Bid_Document_-_Bid_25-01_Artificial_Turf_RJS.pdf

4201 N. DALE MABRY HIGHWAY

TAMPA, FLORIDA 33607

OCTOBER 2025

BID #25-01

ARTIFICIAL TURF,

RAYMOND JAMES STADIUM

BID DUE DATE/TIME

WEDNESDAY, NOVEMBER 12, 2025 (NOT LATER THAN) 9AM

MANDATORY PRE-BID MEETING

MONDAY, NOVEMBER 3, 2025 AT 10AM

(RAYMOND JAMES STADIUM ENTRANCE B/C OFF HIMES AVENUE)

TABLE OF CONTENTS

PAGE

A. GENERAL TERMS, CONDITIONS, & PROVISIONS

B. GENERAL TERMS, CONDITIONS, & PROVISIONS ACKNOWLEDGMENT

C. INFORMATION/INSTRUCTION TO BIDDERS

D. INSURANCE REQUIREMENTS

E. SCOPE OF WORK

F. INVITATION TO BID (ITB) FORM

G. GUARANTEE OF BID PROPOSAL

H. ACKNOWLEDGMENT OF ADDENDA

I. ACKNOWLEDGMENT OF BIDDER, IF A (Corporation, Partnership or Individual)

J. ACKNOWLEDGMENT OF PRINCIPAL, IF A CORPORATION

K. LEGAL STATUS OF BIDDER

L. BIDDER REFERENCES

M. SWORN STATEMENT – PUBLIC ENTITY CRIMES

N. SWORN STATEMENT – DISCLOSURE OF RELATIONSHIPS

O. DRUG-FREE WORKPLACE ACKNOWLEDGMENT

P. E-VERIFY AFFIDAVIT

Q. COERCION COUNTRY OF CONCERN ATTESTATION

R. FOREIGN COUNTRY OF CONCERN ATTESTATION

S. DM/DWBE/SBE STATUS (OPTIONAL)

T. STATEMENT OF NO BID

U. BID CHECKLIST

V. GPC (Government Purchasing Council) LISTING

GENERAL TERMS, CONDITIONS, & PROVISIONS

SPECIFICATION FOR: Bid 25-01 (Artificial Turf, RJS)

MANDATORY PREBID MEETING Monday, November 3, 2025 at 10am (Entrance B/C off Himes Avenue)

BID DUE DATE: Wednesday, November 12, 2025 (not later than) 9am

PLACE OF BID OPENING: Tampa Sports Authority Office (Entrance B/C off Himes Avenue)

GENERAL TERMS, CONDITIONS AND PROVISIONS:

1. BIDS:

Prices must be quoted on the sheet furnished by this department; no other will be accepted. All prices quoted F.O.B. Tampa, Florida. The responsibility for getting the bid to the Authority on or before the stated time and date will be solely and strictly the responsibility of the bidder. The Authority will in no way be responsible for delays caused by the United States Postal Service or a delay caused by any other occurrence.

The bidder shall be responsible for reading and completely understanding the requirements and specifications of the item(s) being bid on. Bid time will be and must be scrupulously observed. Under no circumstances will the bids be delivered after the time specified be considered. Such bids shall be returned to the vendor unopened with the notation, "THIS BID WAS RECEIVED AFTER THE TIME DESIGNATED FOR

THE RECEIPT AND OPENING OF BIDS".

2. EXCEPTIONS TO BID:

The bidder will list on a separate sheet of paper any exceptions to the conditions of this bid. This sheet will be labeled "EXCEPTIONS TO BID CONDITIONS," and will be attached to the bid proposal. If no exceptions are made, it will be understood that all general and specific conditions will be complied with, without exception. TSA reserves the right to reject any/all bid exceptions.

3. MODIFICATION OR WITHDRAWAL OF BID:

Bidders may request withdrawal of a posted sealed proposal prior to the scheduled bid opening time provided the request withdrawal is submitted to the Purchasing Department, in writing. Withdrawn bids may be resubmitted up to the time designated for the receipt of bids if they are then fully in conformance with the Information/Instruction for Bidders. Bid security, if any is required, shall be in an amount sufficient for the bid as modified or resubmitted.

4. RIGHT TO REJECT BIDS:

The Tampa Sports Authority reserves the right to reject any and all bids, to waive any informality or minor irregularities in the bids received, and to accept that bid which, in its judgment, best serves the interest of the Authority. The Authority hereby fully retains full discretion to determine the responsiveness of the bid and Bidder’s responsibility, character, fitness, and experience to perform the Work.

Bidders may be disqualified, and rejection of proposals may be recommended to the Authority for any of but not limited to the following causes:

(A) Failure to use the proposal form furnished by the Authority.

(B) Lack of signature by an authorized representative on the proposal form.

(C) Failure to properly complete the proposal.

(D) Evidence of collusion among proposers. Any evidence of agreement or collusion among bidders and prospective bidders acting to illegally restrain freedom of competition by agreement to bid a fixed price, or otherwise, will render the bids of such bidders’ void.

(E) Advance disclosures of any information to any particular bidder which gives that particular bidder any advantage over any other interested bidder, in advance of the opening of bids, whether in response to advertising or an informal request for bids, made or permitted by a member of the governing body of an employee or representative thereof, will operate to void all proposals of that particular bid solicitation or request.

