Bid Document GBTO 6661A.pdf

State of Wisconsin Wis. Statutes s.16.75

DOA-3070 (R08/2003)

BIDS MUST BE SEALED AND ADDRESSED TO: Remove from bidder list for this commodity/service. (Return this page only.)

AGENCY ADDRESS:

UNIVERSITY OF WISCONSIN-GREEN BAY

PURCHASING DEPARTMENT

INSTRUCTIONAL SERVICES 1038

2420 NICOLET DR

GREEN BAY, WI 54311

Bid envelope must be sealed and plainly marked in lower corner with due date and Request for Bid GBMH 6661. Late bids will be rejected. Bids MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid is due. Bids dated and time stamped in another office will be rejected. Receipt of a bid by the mail system does not constitute receipt of a bid by the purchasing office. Any bid which is inadvertently opened as a result of not being properly and clearly marked is subject to rejection. Bids must be submitted separately, i.e., not included with sample packages or other bids. Bid openings are public unless otherwise specified. Records will be available for public inspection after issuance of the notice of intent to award or the award of the contract. Bidder should contact person named below for an appointment to view the bid record. Bids shall be firm for acceptance for sixty (60) days from date of bid opening, unless otherwise noted. The attached terms and conditions apply to any subsequent award. REQUEST FOR BID

THIS IS NOT AN ORDER Tuesday, April 10th, 2018, 2:00 PM CDT BIDDER (Name and Address)

Name (Contact for further information)

Tory Ortscheid Phone

920-465-2598 ortschet@uwgb.edu

Date

March 26, 2018

Quote Price and Delivery FOB

FOB DESTINATION

Fax/Email bids are accepted Fax/Email bids are not accepted Item No.

Quantity and Unit Description Price

Per Unit

Total A Professional Cleaning of Ed Thompson Hall and Tom Haevers Hall consisting of: fifty-four (54), four bedroom; two (2), two bedroom; and one (1), three bedroom University apartments per the attached cleaning standards inspection sheets, Special Conditions of Bid, Specifications, Standard Terms & Conditions of Bid and Supplemental Standard Terms & Conditions for Procurements for Services.

These rooms WILL be cleaned between May 13 – May 18, 2018

TOTAL:

B

Professional Cleaning of Richard Liebl Hall and Keith Pamperin Hall consisting of: sixty (60), four bedroom; one (1), two bedroom; and two (2), three bedroom University apartments per the attached cleaning standards inspection sheets, Special Conditions of Bid, Specifications, Standard Terms & Conditions of Bid and Supplemental Standard Terms & Conditions for Procurements for Services.

C

Professional Cleaning of John Robishaw Hall and Donald Harden Hall consisting of: forty-one (41), four bedroom; nine (9), two bedroom; and six (6), three bedroom; two (2), five bedroom University apartments per the attached cleaning standards inspection sheets, Special Conditions of Bid, Specifications, Standard Terms & Conditions of Bid and Supplemental Standard Terms & Conditions for Procurements for Services.

D Alternate Professional Cleaning of Josephine Lenfesty Hall, Ted Lenfesty Hall, Arlene Walter Hall, and Byron Walter Hall consisting of: one hundred twenty (120), single bedroom with single restroom University dormitory per the attached cleaning standards inspection sheets, Special Conditions of Bid, Specifications, Standard Terms & Conditions of Bid and Supplemental Standard Terms & Conditions for Procurements for Services.

These room WILL be cleaned between May 19 – May 30, 2018

UNIT COST Cost to clean a four (4) bedroom apartment TOTAL:

UNIT COST Cost to clean a three (3) bedroom apartment TOTAL:

UNIT COST Cost to clean a three (3) bedroom apartment TOTAL:

*Special Note*

Bid is per lot (A, B, C, D) and the award of each lot will be based on lowest qualified bidder. The alternate will be determined by UWGB after awarding the four lots.

Bidders please note that there will be some apartment suites that are going to be eliminated from the bid due to occupancy. The reduction will be based on the unit costs listed above. The successful bidder will be notified of these changes by May 03, 2018

Payment Terms Delivery Time We claim minority bidder preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be certified by the Wisconsin Department of Commerce. If you have questions concerning the certification process, contact the Wisconsin Department of Commerce, 5th Floor, 201 W. Washington Ave., Madison, Wisconsin 53702, (608) 267-9550. Does Not Apply to Printing Bids.

We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-2605.

Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States.

Yes No Unknown In signing this bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition;

that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.

We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our bid.

Name of Authorized Company Representative (Type or Print)

Title

Phone ( ) Fax ( )

Signature of Above

Date

Federal Employer Identification No.

Social Security No. if Sole Proprietor (Voluntary)

This form can be made available in accessible formats upon request to qualified individuals with disabilities.

SPECIAL CONDITIONS FOR REQUEST FOR BID #GBTO 6661

DESCRIPTION of Work:

The overall project is to professionally clean 178 University apartments per the attached cleaning standards and inspection sheets. Once each unit has been cleaned, the inspection sheet must be completed and signed by the Contractor indicating the work has been done. UWGB staff and contractor will inspect to determine whether the work was performed according to the standards required; if not, a call back will be made to remedy the non-compliance issues. The deep cleaning of the apartment will also include spot removal and extraction of the upholstered furniture and carpet. The hard floor surface in the kitchen shall be cleaned and buffed. Hard surfaces in the vanity, shower, toilet and storage areas shall be cleaned and waxed.

OWNER Supplied Materials:

Lamps and shower curtains will be supplied to the Contractor by the University. Two

(2) safety screwdrivers and keys to unlock the AC cord locks will be loaned to the Contractor to use during the cleaning process. Large tin foil for the ovens, blue tape for the mattresses and inspection sheets will also be provided.

DISPOSAL of Materials:

Cleaning materials and shower curtains may be disposed of in the trash dumpsters at UWGB. All lamps must be turned into UWGB Maintenance for proper disposal.

