Bid Documents

CITY OF MILLEDGEVILLE, GEORGIA

INVITATION FOR BID

IFB #60550-2022-0005

HIGH-VELOCITY COMBINATION SEWER CLEANER/VACUUM AND CHASSIS

MILLEDGEVILLE, GA

For all questions about this BID contact:

Jacque Huley, CPPB, Purchasing Coordinator

(478) 414-4009 phone

(478) 414-4418 fax jhuley@milledgevillega.us Deadline:

Wednesday, December 22, 2021 @ 3:00 PM

1.0 INTRODUCTION

The Invitation For Bid is intended to provide interested vendors with sufficient information to guide them through the development of their proposed bid for High-Velocity Combination Sewer Cleaner/Vacuum and Chassis for the Water & Sewerage Department.

In responding to this bid, it is important that all vendors follow the prescribed format so that each vendor will be providing comparable data to that submitted by other vendors and thus be assured of fair and objective treatment in the City’s review and evaluation process.

1.2 Schedule of Events

This Invitation for Bid will be governed by the following schedule:

DATES

Release of Bid

Saturday, November 20, 2021 Deadline for written questions

Friday, December 10, 2021 Answers to written questions

Tues., December 14, 2021 Proposals due

Wed., December 22, 2021 @ 3 PM

1.3 Restrictions on Communications with Staff

All questions about this bid must be submitted in the following format:

Company Name

1. Question

Citation of relevant section of the bid Questions must be in writing to the Purchasing Coordinator:

Address:

Jacque Huley, CPPB Procurement Coordinator City of Milledgeville

127 E. Hancock Street Milledgeville, GA 31061

E-mail:

jhuley@milledgevillega.us

Fax:

478.414.4418 fax

No questions other than written will be accepted. No response other than written will be binding upon the City of Milledgeville. Questions will be combined into one list of questions and responses and will be sent to all vendors who have received the bid document.

2.0 COMPANY BACKGROUND & EXPERIENCE

2.1 Experience

The vendor will provide a list of all clients for whom similar services, as detailed in this bid, have been provided during the past 5 years. The list must include:

Dates of service

Name of contact person

Title of contact person

Phone number of contact person

The vendor will also disclose any services terminated by the client(s) and the reason(s) for termination.

Failure to provide this information will disqualify the bid submission.

3.0 BID

3.1 Packaging of Bid Submissions must be by the following method:

Hard copies in a sealed package containing two (2) signed copies. The sealed package must be labeled as follows:

(Vendor Name) (Vendor Full Address)

RFP #60550-2021-0005

HIGH-VELOCITY COMBINATION SEWER CLEANER/VACUUM & CHASSIS

WATER & SEWERAGE DEPARTMENT

Vendor response to this bid must consist of the following documents:

· Bid Sheet

· Bid Response Signature Page

· Letters from three (3) references or list of three references.

· E-Verify Form [Contractor Affidavit under O.C.G.A. 13-10-91(b)(1)] 3.2 Submission of Bid The original and one (1) copy of the bid response must be delivered no later than 3:00 PM on Wednesday, December 22, 2021.

Proposals must be submitted to:

City of Milledgeville East Annex 127 E. Hancock Street Finance Department Milledgeville, GA 31061

Attention: Mrs. Jacque Huley, CPPB, Procurement Coordinator

NOTE: OUTSIDE OF ALL ENVELOPES MUST BE CLEARLY MARKED. (IF YOU SEND FED-EX OR UPS, THE OUTSIDE OF THAT ENVELOPE NEEDS TO HAVE THE BID NUMBER LISTED ON IT.

Any proposal received after the due date and time will not be evaluated.

3.3 Rejection of Bid/Cancellation of Bid The City of Milledgeville reserves the right to reject any or all bids, to waive any irregularity or informality in a bid, and to accept or reject any item or combination of items, when to do so would be to the advantage of the City. It is also within the right of the City to reject bids that do not contain all elements and information requested in this document. The City reserves the right to cancel this bid at any time.

4.0 TERMS AND CONDITIONS

4.1 Bid Amendments

The City of Milledgeville reserves the right to amend this bid prior to the proposal due date. All amendments and additional information will be sent to all vendors who have received the bid document.