(F) Omission of proposal guarantee.

(G) Unauthorized alteration of bid form. The Authority reserves the right to waive any minor informality or irregularity.

(H) Failure to sign and return any addenda.

(I) Bids may be rejected unless the Authority approves the delivery method.

(J) A final decision to award cannot be made by the Authority due to unseen/unknown circumstances.

5. INCONSISTENCIES ON CONDITIONS:

In the event there are inconsistencies between the General Provisions and other bid terms, or conditions contained herein, the former will take precedence.

6. ADDENDA AND INTERPRETATIONS:

A. If it becomes necessary to revise any part of this bid, a written addendum will be provided to all bidders. The Authority is not bound by any oral representations, clarifications, or changes made in the written specifications by Authority's employees, unless such clarification or change is provided to bidders in written addendum form from the Procurement Manager. Bidders shall promptly notify the Authority, prior to submission of their Bid Proposal, of any ambiguity, inconsistency, or error they may discover upon examination of the Bidding and Contract Documents or of the site and local conditions.

B. No interpretation of the meaning of drawings, specifications or other contract documents will be made to any Bidder orally, nor may the Bidder rely on any such pre-bid statements in completing the bid.

C. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the Bid documents which, if issued, will be mailed and/or emailed to all prospective Bidders (at the respective addresses furnished for such purposes or as listed on the Mandatory Pre- Bid Meeting Sign-in Sheets (if applicable) prior to the date or time fixed for the opening of bids. The Authority will not be responsible for any other explanations or interpretations of the proposal documents. Failure of any Bidder to receive any such addendum or interpretation shall not relieve any bidder from any obligation under his bid as submitted. All addenda so issued shall become a part of the Contract Documents.

D. Each Bidder shall ascertain prior to submitting his/her bid that the individual has received all

Addenda issued, and the individual shall acknowledge receipt and inclusion in his/her proposal of all Addenda.

7. AWARD OF CONTRACT:

The Contract/Purchase Order will be awarded to the lowest responsible and responsive Bidder, and whose bid is considered to be in the best interest of the Authority. The determination of the lowest responsive and responsible bidder may involve all or some of the following factors: price, conformity to specifications, financial ability to meet the contract, previous performance, facilities and equipment, availability of repair parts, experience, delivery promise, terms of payments, compatibility as required, other costs and other objectives and accountable factors which are reasonable. This determination will be in the sole discretion of the Authority and based upon the character, fitness, experience, history, and financial status of the Bidder.

A. The Lowest Bidder is determined by the aggregate amount of the prices set forth in the form of a bid or the aggregate amount of the Base Bid, plus any Alternates selected by the Authority.

B. A Responsive Bidder shall mean a Bidder who has submitted a bid which conforms, in all material respects, to the Bidding Documents.

C. A Responsible Bidder shall mean a Bidder who has the capability, in all respects, to perform fully the contract requirements and the moral and business integrity and reliability which will ensure good faith performance. In determining responsibility, the following criteria will be considered:

1. The ability, capacity, and skill of the Bidder to fulfil the contract or provide the service required.

2. Whether the Bidder can fulfil the contract or provide the service promptly, or within the time specified, without delay or interference.

3. The character, integrity, reputation, judgment, experience, and efficiency of the Bidder.

4. The quality of performance of previous contracts or services. For example, the following information will be considered:

a. The administrative and consultant cost overruns incurred by the Authority on previous contracts with Bidder.

b. The Bidder’s compliance record with contract general conditions on other projects.

c. The submittal by the Bidder of excessive and/or unsubstantiated extra cost proposals and claims on other projects.

d. Bidder’s record for completion of the work within the Contract Time or within

Contract Milestones and Bidder’s compliance with scheduling and coordination requirements on other projects.

e. The Bidder’s demonstrated cooperation with the Authority and/or other contractors on previous contracts.

f. Whether the work performed, and materials furnished on previous contracts, were in accordance with the Contract Documents.

5. The previous and existing compliance by the Bidder with the laws and ordinances relating to contracts or services.

6. The sufficiency of the financial resources and ability of the Bidder to fulfil the contract or provide the service.

7. The quality, availability and adaptability of the goods or services to the particular use required.

8. The ability of the Bidder to provide future maintenance and service for the warranty period of the contract.

9. Whether the Bidder is in arrears to any Owner on debt or contract or is a defaulter on surety to any Owner.

10. Such other information as may be security by the Authority having any bearing on the decision to award the contract, to include, but not limited to:

a. The ability, experience, and commitment of the Bidder to properly and reasonably plan, schedule, coordinate and execute the Work.

b. Whether the Bidder has ever been debarred from bidding by any other public or private owner or found ineligible for bidding on any other projects.

c. Bidder’s litigation history and reputation with owners for whom Bidder has previously worked.

d. Whether Bidder’s contract on other projects has ever been terminated.

e. The purpose of the above is to enable the Authority to select the bid which is in the best interest of the Authority. The ability of the low Bidder to provide the required the required bonds (if applicable) will not of itself demonstrate the responsibility of Bidder.

f. The Authority reserves the right to defer the award of this contract for a period of forty-five (45) days after the due date of the bids. During this period of time, the Bidder shall guarantee the prices quoted in his/her bid.

