Bid Documents Combined.pdf

33192 NRV REGIONAL WATER AUTHORITY MAY 2026

WATER TREATMENT PLANT UPPER BASINS SOLIDS REMOVAL AND DISPOSAL

00020

SECTION 00020

INVITATION TO BID

TABLE OF CONTENTS

ARTICLE TITLE PAGE

1.1 RECEIPT OF BIDS 1

1.2 GENERAL DESCRIPTION OF WORK 1

1.3 TYPE OF BID 1

1.4 DOCUMENT EXAMINATION AND PROCUREMENTS 1

1.5 BID SECURITY 1

1.6 CONTRACT SECURITY- Not USED 1

1.7 PREBID CONFERENCE 1

1.8 CONTRACT TIME – Not USED 1

1.9 QUALIFICATION OF BIDDERS 1

1.10 OWNER'S RIGHT TO REJECT BIDS 1

1.11 DETERMINATION OF SUCCESSFUL BIDDER 2

1.12 OTHER REQUIREMENTS 2

1.13 NON-DISCRIMINATION POLICY 2

00020 — 1

SECTION 00020 1

INVITATION TO BID 2

PART 1 — GENERAL 3

1.1 RECEIPT OF BIDS 4

Sealed bids for the NRV Regional Water Authority Water Treatment Plant Upper Basin Solids 5 Removal and Disposal will be received by the NRV Regional Water Authority 155 Walton Road, 6 Radford, VA 24141, until 2:00 PM, local time, on July 14, 2026 and shortly thereafter, the bids 7 will be opened publicly and read aloud. Mailed bids must be received before the date and time 8 stated above. 9

1.2 GENERAL DESCRIPTION OF WORK 10

The work includes the removal, dewatering, and disposal of the settled solids from each of the 11 two water treatment plant upper basins. 12

1.3 TYPE OF BID 13

Bid shall be on a firm lump sum basis for each of the Bid Items identified on the Base Bid 14 Schedule of Bid Form. The Total Base Bid Price will be the cumulative sum of the extension of 15 the bid quantities times the unit prices for each bid item. 16

1.4 DOCUMENT EXAMINATION AND PROCUREMENTS 17

A copy of the contract documents will be provided free of charge by contacting Sharon Huff at 18 the NRV Regional Water Authority at (540) 639-2575 or by email shuff@nrvwater.org. 19

1.5 BID SECURITY 20

Each Bid shall be accompanied by bid security as described in Instructions to Bidders. 21

1.6 CONTRACT SECURITY- NOT USED 22

1.7 PREBID CONFERENCE 23

A prebid conference will be held at 2:00 P.M., eastern standard time on July 1, 2026 in the office 24 of the NRV Regional Water Authority as described in Instructions to Bidders. 25

1.8 CONTRACT TIME – NOT USED 26

1.9 QUALIFICATION OF BIDDERS 27

Bidders are required under Section 54.1-1112 of The Code of Virginia, to show evidence of 28 Certificate of Registration before their Bid may be received and considered. The Bidder shall 29 place on the outside of the envelope containing the Bid, the information required by Instructions 30 to Bidders. 31 The qualifications, resources, and experience of the Bidder in the market field of water 33 treatment plant solids removal and disposal are considered to be essential for timely completion 34 of this project. 35 Qualification of Bidder shall also be in accordance with Article 3 of Instructions to Bidders. 37 Further, the Owner may make such other investigations as he deems necessary to determine the 38 ability of the Bidder to perform the Work, and the Bidder shall furnish to the Owner all such 39 information and data for this purpose as the Owner may request. The Owner reserves the right 40 to reject any Bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the 41 Owner that such Bidder is properly qualified to carry out the obligations of the Contract and to 42 complete the Work contemplated therein. 43

1.10 OWNER'S RIGHT TO REJECT BIDS 44

The NRV Regional Water Authority reserves the full and unconditional right to waive irregularities 45 and to reject any or all Bids. 46

00020 — 2

1.11 DETERMINATION OF SUCCESSFUL BIDDER 1

The Successful Bidder shall be determined on the basis of the lowest, responsive, and responsible 2 proposal in accordance with Instructions to Bidders. 3

1.12 OTHER REQUIREMENTS 4

No bid may be withdrawn for a period of 60 days after the date of bid opening except in 5 accordance with the first procedure of Section 2.2-4330 of the Code of Virginia, as amended. 6

1.13 NON-DISCRIMINATION POLICY 7

In accordance with the Code of Virginia, Article 2.2-4343.1, the NRV Regional Water Authority 8 does not discriminate against religious organizations, or on any other basis prohibited by state or 9 federal law. 10

END OF SECTION 11

00100

ARTICLE TITLE PAGE

1.1 DEFINED TERMS 1

1.2 COPIES OF BIDDING DOCUMENTS 1

1.3 QUALIFICATIONS OF BIDDERS 1

1.4 EXAMINATION OF CONTRACT DOCUMENTS AND SITE 1

1.5 INTERPRETATIONS AND ADDENDA 2

1.6 BID SECURITY 2

1.7 CONTRACT TIMES – NOT USED 3

1.8 LIQUIDATED DAMAGES- NOT USED 3

1.9 SUBSTITUTE AND "OR-EQUAL" ITEMS – NOT USED 3

1.10 SUBCONTRACTORS, SUPPLIERS AND OTHERS 3

1.11 BID FORM 3

1.12 SUBMISSION OF BIDS 4

1.13 MODIFICATION AND WITHDRAWAL OF BIDS 5

1.14 OPENING OF BIDS 5

1.15 BIDS TO REMAIN SUBJECT TO ACCEPTANCE 5

1.16 AWARD OF CONTRACT 5

1.17 CONTRACT SECURITY – NOT USED 7

1.18 SIGNING OF AGREEMENT – NOT USED 7

1.19 PREBID CONFERENCE 7

1.20 SALES AND USE TAXES – NOT USED 7

1.21 RETAINAGE AND ESCROW ACCOUNT PROCEDURE – NOT USED 7

SECTION 00100

INSTRUCTIONS TO BIDDERS

00100 — 1

SECTION 001001

INSTRUCTIONS TO BIDDERS2

PART 1 — GENERAL3

1.1 DEFINED TERMS4

Terms used in these Instructions to Bidders have the meanings indicated below which are applicable to5 both the singular and plural thereof.6

