Required: Check all that apply)

Senate Bill 252 Certification Form

Prohibition on Contracts with Terrorist Organizations

The Texas Legislature approved legislation that will impact all government contracts for goods and services. This addendum requires a certification from any vendor/independent contractor entering into a contract with Chapel Hill ISD to ensure the vendor/contractor complies with the requirements stipulated herein.

Pursuant to Texas Government Code, Chapter 2252, Section 2252.152 and Section 2252.153:

SB 252 prohibits governmental entities from contracting with parties on the State Comptroller’s list of companies known to have contracts with, or provide supplies or services to, an organization designated as a Foreign Terrorist Organization by the U.S. Secretary of State. As a result of this law, governmental entities are required to certify that vendors/independent contractors are not on the listing of companies on the website of the Comptroller of the State of Texas which do business with Iran, Sudan, or any Foreign Terrorist Organization.

I, do hereby depose and certify the truthfulness and accuracy of the contents of the statements submitted on this certification, that the company named below:

1)does not do business with Iran, Sudan or any Foreign Terrorist Organization; and 2)will not do business with Iran, Sudan or any Foreign Terrorist Organization during the term of the contract; and 3)is not listed on the website of the Comptroller of the State of Texas

By checking the box below: You Consider This Your Official Signature

I Comply with all the above

Deadline: 8/27/2026 02:00 PM (CT) RFP-CN 27-001 Addendum 1Page 12 of 19 pages

House Bill 89 Verification Form

Prohibition on Contracts with Companies Boycotting Israel

The 85th Texas Legislature approved new legislation, effective Sept. 1, 2017, which amends Texas Local Government Code Section 1. Subtitle F, Title 10, Government Code by adding Chapter 2270 which states that a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it:

1) does not boycott Israel; and

2) will not boycott Israel during the term of the contract

Pursuant to Section 2270.001, Texas Government Code:

1. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and

2. “Company” means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit.

I, do hereby depose and verify the truthfulness and accuracy of the contents of the statements submitted on this certification under the provisions of Subtitle F, Title 10, Government Code Chapter 2270 and that the company named below:

1) does not boycott Israel currently; and

2) will not boycott Israel during the term of the contract; and

3) is not currently listed on the State of Texas Comptroller’s Companies that Boycott Israel List located at https://comptroller.texas.gov/purchasing/publications/divestment.php

My checking the box below: You consider this your official Signature

I do NOT boycott Israel

Deadline: 8/27/2026 02:00 PM (CT) RFP-CN 27-001 Addendum 1Page 13 of 19 pages

Open Records Policy

CHISD is a government body subject to the Texas Public Information Act (TPIA). Proposer acknowledges that CHISD is subject to the TPIA. As such, upon receipt of a request under the TPIA, CHISD is required to comply with the requirements of the TPIA. For purposes of the TPIA, "public information" is defined as information that is written, produced, collected, assembled, or maintained under a law or ordinance or in connection with the transaction of official business: by CHISD; or for CHISD and CHISD

A. owns the information; or B. has a right of access to the information; or C. spends or contributes public money for the purpose of writing, producing collecting, assembling, or maintaining the information; or by an individual officer or employee of CHISD in the officer's or employee's official capacity and the information pertains to official business of CHISD.

Proposer is expected to fully cooperate with CHISD in responding to public information requests. This includes, but is not limited to, providing CHISD with requested documentation. The District will presume all submissions are public unless the Proposer identifies all trade secret/proprietary/etc. information on a separate sheet and on each affected page. Proposer acknowledges that it has the responsibility to brief the Attorney General's Office on why the documents identified as confidential and/or proprietary fall within an exception to public disclosure. Responses submitted to CHISD as a result of this solicitation are subject to release as public information after contracts are executed or the procurement is terminated. The requirements of Subchapter J, Chapter 553, Texas Government Code, may apply to this solicitation and the Contractor agrees that the contract can be terminated if the Contractor knowingly or intentionally fails to comply with a requirement of that subchapter.

My checking the box below: You consider this your official Signature

I Agree (Required: Check if applicable)

Workmanship and Inspection

The Contractor shall remove, as frequently as necessary, all refuse, rubbish, scrap materials and debris from the site in order to maintain a neat, orderly, and workmanlike appearance at all times. At completion of the work, but before final acceptance, the Contractor shall remove all surplus material, temporary structures, and debris of every nature resulting from the Contractor's operations or resulting from any activity on the site related to the Contractor's operations and put the site in a neat, orderly condition.

