Bid Documents

22-066 DOCO Police Dept Interior Painting

April 28, 2022

INVITATION TO BID

INTERIOR PAINTING DOUGHERTY COUNTY POLICE DEPARMENT

DOCO

BID REFERENCE NO. 22-066

Sealed bids will be received by the City of Albany, Procurement Division, 222 Pine Avenue, Suite 260, Albany, Georgia 31701, on behalf of the Dougherty County Board of Commissioners until 2:30 p.m. on May 31, 2022, for interior painting of the 1st and 2nd floor at the Dougherty County Police Department located at 2106 Habersham Road in Albany, Georgia, in accordance with bid documents, specifications, and all other contract documents. The scope of work for this project is contained in the attached bid documents.

A Mandatory Pre-Bid Conference will be held on May 11, 2022, at 10 a.m. at the worksite at the front entrance. A member of Procurement and the Project Manager will provide an overview of the work to be performed and answer questions. All interested bidders must attend, as this will be the only opportunity to view the worksite with the Project Manager and Procurement Staff. All Attendees are encouraged to wear a Mask and Practice Social Distancing.

This project will be bid on a lump sum basis for all specified work and will be awarded to the lowest responsive and responsible bidder(s) in the manner that best benefits the Dougherty County Board of Commissioners.

5% Bid Bond is required of all bidders. Bid bond must be present for bid to be read or considered. 100% Performance and Payment bonds will be required of the successful bidder.

Bid documents are available at the Procurement Division, www.albanyga.gov and on the Georgia Procurement Registry.

The City of Albany and Dougherty County strongly encourage Small Business firms to participate in this bid.

For additional information, contact Kimberly M. Allen by email at kiallen@albanyga.gov; cc jswilliams@albanyga.gov and tewilliams@albanyga.gov or at (229) 431-3211. The deadline for questions is 5 p.m. on May 24, 2022. Questions received after this deadline may not be answered. Replies of substance will be in the form of written addenda made available to all potential bidders.

City of Albany, Joshua Williams, CPPB

Interim Procurement Manager

C E N T R A L S E R V I C E S

P.O. BOX 447 ALBANY, GA 31702 | PHONE: 229.431.3211 | FAX: 229.431.2184 | www.albanyga.gov mailto:kiallen@albanyga.gov mailto:kiallen@albanyga.gov mailto:jswilliams@albanyga.gov

DOUGHERTY COUNTY

PROCUREMENT DIVISION

ALBANY, GEORGIA

INSTRUCTIONS TO BIDDERS

These instructions will bind bidders to terms and conditions herein set forth, except as specifically qualified in special bid and contract terms issued with any individual bid.

1. The following criteria are used in determining low responsible bidder.

(a) The ability, capacity and skill of bidder to perform required service.

(b) Whether bidder can perform service promptly or within specified time.

(c) The character, integrity, reputation, judgment, experience and efficiency of bidder.

(d) The performance of previous contracts.

(e) The suitability of equipment or material for County use.

(f) The ability of bidder to provide future maintenance and parts service.

2. Payment terms are Net 30 unless otherwise specified. Favorable term discounts may be offered and will be considered in determining low bids if they are deemed advantageous to the County.

3. All bids should be tabulated, totaled and checked for accuracy. The unit price will prevail in case of errors.

4. All requested information should be included in bid envelope. All desired information must be signed and included for your bid to receive full consideration. Failure to submit any required form will be cause for bid to be rejected as non-responsive.

5. All questions, inquiries and requests for clarification shall be directed to Procurement.

6. For multi-year contracts the following clauses pursuant to OCGA 36-60-13 apply: (1) The contract shall terminate absolutely and without further obligation on the part of the County at the close of the calendar year in which it was executed and at the close of each succeeding calendar year for which it may be renewed; (2) The contract may provide for automatic renewal unless positive action is taken by the County to terminate such contract, and the nature of such action shall be determined by the County and specified in the contract; (3) The contract shall state the total obligation of the County for the calendar year of execution and shall further state the total obligation which will be incurred in each calendar year renewal term, if renewed; and (4) The contract shall provide that title to any supplies, materials, equipment, or other personal property shall remain in the vendor until fully paid for by the County.

7. Quote all prices F.O.B. Albany, Georgia or our warehouse or as specified in bid documents.

8. Each bid or proposal shall be clearly marked on the outside of the envelope as a Sealed Bid whether using a County furnished envelope or other envelopes.

9. Bid/Proposal must be received and stamped by the Procurement Office before time stipulated in bid/proposal documents. No responsibility will attach to any County representative or employee for premature opening of bid not properly addressed or identified.

10. If only one bid is received, the bid may be rejected and/or re-advertised, except in the case of only one known source of supply.

