BID DOCUMENTS

2022-15

Request for Proposal

RFP # 2022-15

Knuckle Boom Trash Loader with Dump Body

Due Date: Tuesday, July 12, 2022 at 3:00 PM

REQUEST FOR PROPOSALS

SOLID WASTE DEPARTMENT

PURPOSE:

The City of Sandersville is seeking proposals for the purchase of a 2022 Knuckle Boom Trash

Loader with Dump Body. It is important for the City to be able to procure such items from qualified Vendors who have the integrity and reliability that will assure good faith performance.

The specifications provided herein are not intended to be restrictive and are presented as representative of the type, quality, and quantity of goods sought. Vendors are encouraged to respond with equivalent products that meet the intent of the specifications.

INVITATION:

You are hereby invited to submit a sealed proposal by providing all information requested in the attached “Specifications” to the address listed below:

City of Sandersville

Attn: Travis Fort, Purchasing Agent

2022 Knuckle Boom Loader

P.O. Box 71

141 W. Haynes Street

Sandersville, GA 31082

PROPOSAL SUBMISSION PROCESS:

All proposals shall be submitted in a sealed envelope clearly marked “2022 Knuckle Boom

Loader”. The Request for Proposal (RFP) number, title, opening date and name of bidder shall be clearly displayed on the outside of the sealed envelope. The delivery of said proposal to the prescribed delivery point on or before Tuesday, July 12, 2022 at 3:00pm is solely and strictly the responsibility of the Proposer. Any proposal received at the prescribed delivery point after the specified date and time will NOT be accepted. Proposals must be submitted in writing and as prescribed by the City. No other forms will be accepted. Electronic, telephone, telefax, and telegraph proposals will NOT be considered. NO Proposal may be modified after opening.

All Responders shall submit one (1) original and two (2) copies of their documents in a SEALED envelope or package clearly marked “2022 Knuckle Boom Loader”. All shipping materials must be clearly marked. Responders must submit their proposal no later than Tuesday, July 12, 2022 at 3:00 PM at which time a bid opening will take place at 141 W. Haynes Street, Sandersville, GA 31082. Any proposal received after the time and date specified will NOT be considered.

NO CORRECTIONS:

Once a competitive proposal is submitted, the City shall NOT accept any request by any proposer to correct errors or omissions in any calculations or competitive price submitted. The only exception to allow a correction is the mistake must be clerical or mathematical in nature; it cannot be an error in judgment such as failure to properly price performance costs; the nature of the mistake must be readily apparent on the face of the bid itself; and the intended bid price must be apparent as well. The bidder cannot resort to bid-preparation worksheets to prove its intended bid price. Based on the above circumstances, the allowance of the correction will be at the discretion of the City of Sandersville.

AWARD:

The contract to purchase will be awarded to the most responsible, responsive bidder whose submission, conforming to the solicitation, will be most advantageous to the City of

Sandersville. Price and other factors conferred, such as quality of equipment, conformity of the specifications and warranty. Any proposer who is in default to the City of Sandersville at the time of submittal of the proposal shall have that proposal rejected.

The City of Sandersville reserves the right to clarify any terms with the concurrence of the

Vendor; however, any substantial non conformity in the offer, as determined by the City of

Sandersville, shall be deemed non-responsive and the offer rejected. The City of Sandersville reserves the right to reject Proposals, or any part of any proposal, containing any additional terms or conditions not specifically requested in the original conditions and specifications.

The City of Sandersville reserves the right to reject any or all proposals, or any part of any proposal, to award in part or in whole, to waive any informality in any submission, and to award a contract deemed to be in the best interest of the City of Sandersville. City of Sandersville reserves the right to accept or reject any and all responses, to waive irregularities, and to re-advertise as may be determined to be in the best interest of the City.

The City of Sandersville reserves the right, at any time, to modify, waive, or otherwise vary the terms and conditions of this RFP including, but not limited to, the deadlines for submissions and submission requirements. The City further reserves the right to cancel or withdraw this

RFP at any time. The City also reserves the right to negotiate mutually acceptable contract terms with the successful proposer.