DELIVERY:

Work to begin on May 13, 2018 and be substantially completed by 9:00 AM on May 18, 2018. Due to the tight schedule, the contractor will be given access to the building for 24 hours each day. Equipment set-up at the building could begin on May 12. Card access will be available on May 11. Please state on the Request for Bid form whether you are able to meet this deadline.

PRE-BID MEETING: Bidders are invited to a pre-bid meeting for a walk through of a typical four-bedroom apartment and a single bedroom/restroom dorm. The pre-bid meeting is scheduled for Tuesday April 3, 2018 at 1:00 PM. Meet at the Office of Residence Life Community Center, 3350 Leon Bond Drive (no parking permit is required). Directions may be located at: http://www.uwgb.edu/maps/ Failure to view the job site will not relieve the awarded vendor from performing the required services without additional cost to the University.

METHOD OF BID: Bidders shall submit a total bid price for the entire project.

METHOD OF AWARD: Award will be made based on the lowest price judged to be in the best interest of UWGB it if does not exceed the authorized project funds. UWGB reserves the right to reject any or all proposals.

ADDITIONAL

INFORMATION Please Contact Tory Ortscheid at 920-465-2598 with Bid questions or Paul Pinkson 920-465-2373 with any technical questions.

http://www.uwgb.edu/maps/

SPECIFICATIONS OF BID

Deep Cleaning requirements for a Contemporary Apartments Ed Thompson Hall / Richard Liebl Hall / Tom Haevers Hall / Keith Pamperin Hall / Donald Harden

Hall /John Robishaw Hall

1. KITCHEN

o Self-Cleaning Oven Clean out white residue left from self-cleaning process with water-dampened cloth.

When clean, spray entire oven with vinegar & water and wipe off with clean damp cloth.

Scrub racks with steel wool and wipe with a damp cloth.

Spray top and bottom of racks with vinegar & water and wipe clean with damp cloth.

Be sure to clean under the rim of the oven door and the area on the door outside of the oven gasket on the door. Avoid contact with the oven door gasket.

Replace racks in oven.

Clean inside of drawer under oven.

Wipe off front of drawer and handle.

Tin foil in bottom.

Clean outside of oven door and door handle with Mr. Clean.

o Stove Shut off breaker.

Clean all exterior surfaces with Mr. Clean. Use Orange Clean for greasy surfaces.

Remove knobs from stovetop to aid in cleaning. Clean control panel with damp cloth. Do not spray cleaner on the controls after knobs have been removed.

Clean knobs and replace.

Remove heating elements gently and remove drip pans. Discard foil.

Clean drip pans with Orange Clean use Easy-Off on stubborn areas of drip pans.

Clean area under drip pans. Some stove models you will be able to lift the top surface up.

Tin foil drip pans.

Replace drip pans and burners.

Clean stove exterior with Mr. Clean or Orange Clean.

Clean underside and exterior of range hood with Mr. Clean or

Orange Clean, if they are metal shut off breaker.

Clean hood fan filter with Mr. Clean or Orange Clean or replace if needed.

Clean light cover with Mr. Clean or Orange Clean and replace.

Pull out stove and sweep floor where stove sits with broom.

Clean all sides of stove with M. Clean.

Clean walls, cupboards, and floor with Mr. Clean.

Replace stove.

o Refrigerator-Freezer Discard any items left in refrigerator/freezer.

Pull out refrigerator, open doors, and unplug. Sweep floor where refrigerator sits with broom.

Clean out drip pan located in the back, bottom of refrigerator.

Clean all exterior surfaces; door, handles, sides, top and back with

Mr. Clean and Magic Eraser.

Clean rubber magnetic seal thoroughly with Mr. Clean. Be sure to get all cracks.

Clean walls, cupboards, and floor with Mr. Clean.

Remove shelves and drawers and clean all sides and surfaces with

Mr. Clean. Be careful when removing shelves and drawers they are expensive to replace.

Thoroughly clean all surfaces inside refrigerator and freezer with Mr. Clean.

Replace shelves and drawers.

Plug refrigerator back in and place in original location.

Set at lowest setting when done.

o Kitchen and Vanity Cupboards and Drawers Vacuum all drawers and cupboard shelves Clean interior drawer surfaces, shelves, sides, and back of door with Mr. Clean.

Clean exterior surfaces and handles with Mr. Clean or Magic Eraser.

o Sink/Countertop Clean faucet and basin with Mr. Clean and Comet abrasive cleanser.

Run water into garbage disposal and turn on, allow to run for 1 minute.

Rinse with clear water and dry.

Polish faucet with window cleaner.

Clean countertop and back splash ledge with Mr. Clean.

Clean sides of cupboards and area with stools using Mr. Clean and

Magic Eraser.

o Cutting Board Clean top and bottom thoroughly with bleach to kill bacteria.

o Walls & Lights

Spot clean kitchen walls with Mr. Clean and Magic Eraser, use A- Ben-A-Qui for stubborn marks and Apeel for tape residue.

Clean spider webs and bugs from corners with dust wand.

Clean light switch covers and outlet covers with damp cloth. BE

EXTRA CAREFUL AROUND OUTLETS DO NOT SPRAY!

Remove lens from ceiling lights. Clean both sides with window cleaner.

Replace any discolored or burned out light bulbs.

Replace lens cover.

o Recycle and Garbage Bin

Clean thoroughly inside and out with Mr. Clean.

Make sure the room number is correct on the bottom.

Put in new can liner.

o Floor Sweep or vacuum floor.

Spot clean and mop floor with Mr. Clean.

Polish and buff floor.

2. LIVING ROOM & HALLWAY

o Stools, Chairs, & Tables Clean all surfaces including legs and underside with Mr. Clean.

o Sofa & Soft Chairs

Vacuum all surfaces; under cushions, back of sofa, sides, and bottom.