11. Bids received late will not be accepted, and the County will not be responsible for late mail delivery.

12. Should a bid be misplaced by the County and found later it will be considered.

13. Bids requiring bid bonds will not be read or considered if bond is not enclosed. Bond may be in the form of cash, certified check, cashier’s check or Surety Bond issued by a Surety Company licensed to conduct business in Georgia.

14. All bidders must be recognized and authorized dealers in the materials or equipment specified and be qualified to advise in their application or use. A bidder at any time requested must satisfy the Procurement Office and County Commission that he has the requisite organization, capital, plant, stock, ability and experience to satisfactorily execute the contract in accordance with the provisions of the contract in which he is interested.

15. Any alterations, erasures, additions or omissions of required information or any changes of specifications, or bidding schedule are done at the risk of the bidder. Any bid will be rejected that has a substantial variation, such as a variation that affects the price, quality or delivery date (when delivery is required by a specific time).

16. When requested, SAMPLES will be furnished free of expense, properly marked for identification and accompanied by list where there is more than one sample. The County reserves the right to mutilate or destroy any samples submitted whenever it may be in the best interests of the County to do so for the purpose of testing.

17. County will reject any material, supplies or equipment that do not meet the specifications, even though bidder lists the trade name or names of such materials on the bid or price quotation form.

18. The unauthorized use of patented articles is done entirely at the risk of the successful bidder.

19. The ESTIMATED QUANTITY given in the specifications or advertisement is for the purpose of bidding only. The County may purchase more or less than the estimated quantity, and the vendor must not assume that such estimated quantity is part of the contract.

20. Only the latest model equipment as evidenced by the manufacturer’s current published literature, will be considered. Obsolete models of equipment not in production will not be acceptable. Equipment shall be composed of new parts and materials. Any unit containing used parts or having seen any service other than the necessary tests will be rejected. In addition to the equipment specifically called for in the specifications, all equipment catalogued by the manufacturer as standard or required by the State of Georgia shall be furnished with the equipment. Where required by the State of Georgia Motor Vehicle Code, vehicles shall be inspected and bear the latest inspection sticker of the Georgia Department of Revenue.

21. The successful bidder on motor vehicle equipment shall be required to furnish with delivery of vehicle, Certificate of Origin and Georgia vendors shall provide Georgia Motor Vehicle form MV1.

22. Prospective bidders are responsible for examining the location of the proposed work or delivery and determining, in their own way, the difficulties, which are likely to be encountered in the prosecution of the same.

23. All materials, equipment and supplies shall be subject to rigid inspection, under the immediate supervision of the Procurement Office and/or the Department to which they are delivered. If defective material, equipment or supplies are discovered, the contractor, upon being instructed by the Procurement Office, shall remove, or make good such material, equipment or supplies without extra compensation. It is expressly understood and agreed that the inspection of materials by the County will in no way lessen the responsibility of the contractor or release him from his obligation to perform and deliver to the County sound and satisfactory materials, equipment or supplies. The contractor agrees to pay the cost of all tests on defective material, equipment or supplies or allow the cost to be deducted from any monies due him by the County.

24. Unless otherwise specified by the procurement office all materials, supplies or equipment quoted herein must be delivered within thirty (30) days from date of notification or exception noted on bid sheet.

25. A contract will not be awarded to any corporation, firm or individual who is, from any cause, in arrears to the County or who has failed in any former contract with the County to perform work satisfactorily, either as to the character of the work, the fulfillment of the guarantee, or the time consumed in completing the work.

26. Reasonable grounds for supposing that any bidder is interested in more than one proposal/bid for the same item will be considered sufficient cause for rejection of all bids/proposals in which he is interested.

27. Unless otherwise specified the County reserves the right to award each item separately or on a lump sum basis, whichever is in the best interest of the County.

28. The County reserves the right to waive any minor discrepancies, reject any or all bids or proposals, and to purchase any part, all or none of the services, materials, supplies or equipment specified.

29. Failure of the bidder to sign the bid or have the signature of any authorized representative or agent on the bid/proposal IN THE SPACE PROVIDED will be cause for rejection of the bid. Signature must be written in ink.

30. Any bidder may withdraw his bid at any time before the time set for opening of bids. No bid may be withdrawn without cause in the 60-day period after bids are opened.

31. It is mutually understood and agreed that if any time the Procurement Office shall be of the opinion that the contract or any part thereof is unnecessarily delayed or that the rate of progress or delivery is unsatisfactory, or that the contractor is willfully violating any of the conditions or covenants of the agreement, or is executing the same in bad faith, the Procurement Office shall have the power to notify the aforesaid contractor of the nature of the complaint. Notification shall constitute delivery of notice, or letter, to address given in bid/proposal.