LOCAL VENDOR PREFERENCE:

For purchases, bids, proposals or contracts less than $100,000 the local vendor may be given an opportunity to match the lowest price proposal, if the quotation or bid of the local vendor is within

5% of the lowest price proposal by a non-local vendor. In the event a local vendor matches the lowest price proposal, including all other terms, quality, service and conditions, then the local vendor shall be awarded the contract.

In the event the price proposal of more than one local vendor is within 5% of the lowest overall price proposal of a non-local vendor, the local vendor with the lowest proposal will be given the first opportunity to match the lowest overall price proposal. If this local vendor declines to match the price proposal, then the local vendor with the next bid within 5% will be given the opportunity to match the lowest proposal. This process will continue with all local vendors having proposals within 5% of the lowest overall bid by a non-local vendor.

Local Vendor means a bidder or offeror which operates and maintains a brick and mortar business, i.e. a physical business address, within the limits of the State of Georgia and has a current business license, has paid in full all real and personal taxes owed the City, County, and State; as applicable, is considered a vendor in good standing with the City and can obtain an active vendor status. First priority will be given to local vendors within the limits of

Washington County, Georgia and second priority will extend to local vendors within the State of Georgia.

DAYS OF COMPLETION:

Vehicle must be delivered no later than 210 Calendar Days following the commencement date of the Notice of Award and Purchase Order. Time may be extended as approved by the City of

Sandersville in an amount equal to time lost due to delays beyond the control of Vendor.

LIQUIDATION OF DAMAGES:

VENDOR and OWNER recognize that time is of the essence of this Agreement and that

OWNER may suffer financial loss or liability if the Work is not completed within the times specified; plus, any extensions thereof allowed by an official written request and approval of an extension of time. The parties also recognize the delays, expense, and difficulties involved in proving, in a legal or arbitration proceeding, of the actual loss suffered by OWNER if the Work is not completed on time. Accordingly, instead of requiring any such proof, OWNER and VENDOR agree that as liquidated damages for delay (but not as a penalty), VENDOR shall pay OWNER $250.00 for each calendar day that expires after the time specified for delivery of product and accepted by the City.

HOLD HARMLESS:

The Vendor will indemnify, defend, and hold harmless the City of Sandersville from loss for all suits, actions, or claims of any kind brought as a consequence of any negligent act or omission by the Vendor. The Vendor agrees that this clause shall include claims involving infringement of patent or copyright. For purposes of this document, “City” and “Vendor” includes their employees, officials, agents and representatives.

PAYMENT:

Unless otherwise stated, payment will be made within thirty (30) days of delivery and acceptance by the City of Sandersville. Bidder shall compute pricing less sales tax, of which the

City of Sandersville is exempt, and documentation will be provided upon request.

GENERAL INSTRUCTIONS:

Proposal must contain a manual signature of an authorized representative. Proposals must be typed or printed in ink. Use of erasable ink is not permitted. All corrections by Proposer to any

Proposal entry must be initialed.

Any questions shall be directed as follows:

Specifications Questions Request for Proposal Questions

Robert Eubanks, Public Works Director Travis Fort, Purchasing Agent

Phone: 478-552-3459 Phone: 478-552-2525

Email: reubanks@sandersvillega.org Email: tfort@sandersvillega.org

Questions will be answered until Tuesday, July 5, 2022 by addendum posted on our website at www.sandersvillega.org under “City Online”.

REQUIRED DOCUMENTS TO BE SUBMITTED:

One (1) original and two (2) copies of documents which must include the following information:

1. Bid Proposal Form and Bid Proposal Signature Page

2. Acknowlegement of Addenda Form if applicable

3. Copy of signed W-9

Descriptive literature, brochures, catalogs, drawings, photos, references and other information which will be used to evaluate and award the bid may be submitted with the proposal and will become property of the City of Sandersville for the official records.

