Bid Invitation - 2026-10-13T131758.728.pdf

RFQ# 27-10-15

Design Build Project for HVAC Improvements District-Wide (Phase I)

Issue Date: 9/29/2026

Response Deadline: 10/20/2026 04:00 PM (CT)

Contact Information Contact: Baldemar Garcia, Director of Purchasing Address: Business Office

312 West 5th Street Weslaco, TX 78596

Phone: (956) 969-6572 Email: bgarcia@wisd.us

Deadline: 10/20/2026 04:00 PM (CT) RFQ# 27-10-15Page 1 of 8 pages

Event Information Number: RFQ# 27-10-15 Title: Design Build Project for HVAC Improvements District-Wide (Phase I) Type: Request for Qualifications Issue Date: 9/29/2026 Response Deadline: 10/20/2026 04:00 PM (CT) Notes: Weslaco ISD is currently accepting Qualification Statements for the above listed

Design Build Project. The Design-Build Method was approved by the Weslaco ISD School Board during the Regular Board Meeting on August 17, 2026. This selection method involves a two-step process. In Phase I the School Board will select up to a maximum of five (5) vendors; only the selected vendor(s) will be eligible for participation in Phase II of this process.

Qualification Statements must be submitted electronically thru IONWAVE/EUNA. Mailed, Faxed or Hand Delivered packages will not be accepted.

All Qualification responses will be opened on the date and time specifically listed in this Request for Qualifications (RFQ). Qualification Statement opening will be conducted virtually through the use of a Google Meeting. This virtual opening is available to the public at which time all RFQ's will be opened and only the vendor name will be read out loud. Our electronic bid system ION Wave will not accept submittals after the published date and time. This opening will be streamed through the use of a Google Meet. The link will be posted on our website at www.wisd.us/resources/bids-and-proposals

Weslaco ISD is not responsible for submittals not meeting the deadline due to technical difficulties or other uncontrolled events.

**Please contact Baldemar Garcia, Director of Purchasing at the Weslaco ISD Business Office (956) 969-6572 if you have any questions or issues regarding this proposal.**

The selection of these vendors will take place at a public school board meeting. The Board of Education reserves the right to accept, reject any and/or all qualification statements, waive minor technicalities, or to award a contract to the most responsible offeror which best serves the interest of the District.

Opening Information:

Link to Opening: https://meet.google.com/aqh-kgdv-bbj?authuser=0&hs=122

Join by Phone: (US)+1 484-424-4223

PIN: 253 482 419#

Deadline: 10/20/2026 04:00 PM (CT) RFQ# 27-10-15Page 2 of 8 pages

Bid Attachments

SECTION I - Scope of Services and Other Information.pdf View Online

Section I - Scope of Services and Other Information

SECTION II - Standard Terms and Conditions.pdf View Online

Section II - Standard Terms and Conditions

SECTION III - Exclusive Proposal Terms.pdf View Online

Section III - Exclusive Proposal Terms

Section IV - Reference List.pdf View Online

Section IV - References

SECTION V - Ranking Criteria.pdf View Online

Section V - Ranking Criteria

SECTION VI - Felony Conviction Notification.pdf View Online

Section VI - Felony Conviction

SECTION VII - Insurance Requirements.pdf View Online

Secion VII - Insurance Requirements

SECTION VIII- Confidential Disclosure Statement.pdf View Online

Section VIII - Confidential Disclosure Statement

SECTION IX - Non-Collusion & Signature Sheet.pdf View Online

Section IX - Non-Collusion & Signature Sheet

W9 Form with Instructions.pdf View Online

W9

Requested Attachments

Cover Letter (Attachment required)

Cover Letter: attach a cover letter to include: Company/ Firm Name & Address, Statement of Interest, Contact Person, and Authorized Principal(s).

Team Strength (Attachment required)

Company Strength & Capacity: Include company history, Years in Business, Key Personnel (include resume detailing knowledge & experience); Consultants to be used (if any); technology/software; Insurance Certificate; and, W9.

Team Competance & Experience (Attachment required)

Team Competance, Experience and Approch: Include the following in this section - Identify the key roles of this project and the individuals that will be assigned to the particular role; Identify the engineer and/architect that will be the lead including license of each; include the overall process and approach and how each listed individual will play a role; Provide and organizational chart for this specific project including sub-contractors;

HVAC Design Experience (Attachment required)

HVAC Design Experience: In this section include information that shows your experience in designing HVAC Projects; experience in managing projects using the desing-build method; sub-contractors that may be used and their role in this project.