4.2 Bid Withdrawal

A submitted proposal may be withdrawn prior to the due date by a written request to the Purchasing Coordinator. A request to withdraw a proposal must be signed by an authorized individual.

4.3 Bid Costs

The cost for developing the bid or the submission of the bid is the sole responsibility of the vendor. The City of Milledgeville will not provide reimbursement for such costs.

4.4 Responsibilities of Prime Contractor

The successful vendor will be considered as the prime contractor and will be required to assume total responsibility of services offered in the proposal whether or not the company is the manufacturer, producer, value added reseller, author, or supplier of the items. The City of Milledgeville will consider the successful vendor to be the sole point of contact with regard to all contractual matters, including performance or service unless otherwise stated.

Prior to final selection, vendors may be required to submit additional information that the City of Milledgeville may deem necessary to determine the vendor’s qualifications.

4.5 Firm Price

Prices offered by the vendors will be firm and not subject to increase during the term of any contractual agreement arising between the City of Milledgeville and the successful vendor as a result of this bid.

4.6 Execution of Contract

Upon the acceptance of a bid response, a contract needs to be submitted to the City of Milledgeville for the mayor’s signature. In the event that the successful vendor fails, neglects or refuses to execute the contract within ten (10) days after the mailing of document, the City of Milledgeville may at its option terminate and cancel its action in awarding the contract and the contract shall become null and void and of no effect. Incorporated by reference into the contract which is to be entered into by the City of Milledgeville and the successful vendor pursuant to this bid will be all of the information presented in or with this bid and the vendor’s response thereto, and all written communications between the City of Milledgeville, its agents, and the successful vendor whose bid response is accepted.

4.7 Exemption from Federal Excise & Sales Tax

The City of Milledgeville is exempt from federal excise tax and sales tax. Net price as shown in the cost proposal shall be exclusive of such taxes.

4.8 Statement of Time

Time, when stated as a number of days, shall include Saturdays, Sundays, and legal holidays.

4.10 Conflict of Interest

If a vendor has any existing client relationship that involves the City of Milledgeville, the vendor must disclose each relationship.

5.0 SPECIFICATIONS OR SCOPE OF WORK

Water/Vacuum Drive The truck chassis engine shall drive the water pump and vacuum system via a heavy-duty split shaft PTO and a variable speed Kevlar reinforced Poly Chain. Engagement and disengagement of the water pump and vacuum system shall be accomplished via a dual clutch PTO. Controls for water pump/vacuum system engagement and disengagement shall be located inside the chassis cab, at the side dump station, at the rear operator’s station, as well as the wireless remote control. The use of higher maintenance hydraulic drives, direct drive via transfer case or transmission PTO, or auxiliary engines will not be deemed unacceptable.

Comply (Yes)_____ (No)_____ Will Supply________________________________

Air Vac System

The vacuum system shall include a positive displacement rotary lobe type exhauster. This system shall be capable of a minimum of 27” Hg of vacuum and 3,800 CFM air flow. This system shall allow the operator to vacuum debris that is submerged under water or in a dry environment. Air conveyance (fan) systems are not acceptable.

Comply (Yes)_____ (No)_____ Will Supply________________________________

Hose Reel The hose reel and control panel shall be mounted on the rear debris tank door and articulate into position over a manhole/catch basin on a 180-degree arc. The hinge for the power articulation shall be on the curb side of the rear door. The power articulation shall allow the reel to be positioned directly over a manhole/catch basin located five feet beyond the curb. The reel shall travel a working radius of 9 ft. from left to right to facilitate manhole/catch basin entry. The hose reel shall automatically lock into position at any point within this arc. Reels that swivel or rotate over a center axis will not be considered equal. Reels that must use a leg to hold a position when working will be deemed unacceptable.

Comply (Yes)_____ (No)_____ Will Supply________________________________

Suction Intake Boom

Debris loading into the tank will be on the top of the tank (top loading) through an 8” extra heavy-duty wire re-enforced rubber hose assembly that allows for periodic rotation to prevent premature wear of the entire assembly. Units designed with non-adjustable steel boom elbows that are prone to wear are not acceptable.

The boom shall rotate a minimum of 360 degrees and store at the rear of the unit to assure an obstructed view of the driver.