Flip sofa and chair upside down to clean cobwebs from underneath.

Spot clean stains and use wet extraction on upholstery.

Spot clean all walls with Mr. Clean and Magic Eraser; use A-Ben-

A-Qui for stubborn marks and Apeel for tape residue.

Clean spider webs and bugs from corners with dust wand.

Clean top edge of tack strip with damp cloth. Remove any tacks or nails and discard in sharps bucket.

Clean baseboard heater vents with Mr. Clean.

Clean light switch covers and outlet covers with damp cloth. BE

EXTRA CAREFUL AROUND OUTLETS DO NOT SPRAY!

Remove lens from ceiling lights. Clean both sides with window cleaner.

o Apartment Door

Clean both sides of room door, frame, jamb, and hinges with Mr.

Clean.

Clean door handles and lock inside and outside with dampened cloth. Do not spray lock.

o Air Conditioning Units

Clean surfaces with damp cloth, DO NOT SPRAY UNIT.

Carefully remove filter and vacuum filter, grill, and unit.

Replace filter and grill.

Remove cord lock and return to owner.

o Vacuum

Check carpet for gum and use Gum Remover to remove.

Vacuum carpet thoroughly.

Use vacuum hose and attachments to clean dust and dirt from perimeter of carpet around the entire area.

Move furniture and vacuum underneath.

Pre-clean all carpet stains.

Use wet carpet extraction on all carpet areas.

Arrange room to correct configurations.

3. WINDOWS

o Glass

Carefully remove windows from tracks. Do not force them out.

Clean both sides of glass with window cleaner. Use razor blade where necessary to remove stickers, etc.

o Window Tracks and Screen Sweep and vacuum window tracks and screen.

Clean windowsill and frame, including top edge of frame with window cleaner.

Replace windows.

4. SHOWER & TOILET ROOMS

o Toilet Coat inside of bowl with Lite-Blue bowl cleaner. Let stand. Swab inside of bowl and let stand. If necessary, repeat.

Remove any blue bowl cleaners students have left behind. Coat inside of toilet tank with bowl cleaner.

Spray all surfaces of toilet with Mr. Clean.

Clean handle and flush toilet.

Clean both sides of lid.

Clean both sides of seat.

Clean all exterior surfaces of tank and bowl.

Clean under toilet seat caps.

Clean base of toilet.

Wipe off supply line and valve.

o Shower:

Remove/discard shower curtain.

Clean walls above shower with Mr. Clean or Bleach Water mixture to eliminate water marks and/or mold.

Remove showerhead and attach hose.

Spray all shower surfaces with Kling-On bowl cleaner. Use iron brush and grout brush to scrub surface. Magic Eraser can also be used.

Clean faucet knob, showerhead, and shower curtain rod. Do not remove shower knob unless it is necessary.

Clean all shower surfaces.

Remove strainer, clean both sides and remove hair from drain.

Replace showerhead, shower curtain, and any rusty/broken hooks.

Be sure to wipe up any tracks you leave in the shower.

Spot clean walls with Mr. Clean and Magic Eraser; use A-Ben-A- Qui for stubborn marks and Apeel for tape residue.

Clean spider webs and bugs from corners with dust wand.

Make sure to clean the whole wall behind/next to the toilet.

Remove and clean plastic lens cover from fan and light and replace cover. Vacuum dust from fan.

Remove any toilet paper from holder and clean. Place new roll of paper in holder (No rolls in Trads).

Place new roll of toilet paper in holder.

Clean towel racks.

Clean light switches.

Clean light switch covers.

o Door Spray door with Mr. Clean.

Clean both sides of door. Magic Eraser can be used on tough scuffmarks.

Wipe off doorknob.

Clean doorframe and hinges.

Spray floor with Mr. Clean and wipe your way out of bathroom/shower room. Make sure to get every corner and baseboard.

5. VANITY AREA

o Medicine Cabinet & Mirrors Throw away all over the counter products left in medicine cabinet.

Bag and tag prescriptions.

Remove shelves and clean using Mr. Clean.

Clean inside and outside of medicine cabinet and both sides of the door with Mr. Clean. Use grout brush if needed.

Replace shelves.

Clean mirror with window cleaner.

o Vanity Top cabinet & Sink

Scrub sinks, faucets, and counter tops with Comet Deodorizing Cleaner using rag and grout brush. Remove faucet knob if necessary.

Clean sinks, faucets, and counter tops with Mr. Clean.

Clean under sink and drawers.

Clean all surfaces under sink with Mr. Clean. Clean front and back of vanity doors.

Remove drawers and clean inside and out with Mr. Clean.

Clean walls with Mr. Clean and Magic Eraser; use A-Ben-A-Qui for stubborn marks and Apeel for tape residue.

Clean spider webs and bugs from corners with dust wand.

Clean light switch covers and outlet covers with damp cloth. BE

EXTRA CAREFUL AROUND OUTLETS DO NOT SPRAY!

RETURN SOILED RAG FOR CLEANING.

Clean light covers inside and out with window cleaner.

Replace bulbs if burnt out or discolored.

Replace light covers. Use care with glass fixtures.

6. BEDROOM

o Desk

Clean desk/hutch top, sides, back, and front of drawers with Mr.

Clean.

Remove and clean inside and outside of desk drawers with Mr.

Clean. Replace drawers and leave slightly open.

Clean area underneath desks and desk legs and braces with Mr.

Clean.

Clean desk light and cord with damp cloth unplug from outlet.

Remove tacks from desk bulletin board and discard in sharps bucket.

o Chairs Clean all wood ledges with damp cloth.

Vacuum upholstered surfaces.

o Dressers

Clean dresser top, sides, back and front of drawers with Mr. Clean.

Remove and clean inside and outside of dresser drawers with Mr.