Deadline: 10/20/2026 04:00 PM (CT) RFQ# 27-10-15Page 3 of 8 pages https://weslacoisd.ionwave.net//VendorLanding.aspx?e=P7kvje9PUmVJCyUj4xw2fyshCoVkhUfpZRVtHApyiLfDY9d2nmPBvl-sYlMAZv87r67mZUGUJw4oLPcI4qAVJA https://weslacoisd.ionwave.net//VendorLanding.aspx?e=Z3MsN2JiAg5NpOkTVsWTXFUuysfYEfLCzNXjhim6qOM6b~4RYeqB2jfEMLYfULM568mHDB3CBJ8wZ1jG3WN~Vw https://weslacoisd.ionwave.net//VendorLanding.aspx?e=QqTB3ctVGbX1Z0KpPaL3K90x-nNN2xg14E18c5PqIWB3yKbvatxFpfbMD6M4E0cv~5cgPfvNLg2IZbhL~MbS7g https://weslacoisd.ionwave.net//VendorLanding.aspx?e=2PqYE0tkGu2NSnO7tmf8uBIiPAh80bEjaAC-H37YFfnXlQWuumdF0Xkorv0HJZnmFG4o8RgLdqxdiBX3wH-nBw https://weslacoisd.ionwave.net//VendorLanding.aspx?e=jCO3cMeuaMi8JxPfEpqYlQE~CvqsHOgwNKZP0UjuGlAuEhVRm9c-RwaegsDrvm6Z2hkCLRBTpXdwW1Ay~6B44w https://weslacoisd.ionwave.net//VendorLanding.aspx?e=KS2IWzSzgAbHvRP9luNnDfMSUpunaxX4Q1eXcB6G~wMP8zNuGiFSshfjVAEfAS-dVW9fhO~uNVh2mPzpoZjrlw https://weslacoisd.ionwave.net//VendorLanding.aspx?e=sxU8C1pICAyH5QINCy3HTlM1t3BLocCd0~MWPwRvk19eU~ZLXibqzWmT3BJAWsz8Al5batbV1gEFiet3gtrpcw https://weslacoisd.ionwave.net//VendorLanding.aspx?e=uUIptzOrXJGJ~3Mr-0KInqGDoTXC1c~qOvFGjXc91vwXoDwwFY-1gSzQu0Fhon3tgstqI3f0Vc4oYpeD2gDwaA https://weslacoisd.ionwave.net//VendorLanding.aspx?e=T0xnyaBKSO8~v3FQnYs98Wrd9O6uhf97ahsD~OMYz~MF8n9E-RCObEsRTEvTSrusaFLar9vEoIKsFOegV2Mxmw https://weslacoisd.ionwave.net//VendorLanding.aspx?e=tevOO~2fxmw4nu69IIcD~ZObL7MpMPb862PqhsvSy8fzX3NGULyqnwdJGGqndveX2xFpAE28gEDsuBf5n~FkuA

Projects List (Attachment required)

Projects List: In this section include a list of five (5) similar HVAC projects you have designed and completed using the Design-Build Method. The projects must have been completed within the last five years. Each listed project must include: a) the entity name; b) address; c) describe the project; d) year completed; e) project cost; f) completion time;

g) did you stay within budget.

References (Attachment required)

References: In this section include a minimum of five (5) references where you have completed a design-build project. Complete and attach Section IV

Project Methodology (Attachment required)

Project Methodology: In this section describe your firm's methodology of developing and implementing comprehensive HVAC Projects for owners. Address the following in detail - Facility Surveys, Project Development, Engineering and Design, Construction and Project Management, Commissioning and Retro-commissioning, Training, Problem Resolution (of unforseen circumstances).

Financial Strength (Attachment required)

Financial Strength - include your latest yearly financial statement.

Felony Conviction (Attachment required)

Felony Conviction - Attach the completed Felony Conviction Notification (Section VI)

Confidential Disclosure (Attachment required)

Confidential Disclosure Form - Attach the completed form (Section VIII)

Non-Collusion & Signature Sheet (Attachment required)

Non-Collusion & Signature Sheet - attach a completed Non-Collusion and Signature Sheet (Section IX)

Bid Attributes

1 Main Office

Where is your "Main Office" located? Provide physical address.