If after three working days of notification the conditions are not corrected to the satisfaction of the Procurement Office, he shall thereupon have the power to take whatever action he may deem necessary to complete the work or delivery herein described, or any part thereof, and the expense thereof, so charged, shall be deducted from any paid by the County out of such monies as may become due to the said contractor, under and by virtue of this agreement. In case such expense shall exceed the last said sum, then and in that event, the bondsman or the contractor, his executors, administrators, successors, or assigns, shall pay the amount of such excess to the County on notice by the Procurement Office of the excess due.

32. If the bidder proposes to furnish any item of a foreign make or product, he should write “Foreign” together with the name of the originating country opposite such item on bid/proposal.

33. Any complaint from bidders relative to the Invitation to Bid or any attached specifications should be made prior to the time of opening of bids, otherwise such complaint cannot be properly considered.

34. No vendor writing restrictive specifications for the County will be allowed to bid on the project.

35. Contracts may be cancelled by the County with or without cause with 30-day written notice.

36. Dougherty County has an equal opportunity purchasing policy. The County seeks to ensure that all segments of the business community have access to supplying the goods and services needed by the County programs. The County affirmatively works to encourage utilization of minority business enterprises in our procurement activities. The County provides equal opportunities for all businesses and does not discriminate against any vendors regardless of race, color, religion, age, sex, national origin, or handicap.

37. All Corporations must provide the corporate seal and a copy of the Secretary of State’s Certificate of Incorporation upon request.

38. Local bidder (domiciled in Dougherty County) will receive bid in the event of tie bids. In the case of tie bids between out of town companies or between local concerns, evaluated as equal, bid will be recommended or awarded by chance coin toss, or drawing straws.

39. The contractor shall secure all permits, license certificates, inspections (permanent and temporary) and occupational tax certificate, if applicable, before any work can commence. Contractor as well as any and all known subcontractors must possess or will be required to obtain a City of Albany Occupational Tax Certificate or Registration.

40. Prior to submitting bid, check website at www.albanyga.gov or call the Procurement Office at 229-431-3211 for any subsequent addendums.

PROCUREMENT FORM – REVISED 3/18/2018

INSTRUCTIONS TO BIDDERS

BID REFERENCE NO. 22-066

1. Scope of Services: The complete interior painting of the DOCO Police Department located at 2106 Habersham Road per the attached Scope of Work. The square footage is approximately 15,000 sq. ft. This project will be to paint the interior of the 1st and 2nd floors, all restrooms, offices, hallways, break rooms, conference rooms, common areas, exam rooms and all trim. (Detailed Scope and Drawings are attached)

Contractor’s bid shall include all necessary labor, materials, tools, equipment, and all other items necessary to complete the contract requirements in accordance with bid documents, special instructions, specifications, and all other provisions included in this invitation to bid. It is the bidder’s responsibility to visit the jobsite and become familiar with the local conditions.

2. Corporations: All Corporations should provide the corporate seal, a copy of the Secretary of State Certificate of Incorporation, and a listing of the principals of the corporation with the bid.

3. Bid Form: Bids must be submitted on the bid form provided in this bid document. Bid is for a lump sum contract.

The bid form should be completed in its entirety. Bid is for all work specified in this bid document and will be awarded to the lowest responsive and responsible bidder(s) in the manner that best benefits the Dougherty County Board of Commissioners.

4. Contract Time: Completion time for the project is sixty (60) calendar days following the issuance of the Notice to Proceed. Performance will be monitored and documented by the Project Manager. Not completing contract within the time specified may hamper the contractor’s ability to secure future contracts with the City.

5. The Owner of this project is Dougherty County. The Owner reserves the right to reject any and all bids, to waive any informalities in the bid process, and to award the contract as may be in the best interest of the Owner or re-advertise for bids.

6. Contract: The successful bidder will be required to submit two (2) executed copies of the contract provided within ten (10) days following the issuance of the Notice of Award.

7. Liquidated Damages: Should the Contractor, or, in case of default, the Surety fail to complete the work within the time stipulated in the contract or within such extra time that may be allowed, charges shall be billed to the contractor or assessed against any money due or that may become due the Contractor at a rate of Five Hundred dollars ($500) for each day after the allowed contract time for the completion and readiness of final payment until the Work is complete and ready for payment.

8. INSURANCE: The bidder shall possess and maintain general liability coverage of at least $1,000,000 combined single limit with $2,000,000 general aggregate per occurrence covering all premises and operations including bodily injury, personal injury, and property damage. In addition to the Certificate of Insurance, the contractor must provide the declaration page for the commercial general liability insurance policy. Policy shall be endorsed to name Dougherty County as an additional insured, provide thirty (30) days notice of any cancellation, modification, and/or alteration of the coverage, and specifically identify the project being insured.

The bidder shall possess and maintain Worker’s Compensation coverage in the statutory limits of Georgia.