Clean. Replace drawers and leave slightly open.

o Wardrobe

Clean all exterior and interior surfaces, doors, and clothes rod with Mr. Clean. Don’t forget the top.

o Bed

Clean entire bed frame with damp cloth.

Wipe all surfaces of mattress with Mr. Clean.

Repair any holes or rips with Blue Duct Tape.

Place bed at correct height. (MIDDLE SETTING)

Spot clean bedroom walls with Mr. Clean and Magic Eraser, use A-Ben-A-Qui for stubborn marks and Apeel for tape residue.

Clean spider webs and bugs from corners with dust wand.

Clean top edge of tack strip with damp cloth. Remove any tacks or nails and discard in sharps bucket.

Clean baseboard heater vents with Mr. Clean.

Clean light switch covers and outlet covers with damp cloth. BE

EXTRA CAREFUL AROUND OUTLETS DO NOT SPRAY!

Remove lens from ceiling lights. Clean both sides with window cleaner.

o Door

Spray door with Mr. Clean.

Clean both sides of door. Magic Eraser can be used on tough scuffmarks.

o Floor:

Vacuum carpet thoroughly.

Use vacuum hose and attachments to clean dust and dirt from perimeter of carpet around the entire room. Move furniture and vacuum underneath.

Pre-clean carpet stains and use wet extraction on all carpet areas.

Clean cove base.

UW-Green Bay Residence Life Ed Thompson Hall/Richard Liebl Hall /Tom Haevers Hall/Keith Pamperin Hall/Donald Harden Hall

/John Robishaw Hall

Apartment Inspection Report

Building__________ Room__________ Year__________ Contractor cleaners shall inspect for cleanliness and apartment condition in each area.

Note condition next to described area.

LIVING ROOM/ENTRYWAY

1. Door:

2. Light Fixtures:

4. Window/Screen/Blinds/Rod:

5. Electrical Outlet Covers/Radiator Cover:

6. Couch (1):

7. Lounge Chairs (1 or 2):

8. End/Coffee Table(s):

9. Air Conditioner:

10. Dining Table:

11. Chairs (4):

12. Smoke Detector: Present and working � Missing � Present and working �

Missing �

13. Ceiling:

14. Carpet

(indicate location):

15. Walls/Tack Strip

KITCHEN AREA

16. Tile Floor

17. Walls

18. Ceiling:

19. Cabinets:

20. Drawers:

21. Counter Top/Cutting Board:

22. Sink/Disposal:

23. Oven/Range:

24. Refrigerator:

Drawers/Shelves/Racks:

Ice Cube Trays/Ice Container: Present � Missing � Present � Missing �

25. Dining Table/Chairs (4):

26. Fire Extinguisher:

STORAGE ROOM

27. Door:

28. Walls (indicate location):

29. Floor (indicate location):

30. Ceiling:

31. Cabinet Doors/Shelf:

BATHROOM AREA

Toilet Room

32. Linoleum Floor

33. Walls

34. Ceiling:

35. Light/Fan:

36. Door/Door Stop:

37. Toilet/ Toilet Paper Holder:

38. Plunger: Present � Missing � Present � Missing �

VANITY AREA

39. Linoleum Floor

40. Walls

41. Ceiling:

42. Door/Door Stop:

43. Vanity Light/Cover:

44. Mirror/ Medicine

Cabinets/3 Shelves:

Shelves: Present � Missing � Shelves: Present �

Missing �

45. Sink/Counter Top/Drawers:

46. Towel Racks/Hooks:

SHOWER ROOM

47. Linoleum Floor

48. Walls

49. Ceiling:

50. Door/Door Stop:

51. Light/Fan:

52. Cabinets (4):

53. Shower/Shower Curtain:

54. Hooks/Towel Racks:

BEDROOM

From the Kitchen: � A � B � C � D � E

55. Door:

56. Light Fixture/Cover:

57. Wardrobes:

58. Radiator Cover:

59. Smoke Detector:

60. Window/Screen/Blinds/Rod:

61. Dresser/Top/Sides/Drawers:

62. Desk/Hutch/Light/Drawers:

63. Chair:

64. Bed Frame:

65. Mattress:

66. Garbage Can/Recycle Container: Present � Missing � Present � Missing �

67. Ceiling:

68. Carpet (indicate location):

69. Walls/Tack Strip

FOR OFFICE USE ONLY

Inspectors Name: Date:

ADDITIONALCOMMENTS:

SPECIFICATIONS OF BID

Deep Cleaning requirements for Freshman Dormitories Arlene Walter Hall / Ted Lenfesty Hall / Byron Walter Hall / Josephine Lenfesty Hall

WINDOWS

o Glass Carefully remove windows from tracks. Do not force them out.

Clean both sides of glass with window cleaner. Use razor blade where necessary to remove stickers, etc.

o Window Tracks and Screen Sweep and vacuum window tracks and screen.

Clean windowsill and frame, including top edge of frame with window cleaner.

Replace windows.

SHOWER & TOILET ROOMS

o Toilet Coat inside of bowl with Lite-Blue bowl cleaner. Let stand. Swab inside of bowl and let stand. If necessary, repeat.

Remove any blue bowl cleaners students have left behind. Coat inside of toilet tank with bowl cleaner.

Spray all surfaces of toilet with Mr. Clean.

Clean handle and flush toilet.

Clean both sides of lid.

Clean both sides of seat.

Clean all exterior surfaces of tank and bowl.

Clean under toilet seat caps.

Clean base of toilet.

Wipe off supply line and valve.

o Shower:

Remove/discard shower curtain.

Clean walls above shower with Mr. Clean or Bleach Water mixture to eliminate water marks and/or mold.

Remove showerhead and attach hose.

Spray all shower surfaces with Kling-On bowl cleaner. Use iron brush and grout brush to scrub surface. Magic Eraser can also be used.

Clean faucet knob, showerhead, and shower curtain rod. Do not remove shower knob unless it is necessary.