(Required: Maximum 1000 characters allowed)

2 Years in Construction Business

How many years has your company been in the commercial construction business?

(Required: Numbers only)

3 Years in Construction Business in RGV

How many years has your company been in the commercial construction business in South Texas?

(Required: Numbers only)

Deadline: 10/20/2026 04:00 PM (CT) RFQ# 27-10-15Page 4 of 8 pages

4 Local Office

Does your company/firm currently have a local office in South Texas?

YES

NO

(Required: Check all that apply)

5 Local Office Location

If you have a Local Office, provide the physical address.

(Optional: Maximum 1000 characters allowed)

6 Current Staff

How many staff members are currently employed in your company?

(Required: Numbers only)

7 DB Projects

Provide a count of Design Build (DB) Projects that your company has completed in the last five years.

(Required: Numbers only)

8 "In-Progress" DB Projects

Provide a count of Design Build (DB) Projects that your company currently has "In-Progress"?

(Required: Numbers only)

9 Section I - Scope of Work

Read and Acknowledge.

By checking one of the boxes I am attesting to it.

Read and Acknowledge (Required: Check all that apply)

Section II - Standard Terms & Conditions

Read and Acknowledge.

By checking one of the boxes I am attesting to it.

Read and Acknowledged (Required: Check all that apply)

Section III - Exclusive Proposal Terms

Read and Acknowledge.

By checking one of the boxes I am attesting to it.

Read and Acknowledge (Required: Check all that apply)

Deadline: 10/20/2026 04:00 PM (CT) RFQ# 27-10-15Page 5 of 8 pages

Section V - Criteria & Points

Read and Acknowledge.

By checking one of the boxes I am attesting to it.

Read and Acknowledge (Required: Check all that apply)

Section VII - Insurance Requirements

Read and Acknowledge.

By checking one of the boxes I am attesting to it.

Read and Acknowledge (Required: Check all that apply)

Women, Minority, Small or Disadvantaged Business

Is your company designated as a Women, Minority, Small or Disadvantaged Business?

By checking one of the boxes I am attesting to it.

YES

NO

(Required: Check all that apply)

Safety Record

Have you filed OSHA for 300A Form for the last three years?

YES

NO

(Required: Check all that apply)

OSHA Violations

Has the Occupational Safety and Health Administration (OSHA) ever cited your company for any safety violation(s)? If yes, explain.

(Required: Maximum 1000 characters allowed)

Bonding Capacity

If Awarded; Do you have the bonding capacity for this project?

YES

NO

(Required: Check all that apply)

LEED Certified

Does your company hold a Leadership in Energy and Environmental Design (LEED) certificate?

YES

NO

Deadline: 10/20/2026 04:00 PM (CT) RFQ# 27-10-15Page 6 of 8 pages

DBIA Certified

Is your company hold a Design Build Institute of America (DBIA) certificate?

YES

NO

(Required: Check all that apply)

Historically Underutilized Business (HUB)

Has your company been designated as a Historically Underutilized Business (HUB)? By checking one of the boxes I am attesting to it.

YES

NO

(Required: Check all that apply)

Non-Communication Clause

I affirm that prior to or after the opening of this bid/proposal/qualifications, I (or any representative of my company) will not communicate and/or discuss the contents of this bid/proposal/qualifications with any person affiliated with Weslaco ISD nor contact any Weslaco ISD Board of Trustees. Communication includes but is not limited to unsolicited literature, email, faxes, texts, or phone calls related to any aspect of this bid/proposal/qualifications. If discussion is necessary, you will be notified in writing by the Director of Purchasing or his designee.

I understand that failure to observe this requirement will cause my bid/proposal/qualifications, to be disqualified.

Reviewed and Acknowledge

Deadline: 10/20/2026 04:00 PM (CT) RFQ# 27-10-15Page 7 of 8 pages

Supplier Information

Company Name:

Contact Name:

Address:

Phone:

Fax:

Email:

Supplier Notes

By submitting your response, you certify that you are authorized to represent and bind your company.

Print Name Signature

Deadline: 10/20/2026 04:00 PM (CT) RFQ# 27-10-15Page 8 of 8 pages