8. BRAND NAMES "OR EQUAL":

Whenever in this Invitation, any particular materials, process, and/or equipment are indicated or specified by patent, proprietary or brand name, or by name of manufacturer, such wording will be deemed to be followed by the words "or equal". Proof satisfactory to Authority must be provided by the bidder to show that the alternative product is, in fact, equal to the product required in the specifications.

9. DISCOUNTS:

Discounts for the prompt payment offered may be taken into consideration during bid evaluation. Terms of payment offered will be reflected in the space provided on the Bid Proposal forms.

10. TAXES:

The Authority is tax exempt, therefore all applicable Federal, State and Local Taxes, unless otherwise instructed by the Authority shall be excluded in the Bidder’s Proposal. Authority reserves the right to direct purchase materials at Contractor’s negotiated prices with material providers and thereby generate tax savings to itself. The Authority may also provide Contractor with Tax Exempt Certification number so that Contractor may purchase Authority Designated items tax free.

11. COLLUSION CLAUSE:

Any evidence of agreement or collusion among bidders and prospective Bidders acting to illegally restrain freedom of competition by agreement to bid a fixed price, or otherwise, will render the bids of such bidders’ void. Advance disclosures of any information to any particular bidder which gives that particular bidder any advantage over any other interested bidder, in advance of the opening of bids, whether in response to advertising or an informal request for bids, made or permitted by a member of the governing body of an employee or representative thereof, will operate to void all proposals of that particular bid solicitation or request.

12. HUMAN RIGHTS (Equal Opportunity: Non-Discrimination Clause)

The CONSULTANT shall comply with all Laws, Codes, and Ordinances as amended, which prohibits illegal discrimination on the basis of actual or perceived race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, or gender identity or expression, in employment, public accommodations, real estate transactions and practices, County contracting and procurement activities, and credit extension practices. The CONSULTANT shall also comply with the requirements of all applicable federal, state and local laws, rules, regulations, ordinances and executive orders prohibiting and/or relating to discrimination, as amended and supplemented. All of the aforementioned laws, rules, regulations, ordinances and executive orders are incorporated herein by reference.

13. ASSIGNMENT OF CONTRACTUAL RIGHTS:

It is agreed that the successful bidder will not assign, transfer, convey or otherwise dispose of the contract or its right, title, or interest in or to the same, or any part thereof, without previous written consent of the Authority and any sureties.

14. TIMELY DELIVERY:

Time will be of the essence for any orders placed as a result of this bid. The Authority reserves the right to cancel such orders, or any part thereof, without obligation, if delivery is not made within the time(s) specified on the proposal form.

15. DEFAULT OF CONTRACT:

In case of default by the bidder or contractor, the Authority may procure the items or services from other sources and hold the bidder or contractor responsible for any excess costs occasioned or incurred thereby.

16. ACCEPTANCE OF MATERIAL:

The material delivered under this proposal shall remain the property of the seller until a physical inspection and actual usage of this material and/or service is made and thereafter is accepted to the satisfaction of the Authority. It must comply with the terms herein and be fully in accord with specifications and of the highest quality. In the event the material and/or services supplied to the Authority is found to be defective or does not conform to specifications, the Authority reserves the right to cancel the order upon written notice to the bidder and return product to bidder at the bidder's expense.

17. IDENTICAL TIE BIDS/PROPOSALS:

In the event two (2) or more Bidders have submitted the lowest and best Bids/Proposals, preference will be given in the following order:

A. A Bidder who has signed and submitted a Drug-Free Workplace Statement/Form pursuant to Section 287.087 Florida Statutes, with the bid.

B. A Bidder who is a Service-Disabled Veteran Business and who is currently registered and can provide proof of registration with Hillsborough County Small Business Enterprise and/or the City of Tampa Small Business Enterprise program(s).

C. A Bidder who is a Minority or Small Business Enterprise and can provide proof of current registration with the Hillsborough County and/or the City of Tampa’s Small Business Enterprise program(s).

D. A Bidder who has its principal place of business in Hillsborough County.

E. A Bidder who has a place of business located in Hillsborough County.

F. Otherwise, the bid/proposal may be awarded by coin toss of the best 2 out of 3.

The Authority reserves the right to reject all proposals and issue a rebid if it is deemed to be in the best interest of the Authority.

18. DAMAGE:

Precautions should be taken to prevent damage to all property. In the event that any materials, equipment, or other property of the Authority shall be damaged or destroyed by personnel furnished by Contractor, Contractor shall, at its own expense promptly repair or replace same to the complete satisfaction of Authority. The Contractor shall repair or replace any property damaged because of failure to provide proper or adequate protection to its original state and to the satisfaction of the Owner. Any property damage should be reported to the onsite Director or Manager immediately.

19. EMPLOYEE CONFLICT:

The Tampa Sports Authority will not contract with people, firms, or corporations where an Authority officer or employee’s spouse or child is an officer, partner, director, or proprietor or in which such officer or employee or the officer’s or employee’s spouse or child, or any combination of them, has a material interest.

