Town of Orange, Connecticut

BID DOCUMENTS

2026-2027 TREE & LIMB REMOVAL

1.0 INVITATION TO BID

1.1 The Town of Orange requests bids from qualified contractors to remove trees on the attached Fall 2026 Tree List and to remove additional trees and limbs as needed during the year.

1.2 Bidders are required to comply with the instructions contained in these Bid Documents, and to provide information where requested. Bids must be made on the forms contained herein.

1.3 This project is anticipated to be funded with town funds (no state funds are anticipated), therefore, CHRO small/minority/women/disabled business set-aside requirements do not apply.

1.4 This project is not subject to state prevailing wage rates, unless the contract price exceeds $100,000.

2.0 KEY EVENT DATES

2.1 Request for Bids Advertised Wednesday, September 9, 2026

2.2 Bid Due Date & Bid Opening 10:00 am, Thursday, October 1, 2026

Orange Town Hall Lower Level Meeting Room 617 Orange Center Road Orange, CT 06477

2.4 Bid Award Decision Board of Selectmen Meeting

Wednesday, October 14, 2026

2.5 Questions All questions shall be submitted by email to the Director of Public Works at bbrinton@orange-ct.gov. All questions will be answered by email.

2.6 Bidders must provide contact information to the town by emailing afaustini@orange-ct.gov and bbrinton@orange-ct.gov, to ensure that they receive bid addenda and other notifications.

3.0 BID FORMS AND SUBMISSION INSTRUCTIONS

3.1 Copies of the bid documents may be obtained from the Town of Orange Website and State of Connecticut Contracting Portal (CTsource).

3.2 Ditto marks are not considered writing; shall not be used; and can be reason for non-acceptance of a bid.

mailto:bbrinton@orange-ct.gov mailto:afaustini@orange-ct.gov mailto:afaustini@orange-ct.gov mailto:bbrinton@orange-ct.gov

3.3 All bids must be submitted in a sealed envelope, clearly marked “2026-2027 TREE & LIMB REMOVAL BID” received in the Public Works office by the time of the bid opening specified above. In addition to the BID FORM, the bidder’s PROJECT REFERENCES and NON-COLLUSIVE AFFIDAVIT OF PRIME BIDDER must also be enclosed in the sealed envelope. Bids, corrections, and/or modifications received after the time the Town officials open the first bid will not be accepted.

Bidders are responsible for checking the bid posting on the state contracting portal https://portal.ct.gov/DAS/CTSource/CTSource or on the Town of Orange website for bid addenda and responses to bidders’ questions, up to the time of the bid opening.

3.4 The BID FORM must be signed by an authorized agent of the submitting company.

3.5 All information submitted, must be in ink or typewritten. Mistakes may be crossed out and corrections inserted. The person signing the bid form must initial corrections.

3.6 The inability to meet any specified requirement(s) shall be clearly stated in writing and attached to the bid form or written on the bid form.

3.7 At the time of opening the bids, bidders shall be presumed to have inspected the site(s) and be thoroughly familiar with the bid documents. Failure of any bidder to inspect the project site(s), ask questions, or to examine the bid documents, shall not relieve any bidder from obligations with respect to their bid.

3.8 The specifications listed are to be interpreted as meaning those acceptable to the Town of Orange. Substitutions that are “an approved equal,” will be considered.

3.9 Bidders MUST visit the site(s) to observe existing conditions prior to submitting a bid.

Change orders related to conditions that could be observed on a site visit will not be approved.

3.10 The Contractor must have significant experience performing work similar in scope to this project. References must be provided on the Bid Forms. Failure to submit references for relevant work SHALL DISQUALIFY any person or firm from the bidding process.

4.0 TIME REQUIREMENTS

4.1 Tree List work shall be completed within 6 weeks from the Notice to Proceed.

5.0 PAYMENT

5.1 Shall be at the contract prices bid including all labor, materials, supplies, equipment, tools, and incidentals necessary to complete the work. Payment shall be made after all work has been completed and accepted.

6.0 MISCELLANEOUS

6.1 Bidders may withdraw their bid any time prior to the time of bid opening. No bidder shall withdraw, cancel, or modify their bid for a period of sixty (60) days after bid opening.

6.2 The Town of Orange is exempt from Connecticut Sales and Use Taxes and Federal Excise Taxes. Bidders shall avail themselves of these exemptions.

6.3 The Town of Orange reserves the right to accept any bid, to reject any or all bids, to waive any minor bid informality or irregularity, to take into account the residency and business location of bidders within the Town of Orange, and to award the bid deemed by the Town of Orange to be in its best interest. Lowest price shall not be the sole determining factor when awarding the bid. Bidders who are delinquent in taxes or fees to the Town of Orange will not be considered responsible bidders. The Town of Orange reserves the right to reduce the scope of work and award only some of the tasks to a contractor. The town reserves the right to award the tree list and the additional removal work to separate contractors.

7.0 TERMINATION

7.1 Failure to comply with any of the requirements herein may be considered breach of contract and as such shall be subject to termination of the contract by the Town.