Clean all shower surfaces.

Remove strainer, clean both sides and remove hair from drain.

Replace showerhead, shower curtain, and any rusty/broken hooks.

Be sure to wipe up any tracks you leave in the shower.

Spot clean walls with Mr. Clean and Magic Eraser; use A-Ben-A- Qui for stubborn marks and Apeel for tape residue.

Clean spider webs and bugs from corners with dust wand.

Make sure to clean the whole wall behind/next to the toilet.

Remove and clean plastic lens cover from fan and light and replace cover. Vacuum dust from fan.

Remove any toilet paper from holder and clean. Place new roll of paper in holder (No rolls in Trads).

Place new roll of toilet paper in holder.

Clean towel racks.

Clean light switches.

Clean light switch covers.

o Door Spray door with Mr. Clean.

Clean both sides of door. Magic Eraser can be used on tough scuffmarks.

Spray floor with Mr. Clean and wipe your way out of bathroom/shower room. Make sure to get every corner and baseboard.

o Medicine Cabinet & Mirrors

Throw away all over the counter products left in medicine cabinet.

Bag and tag prescriptions.

Remove shelves and clean using Mr. Clean.

Clean inside and outside of medicine cabinet and both sides of the door with Mr. Clean. Use grout brush if needed.

Replace shelves.

Clean mirror with window cleaner.

o Vanity Top cabinet & Sink Scrub sinks, faucets, and counter tops with Comet Deodorizing

Cleaner using rag and grout brush. Remove faucet knob if necessary.

Clean sinks, faucets, and counter tops with Mr. Clean.

Clean under sink and drawers.

Clean all surfaces under sink with Mr. Clean. Clean front and back of vanity doors.

Remove drawers and clean inside and out with Mr. Clean.

Clean walls with Mr. Clean and Magic Eraser; use A-Ben-A-Qui for stubborn marks and Apeel for tape residue.

Clean spider webs and bugs from corners with dust wand.

Clean light switch covers and outlet covers with damp cloth. BE

EXTRA CAREFUL AROUND OUTLETS DO NOT SPRAY!

RETURN SOILED RAG FOR CLEANING.

Clean light covers inside and out with window cleaner.

Replace bulbs if burnt out or discolored.

Replace light covers. Use care with glass fixtures.

o Desk Clean desk/hutch top, sides, back, and front of drawers with Mr.

Clean.

Remove and clean inside and outside of desk drawers with Mr.

Clean. Replace drawers and leave slightly open.

Clean area underneath desks and desk legs and braces with Mr.

Clean.

Clean desk light and cord with damp cloth unplug from outlet.

Remove tacks from desk bulletin board and discard in sharps bucket.

o Chairs Clean all wood ledges with damp cloth.

Vacuum upholstered surfaces.

o Dressers

Clean dresser top, sides, back and front of drawers with Mr. Clean.

Remove and clean inside and outside of dresser drawers with Mr.

Clean. Replace drawers and leave slightly open.

o Wardrobe Clean all exterior and interior surfaces, doors, and clothes rod with

Mr. Clean. Don’t forget the top.

o Bed Clean entire bed frame with damp cloth.

Wipe all surfaces of mattress with Mr. Clean.

Repair any holes or rips with Blue Duct Tape.

Place bed at correct height. (MIDDLE SETTING)

Spot clean bedroom walls with Mr. Clean and Magic Eraser, use A-Ben-A-Qui for stubborn marks and Apeel for tape residue.

Clean spider webs and bugs from corners with dust wand.

Clean top edge of tack strip with damp cloth. Remove any tacks or nails and discard in sharps bucket.

Clean baseboard heater vents with Mr. Clean.

Clean light switch covers and outlet covers with damp cloth. BE

EXTRA CAREFUL AROUND OUTLETS DO NOT SPRAY!

Remove lens from ceiling lights. Clean both sides with window cleaner.

o Door

Spray door with Mr. Clean.

Clean both sides of door. Magic Eraser can be used on tough scuffmarks.

o Floor:

Vacuum carpet thoroughly.

Use vacuum hose and attachments to clean dust and dirt from perimeter of carpet around the entire room. Move furniture and vacuum underneath.

Pre-clean carpet stains and use wet extraction on all carpet areas.

Clean cove base.

UW-Green Bay Residence Life Arlene Walter Hall / Ted Lenfesty Hall / Byron Walter Hall / Josephine Lenfesty Hall

Dormitory Inspection Report

Building__________ Room__________ Year__________ Contractor cleaners shall inspect for cleanliness and apartment condition in each area.

Note condition next to described area.

BATHROOM AREA

Toilet Room

32. Linoleum Floor

33. Walls

34. Ceiling:

35. Light/Fan:

36. Door/Door Stop:

37. Toilet/ Toilet Paper Holder:

38. Plunger: Present � Missing � Present � Missing �

39. Linoleum Floor

40. Walls

41. Ceiling:

42. Door/Door Stop:

43. Vanity Light/Cover:

44. Mirror/ Medicine

Cabinets/3 Shelves:

Shelves: Present � Missing � Shelves: Present � Missing �

45. Sink/Counter Top/Drawers:

46. Towel Racks/Hooks:

SHOWER ROOM

47. Linoleum Floor

48. Walls

49. Ceiling:

50. Door/Door Stop:

51. Light/Fan:

52. Cabinets (4):

53. Shower/Shower Curtain:

54. Hooks/Towel Racks:

From the Kitchen: � A � B � C � D � E

55. Door:

56. Light Fixture/Cover:

57. Wardrobes:

58. Radiator Cover:

59. Smoke Detector:

60. Window/Screen/Blinds/Rod:

61. Dresser/Top/Sides/Drawers:

62. Desk/Hutch/Light/Drawers:

63. Chair:

64. Bed Frame:

65. Mattress:

66. Garbage Can/Recycle Container: Present � Missing � Present � Missing �

67. Ceiling:

68. Carpet (indicate location):

69. Walls/Tack Strip

FOR OFFICE USE ONLY

Inspectors Name: Date:

ADDITIONALCOMMENTS:

Wisconsin Department of Administration Chs. 16, 19, 51

DOA-3054 (R1/2018)

Standard Terms And Conditions (Request For Bids / Proposals)

1.0 SPECIFICATIONS: The specifications in this request

are the minimum acceptable. When specific manufacturer and model numbers are used, they are to establish a design, type of construction, quality, functional capability and/or performance level desired.