20. CONVICTED VENDOR LIST:

In accordance with s.287.133(3) (a), Florida Statutes, prospective Bidders are hereby advised as follows:

A. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods and services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

B. A public entity may not accept any bid, proposal, or reply from, award any contract to, or transact any business in excess of the threshold amount provided in s.287.017 for CATEGORY TWO with any person or affiliate on the convicted vendor list for a period of 36 months following the date that person or affiliate was placed on the convicted vendor list unless that person or affiliate has been removed from the list pursuant to paragraph (3)(f). A public entity that was transacting business with a person at the time of the commission of public entity crime resulting in that person being placed on the convicted vendor list may not accept any bid, proposal, or reply from, award any contract to, or transact any business with any other person who is under the same, or substantially the same, control as the person whose name appears on the convicted vendor list so long as that person’s name appears on the convicted vendor list.

21. PARTIAL/DUAL BID SUBMITTALS:

If approved by the Authority prior to submittal, bidders may submit partial bids for one or more items or represent up to two (2) manufacturers that are deemed as equals or as listed within the bid document.

Tampa Sports Authority reserves the right to make an award to one (1) or multiple vendors. The Authority is not obligated to purchase all items listed on the bid proposal form and may elect to purchase certain “portions” of a submittal instead.

22. OTHER AGENCIES:

Although the Authority and Raymond James Stadium have been identified as to the recipient of the services to be provided by the Contractor, the services, prices, terms, and conditions specified in this Contract shall be available to any other Authority property upon request. Such properties include the Hillsborough County Tournament Sports Plex, Babe Zaharias Golf Course, Rogers Park Golf Course, and Rocky Point Golf Course.

All Bidders awarded contracts from this Proposal may, upon mutual agreement, permit any municipality or other governmental agency to participate in the contract under the same prices, terms, and conditions, if agreed to by both parties. (see attached GPC List) It is understood that at no time will any city, county, municipality, or other agency be obligated for placing an order for any other city, county, municipality, or agency; nor will any city, county municipality or agency be obligated for any bills incurred by any other city, county, municipality, or agency. Further, it is understood that each agency will issue its own purchase order to the awarded Bidder(s).

23. USE OF STATE CONTRACT, GPC, OR COOPERATIVE PURCHASING BIDS/AGREEMENTS:

The Authority reserves the right to utilize applicable State of Florida Contracts, GPC Bids, or those contracts of any other federal, state, or local government entity under the terms of a bid proposal submitted to such entity, provided that such contract is procured in compliance with the procuring entity's law, bylaws, regulations, or ordinances regarding competitive solicitation, which must provide for full and open competition for any items covered by this specification when the use of same is in the best interest of the Authority.

24. CONTRACT TERMINATION:

The contract may be terminated at any time by the Authority giving written notice to the Contractor sixty (60) days prior to the desired termination date.

25. DUE DILIGENCE:

Due care and diligence have been used in preparing these specifications and related information. However, no warranties are made as to the accuracy and completeness of the required information. It is the responsibility of the Proposer to ensure that they have all the information necessary to affect their proposal.

The Authority will not be responsible for the failure on the part of the Proposer to determine the full extent of the risk exposure and Scope of Work required to effectively perform under Contract. Proposers are expected to examine the conditions, Score of Work, Special Conditions, Technical Specifications, and all instructions pertaining to services involved. Failure to do so will be at the Proposer’s risk.

26. PUBLIC RECORDS LAW:

Proposer shall treat all documents concerning its contractual obligations under the Agreement as public records and abide by the Florida Laws governing public records (i.e., Sunshine Law). All Public Records requests must be directed to the Custodian of Public Records at publicrecords@tampasportsauthority.com, (813) 350-6515, or 4201 North Dale Mabry Highway, Tampa, Florida 33607.

27. ATTORNEY’S FEES:

In the event of a dispute arising under this Agreement, whether or not a lawsuit or other proceeding is filed the prevailing party shall be entitled to recover its reasonable attorneys’ fees and costs, including attorneys’ fees and costs incurred in litigation entitlement to attorneys’ fees and costs, as well as in determining or quantifying the amount of recoverable attorneys’ fees and costs. The reasonable costs to which the prevailing party is entitled shall include any costs that are taxable under any applicable statute, rule or guideline, as well as any non-taxable costs reasonably incurred in connection with the dispute, including, but not limited to, costs of investigation, copying, electronic discovery, information technology charges, telephone and mailing costs, consultant and expert witness fees, travel expenses, court reporter fees and transcript charges, and mediator fees, regardless of whether such costs would be otherwise taxable.

28. FORCE MAJEURE:

In the event that either party hereto shall be delayed or hindered in or prevented from the performance required hereunder by reason of strikes, lockouts, labor troubles, failure of power, riots, insurrection, war, acts of God, or other reason of like nature not the fault of the party delayed in performing work or doing acts (“Permitted Delay”), such party shall be excused for the period of time equivalent to the delay caused by such Permitted Delay. Notwithstanding the foregoing, any extension of time for a Permitted Delay shall be conditioned upon the party seeking an extension of time delivering written notice of such Permitted Delay to the other party within ten (10) days of the event causing the Permitted Delay.