A. BIDDER – One who submits a Bid directly to OWNER as distinct from a sub-bidder, who7 submits a bid to a BIDDER.8

B. Issuing Office – The office from which the Bidding Documents are to be issued and where the9 bidding procedures are to be administered.10

C. Successful BIDDER – The lowest, responsible and responsive BIDDER to whom OWNER (on the basis11 of OWNER's evaluation as hereinafter provided) makes an award.12

1.2 COPIES OF BIDDING DOCUMENTS13

A. Complete sets of the Bidding Documents in the number and for the price stated in Invitation14 to Bid.15

B. Complete sets of Bidding Documents must be used in preparing Bids; OWNER assumes no16 responsibility for any errors or misinterpretations resulting from the use of incomplete sets17 of Bidding Documents.18

C. OWNER in making copies of Bidding Documents available on the above terms does so only for19 the purpose of obtaining Bids for the Work and do not confer a license or grant for any other20 use.21

1.3 QUALIFICATIONS OF BIDDERS22

To demonstrate qualifications to perform the Work, each BIDDER must be prepared to submit23 within five (5) business days after Bid opening upon OWNER's request detailed written evidence,24 such as financial data, previous experience, present commitments, General Terms and25 Conditions, and other such data as may be called for in the Contract Documents. Each Bid must26 contain evidence of BIDDER's qualification to do business in the Commonwealth of Virginia.27

1.4 EXAMINATION OF CONTRACT DOCUMENTS AND SITE28

A. It is the responsibility of each BIDDER before submitting a Bid to:29

1. Examine thoroughly the Contract Documents and other related data identified in the30

Bidding Documents.31

2. Visit site to become familiar with and satisfy BIDDER as to the general, local and site32 conditions that may affect cost, progress, performance or furnishing of the Work.33

3. Consider federal, state and local Laws and Regulations that may affect cost, progress,34 performance or furnishing of the Work.35

4. Study and carefully correlate BIDDER's knowledge and observations with the Contract36

Documents and such other related data.37

5. Promptly notify OWNER of all conflicts, errors, ambiguities or discrepancies in or38 between the Contract Documents and such other related documents.39 When conflicts, errors, ambiguities or discrepancies are discovered in or between Contract40 Documents and/or other related documents, and when said conflicts, etc., have not been41 resolved through the interpretations by OWNER as described in Paragraph 1.5 of this Section,42 BIDDER shall include in his Bid the greater quantity or better quality of Work, or compliance43 with the more stringent requirement resulting in a greater cost. Such greater cost shall be44 included in the Bid.45

00100 — 2

B. NOT USED3

C. Before submitting Bid, each BIDDER will be responsible to obtain such additional or4 supplementary examinations, investigations, explorations, tests, studies and data concerning5 conditions (surface, subsurface and underground facilities) at or contiguous to the site or6 otherwise, which may affect cost, progress, performance or furnishing of the Work or which7 relate to any aspect of the means, methods, techniques, sequences or procedures of8 construction to be employed by BIDDER and safety precautions and programs incident9 thereto or which BIDDER deems necessary to determine its Bid for performing and furnishing10 the Work in accordance with the time, price and other terms and conditions of the Contract11 Documents.12

D. The submission of a Bid will constitute an incontrovertible representation by BIDDER: (i) that13 BIDDER has complied with every requirement of this Article (1.4.), (ii) that without14 exception the Bid is premised upon performing and furnishing the Work required by the15 Contract Documents and applying the specific means, methods, techniques, sequences or16 procedures of construction (if any) that may be shown or indicated or expressly required by17 the Contractor in furnishing the Work.18

E. NOT USED19

1.5 INTERPRETATIONS AND ADDENDA20

A. All questions about the meaning or intent of the Bidding Documents are to be directed to21 OWNER in writing. Interpretations or clarifications considered necessary by OWNER in22 response to such questions will be issued by Addenda mailed or delivered to all parties23 recorded by OWNER as having received the Bidding Documents. Questions received less than24 five (5) days prior to the date for opening of Bids may not be answered. Only questions25 answered by formal written Addenda will be binding. Oral and other interpretations or26 clarifications will be without legal effect. Direct questions to OWNER at:27

NRV Regional Water Authority 3515 Peppers Ferry Road

Radford, VA 24141 Attn: Caleb Taylor, Executive Director

B. Addenda may also be issued to modify the Bidding Documents as deemed advisable by28

OWNER.29

1.6 BID SECURITY30

A. Each Bid must be accompanied by Bid security made payable to OWNER in an amount of five31

(5) percent of BIDDER's maximum Bid price and in the form of a certified or bank check,32 satisfactory evidence of a cash escrow, or a Bid Bond issued by a surety.33