When alternates are bid/proposed, they must be identified by manufacturer, stock number, and such other information necessary to establish equivalency. The State of Wisconsin shall be the sole judge of equivalency. Bidders/proposers are cautioned to avoid bidding alternates to the specifications which may result in rejection of their bid/proposal.

2.0 DEVIATIONS AND EXCEPTIONS: Deviations and

exceptions from original text, terms, conditions, or specifications shall be described fully, on the bidder's/proposer's letterhead, signed, and attached to the request. In the absence of such statement, the bid/proposal shall be accepted as in strict compliance with all terms, conditions, and specifications and the bidders/proposers shall be held liable.

3.0 QUALITY: Unless otherwise indicated in the request, all

material shall be first quality. Items which are used, demonstrators, obsolete, seconds, or which have been discontinued are unacceptable without prior written approval by the State of Wisconsin.

4.0 QUANTITIES: The quantities shown on this request are

based on estimated needs. The state reserves the right to increase or decrease quantities to meet actual needs.

5.0 DELIVERY: Deliveries shall be F.O.B. destination

freight prepaid and included unless otherwise specified.

6.0 PRICING AND DISCOUNT: The State of Wisconsin

qualifies for governmental discounts and its educational institutions also qualify for educational discounts. Unit prices shall reflect these discounts.

6.1 Unit prices shown on the bid/proposal or contract

shall be the price per unit of sale (e.g., gal., cs., doz., ea.) as stated on the request or contract.

For any given item, the quantity multiplied by the unit price shall establish the extended price, the unit price shall govern in the bid/proposal evaluation and contract administration.

6.2 Prices established in continuing agreements and

term contracts may be lowered due to general market conditions, but prices shall not be subject to increase for ninety (90) calendar days from the date of award. Any increase proposed shall be submitted to the contracting agency thirty (30) calendar days before the proposed effective date of the price increase, and shall be limited to fully documented cost increases to the contractor which are demonstrated to be industrywide. The conditions under which price increases may be granted shall be expressed in bid/proposal documents and contracts or agreements.

6.3 In determination of award, discounts for early

payment will only be considered when all other conditions are equal and when payment terms allow at least fifteen (15) days, providing the discount terms are deemed favorable. All payment terms must allow the option of net thirty (30).

7.0 UNFAIR SALES ACT: Prices quoted to the State of

Wisconsin are not governed by the Unfair Sales Act.

8.0 ACCEPTANCE-REJECTION: The State of Wisconsin

reserves the right to accept or reject any or all bids/proposals, to waive any technicality in any bid/proposal submitted, and to accept any part of a bid/proposal as deemed to be in the best interests of the State of Wisconsin.

Bids/proposals MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid/proposal is due. Bids/proposals date and time stamped in another office will be rejected.

Receipt of a bid/proposal by the mail system does not constitute receipt of a bid/proposal by the purchasing office.

9.0 METHOD OF AWARD: Award shall be made to the

lowest responsible, responsive bidder unless otherwise specified.

10.0 ORDERING: Purchase orders or releases via

purchasing cards shall be placed directly to the contractor by an authorized agency. No other purchase orders are authorized.

11.0 PAYMENT TERMS AND INVOICING: The State of

Wisconsin normally will pay properly submitted vendor invoices within thirty (30) days of receipt providing goods and/or services have been delivered, installed (if required), and accepted as specified.

Invoices presented for payment must be submitted in accordance with instructions contained on the purchase order including reference to purchase order number and submittal to the correct address for processing.

A good faith dispute creates an exception to prompt payment.

12.0 TAXES: The State of Wisconsin and its agencies are

exempt from payment of all federal tax and Wisconsin state and local taxes on its purchases except Wisconsin excise taxes as described below.

The State of Wisconsin, including all its agencies, is required to pay the Wisconsin excise or occupation tax on its purchase of beer, liquor, wine, cigarettes, tobacco products, motor vehicle fuel and general aviation fuel.

However, it is exempt from payment of Wisconsin sales or use tax on its purchases. The State of Wisconsin may be subject to other states' taxes on its purchases in that state depending on the laws of that state.

Contractors performing construction activities are required to pay state use tax on the cost of materials.

13.0 GUARANTEED DELIVERY: Failure of the contractor to

adhere to delivery schedules as specified or to promptly replace rejected materials shall render the contractor liable for all costs in excess of the contract price when

DOA-3054

alternate procurement is necessary. Excess costs shall include the administrative costs.

14.0 ENTIRE AGREEMENT: These Standard Terms and

Conditions shall apply to any contract or order awarded as a result of this request except where special requirements are stated elsewhere in the request; in such cases, the special requirements shall apply.

Further, the written contract and/or order with referenced parts and attachments shall constitute the entire agreement and no other terms and conditions in any document, acceptance, or acknowledgment shall be effective or binding unless expressly agreed to in writing by the contracting authority.

15.0 APPLICABLE LAW AND COMPLIANCE: This contract

shall be governed under the laws of the State of Wisconsin. The contractor shall at all times comply with and observe all federal and state laws, local laws, ordinances, and regulations which are in effect during the period of this contract and which in any manner affect the work or its conduct. The State of Wisconsin reserves the right to cancel this contract if the contractor fails to follow the requirements of s. 77.66, Wis. Stats., and related statutes regarding certification for collection of sales and use tax. The State of Wisconsin also reserves the right to cancel this contract with any federally debarred contractor or a contractor that is presently identified on the list of parties excluded from federal procurement and non-procurement contracts.

