BID IF-25-024 Chlorine and Sodium Bisulfite.pdf

BID IF-25-024 Chlorine and Sodium Bisulfite Page 1 of 8

C I T Y O F I D A H O F A L L S

INSTRUCTION TO BIDDERS

Invitation to Bid Number: IF - 25 – 024

Chlorine and Sodium Bisulfite

INVITATION:

Sealed bids for 2025 furnishing Cylinders/Containers of Chlorine and Sodium Bisulfite as described in "Documents and Items" tab will be received electronically through the BidNet platform on or before 10:00 AM Mountain Standard Time (MST) on Monday, October 27th, 2025.

(https://www.bidnetdirect.com//cityofidahofalls)

Then will be publicly opened and read at:

City of Idaho Falls

Procurement Office

308 Constitution Way

Idaho Falls, Id 83402

Email, facsimile, or mailed proposals will not be accepted. Proposals received after the specified date and time will not be given further consideration.

PREFERENCE FOR IDAHO DOMICILED BIDDERS:

In determining the lowest responsible bidder, the City shall consider the preferences for Idaho domiciled public works contractors and Idaho suppliers for purchases as provided in Idaho Code

Sections 67-2348 and 67-2349, as currently in force and subsequently amended. The law requires providing a reciprocal preference for Idaho domiciled bidders on purchases of materials, supplies or equipment. The law and any applicable percentage preference is ONLY applicable to bidders domiciled in a state granting THEIR in state bidders a preference law or a reciprocal preference law. It is not applicable to domiciled bidders in states without a preference law or a reciprocal preference law. Bidder shall indicate on the signature page, in the space provided, the bidder’s state of domicile. If a bidder is domiciled outside the State of Idaho and desires to be considered as an Idaho domiciled bidder, bidder shall indicate this on the signature page, in the space provided.

If the bidder indicates that he is domiciled outside the State of Idaho and that he desires to be considered as an Idaho domiciled bidder, he shall provide information with the bid sufficient to establish a significant Idaho economic presence as defined in Idaho Code Section 67-2349, as currently in force and subsequently amended. Proposals received without this information will be considered invalid. If the bidder is domiciled in a state with a bid preference penalty, the bidder shall provide information with the bid concerning the bidder’s state of domicile, the amount of the bid preference penalty in bidder’s state and a copy of the applicable code section with respect thereto. Failure to provide such information may result in rejection of the bid.

https://www.bidnetdirect.com/cityofidahofalls

BID IF-25-024 Chlorine and Sodium Bisulfite Page 2 of 8

QUESTIONS:

Questions and clarification requests will be accepted until 5:00 PM MST on October 17, 2025. All questions shall be submitted through the BidNet platform.

Responses to questions and clarification requests will be posted through BidNet no later than 5:00

PM MST on October 24, 2025. Respondents are responsible for checking BidNet for the issuance of any addenda prior to submitting a proposal. The City reserves the right to issue additional addenda at any time if, in its sole discretion, as needed. No questions will be accepted by telephone.

Questions or comments directed by a respondent by any other means than through BidNet are inappropriate and such activity may result in that proposal being deemed non-responsive.

DELIVERY:

Proposal submitted must show: Delivery Cost FOB to Idaho Falls.

GENERAL:

The intention of the specifications is to describe the Chlorine and Sodium Bisulfite in sufficient detail to secure bids on comparable product. Product bid shall meet or exceed specifications listed.

The City of Idaho Falls Procurement Office may be reached by calling 208-612-8431.

CERTIFICATE OF ELIGIBILITY:

The successful Bidder shall be required to execute a Certificate of Eligibility (See attached) as a condition for the award of this Bid / Contract.

INTERPRETATIONS:

Interpretations, corrections and changes of the bid proposal will be made by Addendum.

Addendums will be posted to the bid documents tab at least three (3) days prior to the bid opening within the Bidnet platform. Interpretations, corrections and changes of the bid proposal made in any other manner will not be binding, and Bidders shall not rely upon them.

TERMS AND CONDITIONS:

This formal bid document and subsequent Purchase Order are to be considered the City's sole terms and conditions. Bids submitted with any additional terms and conditions may not be considered.