29. INCURRED COSTS:

Tampa Sports Authority is not responsible for expenses incurred in attending any Pre-Bid/Proposal meetings, preparation of proposal documents and submitting a proposal; therefore, such costs shall not be included in submitted proposals.

30. EX PARTE COMMUNICATION:

In order to ensure fair evaluation of proposals/bids, ex parte communication initiated by offerors is prohibited from the time the responses are opened until the final decision has been made. No offeror may initiate communication with any City Council Member, County Commissioner or any Tampa Sports Authority director, board member, official, staff, consultant, or employee who is participating in the evaluation process. Any and all communication initiated by an offeror after the responses are opened must be in writing to:

Tampa Sports Authority, Procurement Manager, 4201 N. Dale Mabry Highway, Tampa, FL 33607 and/or via email: djones@tampasportsauthority.com.

The Staff members may, however, initiate communication with any offeror in order to obtain additional information or clarification necessary for fair evaluation of their bid proposal. Ex Parte communication initiated by an offeror may disqualify that offeror from consideration for this or future Invitations to Bid.

mailto:djones@tampasportsauthority.com

31. PUBLIC DISCLOSURE (Pursuant to Florida’s Public Records Act, Chapter 119 F, S,):

A. Sealed bids or replies to competitive solicitations (RFB, RFP, ITB, etc. are NOT subject to public disclosure until the Authority either 1) issues notice of its intended decision or 2) thirty (30) days have passed after opening of the bids or replies; whichever is earlier.

B. If the Authority rejects all bids and issues notice of an intent to rebid or reissue the competitive solicitation, the bids, replies, etc. submitted to the first (rejected) solicitation are NOT subject to public disclosure until the matter is rebid and TSA issues notice of its intended decision on the reissued bid or until the reissued bid or solicitation is also withdrawn by the Authority. However, this exemption from public disclosure can last no longer in any event more than 12 months from the date of the initial rejection of all bids.

32. SUNSHINE MEETING LAW EXEMPTIONS (Pursuant to section 286.113, F.S.):

The following meetings are closed to the public; however, the Authority will make recordings of these meetings available to the public 30 days after the opening of bids or replies, whichever occurs first.

A. Meetings where vendors make oral presentations or answer questions as part of a competitive solicitation.

B. Meetings of a TSA evaluation, grading or negotiating team to discuss negotiation strategy.

C. Negotiation sessions with vendors.

33. AUTHORIZATION TO DO BUSINESS IN THE STATE OF FLORIDA:

The Authority requires all companies who are awarded a bid/proposal to provide proof of “active/current” registration with the Florida Department of State; Division of Corporations prior to any start of work or providing of any commodity/good to the Authority.

34. CHANGE ORDERS/ADJUSTMENTS:

The Authority may, at any time, by written order designated or indicated to be a Change Order, make any change or modification in the Work, or add to the Work within the general scope of the Contract specifications in order to complete the said work.

35. NON-EXCLUSIVE CONTRACT:

This is a non-exclusive Contract. The Authority reserves the option to purchase any service(s), materials, or equipment from an alternate source.

36. CONTRACT TERMS/OPTIONT

This is a one-time job.

37. LICENSES AND PERMITS:

The Contractor and/or (if applicable) his subcontractors must have and maintain at their expense all necessary applicable licenses and permits. The Contractor and any of his subcontractors must be licensed by the State of Florida, Hillsborough County, or the City of Tampa to perform all applicable work required under this contract. A copy of the Contractor’s license(s) should be submitted to the Authority’s Purchasing Department with their Bid Proposal. In the performance of these services, Contractor will fully comply with all the laws and regulations of all Federal, State, County, City and of other governmental authorities or agencies as required by reason of these services or duties to be performed hereunder.

Contractor will hold the Authority harmless from any liability which may be imposed upon Authority by reason of any alleged violation of the law by contractor, or for failure to pay taxes or secure necessary licenses or permits. Contractor shall be responsible for all licenses, permits, surveys, costs, and expenses the individual incurs in the performance of services under this Agreement, including all taxes and assessments resulting therefrom. Contact the City of Tampa Construction Services, 2555 E. Hanna Avenue, Tampa, FL 33610 (813) 274-3100. The Authority will not pay separately for any of the above expenses.

38. BEST & FINAL OFFERS:

If it is determined by the Procurement Manager that a Best and Final Offer should be considered in conjunction with bid submittals (i.e., tie bids, etc.), a Best and Final Offer request will be issued to the top two (2) lowest, responsive, and responsible bidders. A date and time will be set by the Procurement Manager for Best and Final Offer submissions.

39. E-VERIFY COMPLIANCE:

All terms defined in Fla. Stat. § 448.095 are adopted and incorporated into this section. Pursuant to Fla.