16.0 ANTITRUST ASSIGNMENT: The contractor and the

State of Wisconsin recognize that in actual economic practice, overcharges resulting from antitrust violations are in fact usually borne by the State of Wisconsin (purchaser). Therefore, the contractor hereby assigns to the State of Wisconsin any and all claims for such overcharges as to goods, materials or services purchased in connection with this contract.

17.0 ASSIGNMENT: No right or duty in whole or in part of

the contractor under this contract may be assigned or delegated without the prior written consent of the State of Wisconsin.

18.0 WORK CENTER CRITERIA: A work center must be

certified under s. 16.752, Wis. Stats., and must ensure that when engaged in the production of materials, supplies or equipment or the performance of contractual services, not less than seventy-five percent (75%) of the total hours of direct labor are performed by severely handicapped individuals.

19.0 NONDISCRIMINATION / AFFIRMATIVE ACTION: In

connection with the performance of work under this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability as defined in s. 51.01(5), Wis. Stats., sexual orientation as defined in s. 111.32(13m), Wis. Stats., or national origin. This provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Except with respect to sexual orientation, the contractor further agrees to take affirmative action to ensure equal employment opportunities.

19.1 Contracts estimated to be over fifty thousand

dollars ($50,000) require the submission of a written affirmative action plan by the contractor.

An exemption occurs from this requirement if the contractor has a workforce of less than fifty (50) employees. Within fifteen (15) working days after the contract is awarded, the contractor must submit the plan to the contracting state agency for approval. Instructions on preparing the plan and technical assistance regarding this clause are available from the contracting state agency.

19.2 The contractor agrees to post in conspicuous

places, available for employees and applicants for employment, a notice to be provided by the contracting state agency that sets forth the provisions of the State of Wisconsin's nondiscrimination law.

19.3 Failure to comply with the conditions of this

clause may result in the contractor's becoming declared an "ineligible" contractor, termination of the contract, or withholding of payment.

19.4 Effective October 27, 2017, consistent with 2017

Wisconsin Executive Order 261, contractor agrees it is not engaged in a boycott of the State of Israel and further, contractor will not during the term of the contract engage in a boycott of the State of Israel. State agencies may not execute a contract and reserve the right to terminate an existing contract with a business entity that is not compliant with this provision.

This provision applies to all contracts of all values.

20.0 PATENT INFRINGEMENT: The contractor selling to the

State of Wisconsin the articles described herein guarantees the articles were manufactured or produced in accordance with applicable federal labor laws.

Further, that the sale or use of the articles described herein will not infringe any United States patent. The contractor covenants that it will at its own expense defend every suit which shall be brought against the State of Wisconsin (provided that such contractor is promptly notified of such suit, and all papers therein are delivered to it) for any alleged infringement of any patent by reason of the sale or use of such articles, and agrees that it will pay all costs, damages, and profits recoverable in any such suit.

21.0 SAFETY REQUIREMENTS: All materials, equipment, and supplies provided to the State of Wisconsin must comply fully with all safety requirements as set forth by the Wisconsin Administrative Code and all applicable OSHA Standards.

22.0 WARRANTY: Unless otherwise specifically stated by

the bidder/proposer, equipment purchased as a result of this request shall be warranted against defects by the bidder/proposer for one (1) year from date of receipt.

The equipment manufacturer's standard warranty shall apply as a minimum and must be honored by the contractor.

23.0 INSURANCE RESPONSIBILITY: The contractor

performing services for the State of Wisconsin shall:

23.1 Maintain worker's compensation insurance as

required by Wisconsin Statutes, for all employees engaged in the work.

23.2 Maintain commercial liability, bodily injury and

property damage insurance against any claim(s) which might occur in carrying out this agreement/contract. Minimum coverage shall be one million dollars ($1,000,000) liability for bodily injury and property damage including products liability and completed operations. Provide motor vehicle insurance for all owned, non-owned and hired vehicles that are used in carrying out this contract. Minimum coverage shall be one million dollars ($1,000,000) per occurrence combined single limit for automobile liability and property damage.

23.3 The state reserves the right to require higher or

lower limits where warranted.

24.0 CANCELLATION: The State of Wisconsin reserves the

right to cancel any contract in whole or in part without penalty due to nonappropriation of funds or for failure of the contractor to comply with terms, conditions, and specifications of this contract.

25.0 VENDOR TAX DELINQUENCY: Vendors who have a

delinquent Wisconsin tax liability may have their payments offset by the State of Wisconsin.

26.0 PUBLIC RECORDS ACCESS: It is the intention of the

state to maintain an open and public process in the solicitation, submission, review, and approval of procurement activities. Bid/proposal openings are public unless otherwise specified. Records may not be available for public inspection prior to issuance of the notice of intent to award or the award of the contract.

Pursuant to §19.36 (3), Wis. Stats., all records of the contractor that are produced or collected under this contract are subject to disclosure pursuant to a public records request. Upon receipt of notice from the State of Wisconsin of a public records request for records produced or collected under this contract, the contractor shall provide the requested records to the contracting agency. The contractor, following final payment, shall retain all records produced or collected under this contract for six (6) years.

27.0 PROPRIETARY INFORMATION: Any restrictions on

the use of data contained within a request, must be clearly stated in the bid/proposal itself. Proprietary information submitted in response to a request will be handled in accordance with applicable State of Wisconsin procurement regulations and the Wisconsin public records law. Proprietary restrictions normally are not accepted. However, when accepted, it is the vendor's responsibility to defend the determination in the event of an appeal or litigation.