BASIS OF AWARD:

Bids will be evaluated and awarded separately with respect to each bid item. Bids will be separately awarded to the responsive bidder(s) submitting the lowest aggregate price and will best serve the interest and requirements of the City of Idaho Falls for the hypothetical quantities for each bid item as set forth below. Such quantities are hypothetical and will be used for evaluation purposes only, and the City reserves the right to purchase greater or lesser quantities as it deems in its best interest, throughout the term of the contract. The proposals will be evaluated for compliance with the specifications furnished by the City of Idaho Falls.

BID IF-25-024 Chlorine and Sodium Bisulfite Page 3 of 8

BID IRREGULARITIES:

If the proposal form within Bidnet Direct is not used or is altered or if there are unauthorized additions, conditional bids, or irregularities of any kind, which make the proposal incomplete, indefinite, irregular, or ambiguous; the proposal may be rejected. The City of Idaho Falls reserves the right to accept or reject any or all proposals, to waive any or all proposals, to waive any informalities and irregularities in said proposals, and to accept individual bid items.

TERM OF BID AND BID AWARD:

The Bidder’s proposal shall remain in effect for a period of 60 working days after the bid opening.

If awarded the Bid, the successful Bidder will comply with the terms and conditions of the Bid

Documents and subsequent Purchase Orders through the period of time as listed below. The City of Idaho Falls reserves the right to purchase any or all of the items as listed.

DISCLAIMER:

The City of Idaho Falls reserves the right to accept or reject any or all proposals, to waive any or all proposals, to waive any informalities and irregularities in said proposals, and to accept individual bid items.

NON-DISCRIMINATION:

If awarded, the successful Bidder shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, creed, political ideals, sex, age, marital status, physical, or mental handicap, gender identity/expression, sexual orientation, or national origin. However, this section shall not be interpreted to require the successful Bidder to provide accommodation beyond the reasonable accommodations required by Idaho and Federal law.

ANTI-BOYCOTT AGAINST ISRAEL ACT:

Pursuant to Idaho Code section 67-2346, if payments under this contract exceed one hundred thousand dollars ($100,000) and Vendor/Contractor employs ten (10) or more persons, Vendor/Contractor certifies that it is not currently engaged in, and will not for the duration of this contract engage in, a boycott of goods or services from Israel or territories under its control. The terms in this Paragraph that are defined in Idaho Code section 67-2346 shall have the meaning defined therein.

Certification of No Chinese Ownership:

Pursuant to Idaho Code § 67-2359, the successful Bidder shall certify that it is not currently owned or operated by the government of the People’s Republic of China and will not, for the duration of this

Project, be owned or operated by the government of the People’s Republic China.

BID IF-25-024 Chlorine and Sodium Bisulfite Page 4 of 8

CERTIFICATE OF ELIGIBILITY

(Please fill out the top or bottom portion of this document, whichever is applicable)

__________________________, represented by ___________________________ represents that:

(Bidder/Vendor) (Representative’s Name)

1) For the purposes of this certificate, the term “Ineligible Person” shall mean any officer, agent or employee of the City of Idaho Falls, and the spouse and any member of the household of such officer, agent or employee. The term “Ineligible Entity” shall mean any corporation, partnership, trust, association, sole proprietorship or organization of any kind in which an Ineligible Person holds any pecuniary or ownership interest of any kind or which employs an Ineligible Person.

2) Bidder is not an Ineligible Person or Ineligible Entity.

3) No Ineligible Person or Ineligible Entity has an interest of any kind in the abovementioned

Bidder, nor will any Ineligible Person nor Ineligible Entity receive any consideration or benefit of any kind on account of the above-referenced project or purchase.

4) To the best of my knowledge no Ineligible Person or Ineligible Entity has any interest in the above-referenced project or purchase, which is prohibited under Idaho Code Section 59-201.

5) I am over eighteen (18) years of age, have personal knowledge of the foregoing and would so testify if called upon in a court of law.

Dated the ______ day of ___________________________, 20____.

BIDDER/VENDOR: ______________________________

Representative’s Signature

Bidder/Vendor

If you are unable to sign the above Certificate of Eligibility, you may, depending upon the circumstances, still be eligible to carry out this contract (PO). In order to receive such consideration, please explain the reasons why you are unable to execute the Certificate of Eligibility.

Dated the ______ day of ___________________________, 20____.

