Bid Doc city_center_community_kitchen_manager-2025-06-12-20-04-43.pdf

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CITY OF JACKSON

2025-Parks & Recreation-055

CITY CENTER COMMUNITY KITCHEN MANAGER

RELEASE DATE: June 12, 2025

RESPONSE DEADLINE: June 23, 2025, 10:00 am

Please refer to the project timeline in this document for all important deadlines.

Request For Proposal #2025-Parks & Recreation-055 Title: City Center Community Kitchen Manager

Table Of Contents

1. General Information

2. Scope of Work

3. Criteria and Proposal Format

4. Price Proposal

General Information

1. INTRODUCTION

The City of Jackson is inviting qualified and experienced certified kitchen managers to submit a proposal for the comprehensive management and operation of the kitchen facilities located at 145 W.

Cortland St., Jackson MI. We are seeking a reputable and innovative partner to deliver high quality kitchen services that align with our organizational objectives and consistently meet the needs of our customers.

2. CITY'S RESPONSIBILITIES

The City will have the following responsibilities in conjunction with a contract resulting from this RFP.

A. Provide information as to the City's requirements for the project and make available all pertinent information, which may be useful in the project work, including any drawings or equipment data relative to the project.

B. Designate in writing a person to act as the City's project Director with respect to the work to be performed. Such person will have the authority to transmit instructions, receive information, interpret and define the City's policies and decisions with respect to materials, equipment and other such elements pertinent to the work.

C. Coordinate as necessary the efforts of the consultant to make provisions to enter upon public or private land as required to perform the work.

D. Examine all studies, reports, estimates, proposals and other documents prepared by the consultant and render in writing, if necessary, decisions pertinent thereto within a reasonable time.

E. Direct the consultant in writing to begin the work on each phase of the project upon receipt of written evidence from the Consultant of the appropriateness of such action.

The consultant will develop or obtain from other agencies all other material, information and data necessary to perform the work.

3. TERM OF CONTRACT

Any contract awarded pursuant to this RFP shall be for a period ending unspecified at this time, or until project completion, whichever is earlier. The City of Jackson reserves the right to cancel this

RFP at any time, without penalty.

Scope of Work

1. Kitchen Manager Responsibilities

The selected manager will be responsible for, but not limited to, the following key tasks and responsibilities:

1. Monitor tenant compliance with all State of Michigan and City of Jackson hygiene and food safety rules, regulations, and City Center’s kitchen policies and procedures.

2. Maintain relevant records to meet all federal, state, and local codes.

3. Maintain and update as needed all kitchen logs, which may include, but not be limited to:

A. Cooler Temperatures

B. Chemical Usage

C. Pest Control

4. Provide training to all kitchen tenants on correct use of equipment, hygiene, food safety regulations, and City Center’s rules and regulations.

5. Manage City Center’s online customer management system (Food Corridor):

A. Schedule

B. Invoicing

C. Records/Licenses

D. Monitor all storage areas on a weekly basis

6. Manage the inventory and procurement of kitchen supplies:

A. Linens

B. Common Use Items

7. Positively and constructively handle day-to-day needs between kitchen users.

8. Manage access to the kitchen/key card issuance/return.

9. In addition to the above services, we also offer scheduling and support.

10. Monitor all storage areas on a weekly basis.

2. Eligibility Criteria

Prospective bidders must meet the following eligibility criteria:

1. Proven experience in managing multifaceted operations and clients at various levels of development, with a minimum of three years of successful track records.

2. Demonstrable expertise in culinary arts, kitchen operations, sanitation, and food safety management.

3. Proficiency with all local, state, and federal regulations about food service, safety, and licensing.

4. Capacity to handle the volume and scale of our establishment while maintaining quality and efficiency.

Criteria and Proposal Format

The City of Jackson will evaluate all proposals received and identify that which is the most qualified, experienced, responsive, responsible, and offers the best value. The City of Jackson shall have the right to accept or reject any or all proposals. Pricing will not be the only consideration for the proposal award.

Following are the submittal requirements for this RFP. All specific response items in this section represent the minimum information to be submitted. Deletions or incomplete submittals in terms of content or deviation in form may, at the City’s discretion, render the submittal non-responsive. Late submittals will not be accepted. It is the responsibility of the offeror to ensure that submittals are received by the City of Jackson via OpenGov.com, on or before the due date and time.

1. Resumes, qualifications, and five (5) references: history, experience, and relevant certifications such as a Michigan Food Handler Card or a Food Protection Manager Certification.

2. Approach and Methodology: A detailed explanation of how you intend to manage our kitchen and achieve our objectives.

3. A comprehensive breakdown of all costs associated with your services.

4. The bidder shall provide a fixed hourly rate for this service.

Price Proposal

COST: HOURLY RATE ONLY

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Fixed Hourly Rate for Scope of

Work 1 Hour

TOTAL