Bid Invitation (1).pdf

114LR-26F Addendum 1

Architectural Design Services and Feasibility Study for the Domestic Violence Shelter

Issue Date: 6/15/2026

Questions Deadline: 6/18/2026 12:00 PM (CT)

Response Deadline: 7/2/2026 02:30 PM (CT)

Contact Information

Contact: Lauren Rodriguez, Senior Purchasing Agent Address: Purchasing

835 W. Irving Blvd Irving, TX 75060

Phone: 972 (721) 3756 Email: Larodriguez@IrvingTX.gov

Deadline: 7/2/2026 02:30 PM (CT) 114LR-26F Addendum 1Page 1 of 8 pages

Event Information

Number: 114LR-26F Addendum 1 Title: Architectural Design Services and Feasibility Study for the Domestic Violence

Shelter Type: Request for Qualifications Issue Date: 6/15/2026 Question Deadline: 6/18/2026 12:00 PM (CT) Response Deadline: 7/2/2026 02:30 PM (CT) Notes: The City of Irving is soliciting Statements of Qualifications (SOQs) from qualified architectural firms to provide professional architectural and related services for the evaluation, planning, and potential design of a Non-Congregate Domestic Violence Shelter. The selected firm will initially perform a feasibility study (Phase 1) to determine the most appropriate approach to meet the City’s service needs, including evaluation of renovation versus new construction options. Based on the outcome of Phase 1, the City anticipates negotiating a contract amendment for full architectural and engineering design services.

Any questions or requests for clarification should be submitted online. All responses to questions will be released in the form of an addendum after the cut off for submitting questions has passed.

The City of Irving strongly encourages bidders to submit their response to this bid electronically. Please call the individual listed on the bid if you require assistance with this submittal. Electronic submission will eliminate errors and unnecessary work, and is more friendly to the environment. Your cooperation is greatly appreciated.

Bid Activities

Cut-off for Questions 6/25/2026 12:00:00 PM (CT)

Submit questions electronically via this site. No verbal questions will be accepted.

Bid Opening 7/2/2026 2:30:00 PM (CT)

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/227962496043776?p=76Z9ohhtyhSbGrjyFF

Meeting ID: 227 962 496 043 776

Passcode: gX2rF3S8

Bid Attachments

114LR-26F Addendum 1.pdf View Online

114LR-26F Addendum 1

114LR-26F Specifications-Final.pdf View Online

114LR-26F Specifications-Final

A-1 - Standard Terms and Conditions FINAL rev. 5.21.20.pdf View Online

Attachment A-1 - Standard Terms and Conditions FINAL

Deadline: 7/2/2026 02:30 PM (CT) 114LR-26F Addendum 1Page 2 of 8 pages https://teams.microsoft.com/meet/227962496043776?p=76Z9ohhtyhSbGrjyFF https://cityofirving.ionwave.net//VendorLanding.aspx?e=UIVs2d4~Qg961WMLxqNAn5DUWG~XRDyNJBJuYImdZhbmfO~asEUeMhsM-VP6VpEVY8bGwUE1PArPawmdJDItpw https://cityofirving.ionwave.net//VendorLanding.aspx?e=1BTCzDwWE2Ub2gp2YtYyH3VYbXx2qNB-T6~HSh-7cARHK0pZHH1RVyqWLNJroPlpoVobfV3ifDYsjT2mIFFzsw https://cityofirving.ionwave.net//VendorLanding.aspx?e=AnMuLtcSpcRqbVGeMA43hK~ZwLIGdbQd70VA~y0j3dsu1yHc8gj00ZnWdf21SOxXNS2o9A6DWb1mTtlLjI6hjQ https://cityofirving.ionwave.net//VendorLanding.aspx?e=hobujjgWu4kvci7m0GMDSGeRth-DSMYnk7O5MG2IGoBjVO59m4HX13VfNDLDbQB4W7h5i2nkHswE6~RjnEqp4A

B-5 - General Instructions to Submitters rev. 8.1.24.pdf View Online

Attachment B-5 - General Instructions to Submitters

B-6 - Special Instructions to Submitters rev. 7.15.24.pdf View Online

B-6 - Special Instructions to Submitters

C-1 - Conflict of Interest Instructions rev. 10-2015.pdf View Online

Attachment C-1 - Conflict of Interest Instructions

C-2 - Conflict of Interest Questionnaire rev. 10-2015.pdf View Online

Attachment C-2 - Conflict of Interest Questionnaire

C-4 - Certificate of Interested Parties Instructions rev. 10.30.24.pdf View Online