B. The Bid security of Successful BIDDER will be retained until such BIDDER has executed the34 Agreement, furnished the required contract security and certificates of insurance and met35 the other conditions of the Notice of Award, whereupon the Bid security will be returned. If36 the Successful BIDDER fails to execute and deliver the Agreement and furnish the required37 contract security and certificates of insurance within fifteen (15) days after the Notice of38 Award, OWNER may annul the Notice of Award and the Bid security of that BIDDER will be39 forfeited to the NRV Regional Water Authority, and considered liquidated damages. The Bid40 security of other BIDDERS whom OWNER believes to have a reasonable chance of receiving41 the award may be retained by OWNER until the earlier of the seventh day after the Effective42 Date of the Agreement or the sixty-first (61st) day (time period for award plus one (1) day)43 after the Bid opening, whereupon Bid security furnished by such BIDDERS will be returned.44

00100 — 3

C. Bid bonds must be executed by a duly licensed corporate Surety authorized to do business in1 the State of Virginia. All bid security shall be made payable without condition to the NRV2 Regional Water Authority.3

D. Bid security with Bids that are not competitive will be returned within seven (7) days after4 the Bid opening.5

1.7 CONTRACT TIMES – NOT USED6

1.8 LIQUIDATED DAMAGES- NOT USED7

1.9 SUBSTITUTE AND "OR-EQUAL" ITEMS – NOT USED8

1.10 SUBCONTRACTORS, SUPPLIERS AND OTHERS9

A. If the Contract Documents require the identity of certain Subcontractors, Suppliers, and10 other persons and organizations (including those who are to furnish the principal items of11 material and equipment) to be submitted to OWNER in advance of a specified date prior to12 the Effective Date of the Agreement, the apparent Successful BIDDER, and any other BIDDER13 so requested, shall within five (5) days after Bid opening submit to OWNER a list of all such14 Subcontractors, Suppliers and other persons and organizations proposed for those portions of15 the Work for which such identification is required. Such list shall be accompanied by a16 detailed experience statement with pertinent information regarding similar projects and17 other evidence of qualification for each such Subcontractor, Supplier, person or organization18 if requested by OWNER. The OWNER, who after due investigation has reasonable objection19 to any proposed Subcontractor, Supplier, other person or organization, may before the20 Notice of Award is given request the apparent Successful BIDDER to submit an acceptable21 substitute; in which case the apparent Successful BIDDER shall submit an acceptable22 substitute. BIDDER shall further indicate that BIDDER's Bid price will be increased (or23 decreased) by the difference in cost occasioned by such substitution, and OWNER may24 consider such price adjustment in evaluating Bids and making the contract award.25

B. If apparent Successful BIDDER declines to make any such substitution, OWNER may award the26 contract to the next lowest BIDDER that proposes to use acceptable Subcontractors,27 Suppliers and other persons and organizations. The declining to make requested28 substitutions will not constitute grounds for sacrificing the Bid security of any BIDDER. Any29 Subcontractor, Supplier, other person or organization listed and to whom OWNER does not30 make written objection prior to the giving of the Notice of Award will be deemed acceptable31 to OWNER subject to revocation of such acceptance after the Effective Date of the32 Agreement.33

C. No CONTRACTOR shall be required to employ any Subcontractor, Supplier, other person or34 organization against whom CONTRACTOR has reasonable objection.35

1.11 BID FORM36

A. The Bid form is included with the Bidding Documents; additional copies may be obtained37 from OWNER (or the Issuing Office).38

B. All blanks on the Bid form should be completed by printing in black ink or by typewriter.39

C. Bids by corporations must be executed in the corporate name by the president or a40 vice-president (or other corporate officer accompanied by evidence of legal authority to41 sign) and the corporate seal must be affixed and attested by the secretary or an assistant42 secretary. The corporate address and state of incorporation must be shown below the43 signature.44

D. Bids by partnerships must be executed in the partnership name and signed by a partner,45 whose title must appear under the signature and the official address of the partnership must46 be shown below the signature.47

00100 — 4

E. All names must be typed or printed in black ink below the signature.1

F. The Bid shall contain an acknowledgment of receipt of all Addenda (the numbers of which2 must be filled in on the Bid form).3

G. The address and telephone number for communications regarding the Bid must be shown.4

H. Evidence of authority to conduct business as an out-of-state corporation in the state where5 the Work is to be performed shall be provided in accordance with Paragraph C of this6 Section. CONTRACTOR’s license number must be shown.7

1.12 SUBMISSION OF BIDS8

A. Bids shall be submitted on the prescribed Bid form, provided with the Bidding Documents, at9 the time and place indicated in the Invitation to Bid, addressed to:10

NRV Regional Water Authority

3515 Peppers Ferry Road Radford, VA 24141

Attn: Caleb Taylor, Executive Director

B. Bid shall be enclosed in an opaque sealed envelope, marked with the following:12

"Bid for NRV Regional Water Authority"14

"WATER TREATMENT PLANT UPPER BASINS SOLIDS REMOVAL AND DISPOSAL"15

BIDDER's name, address, and Virginia Contractor Number16

Bids shall be accompanied by the Bid security and other required documents. If the Bid18 is sent through the mail or other delivery system, the sealed envelope shall be enclosed19 in a separate envelope with the notation "BID ENCLOSED" on the face of it.20

C. Bids may also be submitted electronically online via eVA using the Bidder’s established eVA22 Supplier Account. The entire bid response including any / all attachments and any / all23 addenda must be submitted electronically in eVA no later than the closing date and time24 stated on the electronic solicitation posting.25

To learn how to submit an online bid in eVA please refer to the online supplier training page27 at: https://eva.virginia.gov/supplier-training-materials.html28