8.0 BID, PERFORMANCE, AND PAYMENT BONDS

8.1 Bonds are not required for this project.

9.0 INSURANCE

9.1 Contractor shall agree to maintain in force at all times during the contract the following minimum coverages and shall name the Town of Orange as an Additional Insured on a primary and non-contributory basis to all policies, except Workers Compensation. All policies should also include a Waiver of Subrogation.

Insurance shall be written with Carriers approved in the State of Connecticut and with a minimum AM Best Rating of A- (Excellent) and minimum Financial Size Category of VIII. In addition, all Carriers are subject to approval by the Town of Orange.

(Minimum Limits) General Liability Each Occurrence

General Aggregate Products/Completed Operations Aggregate

$1,000,000 $2,000,000 $2,000,000

Auto Liability

Umbrella/Excess Liability

Combined Single Limit

Each Occurrence

$1,000,000

Professional Liability (if applicable)

Each Occurrence

If any policy is written on a “Claims Made” basis, the policy must be continually renewed for a minimum of two (2) years from the completion date of this contract. If the policy is replaced and/or the retroactive date is changed, then the expiring policy must be endorsed to extend the reporting period for claims for the policy in effect during the contract for two (2) years from the completion date.

Workers’ Compensation and WC Statutory Limits Employers’ Liability EL Each Accident $500,000 EL Disease Each Employee $500,000 EL Disease Policy Limit $500,000

Original, completed Certificates of Insurance must be presented to the Town of Orange prior to contract issuance. Should any of the above-described policies be cancelled, limits reduced or coverage altered, 30 days’ written notice must be given to the Town of Orange.

For purposes of insurance, all certificates and communications should be addressed to:

Director of Public Works/Town Engineer Town of Orange 617 Orange Center Road Orange CT 06477

10.0 PREVAILING WAGES

10.1 This project is not subject to state prevailing wage rates, unless the contract price exceeds $100,000.

11.0 GENERAL WORK REQUIREMENTS

General. All bids shall contain the cost of all items and work, whether specified herein or not, required to provide a complete project. Failure to include such items and work specifically in the bid documents shall not be grounds for extra cost.

All materials and equipment supplied by the Contractor shall conform to the requirements of the Plans and Specifications. No changes shall be allowed unless they are approved, in writing, by the Town. All work shall be in accordance with Federal, State, and Town laws.

Hours of Work. The Contractor may perform work on the Project during the following work hours:

Monday – Friday: 7:00 a.m. to 3:00 p.m.

There is no work permitted on Saturdays, Sundays, or Holidays except if permitted by the Town.

Request for weekend or holiday work must be received no later than the end of the workday on the Thursday preceding the weekend in question, or at least 1 full business day before a holiday.

At the completion of the project, the Contractor shall clean the work area and remove all debris, materials, tools, and equipment from the site.

12.0 SCOPE OF WORK

The work consists of furnishing all labor, material, supplies, equipment, tools, and incidentals necessary to remove trees on the attached Fall 2026 Tree List and to remove additional trees and limbs as needed during the year.

Contractor must supply large bucket truck with operator and at least one groundman, as well as a chipper truck, chipper and crew. Contractor must chip all brush and haul to town property designated Orange Highway Dept. Contractor must cut logs into 6' lengths and stack neatly in piles alongside the road where work is being performed. Logs will be removed by the town. All stumps must be cut within 6" off the ground.

A lump sum price shall be bid for removal of all trees on the attached tree list. A separate hourly rate shall be bid for additional tree and limb removal during the next year. The hourly rate shall include the same scope of work listed above.

The town reserves the right to award the tree list and the additional removal work to separate contractors.

Copies of current vehicle registrations must be submitted for all vehicles that will be used for the work.

Town of Orange, Connecticut

BID FORM

2026 – 2027 Tree & Limb Removal

The following bid is being submitted to the Town of Orange, Connecticut Public Works Department for supplying all labor, material, supplies, equipment, tools, and incidentals necessary to perform the work as specified in the bid documents.

$_________________________ Tree List (Lump Sum)

$_________________________ Additional Tree & Limb Removal Work (Per Hour)

The undersigned certifies that he/she has read and understood all of the provisions of the “BID DOCUMENTS”. Any exceptions to the “BID DOCUMENTS” are noted below and/or on a separate sheet of paper and made a part of this bid. The undersigned also certifies that this bid is being submitted without collusion with any individual or corporation and agrees, by virtue of submitting this bid, that if accepted by the Town of Orange, this forms a contractual obligation on the part of the bidder to perform the work in accordance with the bid documents.