The bidder shall possess and maintain Business Automobile Liability of $1,000,000 Combined Single Limit covering owned, non-owned and hired automobiles.

Submit with bid, specimen copy of Certificate of Insurance. Upon award of contract and prior to commencement of work under this contract, the successful bidder shall provide Dougherty County a Certificate of Insurance showing the type and limits of insurance specified herein with Dougherty County Board of Commissioners as an additional insurer.

9. Georgia Security and Immigration Compliance Act: The successful contractor will provide certification that they are in compliance with the Georgia Security and Immigration Compliance Act, certifying that the provisions of O.C.G.A § 13-10-91, Chapter 300-10-1, per the Georgia Department of Labor, if applicable, have been complied with in full. Pursuant to O.C.G.A §13-10-90(2), all subcontractors entering into a contract or agreement for hire on this Project must be registered and participate in the Federal Work Authorization Program. Complete and submit a copy of the form, applicable to your company, and applicable Subcontractor Affidavits.

10. Superintendent: The contractor shall have a superintendent or representative on the site at all times while work is being performed. They will represent the contractor and all communications given to them shall be binding as if given to the contractor.

11. Barricades and Warnings: The contractor shall provide, erect, and maintain all necessary barricades, suitable and sufficient number of watchmen to direct traffic, and take all necessary precautions for the protection of the work and safety of the public. Barricades and obstructions shall be illuminated at night and lights shall be kept burning from sunset to sunrise.

12. Removal of Trash and Rubbish: The contractor shall be responsible for the removal and legal disposal of all waste, trash, and rubbish resulting from the work under this contract. Work site shall be kept clean and orderly during construction; trash shall be removed from the site or adequately containerized daily. Any precious metals belong to the owner. All other debris is to be taken to the Dougherty County Landfill.

13. Preservation of Property: The contractor shall carry out their work with such care and by the proper methods to prevent damage to the property adjacent to the work or within streets, easement locations to the extent the owner may have rights therein, or other property of the owners or of others, whether adjacent to the work site or not, the removal, relocation, or destruction of which is not called for by the provisions of the contract documents; it being a condition of the execution of the contract that the work be performed in such manner that the property of others and other property of the owner shall not be damaged in any way. The word PROPERTY, as used, is intended to include among other types of property, public street improvements, storm and sanitary sewers, water lines and appurtenances, or other structures. Should any property be damaged or destroyed, the contractor at their own expense shall promptly, or within reasonable time, repair or make such restoration as is practical and acceptable to the owner of the damaged or destroyed property. In case of failure on the part of the contractor to repair or restore such property, or make good such damage or injury, the Building Inspector may within forty-eight (48) hours notice, proceed to repair, rebuild, or otherwise restore such property as may be necessary, and the cost thereof will be deducted from any monies due or which may become due the contractor under this contract agreement. The contractor shall, at all times in performance of the work, employ approved methods and exercise reasonable care and skill so as to avoid delay, damage, injury or destruction of existing public service installations and structures; and shall at all times in the performance of the work avoid interference with, or interruption of, public utilities services, and shall cooperate fully with the owners thereof to the end.

14. Certificate of Non-Collusion: An executed copy of this form should accompany your bid. (See Attached).

15. Governing Law and Venue: An executed copy of this form should accompany your bid. (See Attached).

16. Drug Free Workplace Certification: An executed copy of this form should accompany your bid. (See Attached).

17. Debarred Bidders Certification: An executed copy of this form should accompany your bid. (See Attached).

18. Bid Withdrawal: No bid may be withdrawn for a period of sixty (60) days from the bid opening date.

19. Permits and Fees: Within five (5) days following the issuance of the Notice to Proceed, the contractor shall apply for all permits. Failure to do so may result in award of this contract to the next lowest bidder and the original contractor may be billed for the difference in price. The contractor shall secure all permits, license certificates, inspections (permanent and temporary) and business license before any work can commence. This documentation should be on file in the Procurement Office prior to start of any work associated with this contract. The contractor is required within five (5) days of completion of specified work to contact Heidi Minnick, Director, Dougherty County Facilities Department, at (229) 431-3230 for a final inspection. Successful bidder as well as any and all known subcontractors must possess or will be required to obtain a City of Albany Occupational Tax Certificate or Registration prior to award of contract.

20. Bid Bond: Each bid shall be accompanied by a certified check, cashier’s check, cash, or bid bond (surety) acceptable to the Owner, in an amount equal to at least five (5%) percent of the bid, payable without condition to the Owner as a guaranty that the bidder, if awarded the contract, will promptly execute the Agreement in accordance with the bid and other contract documents, and will furnish good and sufficient bond for the faithful performance of the same, and for the payment to all persons supplying labor and material for the work. The bid bond must be presented in its original form. Copies are not acceptable.