Work Site Damages:

The Contractor shall, before start of any work, prepare the work site and follow all applicable safety precautions.

The Contractor shall repair, to the District's satisfaction and at the Contractor's expense, any unusual damage to finished surfaces, existing structures and equipment at the site, resulting from Contractor's negligence in performing work under this contract.

I Have Read and Understood (Required: Check if applicable)

Questions

All questions regarding this RFP, must be submitted online at www.chisd.ionwave.net using the QUESTIONS Tab no later than August 8, 2026 at 9:00 am. CST

Response to questions will be posted online no later than, August 10, 2026 at 5:00 p.m. CST

I Have Read and Understood (Required: Check if applicable)

Deadline: 8/27/2026 02:00 PM (CT) RFP-CN 27-001 Addendum 1Page 14 of 19 pages

Location- Principal Place of Business

Please identify the primary location of business.

Cooperative Name and Contract Number

Please clearly identify in the provided space and on the quotes the name of the Cooperative and the Contract Number for which your proposal is based.

References

Please provide three (3) references that have used your company for the same goods Chapel Hill ISD is requesting in this proposal. Please include contact name, business name, address, telephone number, and e-mail address.

The District reserves the right to contact any reference provided.

Reference 1: Company Name

Please list Company Name

Reference 1: Contact Name

Please list Contact Name

Reference 1: Address

Please enter full address

Reference 1: Telephone Number

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Reference 1: Email Address

(Required: Email address)

Deadline: 8/27/2026 02:00 PM (CT) RFP-CN 27-001 Addendum 1Page 15 of 19 pages

Reference 1: Brief Description of Business with Company

Reference 2: Company Name

Reference 2: Contact Name

Reference 2: Address

Please list full address

Reference 2: Telephone Number

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Reference 2: Email Address

(Required: Email address)

Reference 2: Brief Description of Business with Company

Reference 3: Company Name

Deadline: 8/27/2026 02:00 PM (CT) RFP-CN 27-001 Addendum 1Page 16 of 19 pages

Reference 3: Contact Name

Reference 3: Address

Please enter full address

Reference 3: Telephone Number

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Reference 3: Email Address

(Required: Email address)

Reference 3: Brief Description of Business with Company

Addendas

CHISD reserves the right to issue addenda to this solicitation. If an addendum is issued, each bidder shall submit a signed copy of the addendum with their bid submission. Failure of a bidder to receive any such Addenda shall not relieve the bidder from any obligation under its bid as submitted. All Addenda so issued shall become a part of the Contract Documents.

By selecting, "I understand" You are acknowledging this is your signature

I understand (Required: Check only one)

General Terms & Conditions

I have read and agreed to the General Terms & Conditions in the attachment section.

I Have Read and Accept (Required: Check if applicable)

Bid Lines

Deadline: 8/27/2026 02:00 PM (CT) RFP-CN 27-001 Addendum 1Page 17 of 19 pages

1 General Maintenance & Repair

a. Regular Hourly Rate - Labor Monday - Friday 7:00a - 4:00p (Response required)

Rate: $ Total: $

Item Notes: Regular Hourly Rate

Supplier Notes:

No bid

Additional notes (Attach separate sheet)

2 General Maintenance & Repair

b. Overtime rate - Labor 4:00p-7:00a (including weekends and holidays) (Response required)

Rate: $ Total: $

Item Notes: Overtime Labor per hour

(Attach separate sheet)

3 Emergency Rate - Labor (Response required)

Rate: $ Total: $

Item Notes: Emergency Rate per hour (if different)

(Attach separate sheet)

4 Materials/Supplies for Service:

Cost Plus _____%

Additional cost- Set Rate per Day $____________

(Please submit Schedule of Rate for Services, Equipment and Tool Rentals to perform this type of service) (Response required)

Rate: $ Total: $

Item Notes: List Rate amount as percentage above cost.

(Attach separate sheet)

Deadline: 8/27/2026 02:00 PM (CT) RFP-CN 27-001 Addendum 1Page 18 of 19 pages

Supplier Information

Company Name:

Contact Name:

Address:

Phone:

Fax:

Email:

Supplier Notes

By submitting your response, you certify that you are authorized to represent and bind your company.

Print Name Signature

Deadline: 8/27/2026 02:00 PM (CT) RFP-CN 27-001 Addendum 1Page 19 of 19 pages