Comply (Yes)_____ (No)_____ Will Supply________________________________

Chassis:

Minimum 450hp chassis engine

Allison automatic transmission

Minimum 66,000 GVWR

Comply (Yes)_____ (No)_____ Will Supply________________________________

Warranty

Bidder must indicate standard manufacturers’ warranty which shall be not less than the following. Include manufacturer’s statement of warranty.

12-month basic unit warranty including boom hose and fittings. 5-year water pump warranty with 30-minute run-dry capability.10-year debris tank warranty with lifetime corrosion coverage.

10-year water tank warranty with lifetime corrosion coverage.

12-month blower warranty.

Any special extended warranty coverage on specific items must be indicated.

Comply (Yes)_____ (No)_____ Will Supply________________________________ Exceptions to specifications

List any exceptions in detail. Reference specific section. Use additional sheets, if needed.

BID SHEET

BID #60550-2022-0005

HIGH-VELOCITY COMBINATION SEWER CLEANER/VACUUM & CHASSIS

PRICE

**************** PLEASE PRINT OR TYPE ****************

Company Name : _____________________________________________________________ Company Contact Person : _____________________________________________________ Mailing Address:____________________________________________________________ Telephone # :___________________________ Fax # :____________________________ Email :____________________________________________________________________

Signature

Title BID Response Signature Page If the Vendor is: A Sole Owner or Partnership (Please Indicate Which):

Execute this part of the Bid:

DATE: __________________________

(Signature of Owner or Partner)

(Business Name or Bidder) (Print Name and Title)

(Address) (City) (State) (Zip) (Telephone Number)

If the Vendor is: A Corporation execute this part of the Bid. If not executed by the Corporation (i.e., required signatures as seen below and Corporate Seal affixed), a certified Corporate Resolution authorizing the form of execution used must be attached to and made part of this Bid Response.

DATE: _____________________________

(Corporate or Business Name of Bidder)

(Address) (City) (State) (Zip) (Telephone Number)

(Signature of President or Vice-Pres.) (Signature of Secretary, Asst. Sec., Treasurer or Asst. Treasurer)

(Print Name and Title) (Print Name and Title)

Corporate Seal Georgia Security & Immigration Compliance (GSIC) Act

CONTRACTOR AFFIDAVIT AND AGREEMENT

The City of Milledgeville and Contractor agree that compliance with the requirements of O.C.G.A. §13-10-91 and Rule 300-10-1-.02 of the Rules of the Georgia Department of Labor are conditions of this Agreement for the physical performance of services.

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. §13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Milledgeville has registered with and is participating the federal work authorization program known as “E-Verify”, web address https://e-verify.uscis.gov/enroll/ operated by the United States Citizenship and Immigration Services Bureau of the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. §13-10-91. The undersigned Contractor also verifies that he/she/it is using and will continue to use the federal work authorization program throughout the contract period.

The undersigned Contractor agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to the contract with the City of Milledgeville, Contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. §13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees the Contractor will advise the City of Milledgeville of the hiring a new subcontractor and will provide the City of Milledgeville with a Subcontractor Affidavit attesting to the Subcontractor’s name, address, user identification number, and date of authorization to use the Federal Work Authorization Program within five (5) days of the hiring before the Subcontractor begins working on the Project. Contractor also agrees to maintain all records of such compliance for inspection by the City of Milledgeville at any time and to provide a copy of each such verification to the City of Milledgeville at the time the subcontractor(s) is retained to perform such services.

E-Verify Employment Eligibility Verification User Identification Number

Date of Authorization to Use Federal Work Authorization Program

NAME OF CONTRACTOR

Title of Authorized Officer or Agent of Contractor

Signature and Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _____ DAY OF______________, 20____

Notary Public

My Commission Expires: __________________________________________________

* As of the effective date of O.C.G.A. §13-10-91, the applicable federal work authorization program is the “EEV / Basic Pilot Program” operated by the U. S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

Authority O.C.G.A. Sec. §13-10-91. History. Original Rule entitled “Contractor Affidavit and Agreement” adopted. F. May 25, 2007; eff. June 18, 2007, as specified by the Agency.

Bid #60550-2021-0005 High Velocity Combination Sewer Cleaner/Vacuum & Chassis