21. Performance and Payment Bonds: (Sample Form Attached):

A. Contracts of $100,000.00 or more, a 100% Performance Bond and 100% Labor and Materials Payment Bond will be required of accepted bidder. All bonds must be submitted to the Procurement Office before work can commence.

B. Contracts less than $100,000.00, at the contractor's discretion, contractor may choose not to provide a 100%

Performance Bond and 100% Labor and Materials Payment Bond if the contractor agrees to the following:

(a) No payment will be made for any services provided under the contract agreement until successful completion of the work and final acceptance is given in writing by the City of Albany.

(b) Evidence must be provided by the Contractor that all labor and materials for this project have been paid for by the Contractor. This shall include all labor and material costs incurred by any sub-contractors.

Evidence shall be in the form of letters from all suppliers stating that all materials for this project have been paid in full and copies of payrolls for labor provided for this project have been paid in full.

(c) The Security Bond (Bid Bond) specified above shall be in the form of cash, certified check or cashier’s check made payable to the City of Albany/Dougherty County (not a Surety Bond) and this shall be retained by the City until successful completion and acceptance of all work required under this contract.

22. Certification of Bidder’s Experience and Qualifications: The undersigned bidder certifies that they are, at the time of bidding, and shall be, throughout the period of the contract, licensed by the State of Georgia to do the type of work required under terms of the contract documents. Bidder further certifies that they are skilled and regularly engaged in the general class and type of work called for in the contract documents. The bidder represents that they are competent, knowledgeable and have special skills on the nature, extent, and inherent conditions of the work to be performed. Bidder further acknowledges that there are certain peculiar and inherent conditions existent in the construction of the particular facilities, which may create, during the construction program, unusual or peculiar unsafe conditions hazardous to persons and property. Bidder expressly acknowledges that they have the skill and experience to foresee and to adopt protective measures to adequately and safely perform the construction work with respect to such hazards. Suitable evidence of the successful bidder’s experience, to include references, must be submitted with bid.

23. Indemnification: Contractor agrees to indemnify and hold harmless the County, its agents, officers, and employees, their successors and assigns, individually and collectively, with respect to all claims, demands or liability for any injuries to any person (including death) or damage to any property arising out of the activities of contractor or based on alleged negligence of contractor, its officers, agents, or employees and contractor shall defend against all such claims and pay all expenses of such defense, including attorney fees, and all judgments based thereon;

provided that this obligation shall not extend to any damage, injury or loss due to the negligence of the County.

24. Termination for Convenience: This contract may be terminated in whole or in part by Dougherty County with the consent of the Contractor in which case the two parties shall agree upon the termination conditions, including the effective date in the case of partial termination, the portion to be terminated or by the Contractor upon written notification to Dougherty County setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. However, if in the case of partial termination, Dougherty County determines that the remaining portion of the award will not accomplish the purposes for which the contract was awarded, Dougherty County may terminate the contract in its entirety.

25. Termination for Cause: In the event that the contractor shall for any reason or through any cause be in default of the terms, conditions, or obligations of the contract documents, the County may give the contractor written notice of such default and terminate the contract. All terms, conditions, and obligations of the contract documents are considered material. The County may, in its discretion, provide the contractor an opportunity to cure the default, if curable, prior to termination. Unless a different duration is provided in the notice of default, the contractor shall have fourteen (14) calendar days to cure the default from the date such notice is mailed to the contractor, unless notification is by facsimile or personal delivery, in which case the opportunity to cure shall commence upon delivery of the notice. Upon failure of the contractor to cure the default the County may immediately terminate the contract effective as of the mailing or delivery of the default notice. If the County terminates the contract, the contractor shall remain liable for performance of all terms, conditions, and obligations through the date of termination.

Termination by the County shall not constitute a waiver by the County of any other rights or remedies available to the County by law or contract.

26. Warranty: Contractor shall guarantee all specified work performed for a period of one (1) year from the date of written acceptance of the work by the Owner’s designated representative that all materials, labor, and workmanship provided under this contract are free from defects of any kind. At no expense to Dougherty County, the contractor shall make repairs to any defects found and reported during the warranty period. Final inspection, final acceptance, and final payment shall not be construed as a waiver of this warranty. The following are excluded from this warranty:

A. Defects or failures resulting from abuse by the owner.

B. Damage caused by fire, tornadoes, hail, hurricane, Acts of God, wars, riots, civil commotion or vandalism.

27. Compliance: The contractor is responsible for knowledge of and compliance with all laws, codes, ordinances, and regulations that are applicable to this type of work.

28. Bid Submittals: All items listed below must be submitted with bid. Failure to provide all required submittals will result in rejection of bid.

1. Bid Bond

2. Bid Form

3. Provide (2) completed references in the last 2 years similar in size and scope of work. Reference sheets are attached.