Stat. §§ 288.061(6) and 448.095(2), Contractor shall enroll in and verify the work eligibility status of all its newly hired employees using the E-Verify system if it has not already done so as of the date of this Agreement. Contractor is further required to execute an affidavit in the form attached to this Agreement affirming that: (i) it is enrolled and is participating in the E-Verify system, and (ii) it does not knowingly employ any unauthorized aliens. In support of the affidavit, Contractor shall provide Tampa Sports Authority with documentation that it has enrolled and is participating in the E-Verify system. This Agreement shall not take effect until such affidavit is signed by Contractor and delivered to Tampa Sports Authority’s authorized representative. Should a Contractor subcontract for the performance of any work under this Agreement, the Contractor shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens, and (ii) it has enrolled and is participating in the E-Verify system. The contractor shall maintain a copy of such certification for the duration of the term of any subcontract. The contractor shall also deliver a copy of the certification to Tampa Sports Authority within [number of days] of the effective date of the subcontract. If Contractor, or any subcontractor of Contractor, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Contractor or subcontractor subsequently learns is an unauthorized alien, Contractor shall terminate the employment of or contract with the unauthorized alien within [number of days] (the “Cure Period”). Should the Contractor or any subcontractor of the Contractor fail to cure within the Cure Period, Tampa Sports Authority has the right to terminate this Agreement without consequence. The E-Verify requirements of this Agreement will not apply should the E-Verify system cease to exist.

40. COERCION FOR LABOR OR SERVICES

Section 787.06(13), Florida Statutes requires all non-governmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the non-governmental entity under penalty of perjury that the non-governmental entity does not use coercion for labor or services as defined in that statute. Attestation form agrees to the following: Certify that the company identified does not: Use or threaten to use physical force against any person; Restrain, isolate, or confine or threaten to restrain, isolate, or confine any person without lawful authority and against her or his will; Use lending or other credit methods to establish a debt by any person when labor or services are pledged as a security for the debt, if the value of the labor or services as reasonably assessed is not applied toward the liquidation of the debt, the length and nature of the labor or services are not respectively limited and defined; Destroy, conceal, remove, confiscate, withhold, or possess any actual or purported passport, visa, or other immigration document, or any other actual or purported government identification document, of any person; Cause or threaten to cause financial harm to any person; Entice or lure any person by fraud or deceit; or Provide a controlled substance as outlined in Schedule I or Schedule II of s. 893.03 to any person for the purpose of exploitation of that person.

41. FOREIGN COUNTY OF CONCERN

Capitalized terms used herein have the definitions ascribed in Rule 60A-1.020 of the Florida Administrative Code. The bidder and its company shall not be owned by the government of a Foreign Country of Concern, is not organized under the laws of nor has its Principal Place of Business in a Foreign Country of Concern, and the government of a Foreign Country of Concern does not have a Controlling Interest in the bidder or its company.

42. HOUSE BILL 3

NOTICE: This notice is required pursuant to chapter 2023-28, section 20, Laws of Florida, codified in section 287.05701, Florida Statutes as may be amended from time to time. Tampa Sports Authority may not (1) request documentation of or consider a vendor’s social, political, or ideological interests when determining whether a vendor is a responsible vender, or (2) give preference to any vendor based on the vendor’s social, political, or ideological interests. A “responsible vendor” is a vendor who has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good father preformation. § 287.012(25), Fla. Stat.

43. STATEMENT OF NO BID

If you decide not to submit a bid for the said work, please complete the Statement of No Bid form and submit it to the Authority. If you have submitted a Statement of No Bid prior to the bid proposal due date and have decided to submit a bid proposal, you must submit an email requesting to rescind your Statement of No Bid. If a rescind request is not submitted, your bid may not be accepted.

44. POST BID OPENING QUESTIONS/INTERVIEWS

The Authority reserves the right to have a post-bid opening interview with any/all companies who have submitted bids regarding this work. The interview will be clear, concise, and focused on the specific requirements of the contract and the bidder’s ability to meet those requirements. If the Authority feels it is necessary, we will request additional information and may require a presentation from any/all bidders.

45. BID/RFP QUESTIONS

All questions regarding this Invitation to Bid/Proposal must be submitted in writing and emailed to bids@tampasportsauthority.com. Questions will not be answered prior to the Mandatory Pre-Bid Meeting. If the Pre-Bid meeting is not mandatory or no meeting is scheduled, all questions will be responded to in a timely manner so as not to disrupt or delay the bid process. To minimize the number of addendums issued, we will respond to all questions near or around the deadline for asking questions.

If the questions change the specifications or proposal documents an Addendum will be issued immediately to reflect any changes, editing and/or clarification.

mailto:bids@tampasportsauthority.com

GENERAL TERMS, CONDITIONS, AND PROVISIONS ACKNOWLEDGMENT

As the person authorized to sign the statement, I certify that this firm complies fully with all the above requirements.

Bidder/Proposer Signature

INFORMATION/INSTRUCTION TO BIDDERS

1. MANDATORY PRE-BID MEETING, QUESTIONS, SUBMISSION, AND BID OPENING:

A. A mandatory pre-bid meeting is scheduled for Monday, November 3, 2025 at 10am. The meeting will be held “in person” at the Tampa Sports Authority office at Raymond James Stadium, Entrance B/C off Himes Avenue, Tampa, FL 33607. Please contact Deltecia Jones (Procurement Manager) for directions or further instructions at 813-350-6511. The sign-in sheets at the pre-bid meeting are used to determine attendance. Attendance is suggested for the entire duration of the pre-bid meeting. All bidders must be signed in prior to the start of the pre-bid meeting. At the discretion of the Authority some late arrivals may be allowed to participate.