Attachment C-4 - Certificate of Interested Parties Instructions

C-5 -TGC-2271-2274-2276 Verification Form .pdf View Online

Attachment C-5 -TGC-2271-2274-2276 Verification Form

C-6 - Discretionary Contract Disclosure Form.pdf View Online

Attachment C-6 - Discretionary Contract Disclosure Form

D-2 - Insurance Requirement for Professional Services and Consultants rev.

11.1.24.pdf

View Online

Attachment D-2 - Insurance Requirement for Professional Services and Consultants

D-4 - Insurance Affidavit.pdf View Online

Attachment D-4 - Insurance Affidavit

E-1 - Environmental Commitment & Compliance.pdf View Online

Attachment E-1 - Environmental Commitment & Compliance

H-3 - Engineering Services Agreement_1-4-24.pdf View Online

H-3 - Engineering Services Agreement

Requested Attachments

Proposal (Attachment required)

Required Documents (Attachment required)

All required forms associated with this solicitation should be attached here. Original copies will be required of the awarded firm.

Immigration Nationality Act Requirements Certification Letter (Attachment required)

Certification Letter as Required by Item 9, Immigration Nationality Act, Attachment-1 - Standard Terms and Conditions

W-9 (Attachment required)

Please upload a copy of your company's W-9 dated within the current calendar year.

Deadline: 7/2/2026 02:30 PM (CT) 114LR-26F Addendum 1Page 3 of 8 pages https://cityofirving.ionwave.net//VendorLanding.aspx?e=hobujjgWu4kvci7m0GMDSGeRth-DSMYnk7O5MG2IGoBjVO59m4HX13VfNDLDbQB4W7h5i2nkHswE6~RjnEqp4A https://cityofirving.ionwave.net//VendorLanding.aspx?e=xOjS3JCdOjjwepDJvhP4ApEf3B6mPOjPaU0xt~4TZcdq90oBY2Zc2IKk1ZVQMn1K~kAkcK3pYm4eqebRub8yWQ https://cityofirving.ionwave.net//VendorLanding.aspx?e=XB88AFEjJPd8jhc00PZDfvM5eH0WAA8IWReXuDEq2Lqznxd~7GcTgGEDMrUGS9B0e-VIdtuvjLLc6j~x8nhYzQ https://cityofirving.ionwave.net//VendorLanding.aspx?e=XmMaxhw0x0MS96c~xagy518YkFDz5VvcMBBa1T5zY2jK9wwf~FmKO3Gw4IhUoCirmc7QXVuP76cQBA0yVNmALg https://cityofirving.ionwave.net//VendorLanding.aspx?e=z5Kvca0JDdNnBszzzqQOl5EFSfeIKSBYBhv6Gyb-8ySjsFQi4z5be8AztOWZ8gdWdJF5Rlfuf-hfYzCgruyKJg https://cityofirving.ionwave.net//VendorLanding.aspx?e=~H4s9aWFPKp2S~tVJTjpRzwYiRzHM65htQUnJ2sIO-NmyLgJF2hfg5-7UJnUMBcMozY0rtvXzF~BRbet4xfAOQ https://cityofirving.ionwave.net//VendorLanding.aspx?e=OCpGSHdZ6gkPdk6TY9oJlKS~TGt46pM6OSdRvRxJT4wvBFxsNYlzHJGDQ8XzMGJKiOiFBl4WCgysm8DKER4tUQ https://cityofirving.ionwave.net//VendorLanding.aspx?e=GbgJhD93GlKhHhXnsy8BpJH10P6yk4FI2C7N72XhpU48aMaIuKvHuXkQRm5iH0oE8TbbSi81SfxUJE16JhyzFQ https://cityofirving.ionwave.net//VendorLanding.aspx?e=L48C8JwHcDk7q56E1g8a~0oYZp-YLKnx3MXJOD1yOWcSrHdiJC5kCY55nQlFV8M~u5HFGyZvbhWlk3AFQmruiA https://cityofirving.ionwave.net//VendorLanding.aspx?e=rCHhUmusEFFXtn506q4H7yvbBadssD6Iy0UDjO2YIK7SC-dOHo7bjAeENUAqz6IVzFr2y6lEGciDG9kAEMLgNw https://cityofirving.ionwave.net//VendorLanding.aspx?e=oNnmARkeIJLxZKYoK2uZBIe~QrTnjoYD6z3PRMrvU9wH1zoWZ36Demn4DO5yTEYODX9Mh2GQjIBMWPjXlQIJgg