The following items should be submitted with the bid.

1. Specimen copy of General Liability insurance certificate.

2. Specimen copy of General Liability insurance declaration page.

3. Specimen copy of Workers Compensation insurance certificate.

4. Specimen copy of Business Automobile Liability insurance certificate.

5. Affidavit to Comply with OCGA § 13-10-90 and 13-10-91 (See Attached).

6. Certificate of Non-Collusion Form (See Attached).

7. Governing Law & Venue Form (See Attached).

8. Corporate Seal.

9. Secretary of State’s Certificate of Incorporation.

10. Listing of the principals of Corporation.

11. Debarred Bidders Certification (See Attached).

12. Drug Free Workplace Certification (See Attached).

SCOPE OF WORK

DOCO POLICE DEPARTMENT

INTERIOR PAINTING

BID REF: 22-066

1. INTERIOR PAINTING

A. Project Information Dougherty County Police Department, approximately 15,000 ft².

All measurements are approximate and should be field verified by the CONTRACTOR prior to submitting a bid.

1. 1st floor

a. Lobby

b. Clerk’s Office

c. Hallways

d. Detective Offices

e. Assistant Chief’s Office

f. Chief’s Secretary’s Office

g. Chief’s Office

h. Breakroom

i. Storeroom (under stairwell)

2. 2nd floor

a. Lobby

b. Muster Room

c. Patrol Officers’ Offices

d. Captain’s Secretary’s Office

e. Captain’s Office

f. Armory (only with DCP personal on site)

g. Sergeants’ and Lieutenants’ Offices

Project is to provide all supervision, labor, equipment, tools, supplies and materials for the entire interior painting project of the Dougherty County Police Department building located at 2106 Habersham Rd. This project will be to paint the interior of all offices, hallways, break rooms, conference rooms, common areas, and waiting rooms and all trim. Any rooms which house records (that have not been removed prior to installation) and the evidence room, Keep Albany Dougherty Beautiful and basement evidence room are NOT included in this scope of work. Any location with files is to be considered in this bid, however, the Dougherty County Police Department must remove the files. Any storage room filled with items is to be considered with the project, however, should the contents be in place during the project, this room/rooms will be omitted. Dougherty County Police Department must remove all items. Any of these location/locations which are not easily assessable is to be discussed with Dougherty County Facilities Management prior to omission. The armory located on the 2nd floor is to be considered in this bid, however The Dougherty County Police Department must provide a staff member in this location while contractor is painting. The contractor is to move furniture as needed and is responsible for removing all cove base. Dougherty County will ensure items kept on top of furniture are removed, and all computers, phones and fax machines are unplugged. Dougherty County Police personnel shall be responsible in contacting City of Albany TAC and removing with the aid of City of Albany TAC all computers, phones, and fax machines. All quotes from bidders for this project must include at least two successfully completed jobs similar in size and scope of work from the last 2 years to include a phone number and contact person for reference. A reference sheet is attached for your convenience. The degree of similarity of the reference projects to this project is solely at the discretion of Dougherty County. The completion time for this project is 60 calendar days. Once 60 calendar days have passed, liquidated damages will apply per the bid documents of $500 per day. The evidence room, Keep Albany Dougherty Beautiful and basement evidence room are NOT included in this scope of work.

B. The work shall include, but shall not necessarily be limited to, the following:

1. All furniture is to be moved by the CONTRACTOR at the start of the project in the areas the painting and work are to be done. Any furniture affixed to the wall is to be covered and protected from paint. Any cubicles are to be left in place and covered to protect from paint.

All furniture will be placed back in the original location once painting has completed in the area the furniture was initially before the next business day at 7:00 am. Business days are Monday-Friday.

2. The CONTRACTOR shall supply Sherwin Williams Paint for this project. The color for all walls is Sherwin Williams Kilim Beige #6106, trim shall be Sherwin Williams Inkwell #6992.

Primer is Sherwin Williams PVA Drywall Primer and Sealer. The primer and paint for concrete block walls will be Sherwin Williams Loxon Quick Dry Primer and Sherwin Williams Latex Paint, #B30WJ574 tinted to Kilim Beige #6106.

a. Touch-up paint and trim paint shall be supplied by the CONTRACTOR (five gallons of paint, two gallons of trim paint), provide to owner, Dougherty County Facilities Management, on completion of the Project.

3. Remove all nails and holes shall be filled and sanded flush by the CONTRACTOR. All walls

(drywall only) shall be finished to a level #5, smooth wall. Skim coated wall, sanded to near perfect, smooth finish. All walls and trim are to be brush or rolled only. No spraying of any paint on any surfaces.

4. All wallpaper is to be stripped from the walls, walls repaired as needed and sanded flush by the CONTRACTOR. Walls which have had wallpaper are to be primed with one coat of primer before painting.