B. The final day for asking questions regarding this ITB is Thursday, November 6, 2025, not later than

10am. All questions regarding this Invitation to Bid must be submitted in writing and emailed to bids@tampasportsauthority.com. Questions will not be answered prior to the Mandatory Pre-Bid Meeting. If the Pre-Bid meeting is not mandatory or no meeting is scheduled, all questions will be responded to in a timely manner so as not to disrupt or delay the bid process. To minimize the number of addendums issued, we will respond to all questions near or around the deadline for asking questions. If the questions change the specifications or proposal documents an Addendum will be issued immediately to reflect any changes, editing and/or clarification.

C. Bids will be received by the Tampa Sports Authority on Wednesday, November 12, 2025 (not later than) 9am. Bidders, or their representatives, and other interested people may be present at the opening of proposals. Electronic bid submittals will be allowed for this bid. You can email your bids and supporting documents to bids@tampasportsauthority.com. If you prefer to drop off your bid, you may do so at Raymond James Stadium, Entrance B/C off Himes Avenue, Tampa, FL 33607.

Please inform the security guard at the gate that you need to drop off a bid package to Deltecia Jones, TSA Procurement Manager. If possible, prior to arrival, please email me the name of the person dropping off the bid proposal. Any bids received after the said due date and time, either in person or electronically, will be rejected and returned unopened. If you have any questions regarding our bid submittal process, please contact Deltecia Jones at 813-350-6500.

D. ADDITIONAL DIRECTIONS: The meeting will be held at Raymond James Stadium. You will enter parking lot B/C off of Himes Avenue (NE corner of stadium). There is a guard gate there. Tell the guard your name as you will be on the list or that you have an appointment at the TSA offices, you will be directed to park in lot C at the South end of the building.

After the guard house, you will be directed to make your immediate left, heading south. After that there is a quick left and then a right (heading south again) to get to the main parking corridor.

Follow that corridor south past the large glass atrium, parallel to Himes Avenue. At the south end of the building, you will be in lot C. You can park in any space.

You will need to walk from your car towards the south end of the building, through BUCS beach, our offices are located in the center section of the south end between gates C & D (C is the Suzuki gate and D is labeled as the Fifth Third gate). If you look towards the building you will see the Tampa Sports Authority sign at the end of the courtyard and at the end of the sidewalk in the blue booth is the guard stand where they will check you in.

E. If paper bids are submitted, bidders shall present a sealed, non-transparent envelope, identified with the project name, bid number and contractor's name. If you prefer to mail your bid for this project, please send it to:

Tampa Sports Authority, Attn: Deltecia Jones, Procurement Dept.

4201 N. Dale Mabry Highway, Tampa, FL 33607

F. Bids shall be signed in ink by an official of the firm submitting the bid. The bid submitted by a partnership shall list the name of all partners and shall be signed in the partnership name by one of the members of the partnership.

G. Prices must be quoted on the sheet furnished by the Authority. No other will be accepted. All prices shall be quoted F.O.B. Tampa, Florida.

H. Bids which have been submitted may not be modified or withdrawn after submission. Negligence on the part of the bidder in the preparation of his bid shall not be grounds for the modification or withdrawal of a bid after the time set for bid opening.

I. The Bidders shall assume full responsibility for timely delivery to the location designated for receipt of Bids. The responsibility for getting the bid to the Authority on or before the stated time and date will be solely and strictly the responsibility of the Bidder. The Authority will in no way be responsible for delays caused by any express or standard delivery company, courier service and/or the United States Postal Service or a delay caused by any other occurrence or circumstance.

J. The Bidder shall be responsible for reading and completely understanding the requirements and specifications of the item(s) being bid. Bid time will be and must be scrupulously observed. Under no circumstances will the bids be delivered after the time specified be considered. Such bids shall be returned to the vendor unopened with the notation, “THIS BID WAS RECEIVED AFTER THE TIME

DESIGNATED FOR THE RECEIPT AND OPENING OF BIDS”.

2. DEFINITIONS:

A. THE BID:

A Bid is a complete and properly signed proposal to do the work or designated portion thereof for the sums stipulated therein, submitted in accordance with the Bidding Documents.

B. BASE BID:

The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents as the base, to which work may be added or form which work may be deleted for sums stated in Alternate Bids, if any.

C. ALTERNATES:

An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from the amount of the Base Bid if the corresponding change in the Work, as described in the Bidding

Documents, is accepted. Alternate and associated prices are to be considered as independent of each other and may be selected by the Authority in any combination or not at all.

3. PREPARATION AND SUBMITTAL OF BID FORM(S):

A. It is mandatory that all TSA bid forms be filled out completely and returned with your bid submittal. Bids shall be submitted utilizing the Bid Form as bound herein, or otherwise provided with the Contract Documents, and shall be complete in every respect. The total bid amount shall be entered into words and figures (if required) in the space provided. Where applicable, the unit price or lump sum items, and their extensions, shall be entered into figures in the respective columns provided for each bid item. All entries shall be typewritten or printed in ink. The signatures of all people shall be in long-hand. Any entry of amount that appears on the face of the bid to have involved an erasure, deletion, white-out and/or substitution or other such change or alteration, shall show by them the initials of the person signing the bid and the date of the change or alteration.