BIDDER/VENDOR: ______________________________

Representative’s Signature

Bidder/Vendor

BID IF-25-024 Chlorine and Sodium Bisulfite Page 5 of 8

BID EVALUATION:

SECTION I – Chlorine Cylinders – 150 Pound

For the Period October 1, 2025 through September 30, 2026

SPECIFICATIONS and PRICING

REQUIREMENTS for approximately 150 Pound Chlorine Cylinders:

❖ The quantity requested will be split into multiple deliveries and shipped as requested by the

Water Division personnel. A shipment request by telephone or email will be made a minimum of five (5) working days prior to the actual required delivery date.

❖ Please indicate who should be contacted and phone number for delivery and pick-up of cylinders.

❖ The supplier will be required to pick up empty cylinders; the full ones are delivered at no additional charges to the City.

❖ Upon delivery of cylinders, the supplier must have the means to unload the cylinders.

❖ The supplier will pick up empty cylinders, either by a supplier owned truck or third party carrier. The City will not pay for third party carriers.

❖ Demurrage fees will not be implemented until 120 days. Demurrage fees will not be charged if trucks are not sent for empties within a reasonable time.

❖ In case of an emergency, the current supplier will be required to deliver as many as six (6) cylinders within twelve (12) hours’ notice.

❖ Should you not comply with the above requirements, may result in termination of contract.

Cylinders: Delivery Point: Water Division 564 Hemmert Ave. Idaho Falls, ID or other City locations as specified. Price to include all taxes and fees, delivery cost and there shall be no cylinder charge added at time of delivery.

BID IF-25-024 Chlorine and Sodium Bisulfite Page 6 of 8

SECTION II – Chlorine Containers – 1 Ton

REQUIREMENTS for 1 Ton Chlorine Containers:

Delivery

❖ The quantity requested will require multiple deliveries of six (6) containers per delivery and shipped as requested by Wastewater Treatment Plant personnel. A call requesting shipment will be made a minimum of three (3) working days prior to the actual required delivery date.

Please indicate who should be contacted and phone number.

❖ The supplier will be required to pick up empty containers, when the full ones are delivered at no additional charges to the City.

❖ In case of an emergency, the current supplier will be required to deliver as many as six (6) containers within twelve (12) hours’ notice.

Transition - Pickup of Containers

The Bidder will be required to comply with the following should the award of this bid be to a vendor other than our current supplier.

❖ The current supplier will be required to pick up their empty containers within two (2) working days after notification from the Wastewater Treatment Plant personnel.

Please indicate who should be contacted and phone number.

Should you not comply with the above requirement, you may not be considered for future quotations.

Container: Delivery Point: Wastewater Treatment Plant or other City locations as specified.

Price to include all taxes and fees, delivery cost and there shall be no container charge added at time of delivery.

BID IF-25-024 Chlorine and Sodium Bisulfite Page 7 of 8

SECTION III - Sodium Bisulfite

REQUIREMENTS for Sodium Bisulfite

Sodium Bisulfite (NaHSO3): 40% Basis Solution

Sediment free pH: 5.0 – 5.5 (as per Permit #ID-002126-1)

Specific Gravity: 1.33 – 1.35gm/cc at 15°C

Iron: 20 ppm maximum

Gallons: Delivery Point: Wastewater Treatment Plant or Other City locations as specified.

Price to include all taxes and fees, delivery cost charges added at time of delivery.

Delivery must be within three (3) business days from the date of order placement and orders will be called in as product is needed. Orders will be placed for 3,000 gallons at a time. Deliveries are required to be in full truck loads.

ONLY FIRM PRICES ON BIDS WILL BE ACCEPTED!

The City of Idaho Falls reserves the right to accept or reject any proposal.

Bids other than FOB Idaho Falls, Idaho may not be considered.

BID IF-25-024 Chlorine and Sodium Bisulfite Page 8 of 8

SIGNATURE PAGE:

Exceptions: If the terms and conditions provided on the preceding pages cannot be met, bidders are instructed to note those terms and conditions with which they take exception, giving a full explanation and sign below. If no exceptions are taken, write "NONE" and sign below.

Bidder’s State of Domicile ______________.

Does your State of Domicile have a Bid Preference Penalty? Yes ___ No___

Amount of Bid Preference Penalty (If Applicable) _________________________.

Please provide a copy of the State Statute regarding such Bid Preference Penalty.

Failure to furnish information on State of Domicile may result in Rejection of Bid. (Please see section entitled Bidder’s State of Domicile).

**BID PROPOSAL SIGNATURE**

Representative’s Signature Bidder-Company

Representative's Name—Printed Address

Representative's E-Mail Address City

Telephone State Zip Code

Fax Telephone Date