The link to the video “Viewing and Responding to Solicitations” can be found on the Supplier30 Training Materials page at: https://www.youtube.com/watch?v=KSxcAkOekW031

It is the responsibility of the Bidder to ensure the bid and all required attachments are33 properly completed, readable and uploaded to eVA by the date and time deadline stated on34 the electronic solicitation posting. Bidders should allow sufficient time to account for any35 technical difficulties they may encounter during online submission or uploading of36 documents. In the event of technical difficulties, suppliers should contact eVA Customer Care37 at 1-866-289-7367 or via email at eVACustomerCare@DGS.Virginia.gov.38

D. Attention is called to Title 54.1-1112 of The Code of Virginia. For this project, BIDDER must40 be licensed as a Class A contractor. All Bids must carry the CONTRACTOR’s Virginia License41 Number. The License Number must be placed on the face of the envelope containing the42 Bid.43

E. All Bids must be accompanied by a certified check or a BIDDER’s Bond in the amount of five44 percent (5%) of the total Bid made payable to the OWNER.45

F. Bids shall also include the following:46

00100 — 5

1. BIDDER’s terms and conditions that he proposes to utilize for this contract as well as1 current insurance provisions for the conditions by the OWNER. OWNER reserves the right2 to negotiate the terms and conditions, and insurance requirements with the BIDDER.3

2. Anticipated time frame and work schedule.4

3. List of equipment to be used and proof of ownership and equipment requirements:5

Water, power, filtrate/centrate discharge, and footprint required for the equipment to6 be used.7

4. Location of filtrate/centrate discharge.8

5. Transportation plan indicating routes, form of transportation and approved disposal site9 will be submitted for OWNER’S approval.10

6. Minimum insurance certificate of $1,000,000 general liability per occurrence.11

1.13 MODIFICATION AND WITHDRAWAL OF BIDS12

A. Bids may be withdrawn by an appropriate document duly executed in the manner that a Bid13 must be executed and delivered to the place where Bids are to be submitted at any time14 prior to the opening of Bids. Bids may be modified in any way that is legally acceptable in15 the Commonwealth of Virginia.16

B. After opening of bids, no BIDDER may withdraw his proposal for a period of sixty (60) days,17 except in accordance with the Virginia Public Procurement Act, Title 2.2-4330. NRV18 Regional Water Authority, being the OWNER and contracting authority, will use the first19 procedure, 2.2-4330(i), for withdrawal of bids set forth in Title 2.2-4300. The BIDDER must20 give notice in writing of his claim of right to withdraw his bid within two (2) business days21 after the conclusion of the bid opening procedure.22

1.14 OPENING OF BIDS23

Bids will be opened and (unless obviously nonresponsive) read aloud publicly at the place where24 Bids are to be submitted. An abstract of the amounts of the Base Bids and major alternates (if25 any) will be made available to BIDDERS after the opening of Bids.26

1.15 BIDS TO REMAIN SUBJECT TO ACCEPTANCE27

All Bids will remain subject to acceptance for the time period specified above, but OWNER may,28 in sole discretion, release any Bid and return the Bid security prior to that date.29

1.16 AWARD OF CONTRACT30

A. OWNER reserves the right to reject any or all Bids, including without limitation the rights to31 reject any or all nonconforming, nonresponsive, unbalanced or conditional Bids and to reject32 the Bid of any BIDDER if OWNER believes that it would not be in the best interest of the33 Project to make an award to that BIDDER, whether because the Bid is not responsive or the34 BIDDER is unqualified or of doubtful financial ability or fails to meet any other pertinent35 standard or criteria established by OWNER. OWNER also reserves the right to waive all36 informalities not involving price, time or changes in the Work and to negotiate contract37 terms with the Successful BIDDER. Discrepancies between the multiplication of units of38 Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the39 indicated sum of any column of figures and the correct sum thereof will be resolved in favor40 of the correct sum. Discrepancies between words and figures will be resolved in favor of the41 words.42

B. Any or all Bids will be rejected if OWNER has reason to believe that collusion exists among43 the BIDDERS.44

C. The following are some of the causes, which shall be considered as sufficient for the45 disqualification of a BIDDER and the rejection of his Bid:46

1. More than one Bid for the same work from an individual, firm, or corporation. (This47 does not apply to subcontractors.)48

2. Poor performance in the execution of work under previous contracts.49

00100 — 6

3. For being in arrears on existing contracts, in litigation with the Owner, or having1 defaulted on a previous contract.2

4. Lack of competency as revealed by financial statement, experience, and equipment.3

5. Previous regulatory violations.4

D. In evaluating Bids, OWNER will consider the qualifications of BIDDERS, whether or not the5 Bids comply with the prescribed requirements, and such alternates, unit prices and other6 data, as may be requested in the Bid Form or prior to the Notice of Award.7

E. OWNER may consider the qualifications and experience of Subcontractors, Suppliers, and8 other persons and organizations proposed for those portions of the Work as to which the9 identity of Subcontractors, Suppliers, and other persons and organizations must be10 submitted. OWNER also may consider the operating costs, maintenance requirements,11 performance data and guarantees of major items of materials and equipment proposed for12 incorporation in the Work when such data is required to be submitted prior to the Notice of13 Award.14

F. OWNER may conduct such investigations as OWNER deems necessary to assist in the15 evaluation of any Bid and to establish the responsibility, qualifications and financial ability16 of BIDDERS, proposed Subcontractors, Suppliers and other persons and organizations to17 perform and furnish the Work in accordance with the Contract Documents to OWNER's18 satisfaction within the prescribed time.19