SIGNATURE: _________________________________________________________________

FOR: _________________________________________________________________________

(Company Name)

BY: ______________________________________ DATE: ___________________________

(Title)

NUMBER & STREET: __________________________________________________________

TOWN/CITY: _________________________ STATE: ___________ ZIP: _______________

TEL NO. ______________________________ EMAIL: _______________________________

(CHECK ONE)

No exceptions to the Specifications _____ Exceptions taken as noted below _____ or on separate sheet of paper _____

PROJECT REFERENCES

Provide references for similar projects your firm recently completed:

1. Project Name & Location:____________________________________________ Project Description: _________________________________________________

Contract Amount:___________________________________________________ Owner:___________________________________________________________ Contact Person:_____________________________________________________

Tel. #:____________________________________________________________ Email:____________________________________________________________ Date of Completion:_________________________________________________

2. Project Name & Location:____________________________________________

Contract Amount:___________________________________________________

Owner:___________________________________________________________ Contact Person:_____________________________________________________

Tel. #:____________________________________________________________

3. Project Name & Location:____________________________________________

Contract Amount:___________________________________________________

Owner:___________________________________________________________ Contact Person:_____________________________________________________

Tel. #:____________________________________________________________

4. Project Name & Location:____________________________________________

Contract Amount:___________________________________________________ Owner:___________________________________________________________ Contact Person:_____________________________________________________

Tel. #:____________________________________________________________

5. Project Name & Location:____________________________________________

Contract Amount:___________________________________________________

Owner:___________________________________________________________ Contact Person:_____________________________________________________

Tel. #:____________________________________________________________

NON-COLLUSIVE AFFIDAVIT OF PRIME BIDDER

State of ________________________________

County of ______________________________

________________________________________________ being first duly sworn, deposes that:

1. (He, She) is (Owner, Partner, Officer Representative or Agent) of __________________

______________________________________________, the bidder that has submitted the attached Bid:

2. (He, She) is fully informed respecting the preparation and contents of the attached bid and all pertinent circumstances respecting such Bid;

3. Such Bid is genuine and is not collusive or a sham Bid;

4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham bid in connection with the Contract for which the attached Bid is submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement, collusion, communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement, any advantage against the Town or any person interested in the proposed Contract;

5. The price, or prices, quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees or parties in interest, including this affiant; and

6. That no employee or person whose salary is payable in part by the Treasury of the Town in which the Project is located, is directly or indirectly interested in the Bid, or its supplies, materials, equipment, work or labor to which it relates, or in any profits thereof.

(Signed) ________________________________________

(Title) ________________________________________

Subscribed and sworn to before me this _____ day of __________________________________

(Signed) ________________________________________

(Title) ________________________________________

My Commission Expires: ________________________________________________________

TREE LIST – FALL 2026

Road Name Tree(s)

South Lambert Cottonwood x 2 107 Indian River Dead Oak 146 Indian River White Pine 24 Indian River Oak Old Tavern - Ballfield White Pine 93 Nwe Haven Avenue Twin Maple 117 New Haven Avenue Maple New Haven Avenue - Little Church Twin Maple 542 Kanuga Beech Chestnut Ridge / Bittersweet Maple x 2 666 Chestnut Ridge Dead Maple 268 Hunting Hill Oak 814 Indian Hill / Tall Timber Dead Maple/Sassafras 842 Indian Hill Sumac 829 Beechwood 1 Beech & 1 Oak 22 Andrew Lane Lg Spruce 20 Shepherd Maple 88 Pinecrest Maple x2 1056 North Orange Center Twin Maple Tyler City / School House Twin Maple Tyler City / Russell Court - Ewen Field Ash 228 Old Grassy Hill - Apartments Ash x 2 793 Riverside Pine x 2 Old Grassy Hill / Riverside Leaning x 3 570 Carriage Drive Dead Ash 291 Hawthorne Maple 312 Hawthorne / Lower Pine Tree Maple 452 David Court Leaning Maple x 2 378 Demerest Dead x 2 Lambert / Silver Manor Cherry x 2 390 Lambert Oak Lambert / Wellington Ash x 2 444 Lambert Dead Birch x 2 464 Lambert Twin Dead Ash Lambert - Fairgrounds Exit Driveway Leaning Oak 517 Lambert Birch x 2 664 Lambert Dead Maple 688 Lambert Beech 376 Woodland Maple x 3 Old Tavern / Saybrook Large Tulip 131 Old Tavern - Bryan House Rear Twin Hemlock x 2

Road Name Tree(s) Old Tavern - Curve Leaning Maple Old Tavern / Narrow Dead Elm Treat Lane – Gagel Dead Spruce 447 Treat Lane White Pine 411 Ridge Cherry x 4 441 Ridge Maple 332 Augusta Maple 322 Meeting House Tulip 399 West River Hemlock x 5 331 West River Oak North Greenbrier / Burning Tree Maple Derby-Milford / Parkway Pines x 2 601 Fawn Drive Leaning Birch 483 Turkey Hill Leaning Hickory 772 Derby-Milford Large Ash 919 Derby-Milford Oak 266 Hemlock Hill Oak 266 Hemlock Hill Tulip 260 Hemlock Hill Birch x3 & Maple 425 Hilltop Beech Glenwood Sassafras x2 Diana / Sybil Birch 525 Orange Center Rd - HPCC 1 Maple Rear Garage Triple Oak – Pavilion 1 Oak - Front Dead Pine - Island