Bid Document

Ware County Fire Rescue 3395 Harris Road Suite 200 Waycross, GA 31503 Administrative (912) 287-4460 Emergency 9-1-1 Dee Meadows – Fire Chief dmeadows@warecounty.com

REQUEST FOR BIDS FY22-SCBA

The Ware County Board of Commissioners is now accepting sealed bids for Self Contained Breathing Apparatus Equipment (SCBA Equipment) for The Ware Fire Rescue Department.

The Ware County Board of Commissioners reserves the right to reject any or all bids, with or without cause. Sealed bids will be accepted until Friday, November 19, 2021 at 2:00 p.m. No late bids will be accepted. Awarding of the contract will take place at the next regular meeting of the Ware County Board of Commissioners and will be based on the lowest and/or best bid.

Should your firm be interested in submitting a bid, please complete the attached forms; submit the sealed documents, marked RFP-FY21 SCBA, and mail or deliver to:

Ware County Commission Christina Altman 305 Oak Street, Suite 227 Waycross, GA 31501

GENERAL CONDITIONS

OBJECTIVES

Ware County Board of Commissioners needs to purchase new SCBA Equipment to be used in the Ware County Fire Rescue Department. Bids will be accepted till 2:00 p.m. Friday, November 19, 2021.

No bids received after said time or at any place other than the time and place as stated in the notice shall be considered. No responsibility shall attach to Ware County for the premature opening of a bid not properly addressed and identified. All questions concerning this bid shall be directed to Christina Altman, Purchasing/Grants Coordinator, 912-287-4300 or caltman@warecounty.com.

REJECTION OF BID

Ware County Board of Commissioners may reject any and all bids, and must reject a bid of any party who has been delinquent or unfaithful in any formal contract with the Ware County Board of Commissioners. Also, the right is reserved to waive any irregularities or informalities in any bid in the bidding procedure. Ware County Board of Commissioners shall be the sole judge as to which bid is best, and in ascertaining this, will make an award that is the absolute best value for the County, which may or may not be the lowest bid.

NON-COLLUSION AFFIDAVIT:

By submitting a bid, the bidder represents and warrants that such bid is genuine and not sham or collusive or made in the interest or in behalf of any person not therein named, and that the bidder has not directly or indirectly induced or solicited any other bidder to put in a sham bid, or any person, firm or corporation to refrain from bidding and that the bidder has not in any manner sought by collusion to secure to that bidder any advantage over any other bidder.

STANDARD INSTRUCTIONS

1. The instructions contained herein shall be construed as a part of any bid invitation and/or specifications issued by Ware County Board of Commissioners and must be followed by each bidder.

2. The written specifications contained in this bid shall not be changed or superseded except by written addendum from Ware County Board of Commissioners. Failure to comply with the written specifications for this bid may result in disqualification by Ware County Board of Commissioners.

3. All goods and materials shall be F.O.B. Waycross, Georgia and no freight or postage charges will be paid by Ware County Board of Commissioners unless such charges are included in the bid price.

4. Unless otherwise stated, all bids submitted shall be valid and may not be withdrawn for a period of 90 days from the due date.

5. Telephone, Emailed or Facsimile bidswill not be accepted.

6. No sales tax will be charged on any orders.

Federal I.D. #58-6021364

7. If applicable, warranty information shall be provided.

8. Bidders shall state delivery time after receiving order.

9. Bidders shall identify any subcontractors, and include an explanation of the service or product that they may provide.

10. Ware County Board of Commissioners has selected a SCOTT SCBA 4500 or AN ACCEPTABLE ALTERNATE. Acceptability will be determined by Ware County Board of Commissioners.

Copies

· An original bid and four (4) copies of the bid and supporting documents must be submitted in response to the RFP.

Basis of Award

Bids will be evaluated according to the following criteria:

Right to Reject Lowest Fee Proposal Ware County is under no obligation to award this project to the bidder offering the lowest fee. Evaluation criteria included in this document shall be used in evaluating the bids.

Right of Negotiation Ware County reserves the right to negotiate the exact terms and conditions of the contract with the selected bidder.

Rights to Submitted Materials All responses, inquiries and correspondence in reference to this RFP submitted by bidders shall become property of Ware County when received.

Questions regarding RFP If you have any questions concerning the submission of this bid, you may call Christina Altman at (912) 287-4300.

Termination of Contract Ware County may cancel the contract at any time for breach of contractual obligations by providing thirty (30) days written notice of such cancellation.

Compliance with Laws Contractor must comply with all applicable State and Federal Laws.

REQUIREMENTS

Bidders are to submit complete specification sheet and color brochure with bid.

Bidders may be asked to bring unit for demonstration if the Ware County Fire Rescue is not familiar with the unit.