G. In making the Contract Award, the OWNER shall take into consideration:20

1. Total Base Bid Price.21

2. Magnitude of exceptions (if any).22

3. BIDDER's technical, financial, or other qualifications.23

4. BIDDER's demonstrated record for successful completion of similar projects within24 allocated time.25

5. BIDDER’S General Terms and Conditions.26

6. BIDDER’S applicable permit violations.27

H. If the contract is to be awarded, it will be awarded to the lowest responsible, responsive28 Bidder whose evaluation by Owner indicates to Owner that the award will be in the best29 interests of the Project. However, the Owner may award the bid in accordance with any and30 all procedures allowed by law, including but not limited to Virginia Procurement Act.31

I. If the amount of all Bids received by the OWNER in response to any invitation to Bid or32 solicitation of Bids exceeds allocated or budgeted funds of the OWNER available for the33 procurement, the OWNER may, in its discretion, elect to negotiate an adjustment of the Bid34 Price with the lowest responsible BIDDER in order to bring the amount Bid within the35 available funds of the OWNER.36

1. In determining whether to undertake any such negotiations, the OWNER shall take into37 account the time required for completion of the Contract Work by the BIDDER, and the38 feasibility of resolicitation of Bids generally or a reduction in the terms and specifica-39 tions of the procurement.40

2. In negotiating an adjustment of the Bid Price under these procedures, the OWNER may41 also negotiate changes in the work, specifications, and Bid requirements to the extent42 necessary to bring the Bid within the amount of available funds, provided that such43 adjustments in the sole discretion of the OWNER do not materially alter the terms of the44 procurement or result in substantial competitive disadvantages to other Bidders and45 offerers.46

3. The OWNER shall have the right at any time to terminate negotiations with any BIDDER47 and to reject all Bids or Proposals.48

4. In any case in which the OWNER undertakes to negotiate with the lowest responsible49 BIDDER pursuant to these procedures, all other Bids and offers shall be deemed50 rejected.51

00100 — 7

J. If the contract is to be awarded, OWNER will give Successful BIDDER a Notice of Award1 within sixty (60) days after the day of the Bid opening. No other act of OWNER or others will2 constitute acceptance of a Bid.3

1.17 CONTRACT SECURITY – NOT USED4

1.18 SIGNING OF AGREEMENT – NOT USED5

1.19 PREBID CONFERENCE6

A. A prebid conference will be held at 2:00 P.M., eastern standard time on July 1, 2026 in the7 office of the NRV Regional Water Authority Treatment Facility. A representative of the8 OWNER will be present to discuss the project. BIDDERs are encouraged to attend and9 participate in the conference. OWNER will transmit to all prospective BIDDERs of record10 such Addenda as OWNER considers necessary in response to questions arising at the11 conference. Oral statements may not be relied upon and will not be binding or legally12 effective.13

1.20 SALES AND USE TAXES – NOT USED14

1.21 RETAINAGE AND ESCROW ACCOUNT PROCEDURE – NOT USED15

END OF SECTION17

00300 — 1

ARTICLE TITLE PAGE

1.1 PROJECT IDENTIFICATION 1

1.2 THIS BID IS SUBMITTED TO 1

1.3 BIDDER'S REPRESENTATIONS 1

1.4 BASE BID PRICE 1

1.5 PROPOSED PROJECT SCHEDULE 2

1.6 ADDRESS FOR COMMUNICATIONS 3

SECTION 00300

BID FORM

00300 — 1

BID FORM1

1.1 PROJECT IDENTIFICATION2

NRV Regional Water Authority3

Water Treatment Plant Upper Basins4 Solids Removal and Disposal5

1.2 THIS BID IS SUBMITTED TO6

NRV Regional Water Authority7

3515 Peppers Ferry Road8 Radford, VA 241419

Attn: Caleb Taylor, Executive Director10

Herein referred to as OWNER.12

1.3 BIDDER'S REPRESENTATIONS13

A. In submitting this Bid, BIDDER represents that:14

1. BIDDER has examined and carefully studied the Bidding Documents15

2. BIDDER has visited the NRV Regional Water Authority upper basins site and become16 familiar with and is satisfied as to the general, local, and site conditions that may affect17 cost, progress, performance, and furnishing of the Work.18

3. BIDDER is familiar with and is satisfied as to all federal, state, and local laws and19 regulations that may affect cost, progress, performance, and furnishing of the Work.20

4. While this project is not expected to significantly impact treatment operations, the21 BIDDER is aware of the general nature of treatment operations to be performed by22 OWNER at the site for Virginia Department of Environmental Quality (VDEQ) operations23 permit compliance that relates to Work for which this Bid is submitted. BIDDER24 acknowledges the requirement to maintain continuous pumping and treatment25 operations at the respective facilities during all phases of the Water Treatment Plant26 Upper Basins Solids Removal and Disposal.27

5. BIDDER has correlated the information known to BIDDER, information and observations28 obtained from visits to the site, reports and drawings, investigations, explorations, tests,29 studies, and data with the Contract Documents.30

6. BIDDER has given OWNER written notice of all conflicts, errors, ambiguities, or31 discrepancies and the written resolution thereof by OWNER is acceptable to BIDDER and32 is generally sufficient to indicate and convey understanding of all terms and conditions33 for performing and furnishing the Work for which this Bid is submitted.34

