bid_forms.pdf

BID FORMS FOR

SPRINGFIELD INTERNET SITE

FOR BIDS TO BE SUBMITTED TO

LANE COUNCIL OF GOVERNMENTS

on behalf of

The City of Springfield

BID CLOSING:

3:00 P.M.

WEDNESDAY, MARCH 18, 2026

Springfield Internet Site Project 1

BID FORM (BID BOOKLET)

To: City of Springfield c/o Lane Council of Governments 859 Willamette St., Suite 500 Eugene, Oregon 97401

For: Springfield Internet Site Project

201 S. 18th St.

Springfield, Oregon

Bidder's Name:

A. BIDDER STATEMENTS

Bidder's Offer. Bidder offers to provide the required work in accordance with the requirements of the Special Provisions for the Project named above. The undersigned Bidder declares that the Bidder has carefully examined the Bid Documents for the Project and that, if this bid is accepted, Bidder will execute a contract with the City of Springfield to provide the work described. Bidder attests that the information provided is true and accurate to the best of the personal knowledge of the person signing this bid, and that the person signing has the authority to represent the individual or organization in whose name this bid is submitted.

Bidder's Acceptance of Terms and Conditions. By execution of this Bid Form, the undersigned Bidder accepts all terms and conditions of the Bid Documents, and agrees that the offer made in this bid will remain irrevocable for a period of 60 days from the date bids are due.

B. BID SCHEDULE

Bidder offers to perform the work of the Project for the Lump Sum amount stated here:

(amount in words)

(amount in figures)

C. ADDENDA

Bidder has received and considered, in the accompanying bid, the terms of the following addenda, if any:

D. BID SECURITY

Submitted with this Bid Form is a Bid Bond or other bid security meeting the requirements of ORS 279C.365(5). Bidder acknowledges that the bid security may be forfeited as liquidated damages if Bidder fails to promptly and properly execute the Contract and deliver the required performance bond, payment bond, and proof of insurance, in the event that Bidder has been awarded the Contract.

Springfield Internet Site Project 2

E. CERTIFICATIONS

By signing this Bid Form, Bidder certifies that:

1. Certification of Resident Bidder Status. Bidder is _____is not _____ (check one) a resident bidder, as defined in ORS 279A.120.

2. Certification of Non-Discrimination. Bidder has not discriminated and will not discriminate against a subcontractor in awarding a subcontract because the subcontractor is a disadvantaged business enterprise, minority-owned business, woman-owned business, a business that a service-disabled veteran owns, or an emerging small business that is certified under ORS 200.055.

3. Certification of Non-Collusion. This bid is made without connection or agreement with any individual, firm, partnership, corporation, or other entity making a bid for the same services, and is in all respects fair and free from collusion or collaboration with any other bidder.

4. Prevailing Wage Rate Statement. If awarded the contract for this Bid, Bidder will comply with state prevailing rates of wage under ORS 279C.800 to 279C.870.

5. Certification of Compliance with Tax Laws. Bidder has, to the best of Bidder's knowledge, complied with Oregon tax laws in the period prior to the submission of this bid, including:

a. All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318,

b. Any tax provisions imposed by a political subdivision of this state that applied to Bidder or its property, goods, services, operations, receipts, income, performance of or compensation for any work performed, and

c. Any rules, regulations, charter provisions, or ordinances that implemented or enforced any of the foregoing tax laws or provisions.

6. Byrd Anti-Lobbying Certification. Bidder certifies, to the best of Bidder’s knowledge and belief, that:

a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement,

b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions, and

c. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.

Bidder acknowledges that this certification is a material representation of fact upon which reliance is placed when this Bid will be considered or if it is accepted. Submission of this

Springfield Internet Site Project 3 certification is a prerequisite for making this Bid or entering into a contract that is imposed by section 1352, title 31, U.S. Code. If Bidder fails to file this certification with this Bid, Bidder shall be subject to a civil penalty of not less than $10,000 and not more than $100,000. The Bidder listed below certifies or affirms the truthfulness and accuracy of each statement of this certification. In addition, Bidder understands and agrees that the provisions of 31 U.S.C. Ch.

38, Administrative Remedies for False Claims and Statements, apply to this certification.

The undersigned, by signature below, acknowledges, accepts, and certifies to the statements and certifications as stated above. The undersigned Bidder further agrees that the offer(s) made in this Bid will remain open for 60 days following bid closing, and that if awarded a contract, the Bidder will execute the contract and furnish performance and payment bonds meeting the requirements of ORS 279C.380.

BIDDER

Authorized signature Bidder’s legal name

Name of authorized signer Address

Title

Date Federal Tax ID number

NOTE:

1. IF BID IS FROM A PARTNERSHIP, ALL PARTNERS MUST SIGN THE BID.

2. IF BID IS FROM A CORPORATION, SEAL AND ATTEST HERE:

[SEAL]

Corporate Secretary

ATTACHMENTS:

___ Bid Bond ___ Other form of bid security

Springfield Internet Site Project 4

FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

PROJECT: Springfield Internet Site Project

BID CLOSING: Wednesday, March 18, 2026, 3:00 p.m., local time

This form must be submitted at the location specified in the Advertisement for Bids on the advertised bid closing date and within two working hours after the advertised bid closing time, in accordance with ORS 279C.370. Failure to submit this form by the disclosure deadline will result in a nonresponsive bid.

List below the name of each subcontractor that will be furnishing labor or will be furnishing labor and materials and that is required to be disclosed, the category of work that the subcontractor will be performing and the dollar value of the subcontract. Enter “NONE” if there are no subcontractors that need to be disclosed. (ATTACH ADDITIONAL SHEETS IF NEEDED.)

SUBCONTRACTOR NAME CATEGORY OF WORK DOLLAR VALUE

1) $

2) $

3) $

4) $

5) $

6) $

7) $

8) $

9) $

10) $

11) $

12) $

13) $

BIDDER

Bidder’s Name:

Submitted By:

(name) (telephone number)