27.1 Data contained in a bid/proposal, all

documentation provided therein, and innovations developed as a result of the contracted commodities or services cannot be copyrighted or patented. All data, documentation, and innovations become the property of the State of Wisconsin.

27.2 Any material submitted by the vendor in response

to this request that the vendor considers confidential and proprietary information and which qualifies as a trade secret, as provided in s.

19.36(5), Wis. Stats., or material which can be kept confidential under the Wisconsin public records law, must be identified on a Designation of Confidential and Proprietary Information form (DOA-3027). Bidders/proposers may request the form if it is not part of the Request for Bid/Request for Proposal package. Bid/proposal prices cannot be held confidential.

28.0 DISCLOSURE: If a state public official (s. 19.42, Wis.

Stats.), a member of a state public official's immediate family, or any organization in which a state public official or a member of the official's immediate family owns or controls a ten percent (10%) interest, is a party to this agreement, and if this agreement involves payment of more than three thousand dollars ($3,000) within a twelve (12) month period, this contract is voidable by the state unless appropriate disclosure is made according to s. 19.45(6), Wis. Stats., before signing the contract. Disclosure must be made to the State of Wisconsin Ethics Board, 44 East Mifflin Street, Suite 601, Madison, Wisconsin 53703 (Telephone 608-266- 8123).

State classified and former employees and certain

University of Wisconsin faculty/staff are subject to separate disclosure requirements, s. 16.417, Wis. Stats.

29.0 RECYCLED MATERIALS: The State of Wisconsin is

required to purchase products incorporating recycled materials whenever technically and economically feasible. Bidders are encouraged to bid products with recycled content which meet specifications.

30.0 MATERIAL SAFETY DATA SHEET: If any item(s) on

an order(s) resulting from this award(s) is a hazardous chemical, as defined under 29CFR 1910.1200, provide one (1) copy of a Material Safety Data Sheet for each item with the shipped container(s) and one (1) copy with the invoice(s).

31.0 PROMOTIONAL ADVERTISING / NEWS RELEASES:

Reference to or use of the State of Wisconsin, any of its departments, agencies or other subunits, or any state official or employee for commercial promotion is prohibited. News releases pertaining to this procurement shall not be made without prior approval of the State of Wisconsin. Release of broadcast e-mails pertaining to this procurement shall not be made without prior written authorization of the contracting agency.

32.0 HOLD HARMLESS: The contractor will indemnify and

save harmless the State of Wisconsin and all of its officers, agents and employees from all suits, actions, or claims of any character brought for or on account of any injuries or damages received by any persons or property resulting from the operations of the contractor, or of any of its contractors, in prosecuting work under this agreement.

33.0 FOREIGN CORPORATION: A foreign corporation (any

corporation other than a Wisconsin corporation) which becomes a party to this Agreement is required to conform to all the requirements of Chapter 180, Wis.

Stats., relating to a foreign corporation and must possess a certificate of authority from the Wisconsin

Department of Financial Institutions, unless the corporation is transacting business in interstate commerce or is otherwise exempt from the requirement of obtaining a certificate of authority. Any foreign corporation which desires to apply for a certificate of authority should contact the Department of Financial Institutions, Division of Corporation, P. O. Box 7846, Madison, WI 53707-7846; telephone (608) 261-7577.

34.0 WORK CENTER PROGRAM: The successful

bidder/proposer shall agree to implement processes that allow the State agencies, including the University of Wisconsin System, to satisfy the State's obligation to purchase goods and services produced by work centers certified under the State Use Law, s.16.752, Wis. Stat.

This shall result in requiring the successful bidder/proposer to include products provided by work centers in its catalog for State agencies and campuses or to block the sale of comparable items to State agencies and campuses.

35.0 FORCE MAJEURE: Neither party shall be in default by

reason of any failure in performance of this Agreement in accordance with reasonable control and without fault or negligence on their part. Such causes may include, but are not restricted to, acts of nature or the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes and unusually severe weather, but in every case the failure to perform such must be beyond the reasonable control and without the fault or negligence of the party.

State of Wisconsin Department of Administration Division of Enterprise Operations

DOA-3681 (1/2017)

ss. 16, 19 and 51, Wis. Stats.

State Bureau of Procurement 101 East Wilson Street, 6th Floor

Post Office Box 7867 Madison, WI 53707-7867

FAX (608) 267-0600

http://vendornet.state.wi.us

Supplemental Standard Terms and Conditions for Procurements for Services

1.0 ACCEPTANCE OF BID/PROPOSAL CONTENT: The

contents of the bid/proposal of the successful contractor will become contractual obligations if procurement action ensues.

2.0 CERTIFICATION OF INDEPENDENT PRICE

DETERMINATION: By signing this bid/proposal, the bidder/proposer certifies, and in the case of a joint bid/proposal, each party thereto certifies as to its own organization, that in connection with this procurement:

2.1 The prices in this bid/proposal have been arrived

at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder/proposer or with any competitor;

2.2 Unless otherwise required by law, the prices

which have been quoted in this bid/proposal have not been knowingly disclosed by the bidder/proposer and will not knowingly be disclosed by the bidder/proposer prior to opening in the case of an advertised procurement or prior to award in the case of a negotiated procurement, directly or indirectly to any other bidder/proposer or to any competitor; and

2.3 No attempt has been made or will be made by the

bidder/proposer to induce any other person or firm to submit or not to submit a bid/proposal for the purpose of restricting competition.

2.4 Each person signing this bid/proposal certifies

that: He/she is the person in the bidder's/proposer's organization responsible within that organization for the decision as to the prices being offered herein and that he/she has not participated, and will not participate, in any action contrary to 2.1 through 2.3 above; (or)

He/she is not the person in the bidder's/proposer's organization responsible within that organization for the decision as to the prices being offered herein, but that he/she has been authorized in writing to act as agent for the persons responsible for such decisions in certifying that such persons have not participated, and will not participate in any action contrary to

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