7. This Bid is genuine and not made in the interest of or on behalf of any undisclosed35 person, firm, or corporation and is not submitted in conformity with any agreement or36 rules of any group, association, organization, or corporation; BIDDER has not directly or37 indirectly induced or solicited any other BIDDER to submit a false or sham Bid; BIDDER38 has not solicited or induced any person, firm or corporation to refrain from bidding; and39 BIDDER has not sought by collusion to obtain for itself any advantage over any other40 BIDDER or over OWNER.41

1.4 BASE BID PRICE42

A. The Base Bid Schedule summarizes the corresponding Unit Price and Extended Total Price for43 each Bid Item. BIDDER acknowledges that the Extended Total Price shall be full44 compensation for all Base Bid Work complete as described for each scheduled Bid Item.45

B. BIDDER hereby agrees to perform all Work as described in the specifications referenced “NRV46 Regional Water Authority: Water Treatment Plant Upper Basins Solids Removal and47 Disposal,” complete for the Total Base Bid Price indicated in the following Base Bid48 Schedule:49

00300 — 2

C. BIDDER acknowledges that final payment will be based on the Total Base Bid Price as1 adjusted for any alternate or combination of alternates selected by the OWNER and any2 approved additions or deductions to the Contract.3

1.5 PROPOSED PROJECT SCHEDULE4

A. Please indicate the proposed schedule for the project in days for the following items:5

Item No. Description Units Quantity

1 Testing and Permitting days

2 Solids Removal, Dewatering, and Disposal days

3 Mobilization and Other days

TOTAL PROPOSED PROJECT TIME

INDICATE FIRST AVAILABLE START DATE FOR

ITEM NO. 2 BASED ON THE PROPOSED SCHEDULE

BASE BID SCHEDULE

Item No. Description Units Qty. Unit Price

Extended Total Price

1 Mobilization/Demobilization LS 1 $ $

2 Solids Removal, Dewatering, and Disposal Dry Ton 50 $ $

3 Testing and Permitting LS 1 $ $

TOTAL BASE BID PRICE $

TOTAL BASE BID PRICE

(In Words)

(In Figures)

00300 — 3

1.6 ADDRESS FOR COMMUNICATIONS1

A. Communications concerning this Bid shall be addressed to:2

SUBMITTED on , 20 .3 If BIDDER is:4 An Individual5

By (Individual's name)

Doing business as:

Business address:

Phone No.:

A Corporation11

By

(Corporation Name)

(State of Incorporation)

By (Name of person authorized to sign)

Title

Business address:

Phone Number:

END OF SECTION17

01025 — 1

ARTICLE TITLE PAGE

1.1 SCOPE OF WORK 1

1.2 ESTIMATED QUANTITIES 1

1.3 BASE BID - PAY ITEMS 1

SECTION 01025

MEASUREMENT AND PAYMENT

01025 — 1

MEASUREMENT AND PAYMENT1

PART 1 — GENERAL2

1.1 SCOPE OF WORK3

A. All contract prices included in Bid Form shall be full compensation for all labor, materials, tools,4 equipment, and incidentals necessary to complete the Work as shown on the Drawings and5 specified in the Contract Documents to be performed under this Contract.6

B. The items listed below refer to and are the same pay items listed in the Bid Form. They7 constitute all of the pay items for the completion of the Work. No direct and separate payment8 shall be made for providing miscellaneous temporary or accessory works, services, field offices,9 layout surveys, job signs, sanitary requirements, testing, safety devices, approval and record10 drawings, water supplies, power, removal of waste, watchmen, insurance, mobilization,11 demobilization, and all other requirements. Compensation for all such services, equipment, and12 materials shall be included in the prices stipulated for the lump sum and unit pay items listed13 herein.14

C. Each lump sum and unit bid price shall be deemed to include an amount considered by Contractor15 to be adequate to cover Contractor’s overhead and profit for each separately identified item.16

D. Restoration is not a separate pay item but is considered to be an integral part of the Work under17 the Contract, and all contract bid prices include the cost of restoration necessitated by the Work18 related to that bid item. Restoration includes existing structures and property, paving, stabilized19 roads, drainage piping and ditches, catch basins, head walls, yard culverts, driveways, lawns and20 ground areas, and walkways which are altered, removed, or damaged during construction.21 Cleanup is an integral part of restoration.22

1.2 ESTIMATED QUANTITIES23

A. All estimated quantities stipulated in the Bid Form or other Contract Documents are approximate24 and are to be used only (1) as a basis for estimating the probable cost of the Work, and (2) for the25 purpose of comparing the bids submitted for the Work. The Actual amounts of work done and26 materials furnished under unit price items may different from the estimated quantities. The basis27 of payment for work and materials will be the actual amount of work done and materials28 furnished. Contractor agrees that he will make no claim for damages, anticipated profits, or29 otherwise on account of any difference between the amounts of work actually performed and30 materials actually furnished and the estimated amounts therefore.31

B. Except where otherwise specified, the unit or lump sum bid for each item of work which involves32 excavation or trenching shall include all costs for such work. No direct payment shall be made for33 excavation or trenching unless shown elsewhere.34

1.3 BASE BID - PAY ITEMS35

A. Mobilization/Demobilization:36

1. Measurement: Lump sum pay item.37

2. Payment: The lump sum price for Mobilization, Insurances, and Demobilization shall include38 all costs for insurance, permits, signs, establishing field offices, moving construction39 equipment to the site, bonding, overhead, profit, applicable taxes (if any), and other40 necessary but “non-scheduled” work.41

B. Solids Removal, Dewatering, and Disposal:42

1. Work Included:43

a. This item includes all labor, materials, tools, equipment and supervision required for the44 solids removal, dewatering, filtrate/centrate recycle, sampling, final disposal from the45 upper basins, and restoration. The unit rate will also include testing for percent solids of46 each truck load.47