Bidder is to submit a list of 5 agencies which are currently using same product with contact name and number. These agencies shall be in the State of Georgia or neighboring state.

Bidder must submit complete detailed warranty information.

Any exceptions to the included specifications must be listed on a separate sheet of paper.

Price must include update to 2018/2019 NFPA Standards.

Air-Pak X3 SCBA 4500 psi Product Specifications

Approvals

1. Apparatus shall be approved by the National Institute for Occupational Safety and Health (NIOSH), under 42 CFR, Part 84 for chemical, biological, radiological, and nuclear protection (CBRN) with 30-, 45- or 60-minute rated service life and compliant with all requirements of the National Fire Protection Association’s 2013 Edition of NFPA-1981 Standard on Open-Circuit Self-Contained Breathing Apparatus.

2. Units equipped with integrated PASS device must meet requirements of NFPA 1982, 2013 edition.

3. Units equipped with emergency egress system shall also comply with NFPA 1983 Standard on Fire Service Life Safety Rope and System Components, 2012 Edition; Type: Escape.

4. Units equipped with accountability system must meet minimum requirements for FCC part 15 and part 90.

VENDOR INFORMATION

The equipment offered shall be equal with the detailed requirements listed below, unless otherwise noted. Bidders are to indicate exactly what they are offering in each of the blanks in the “Bidder’s Response” column. If this is left blank or is incomplete, your bid will not be considered for award until all information is furnished. Do not use “Comply”, “Yes”, “OK”, “Same”, an “X”, a “V”, a “Checkmark”, or a “Ditto Mark”, unless bidding EXACTLY as stated.

SUPPORTING DATA

Bidders must furnish catalog pages, specification sheets or similar data to support statements made in the Bidder’s Response column. Failure to furnish this data may be considered as cause for rejection of the bid.

Air-Pak X3 SCBA 4500 psi Product Specifications

SCBA

· (30) X3Pro SCBA with Cylinder Connection

· 4.5 Standard Parachute Buckles

· Standard Belt with No Escape Rope

· E-Z Flo Regulator with Standard Hose

· Universal EBSS Accessory Hose

· No Airline Connection

· No Spare Harness Kit

· Pak-Tracker

· No Case

BOTTLES

· (60) Carbon Bottles 4500

MASK

· (45) Kevlar Lining and 4 Strap Harness

MANUALS

· Manuals Shall Be Provided in Paper & CD Format

· Operator’s Manual

· Parts Manual

· Service Manual

ADDITIONAL EQUIPMENT

FACTORY WARRANTIES

· Copy of Warranty Coverage

· No Service Charge or Travel Expense

· Under Warranty

DELIVERY DATE/AVAILABILITY

EXCEPTIONS

Any exceptions to the above bid specifications must be listed below, in detail. Otherwise, it will be assumed that the bidder’s offer is in total compliance with all aspects of the bid.

BID FORM

Sign below in ink in the space provided. Unsigned bids will be considered incomplete and will be subject to rejection.

IT IS AGREED BY THE UNDERSIGNED BIDDER THAT THE SIGNING AND DELIVERY OF THIS BID REPRESENTS THE BIDDER’S ACCEPTANCE OF THE TERMS AND CONDITIONS OF THE SPECIFICATIONS AND PROVISIONS, AND IF AWARDED THIS BID, WILL PERFORM IN ACCORDANCE WITH THIS AGREEMENT.

BID SUBMITTED BY:

COMPANY NAME: ________________________________________

ADDRESS: ________________________________________

CITY, STATE, ZIP: ________________________________________

TELEPHONE: ________________________________________

FAX: ________________________________________

SIGNATURE: ________________________________________

PRINTED NAME: ________________________________________

TITLE: ________________________________________

DATE: ________________________________________

STATEMENT OF NO BID

We, the undersigned, have declined to bid

______ Specifications too “tight”, i.e., geared toward one brand or manufacturer only

______ Insufficient time to respond to the Invitation to Bid.

______ We do not offer this product or services

______ Unable to meet specifications

______ Unable to meet Bond requirements

______ Specifications unclear (explain how)

______ Unable to meet Insurance requirements

______ Remove us from your “Bidders List” altogether

______ Other (specify below)

Remark: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Company Name: ___________________________

Signature: ___________________________

Telephone: ___________________________

Date: ___________________________

ADDITIONAL INFORMATION

Is any owner or officer of the bidder an employee of Ware County or related as close as third cousin to a Ware County Commissioner or other elected official?

YES ____________ NO ____________

Local Vendors submitting a bid from Waycross and Ware County MUST have valid City and/or County business license.

Local Vendor: YES ____________ NO _______________

City License #: ____________________________________

County License #: ____________________________________

Date of Issue: ____________________________________

Any bid not containing this information will NOT be considered image1.jpeg