5. Concrete block walls shall be removed of all existing paint, sealed, primed, and painted with interior latex paint.

6. Caulking shall be carried out by the CONTRACTOR to seal joints in baseboards, casings, windowsills, expansion joints and any cracks in wall to ceiling areas. Caulking around concrete joints, wall to ceiling areas, windowsills, expansion joints casings, and windows will be done using commercial concrete joint sealants.

7. All drywall which had no paint prior, shall be sanded by the CONTRACTOR and primed as required prior to paint.

8. All walls and trim shall be sanded as needed by the CONTRACTOR to produce a smooth final coat of paint.

9. The CONTRACTOR shall inspect all surfaces prior to applying paint to ensure the surface is suitable for painting. Any sub-standard surfaces are to be repaired as needed and primed with one coat of primer before painted.

10. The application of paint to any surface by the CONTRACTOR is confirmation by the

CONTRACTOR that the surface provided is sufficient and satisfactory to result in a high-quality finish.

11. The CONTRACTOR is responsible to protect other finish products in the interior of the building while performing his work. Drop sheets shall be used over cabinets, tile, doors hardware, affixed furniture, cubicles, and carpets.

12. After the first coat of paint, the drywall and trim shall be inspected and repaired as necessary by the CONTRACTOR prior to the application of the second coat of paint.

13. The CONTRACTOR shall remove and reinstall electrical switch and outlet plates in areas of finish painting; Once painting is completed, all drop clothes, and protective covers over doors and hardware are to be removed. All areas will be kept cleaned and all trash shall be removed daily. Existing furniture moved from the location shall be placed back in the original location once painting has completed. If painting after hours, all furnishings and fixtures shall be placed back in the original location prior to the next business day at 7:00 am. Business days are Monday-Friday.

14. The CONTRACTOR shall provide a one-year warranty for labor and materials for all interiors of individual units and a two-year warranty for labor and materials of all common areas of the project.The warranty period shall commence following occupancy of individual units and common areas.

15. All cove base will be removed by the CONTRACTOR prior to painting. The paint shall go 2” from/above the floor. If the wall has been damaged, the CONTRACTOR will be responsible for repairs to the wall prior to painting. The correct way to remove cove base will be demonstrated by Dougherty County Facilities Management to the awarded contractor. What is demonstrated must be adhered to in the entire facility for the removal of the cove base.

16. Once work is completed in an office, hallway, breakroom, bathroom, common area or any other areas, all furniture and fixtures shall be placed back in the original location before the next business day at 7:00 am.

17. It is the responsibility of the CONTRACTOR to provide approved storage for materials and equipment at the location prior to the project start date. This location must be approved by Dougherty County Facilities Management Staff during the pre-construction meeting. Dumpster shall be emptied as needed is the responsibility of the contractor for removal of the dumpster at the end of the project.

18. All staging, scaffolds, ladders, etc. shall always be maintained in a manner to meet OSHA Safety Requirements and not be a hazard to Dougherty County Police Department personnel or visitors to this facility. Adequate exits from all hallways shall be maintained in all areas to meet Fire Marshal’s regulations.

19. Wet Paint Warning- Place notices and do not remove until paint is dry.

20. Any location that appears to be a storage closet and/or storage room and not easily assessable is to be discussed with Dougherty County Facilities Management prior to any decision to remove from the scope of work. A walk-through will be done with the awarded contractor at the pre-construction meeting to discuss any of these potential locations and during the project as needed.

22. The CONTRACTOR is responsible for onsite restroom delivery, set up, maintenance, to include emptying, at a location to be approved by Dougherty County Facilities Management staff once the awarded contractor is selected. CONTRACTOR and/or staff will not use the bathroom facilities in the building.

23. The CONTRACTOR must dispose of all trash at the end of each workday. All areas shall be vacuumed and/or swept daily by the CONTRACTOR at the end of the workday to allow for locations within the Dougherty County Police Department to continue to operate.

BID FORM

DOCO POLICE DEPARTMENT

INTERIOR PAINTING

BID REF: 22-066

Bid of: _______________________________________________ Date: ________________________________ (Company Name)

To: Dougherty County Board of Commissioners Delivered to: Procurement Division Post Office Box 1827 222 Pine Avenue, Suite 260 Albany, Ga. 31702 Albany, Ga. 31701

We, the undersigned, do hereby declare that we have carefully examined the Project Site, Scope of Services, Project Manual and all other Contract Documents. We do hereby agree to furnish all material, transportation, equipment, apparatus systems, labor, and supervision required in strict accordance with the Contract Documents for the amount indicated below:

Contract Prices (Complete all sections of the table provided below, leave no blanks)

Bid Item Item Description Alphanumeric Price Quote

(i.e. one thousand two hundred, twenty five) Numeric Price

Quote (i.e. $1,225.00)

1 LUMP SUM BID

Contractor acknowledges receipt of the following addenda number(s): (If none received write "none received".)