2. Measurement:48 The quantity of solids removal and dewatering to be paid under this item shall be based49 on the quantity of solids actually removed from the upper basins, dewatered, and50 disposed on a per dry ton basis.51

01025 — 2

3. Payment:1

a. The unit price bid for this item shall be full compensation for furnishing all labor,2 materials, tools, and equipment necessary to remove, dewater, recycle the3 filtrate/centrate, and dispose all solids by weight from the upper basins. This shall be4 based on the weight measured at the landfill. Contractor shall provide disposal weight5 tickets and the total solids concentration of each truck.6

C. Testing and Permitting:7

1. Measurement: Lump sum pay item.8

2. Payment: The lump sum price for all Testing and Permitting shall include all costs for all9 solids disposal testing including TCLP and paint filter test and any additional testing required10 to ensure the solids meet the landfill’s disposal requirements, and permits necessary for the11 appropriate and responsible final disposal of solids removed from the upper basins as12 required by law.13

END OF SECTION15

33470 — 1

ARTICLE TITLE PAGE

1.1 SUMMARY 1

1.2 SCOPE OF WORK 1

1.3 SCHEDULE 2

1.4 DEFINITIONS 2

1.5 SUBMITTALS 2

1.6 REGULATORY REQUIREMENTS 2

2.1 EQUIPMENT 2

2.2 MATERIALS 2

3.1 SAMPLE AND ANALYSIS FOR PAYMENT 3

3.2 SOLIDS REMOVAL OPERATION 3

3.3 SOLIDS DISPOSAL AND TRANSPORTATION 3

3.4 SITE AND SURFACE RESTORATION 4

3.5 RECORDSKEEPING 4

SECTION 33470

SOLIDS REMOVAL, DEWATERING, AND DISPOSAL

33470 — 1

SOLIDS REMOVAL, DEWATERING, AND DISPOSAL1

PART 1 — GENERAL2

1.1 SUMMARY3

A. This section includes mobilization, solids removal from the water authority upper basins,4 solids dewatering, placement of the dewatered solids into a container or truck provided by5 the contractor, solids disposal at an approved landfill, demobilization, and site and surface6 restoration.7

B. The upper basins were constructed prior to 1975 to settle solids from the waste stream prior8 to discharge to an unnamed tributary to Stroubles Creek. In 1975, the upper basins were9 connected to a newly constructed polishing pond to provide additional solids removal before10 discharge to the unnamed tributary. The last time that the upper basins were cleaned out11 was in 2014. At that time, only the third basin was cleaned out. The remaining two basins12 were not cleaned at that time.13

1.2 SCOPE OF WORK14

A. The Contractor shall be allowed to connect to existing power at the facility.15

B. The Contractor will supply the necessary electrician and coordinate the electrical16 connections with the NRV Regional Water Authority staff. Contractor is responsible for17 providing all materials needed to make the necessary connections. Any damages that occur18 to the existing electrical panels or its components shall be the responsibility of the19 Contractor to replace.20

C. The Contractor shall be responsible for providing all required fuel. The Contractor is21 responsible for preventing and cleaning up any fuel, oil and/or damages that may occur.22

D. The Contractor is responsible for providing all hook-ups and hoses necessary for any potable23 water requirements. The NRV Regional Water Authority will provide access to potable24 water.25

E. The Contractor is required to produce a sludge cake that meets the landfill’s requirements.26 The New River Resource Authority does not currently use alternate daily cover, and the27 material will be disposed of as a sludge. These criteria include but are not limited to a28 sludge cake that passes a Toxicity Characteristic Leaching Procedure (TCLP), paint filter29 test, and shall not have water dripping from the truck prior to leaving the plant site or at30 the landfill site upon arriving. Any load that does not meet these requirements will be re-31 processed until it meets these criteria before leaving the site. Documentation of the tests32 shall be provided to the NRV Regional Water Authority and to the landfill.33

F. The Contractor is required to comply with the landfill’s daily limit to accepting this34 material. The Contractor is responsible for communicating and coordinating with the landfill35 and include this information in the proposal. The contact information for the landfill is Isaac36 Wall, Administrative and Compliance Manager, New River Resource Authority, P.O. Box 1246,37 7100 Cloyd's Mountain Road, Dublin, VA 24084, (540) 674-1677,38 iwall@newriverresourceauthority.org.39

G. Contractor shall coordinate access into and out of the site daily with the Chief Operator40 and/or Maintenance Superintendent.41

H. Contractor shall maintain copies of all permits, SDS sheets, phone numbers, and emergency42 contact information at the site.43

33470 — 2

1.3 SCHEDULE1

A. The anticipated time frame and work schedule in which the project will be provided by the2 Contractor.3

1.4 DEFINITIONS4

A. Mobilization: The setting up of sludge removal process operation onto the staging areas of5 the site. Mobilization includes temporary facilities, solids assessment, solids6 characterization, name and location of approved licensed disposal site.7

B. Solids removal process: Includes solids removal from upper basins, sludge dewatering,8 centrate/filtrate recycle, and disposal of dewatered cake to an approved site.9

C. Dewatered solids: High concentration solids produced by solids dewatering process with a10 minimum concentration of 15% solids.11

1.5 SUBMITTALS12

A. Chemicals that will be used for solids conditioning in sludge removal operation shall be13 submitted for OWNER’S approval.14

B. At least one week prior to commencing work, the Contractor shall submit the following to15 the OWNER:16

1. List of all personnel who will work on-site at the NRV Regional Water Treatment Plant17 site.18

2. Provide written certification that they have conducted a background check on the list of19 personnel that will work on site and verify that they do not have a criminal record20 and/or outstanding warrants against them and are able to work in the United States.21

