Bid Cancellation ITB 26-018-G Non-Conductive Substation Fencing.pdf

This is a Bid Cancellation Notice issued by the Eugene Water & Electric Board (EWEB) in Oregon on February 27, 2026, regarding ITB 26-018-G for non-conductive substation fencing. The original solicitation requested bids for the supply of approximately 700 linear feet of 8-foot-height fiberglass composite fencing, structural components, and associated gates for installation around EWEB substations. The fencing materials were required to meet Shakespeare Safe Fence product specifications or approved equivalents and comply with ASTM testing standards. Bidders were required to demonstrate a minimum of ten years' experience in fiberglass reinforced plastic system design and manufacturing, with references from at least three electric utility projects completed within the past five years. The original bid closing date was February 26, 2026, at 2:00 PM PT, with electronic submission required via OregonBuys. The Intent to Award was scheduled for March 6, 2026, with Board approval anticipated on April 7, 2026.

The solicitation has been cancelled because Hero Fencing LLC's bid submission included pricing for both goods and installation, whereas the ITB 26-018-G specifically requested pricing only for the supply of non-conductive substation fencing. EWEB determined the bid price submission was inaccurate under EWEB Rule 3-0660 and therefore non-responsive. The agency indicated that installation services will be solicited separately at a later date and encouraged interested bidders to monitor OregonBuys for future notices. Required insurance coverage included Commercial General Liability of $1,000,000 per occurrence, Automobile Liability of $1,000,000, and Workers' Compensation coverage. A minimum three-year warranty on all goods was required, with an anticipated contract duration of approximately five years and a renewal option available.