Bid Attributes

1 RFQ Acceptance

I have read and understand the Standard Terms and Conditions, General Instructions to Submitters, Special Instructions to Submitters, Insurance Requirements, and Specifications contained herein, and further agree to abide by and accept said documents unless specific exceptions are noted within my response. I understand that the extent and number of exceptions taken will be a consideration during the evaluation process and may preclude a contract being awarded to my company.

Acknowledged (Required: Check if applicable)

2 Attribute deleted as part of an Addendum

3 Right to do Business in Texas - INCLUDE IN YOUR RESPONSE THE CONTACT INFORMATION OF

CERTIFYING OFFICIAL'S NAME, TITLE, PHONE NUMBER AND E-MAIL ADDRESS.

As required by 2252.903, Government Code, respondent's official certifies and acknowledges that its Texas franchise tax payments are current, or that it is exempt from, or not subject to, such tax. If claiming an exemption or not subject to franchise tax, an explanation must be provided.

Acknowledged Explanation attached (Required: Check only one)

4 Entity Type

Please check the entity type that applies to your business:

Corporation Non-Profit Corporation Limited Liability Company Partnership

Individual or Sole Proprietor (Required: Check only one)

5 Payment Preference

Please check appropriate option(s):

EBT (electronic bank transfer) Check Credit Card EBT & Check EBT & Credit Card

Check & Credit Card EBT, Check, & Credit Card (Required: Check only one)

6 Contact Information

Please enter the name, e-mail and phone number of the contact person who will be assigned to assist the City of Irving with this contract.

(Required: Maximum 4000 characters allowed)

7 Classification

Respondent hereby acknowledges that if your business holds a VetHUB or any other certification(s), a copy of the applicable certification(s) has been attached to your response.

Acknowledged (Required: Check if applicable)

Deadline: 7/2/2026 02:30 PM (CT) 114LR-26F Addendum 1Page 4 of 8 pages

8 Submission Requirements

This RFQ requires electronic and/or hard copy submission of required information as noted in the Specifications document. Submitter hereby acknowledges that all required documentation is being provided in the format(s) required by the specification.

Acknowledged (Required: Check if applicable)

9 Conflict of Interest Questionnaire

Per Attachment C-1, Instructions for Conflict of Interest Questionnaire, respondent shall include Attachment C-2, Conflict of Interest Questionnaire with their bid submission in the event that a conflict of interest in doing business with the City of Irving exists as defined by Chapter 176, Texas Local Government Code.

If required, this may be done electronically by clicking on the "Response Attachments" tab and clicking on *New under "Response Attachments". Respondent here acknowledges that a Conflict of Interest Questionnaire has been attached to this submission unless no conflict exists.

Acknowledged (Required: Check if applicable)

Discretionary Contract Disclosure Form

Respondent shall include Attachment C-6, Discretionary Contract Disclosure Form, with their submission. This may be done electronically by clicking on the ”Response Attachments” tab and clicking on *New under ”Response Attachments”. Respondent here acknowledges that a copy of Attachment C-6 has been included with this submission. Should respondent be recommended for award, an original wet ink signature copy of this form will be required.

Acknowledged (Required: Check if applicable)

TGC 2271-2274-2276 Verification Form

Per Texas Government Code Chapters 2271, 2274, and 2276, any company entering into a contract for goods or services with a government entity effective on or after May 4, 2019 (1) who employs 10 or more full time employees, and (2) has provided a bid or proposal that has a value of $100,000 or more is required to provide verification that said company (1) does not boycott Israel, (2) will not boycott Israel during the term of this contract, (3) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association,

(4) will not discriminate during the term of the contract against a firearm entity or firearm trade association, (5) does not boycott energy companies, and (6) will not boycott energy companies during the term of the contract by inclusion of Attachment C-5 – TGC 2271-2274-2276 Verification Form with their submission in compliance with these requirements. Inclusion of the attachment may be accomplished electronically by clicking on the “Response Attachments” tab, then clicking on *New to upload the form. If a contract is awarded to Respondent, the original shall be provided to the city upon request. Respondent here acknowledges that, if required as outlined above, a copy of the appropriate page from this form in Attachment C-5 has been included with this submission.