3. Maintain a daily log identifying who worked on site each day.22

4. Provide the name of the Superintendent for the project.23

5. Provide an emergency 24-hour phone number for the Contractor’s Superintendent.24

1.6 REGULATORY REQUIREMENTS25

A. The contractor shall comply with all the applicable regulations governing the following:26

1. OSHA Standards in relation to onsite solids processing operation.27

2. DOT Regulations on transportation of dewatered solids.28

PART 2 — PRODUCTS29

2.1 EQUIPMENT30

A. The process/units that will be used to accomplish solids removal are conventional31 dewatering processes. It is intended that the process will consist of pumps, tanks,32 conventional dewatering units, dredge discharge and feed lines; and all the required33 instrumentations.34

B. The process shall also consist of a solids pump equipped to meter the amount of wet solids35 removed from the basins.36

2.2 MATERIALS37

A. All chemicals used and delivered to the NRV Regional Water Treatment Plant site are to be38 documented and copies of trucking manifests given to the plant for any deliveries.39 Contractor is also required to give the plant any SDS sheets for all materials brought on site.40 The contractor shall be responsible for all safety equipment and compliance with all aspects41 of chemicals used at the plant site.42

33470 — 3

PART 3 — EXECUTION1

3.1 SAMPLE AND ANALYSIS FOR PAYMENT2

A. A sample shall be collected for each truck load at the location where the trucks are filled.3 The contractor shall collect the sample at a location approved by the OWNER.4

B. The collected sample will be analyzed for solids concentration in percent (%) solids by a5 laboratory accredited under the Virginia Environmental Laboratory Accreditation Program6 (VELAP). This task will be accomplished by the Contractor. The OWNER has the option to7 split the sample and perform solids testing also.8

C. The Contractor shall coordinate the sampling operation with the weighing operation to9 assure that all the weighed trucks are sampled. The contractor payment will be based on10 the weight of sludge hauled to approved final disposal site. The weight of the solids will be11 multiplied by the percent solids to determine the dry ton weight.12

3.2 SLUDGE REMOVAL OPERATION13

A. Solids removal operation will not interfere with normal operations. Solids removal will occur14 in one basin at a time; the basin for solids removal will be taken off-line while the second15 basin will remain active to support water treatment plant operations. The water in the off-16 line basin will be lowered to the level allowed by the existing decanting equipment. The17 remaining water and solids will be withdrawn or otherwise removed and dewatered by the18 Contractor. Once one basin is cleaned, it will be put back in operation, and the second19 basin will be taken offline for solids removal using the same general approach.20

B. Solids withdrawn will be processed as the solids are removed.21

C. If applicable, dredge or otherwise remove solids in an overlapping path to assure a more22 complete solids removal from the bottom surface. The Contractor will be responsible for the23 cost of replacement of any piping or other basin components damaged during solids removal.24

D. Only moderate dewatered solids storage on the site will be allowed and not to exceed 1025 cubic yards. The solids removal process staging area must be kept clean and tidy at the end26 of daily operations. Any solids spill on site must be removed and the area cleaned before27 the end of daily operations.28

E. Weight of binding agent used for solids conditioning will be deducted from the weight of29 dewatered solids, if more than 20-lbs/ton chemical is used. The binding agent dry weight30 deduction will be applied to dewatered solids dry ton weight before payment is made.31

F. Safety procedures must be maintained in compliance with OSHA standards regarding the32 operation and maintenance of sludge removal process.33

3.3 SOLIDS DISPOSAL AND TRANSPORTATION34

A. The Contractor shall provide all labor, equipment, material, insurance necessary to35 accomplish solids disposal by transportation.36

B. The OWNER reserves the right to make a spot check on the contractor's solids removal mode37 from truck loading to the approved disposal site.38

C. The OWNER reserves the right to inspect all loads prior to leaving the site. All loads shall be39 free from water and shall not have water dripping from the truck prior to leaving the plant40 site, en route to the landfill, and at the landfill site upon arriving.41

D. The Contractor will be responsible for any spill from an accident, transportation, and42 disposal of solids and solids loading to the trucks. Dewatered solids storage will not be43 allowed on the site.44

33470 — 4

E. Disruption of normal Plant operation will not be allowed. Noise due to number of trucks,1 disruption of the community during transportation and solids removal operation must be kept2 to a minimum.3

F. Contractor must maintain access to plant at all times.4

G. The Contractor shall submit with payment request the originator's copy of the solids disposal5 manifest.6

H. Contractor shall pay all haulage and tipping fees.7

3.4 SITE AND SURFACE RESTORATION8

A. The Contractor shall maintain a clean and orderly site. Any damaged areas shall be restored9 back to an equal or better than condition, prior to the start of the contract before final10 payment will be submitted.11

B. The staging area and all damaged surface including the areas where the withdrawal and12 discharge lines were placed will be restored to pre-existing condition.13

C. Remove sludge from the surface due to sludge spill and sludge discharges during the solids14 removal process operation.15

3.5 RECORDSKEEPING16

A. Records will be kept and maintained in order to monitor for the compliance of the project17 requirements. Records will clearly show the following:18

B. Weight, percent solids concentration and unit weight of dewatered solids.19

C. Number of truck loads, capacities and number of trips to disposal sites.20

D. Copies of sludge shipping manifest.21

E. Copies of disposal records from a licensed landfill facility.22

F. All weigh station records.23

G. All laboratory records.24

END OF SECTION25