Failure to comply with this requirement may be the cause for disqualification or rejection of the bid.

B. For Unit Price bids, in the event of any discrepancies between the unit prices and the extensions thereof or the total bid amount, the unit prices shall govern. For Lump Sum bids, in the event of a discrepancy between the bid amount in writing (if applicable) and that in figures, the written value shall govern.

C. Bids shall not contain any conditions, restatement, or qualifications of work to be done, and alternate bids will not be considered unless called for. No oral bids or modifications will be considered.

4. INDEMNIFICATION:

A. Contractor shall defend at its expense, pay on behalf of, hold harmless and indemnify the Authority, its officers, employees, agents, elected and appointed officials and volunteers, RJS Stadium – A Commercial Condominium, Hillsborough County and the City of Tampa (collectively, “Indemnified Parties”) from and against any and all claims, demands, liens, liabilities, penalties, fines, fees, judgments, losses and damages, whether or not a lawsuit is filed, including, but not limited to, costs, expenses and attorneys and experts fees at trial and on appeal (collectively, “Claims”) for damage to property or bodily or personal injuries, including death at any time resulting therefrom, sustained by any persons or entities, which damage or injuries are alleged or claimed to have arisen out of or in connection with, in whole or in part, directly or indirectly:

1. The performance of this Agreement (including any amendments thereto) by Contractor, its employees, agents, representatives, or subcontractors; or

2. The failure of Contractor, its employees, agents, representatives, or subcontractors to comply and conform with applicable Laws, as hereinafter defined; or

3. Any negligent act or omission of the Contractor, its employees, agents, representatives, or subcontractors, whether or not such negligence is claimed to be either solely that of the Contractor, its employees, agents, representatives, or subcontractors, or to be in conjunction with the claimed negligence of others, including that of any of the Indemnified Parties; or

4. Any reckless or intentional wrongful act or omission of the Contractor, its employees, agents, representatives, or subcontractors.

B. The provisions of this paragraph are independent of, and will not be limited by, any insurance required to be obtained by Contractor pursuant to this Agreement or otherwise obtained by Contractor and shall survive the expiration or earlier termination of this Agreement with respect to any claims or liability arising in connection with any event occurring prior to such expiration or termination.

5. BASIS OF AWARD

An award may be given to the lowest responsive and responsible bidder meeting bid specifications, price, and other factors.

6. DEVIATION

Bids from vendors which make any exceptions to the specified terms and conditions will be subject to rejection. Bidders requesting information or clarification should contact Deltecia Jones, Procurement Manager at 813-350-6511.

7. COMPENSATION

The Authority shall pay the Contractor upon completion and inspection of the work site(s) by an Authority representative. Payment shall be made to the Contractor approximately thirty (30) days after the invoice is received and approved by the office of the Authority. All invoices shall be mailed to Tampa Sports Authority, 4201 N. Dale Mabry Highway, Tampa, FL 33607, Attention: Accounts Payable or emailed to invoices@tampasportsauthority.com. Please notify the Authority if your payment terms are other than Net

30. All work shall be authorized by the Owner/Representative or his designee. A written Blanket (Annual) Purchase Order may be issued as authorization to proceed with the service.

8. SUB-CONTRACTING

The Contractor shall perform this contract. No assignment or sub-contracting shall be allowed without the prior consent of the Authority. In the event of a corporate acquisition and/or merger, the Contractor shall provide written notice to the Authority within thirty (30) business days of the Contractor’s notice of such action or upon the occurrence of said action, whichever occurs first.

9. WORK SIGN-OFF

A written report (work ticket) evidence of completion of work at the said location is required. The contractor shall notify the Director or onsite Manager, or designee, immediately upon completion of work at said location to arrange for a site inspection and sign-off for payment. Failure to do so will result in non-approval of payment on invoices for work performed until such time the evidence of work completion is provided to the Authority.

mailto:invoices@tampasportsauthority.com

10. WORK TICKET

The Contractor shall submit with its invoice, signed-off work tickets for said work evidencing inspection and acceptance by the Director or onsite Manager or his designee for said location. The invoice shall itemize services performed by the amount due for said work. When submitting an invoice for payment, you must provide the Authority with the number of personnel hours and hourly rate per person.

11. WORK PERSONNEL & SUPERVISORS

Contractors shall employ, or have, under their control, sufficiently qualified and competent personnel to perform work promptly and in accordance with the contract schedules and requirements expressed in this Bid document.

All the Contractor’s personnel must be capable of performing at an effective level in accordance with specifications and industry standards. All work shall be performed in a skillful and safe manner and in compliance with all federal, state, and local laws and codes.

The Contractor shall utilize, on this contract, only workers that are skilled in the tasks to which they are assigned. The Authority retains the right to require the reassignment of an employee or employees as the Authority may deem necessary. Reasons for this request may be, but are not limited to: Poor work performance, incompetence, carelessness, disruptive or otherwise objectionable behavior. Any request for reassignment is in no way a call for dismissal. It is to be considered just a request for the individual to be reassigned away from the facility where work is being performed. The contractor shall provide all supervision on site to coordinate and inspect work.

12. EVENT INTERUPTION

Work shall be done in a way to minimize…