Acknowledged

Deadline: 7/2/2026 02:30 PM (CT) 114LR-26F Addendum 1Page 5 of 8 pages

Federal Debarment Certification

The respondent certifies the following:

1. The respondent and/or any of its principals are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency.

2. The respondent and/or any of its principals have not within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a Federal, state, or local government contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of proposers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasions, or receiving stolen property; and are not presently indicted for, or otherwise criminally or civilly charged by a Government entity with commission of any of these offenses.

If the respondent cannot certify this statement, attach a written explanation for review by the City. The respondent must notify the Purchasing Manager within 30 days if debarred by any governmental entity during the contract period.

Acknowledged Explanaton Attached (Required: Check only one)

Affidavit for Insurance Requirements

Respondent shall include Attachment D-4, Affidavit for Insurance Requirements, with their submission. This may be done electronically by clicking on the "Response Attachments" tab and clicking on *New under "Response Attachments". Respondent here acknowledges that a copy of Attachment D-4 has been included with this submission.

Acknowledged (Required: Check if applicable)

Environmental Stewardship

Per the City's expectations as outlined in Attachment E-1, Environmental Commitment and Compliance, the City of Irving recognizes the importance of exercising positive environmental stewardship and is proactive in encouraging environmentally sound practices in our operations and among our residents, businesses, and suppliers.

Please indicate any of the following in the space provided which apply to your business operation and list details:

1. Recycling

2. Energy Efficiency Practices

3. Environmentally Preferred

4. Water/Energy Conservation

5. Air Quality/Emissions

6. Disposal Practices

7. Other Environmentally Friendly Practices

(Required: Maximum 4000 characters allowed)

Attribute deleted as part of an Addendum

Deadline: 7/2/2026 02:30 PM (CT) 114LR-26F Addendum 1Page 6 of 8 pages

Contract Exceptions

Any initial exceptions to the provided sample contract shall be noted in your response. By checking the appropriate box below, Submitter hereby acknowledges that either no exceptions are being taken or that any exceptions have been noted in detail and provided as an attachment to this response.

No exceptions Exceptions noted and attached (Required: Check only one)

Documents Required from Awarded Contractor

If your company is awarded this contract, the following items will be required: Three (3) sets of wet ink signed Professional Services Agreements, Insurance Certificate including all required coverages and endorsements, Certificate of Interested Parties (State of Texas Form 1295), and TCG 2271-2274-2276 Verification Form. Bidder hereby acknowledges that these documents will be provided as required by the City upon contract award.

Acknowledged (Required: Check if applicable)

W-9 Form

Respondent shall include IRS Form W-9 with their bid submission. This may be done electronically by clicking on the "Response Attachments" tab and clicking on *New under "Response Attachments". Respondent here acknowledges that a copy of their company's W-9 Form has been included with this submission.

Acknowledged (Required: Check if applicable)

Certification of Compliance with IMMIGRATION NATIONALITY ACT Requirements in Standard Terms and Conditions

Per the requirements set forth in Item 9. Immigration Nationality Act in Attachment A-1 - Standard Terms and Conditions, respondent hereby acknowledges compliance and has attached the referenced certification letter under the Response Attachments tab where indicated.

Acknowledged (Required: Check if applicable)

Addendum 1 Acknowledgement

Vendor hereby acknowledges review of Addendum 1.

Acknowledged

Deadline: 7/2/2026 02:30 PM (CT) 114LR-26F Addendum 1Page 7 of 8 pages

Supplier Information

Company Name:

Contact Name:

Address:

Phone:

Fax:

Email:

Supplier Notes

By submitting your response, you certify that you are authorized to represent and bind your company.

Print Name Signature

Deadline: 7/2/2026 02:30 PM (CT) 114LR-26F Addendum 1Page 8 of 8 pages