Addendum No. Dated

If awarded the contract, the contractor will provide proof of insurance as specified and proof of current City of Albany Occupational Tax Certificate to the Procurement Office within ten (10) days following issuance of the Notice of Award.

Contractor will commence work no more than ninety (90) calendar days after issuance of Notice to Proceed and will be completed in accordance with time stated in the Instructions to Bidders.

Contractor Authorized Signature: _______________________________________________________

Title: ______________________________________________________________________________

Contractor Address: __________________________________________________________________

Contractor City, State Zip: _____________________________________________________________

Contractor Telephone#: ________________________________________________________________

Contractor Fax#:_______________________________________________________________________

Contractor Email:______________________________________________________________________

Contractor Tax ID#: ____________________________________________________________________

Contractor E-Verify#: ___________________________________________________________________

(AFFIX CORPORATE SEAL IN THE SPACE PROVIDED HERE)

“END OF BID FORM”

*COMPLETE AND SUBMIT*

CERTIFICATION OF NON-COLLUSION

The bidder being sworn, disposes and says, The Contractor submitting this, and its agents, officers or employees have not directly or indirectly entered into any agreements, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in connection with this bid.

DATE: _____________________

COMPANY NAME: __________________________________________

AUTHORIZED REPRESENTATIVE NAME: ________________________________________

TITLE: ________________________________________

SIGNATURE: ___________________________________

GOVERNING LAW AND VENUE

Contractor agrees that as to any actions or proceedings arising out or related to this agreement, any such proceedings shall be governed and determined by Georgia Law.

Contractor further agrees that as to any actions or proceedings arising out of or related to this agreement, any such action or proceeding shall be resolved only in an appropriate court located in Dougherty County, Georgia.

AUTHORIZED REPRESENTATIVE NAME: ________________________________________

Drug Free Workplace Certification

DRUG FREE WORKPLACE REQUIREMENTS: The Contractor will provide the following certification that a Drug Free Workplace will be provided on the Project.

The undersigned certifies that the provisions of Code Sections 50-24-1 through 50-24-6 of the Official Code of Georgia Annotated, relating the "Drug Free Workplace Act", have been complied with in full. The undersigned further certifies that:

1. A drug free workplace will be provided for the Contractor’s employees during the performance of the Contract; and

2. Each Contractor who hires a Subcontractor to work in a drug free workplace shall secure from that Subcontractor the following written certification:

AUTHORIZED REPRESENTATIVE NAME: ________________________________________

DEBARRED BIDDERS/ INTEGRITY CERTIFICATION

Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion (49 CFR, Part 29):

The Contractor must certify that neither it nor its principals are presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Further, the Contractor certifies that he or she shall obtain an identical certification from all its sub-contractors. The Contractor also agrees that when a sub-contractor is unable to certify to any of the statements in this certification, the prospective participant shall submit an explanation to the Contractor.

AUTHORIZED REPRESENTATIVE NAME: ________________________________________

*MUST SUBMIT WITH BID*

References:

Reference Name: ________________________________________________________

Contact: _______________________________________________________________

Street Address: __________________________________________________________

City, State, Zip: __________________________________________________________

Phone Number: _________________________________________________________

Email: _________________________________________________________________

Street Address: __________________________________________________________

City, State, Zip: __________________________________________________________

Street Address: __________________________________________________________

City, State, Zip: __________________________________________________________

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Contractor’s Name:

Address:

Solicitation/Contract No.: 22-066 Solicitation /Contract Name:

CONTRACTOR AFFIDAVIT

I understand that Dougherty County may not enter into a contract with __________________(Name of

Corporation) unless it has registered and does participate in the Federal Work Authorization Program defined in O.C.G.A. § 13-10-90(2), to-wit” (2) “Federal work authorization program” means any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), D.L.

99-603.

By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, entity or corporation which is engaged in the physical performance of services on behalf of Dougherty County has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned Contractor will continue to use the federal work authorization program throughout the contract period and the undersigned Contractor will contract for the physical performance of services in satisfaction of such contract only with sub-Contractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13- 10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of

Authorization (EEV/E-Verify Company Identification Number)

Name of Contractor

I hereby declare under penalty of perjury that the foregoing is true and correct.

Printed Name (of Authorized Officer or Agent of Contractor) Title (of Authorized Officer or Agent Contractor)

Signature (of Authorized Officer or Agent) Date

Signed SUBSCRIBED AND SWORN BEFORE ME ON

[NOTARY SEAL]

Notary Public

My Commission Expires:

Approved 10/23/2020