Training and Manuals:

Training: upon delivery Proposer will provide operating training to be conducted by a factory trained representative on proper operation and maintenance for a minimum of one day at the time of delivery.

Manual:

• One Completed service manual, digital or printed

• One Completed parts manual, digital or printed

• One operator’s manual

• One operational video

WARRANTY:

Submit printed information with proposal regarding standard manufacturer’s warranty and extended warranty options, if available.

mailto:reubanks@sandersvillega.org mailto:tfort@sandersvillega.org http://www.sandersvillega.org/

General Specifications

2021/2022 Knuckle Boom Trash Loader with Dump Body

• 300 HP (min) Diesel Engine-preferably Cat, Cummins, or Detroit

• Standard Left Hand Drive Chassis

• A/C and heat

• Backup Camera

• Tandem Axle

• Highway tires on front

• Traction tires on rear (example Firestone FD633 tread design)

• Standard fleet white painted cab

• 3000 LB listing capacity at 20’

• 20’ Boom Radius

• Joystick controls

• Hydraulic downriggers

• Tow hook package front and rear

• Automatic Transmission

• Standard cab package

• 360-degree continuous rotation on bucket

• Strobe package if available (outriggers with strobes if available)

• 26 to 30-yard capacity

• Tarp assembly

• Tilt to Dump Body

• Grab bars on rear of cab for operator safety

• Walk thru platform

• Dual controls for loader operation

• Black paint rear body preferable

• Replaceable bucket edges for clamp bucket

• 2 door or double door for dump body (no single door)

• Knuckle Boom and (2) Outriggers need to be equipped with a warning device

(Example: Outriggers left in extended position and knuckle boom left in up position).

The Knuckle Boom Trash Loader and Dump Body shall be standard factory equipped except for the listed requirements. All equipment and features not factory installed must be noted.

These are general specifications, bids that meet or exceed these specifications will be considered.

If any critical specification has been omitted, please call to report or confirm.

Acknowledgement of Addenda

Proposer hereby acknowledges receipt of all Addenda.

Addendum No. __________________________, dated ____________________________

Addendum No. __________________________, dated ____________________________

Addendum No. __________________________, dated ____________________________

Addendum No. __________________________, dated ____________________________

Addendum No. __________________________, dated ____________________________

Company _____________________________________________________________________

Authorized Signature ____________________________________________________________

Print Name ____________________________________________________________________

Knuckle Boom Trash Loader with Dump

Body RFP # 2022-15

Bid Proposal Form

Cost Knuckle Boom Trash Loader with Dump Body $__________________________________

Cost of Delivery $_______________________________________________________________

Total Cost $____________________________________________________________________

Estimated Time of Delivery (in Days) _______________________________________________

“I certify that this bid is made without prior understanding, agreement or connection with any corporation, firm or person submitting a bid for the same materials, supplies, or equipment, and is in all respect fair and without collusion or fraud. I understand that collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this bid and certify that I am authorized to sign this bid for the bidder.

Name: _______________________________ Name: ______________________________

Company Name Print Authorized Name

Address: ______________________________ Title: ______________________________

City: _________________________________ Signature: ___________________________

Authorized Signature

State: ________________Zip______________ Phone: _____________________________

Fax: __________________________________ E-Mail: _____________________________

This __________ Day of _________________, 2022

Bid Proposal Signature Page

“I certify that this bid is made without prior understanding, agreement or connection with any corporation, firm or person submitting a bid for the same materials, supplies, or equipment, and is in all respect fair and without collusion or fraud. I understand that collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this bid and certify that I am authorized to sign this bid for the bidder.

Name: ________________________________ Name: ______________________________

Company Name Print Authorized Name

Address: ______________________________ Title: _______________________________

City: _________________________________ Signature: ___________________________

Authorized Signature

State: ________________Zip______________ Phone: _____________________________

Fax: __________________________________ E-Mail: _____________________________

This __________ Day of ___________________________, 2022

This proposal is valid for a period of not less than _______ calendar days from date of receipt.

OTHER EXCEPTIONS/VARIATIONS: