Bid_Booklet_C24715020_v3.pdf

BID SOLICITATION

No. C24715020

BIG BASIN REDWOODS

STATE PARK

Service Contract

Santa Cruz County, California

STATE OF CALIFORNIA

NATURAL RESOURCES AGENCY

DEPARTMENT OF PARKS AND RECREATION

Isabella.Kressman Highlight

CALIFORNIA DEPARTMENT

OF

PARKS AND RECREATION

CONTRACT DOCUMENTS

Big Basin Redwoods State Park

Big Basin Shuttle Program Santa Cruz County, CA

October 2024

State Contract #C24715020

Isabella.Kressman Highlight

State of California • Natural Resources Agency Gavin Newsom, Governor

DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director 303 Big Trees Park Road, Felton, CA 95018 Santa Cruz District 303 Big Trees Park Road Felton, CA 95018

(831) 335-8996

Invitation For Bids Notice to Prospective Bidders

September 20, 2024, You are invited to review and respond to this Invitation for Bids (IFB), entitled, Santa Cruz District Big Basin Shuttle Pilot Program, Contract # C24715020. In submitting your bid, you must comply with the Service Contracts Instruction to Bidders, DPR # 940A, attached herein.

The DVBE Participation Requirement for this solicitation has been waived--however the DVBE incentive still applies. There is no minimum DVBE participation Requirement for this solicitation.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions (04/2017) http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx. If you do not have Internet access, a hard copy can be provided by contacting the person listed below.

For profit businesses using a fictitious name other than their legal business name, shall be required to provide their “Legal Business Name” d/b/a “Fictitious Business Name” on contract forms in compliance with Business and Professions Code §17900-17930. This code does not apply to a nonprofit corporation or association, et al., §17911.

Please direct questions or concerns regarding this solicitation to:

Gwyneth Galloway-Miksicek, Contract Administrator Santa Cruz District

831-335-8996 g.g-miksicek@parks.ca.gov

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx mailto:g.g-miksicek@parks.ca.gov

Bidder

DPR 478 (Rev. 2/2016)(Excel 2/24/2016)(Page 1 of 2)

$29,870 $28,421

Small Business Status Claims small business status, but is not CA certified

Does not claim to be a small business Claims small business status, but their CA certification has expired

Claims small business and is CA Certified

$28,975 $28,975

$29,520 $29,520

Bid Amount Bid After 5% Preference

$30,750 $30,750

Small Business (SB) Notice 5% Small Business Preference

1. What is a California Certified Small Business (SB)?

a) For a business to be considered a Small Business (SB), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94.

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

b) Your business may be eligible if it meets all of the following*:

1. Must be independently owned and operated.

2. Cannot be dominant in its field of operation.

3. Must have its principal office located in California.

4. Must have its owners (or officers in the case of a corporation) domiciled in California.

5. Together with its affiliates, be either:

° A business with 100 or fewer employees, and an average annual gross receipts of $14 million or less over the previous three tax years, or

° A manufacturer with 100 or fewer employees.

6. Microbusiness: A small business will automatically be designated as a microbusiness if gross annual receipts, together with all affiliates, are less than $3,500,000 or, the small business is a manufacturer with 25 or fewer employees.

* For additional details visit the Department of General Services (DGS) web site at:

www.dgs.ca.gov/pd/Programs/OSDS.aspx.

2. What is the SB Preference?

a) State law allows certified small business (SB) and microbusiness (MB) firms to receive a 5% bidding preference on applicable state solicitations. The 5% preference is also available for non-certified businesses who subcontract 25% of contract amount with a certified SB/MB.

b) The effect of the preference is to help SBs/MBs be more competitive in the bid process, thereby enhancing state contract awards directly or indirectly to SB/MB. The preference is only used for computation purposes to determine the winning bidder, the contract is awarded at the actual bid amount.

http://www.pd.dgs.ca.gov/smbus/sbpref.htm

3. In no event shall the SB preference or non-SB subcontracting reference exceed $50,000 in any single bid.

4. How does the 5% Small Business (SB) Preference Work?

a) The following example shows how the 5% preference computation works, and how it is used to determine a successful bidder.

The State of California www.pd.dgs.ca.gov/smbus Department of General Services Receptionist: (916) 375-4940 Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060 707 Third Street, First Floor – Room 400 FAX: (916) 375-4950 West Sacramento, CA 95605 OSDCHelp@dgs.ca.gov

DPR 478 (Page 2 of 2)

b) Computation Method for example 4-a:

1. Five percent is applied to the lowest (non-certified small business) responsible bid ([Bidder 2] $28,975 x .05 = $1448.75).

2. The preference amount ($1,448.75) is subtracted from the certified small business (Bidder 4’s) bid amount ($29,870 - $1,448.75 = $28,421.25).

3. Bidder 4’s computed total is $28,421.25, making them the lowest bidder.

4. The contract is awarded to Bidder 4 for $29,870.

c) NOTE: The 5% SB preference is applied to currently certified and registered small businesses and is used for bid evaluation purposes and does not alter the bid's actual amount.

5. Documentation

a) Bidders must provide a printout from the State's SB/DVBE vendor system showing your certification and expiration date from the following web site. www.Caleprocure.ca.gov

b) If a non-certified firm is claiming the SB Preference based on subcontracting at least 25% of the contract to a certified SB/MB, you must include a complete DPR 85 with your bid. An evaluated bid under the 25% SB subcontracting qualification cannot displace a certiffied and registered SB.

c) At completion of peformance and when SB participation was included toward SB goals under this contract, then the contractor must complete and submit form DPR 489 to the State's designated representative under this contract and within the time specified within the contracting documents or within 60 days of receipt of final payment, which ever is sooner.

6. Verification Information submitted by the bidders to claim the SB Preference will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80. Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

7. To locate SB/MB contractors:

a) Contact the department’s contracting official named in this solicitation for any SB/MB contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify SB/MB contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance: www.parks.ca.gov/advocate.

b) Access the list of all certified SB/MBs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at: www.Caleprocure.ca.gov

c) Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC) that apply to the elements of work you want to subcontract to a SB/MB.

d) Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at: www.Caleprocure.ca.gov

8. Information The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies SB/MB contractors. For more information, please contact OSDS to find out more:

http://www.pd.dgs.ca.gov/smbus mailto:OSDCHelp@dgs.ca.gov

DPR 479IW (Rev. 12/2022)(Excel12/20/2022)(Page 1 of 5)

1. Bidder's attention is directed to the Disabled Veteran Business Enterprise (DVBE) Participation Requirement for bidders, as outlined in the accompanying bid package.

Disabled Veteran Business Enterprise (DVBE) Notice

2. What is a Disabled Veteran Business Enterprise (DVBE)?

a. For a business to be considered a Disabled Veteran Business Enterprise (DVBE), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94. Please see the following website for more information about DVBE certification benefits and eligibility requirements:

www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or- Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

b. Only DVBEs who perform a commercially useful function relevant to this solicitation, may be used to satisfy the DVBE incentive program requirements.

3. Commercially Useful Function Definition

a. California Code of Regulations, Title 2, § 1896.61(l): The term "DVBE contractor, subcontractor or supplier" means any person or entity that satisfies the ownership (or management) and control requirements of §1896.61(f); is certified in accordance with §1896.70;

and provides services or goods that contribute to the fulfillment of the contract requirements by performing a commercially useful function.

b. A person or entity must perform a commercially useful function (CUF) as defined under Military and Veterans Code (MVC) §999.

c. A contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of disabled veteran business enterprise participation.

4. What is the DVBE Incentive Program?

a. The DVBE Incentive Program was established by statute and applies to contracts solely financed by State funds. This program is separate from the DVBE Participation Program. The incentive is designed to encourage bidders to partner with DVBE subcontractors.

The DVBE Participation Requirement for this solicitation has been waived – however the DVBE Incentive still applies.

There is no minimum DVBE participation requirement for this solicitation.

DVBE Incentive for Invitation For Bid (IFB) (Participation Requirement Waived)

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

http://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

DPR 479IW (Rev. 12/2022)(Excel 12/20/2022)(Page 2 of 5)

b. The incentive may be combined with other incentives and preferences up to an established cap of $100,000.00. The incentive is used only for evaluation purposes and does not alter the amounts of the actual bids.

5. Reporting Requirement

a. If, for this agreement, a contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, within 60 days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) the contractor must certify in a report to the awarding department:

i) the total amount the prime contractor received under the contract

ii) the name and address of the DVBE(s) that participated in the performance of the contract

iii) the amount each DVBE received from the prime contractor

iv) that all payments under the contract have been made to the DVBE(s)

v) the actual percentage of DVBE participation that was achieved

b. You will be required to report to DPR the actual dollars spent with each DVBE subcontractor on form STD. 817. If awarded the contract you will receive this form at the completion of the contract. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Military & Veterans Code (M&VC) § 999.5(d)).

6. Who is eligible to receive the incentive?

a. Any responsive and responsible bidder who has attained .01% DVBE participation or higher with a registered and certified DVBE.

7. Documentation

a. Bidders must document DVBE participation commitment by completing and submitting the following forms:

1) GSPD 05-105, Bidder Declaration: The GSPD 05-105 is used to document the proposed prime contractor and subcontractors, including their roles and responsibilities. The form must be submitted with the bid package. If there is a discrepancy between the dollar amount and percentage of bid for DVBE participation then the percentage shall prevail.

2) DGS PD 843, DVBE Declaration: All disabled veteran owners and disabled veteran managers of the DVBE must complete the form and submit it with the bid package. A DGS A DGS PD 843 needs to be submitted by every DVBE supplier who is part of a bid whether they are the prime contractor or subcontractor.

b. Bids that fail to submit the completed required forms to confirm the level of DVBE participation will not be eligible to receive the DVBE incentive. Clerical and typographical errors on these forms may be corrected at the State’s sole discretion.

c. Information submitted by the bidders to claim the DVBE incentive(s) will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80.

Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

c. Table A – Invitation For Bid (IFB) (aka Low Price Method)

a. Low Price Method

A B C

$98,000.00 $102,100.00 $100,000.00

0% 8% 4.5%

1 3 2 n/a 5% 4% n/a $4,900.00

(5% x $98,000) $3,920.00

(4% x $98,000) n/a 97,100.00

($102,100 - $4,900) 96,080.00

($100,000 - $3,920)

3 2 1

DPR 479IW (Rev. 12/2022)(Excel 12/20/2022)(Page 3 of 5)

Final Rank:

DVBE Incentive (from Table A) Incentive Amount (% x Lowest Responsive and Responsible Bid Price) Adjusted Bid Price (Bidder's Price - Bidder's Incentive Amount)

Bidder Name

Original Bid Price

DVBE Participation for certified DVBE Prime or Subcontractors

Initial Ranking

2% - 2.99% .01% - 1.99%

5% of lowest responsive and responsible bid 4% of lowest responsive and responsible bid 3% of lowest responsive and responsible bid 2% of lowest responsive and responsible bid 1% of lowest responsive and responsible bid

Confirmed DVBE Participation of DVBE Incentive Amount for IFB

5% or more 4% - 4.99% 3% - 3.99%

8. How does the DVBE Incentive Program Work?

a. The DVBE incentive is used only for evaluation purposes to determine the successful bidder and does not alter the amounts of the actual bids. A dollar cap of $100,000.00 is set for all combined incentives and preferences.

b. For contracts to be awarded based on the Low Price Method, the incentive amount is equal to a percentage of the lowest responsive and responsible bid based on the amount of DVBE participation in the bid being evaluated per Table A below. The Computation Method does not include the small business preference; however, the small business preference may be applied and may affect the application of the incentive and the outcome of the ranking.

9. Computation Method

The State of California www.dgs.ca.gov/PD Department of General Services Receptionist: (916) 375-4940 Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060 707 Third Street, First Floor – Room 400 FAX: (916) 375-4950 West Sacramento, CA 95605 OSDSHelp@dgs.ca.gov

DPR 479IW (Rev. 12/2022)(Excel 12/20/2022)(Page 4 of 5)

10. Substitution of Proposed DVBE

a. If awarded the contract, the DVBE subcontractors and/or contractors proposed by bidder must be used unless prior written notice of substitution is provided to the state and the state approves such substitution.

b. The notice must include a minimum of: (1) a written explanation of the reason for the substitution; and (2) an updated GSPD 05-105 must be submitted to the award office of Department of Parks and Recreation. The substitution request must before approved before the substitution can take place.

c. Failure to adhere to at least the DVBE participation proposed by the successful bidder may be cause for contract termination and recovery of damages under the rights and remedies due the state under the default section of the contract.

d. Contractor understands and agrees that should award of this contract be based in part on their commitment to use the Disabled Veteran Business Enterprise (DVBE) subcontractor(s) identified in their bid or offer, per Military and Veterans Code 999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the State. Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

e. Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in M&VC § 999.9; Public Contract Code (PCC) § 10115.10, or PCC § 4110 (applies to public works only).

11. To locate DVBE contractors:

a. Contact the department’s contracting official named in this solicitation for any DVBE contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify DVBE contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance – www.parks.ca.gov/advocate.

b. Access the list of all certified DVBEs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at:

https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true

Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC), that apply to the elements of work you want to subcontract to a DVBE.

c. Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at:

www.Caleprocure.ca.gov

d. The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies http://www.dgs.ca.gov/PD mailto:OSDSHelp@dgs.ca.gov

b. DGS PD 843, DVBE Declaration

DPR 479IW (Rev. 12/2022)(Excel 12/20/2022)(Page 5 of 5)

a. GSPD 05-105, Bidder Declaration

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)

DVBE Documentation Checklist

1. The State of California acknowledges the service and sacrifice of its disabled veterans, in part, through the “Disabled Veteran Business Enterprise (DVBE) Participation Program.” As mandated bylaw, state agencies have a goal to award at least 3% of their annual contract dollars to certifiedDVBE’s.

2. When a firm bids on a state DPR contract that contains DVBE participation, the firm may benefit from the DVBE Incentive program. We encourage all suppliers to obtain as much DVBE participation as possible.

3. INCOMPLETE DOCUMENTATION (GSPD 05-105 AND DGS PD 843) MUST RESULT IN

DISQUALIFICATION FROM FURTHER PARTICIPATION IN THE SELECTION PROCESS FOR THE

CONTRACT.

4. The following checklist is provided to assist bidders with their DVBE participation documentation:

All DVBE participation is indicated.

The names of each participating DVBE company is listed with the dollar value and applied percentage of the bid.

A copy of the printout from eProcurement system showing the company’s DVBE certification status.

The DVBE participation percentage listed agrees with the dollar value claimed.

A completed and signed DGS PD 843 is included with the bid for every DVBE (whether prime contractor or subcontractor) included.

NATURAL RESOURCES AGENCY

DEPARTMENT OF PARKS AND RECREATION

SANTA CRUZ DISTRICT

BIG BASIN STATE PARK

SHUTTLE PROGRAM

Santa Cruz County, California

Contract C24715020

TABLE OF CONTENTS

Item Number of Pages Cover Sheet…………………………………………………………………………… Title Page Notice to Prospective Bidders Small Business (SB) Notice (DPR 478) Disabled Veteran Business Enterprise (DVBE) Notice (DPR 479 IW) Table of Contents Service Contracts Invitation for Bids/Instructions to Bidders

Sample Contract Forms Standard Agreement (STD 213) (Sample) Exhibit A, Scope of Work (DPR 603) (Sample) Exhibit A, Attachment 1, Scope of Work (Sample) Exhibit B, Budget Detail and Payment Provisions (DPR 604) (Sample) Exhibit B, Attachment 1, Service Contracts Bid Form (DPR 940B) and Bid (Sample) Exhibit D, Special Terms and Conditions (DPR 605S) (Sample) Small Business Preference (DPR 85) (Sample) Bidder’s DVBE Participation (DPR 486) (Sample) DVBE Declarations (STD 843) (Sample) Contractor’s Actual SB/MB & DVBE Participation (DPR 489) (Sample) Darfur Contracting Act Form (DPR 74) (Sample) Payee Data Record (STD 204) (Sample) Payee Data Record Supplement (DPR 88) (Sample) Bidder Declaration (GSPD-05-105) (Sample) Generative Artificial Intelligence (GenAI) Reporting and Factsheet (STD 1000) (Sample)

Bid Forms:

Bidder’s Checklist Service Contracts Bid Form (DPR 940B) Small Business Preference (DPR 85) Darfur Contracting Act Form (DPR 74) Bidder’s DVBE Participation (DPR 486) DVBE Declarations (DGS PD 843) Contractor Certification Clause (CCC 04/2017) Payee Data Record Supplement & Instructions (DPR 88) …………………………….………...…... 2 Payee Data Record & Instructions (STD 204) ..……………………………………………………….. 2 Bidder Declaration (GSPD-05-105) Generative Artificial Intelligence (GenAI) Reporting and Factsheet (STD 1000)

C24715020

Date:

Time:

Location:

at

Department of Parks and Recreation

Contact Person:

Phone No.:

E-mail:

DPR 940A (Rev. 7/2011)(Excel 7/20/2011)(Page 1 of 3)

G.G-Miksicek@parks.ca.gov

Big Basin Redwoods State Park, Boulder Creek, CA 95006

Gwyneth Galloway-Miksicek 831-335-8996

01/01/2025 - 12/31/2027

Santa Cruz District

Felton, CA 95018 303 Big Trees Park Road

Provide transportation between shuttle stop locations at Big Basin Redwoods State Park (BBRSP) in order to get visitors in and out of the park while minimizing the amount of vehicles driving through the park

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

Prospective bidders may examine and obtain specifications and bid forms, or receive assistance with questions regarding this Invitation for Bids by calling, e-mailing or mailing a request to:

1.

At the above time and place the bids will be publicly opened and read for furnishing services, material, or equipment, or to perform all work required to:

complete and ready for use in accordance with plans and specifications and such addenda as may be issued prior to bid opening date.

Additional requirements/information are as follows:

Service will be provided on weekends and holidays from Memorial Day through Labor Day for a two year period. The State reserves the right to add additional days or cancel the contract outright before the end date.

The anticipated performance period of the contract is

Bids shall take into consideration all such conditions as may affect the work. Bidder should carefully examine the entire bid documents and become fully aware of the nature and location of the work, the quantities of work, and conditions to be encountered in performing the work.

2. Bid documents consist of all forms, instructions, notices, specifications, and any addenda thereto, that describe the project or services to be performed and the requirements for bidding. All bidders are responsible to inquire as to addenda issued.

Sealed bids will be accepted by the Department of Parks and Recreation until the following date and time, at the following location.

3. Bids shall be submitted in duplicate a sealed envelope. This envelope shall include the return address of the bidder, be marked "Bid - Do Not Open" and delivered to the place shown above prior to the time and date of the bid opening.

It is the responsibility of the bidder to ensure that his/her bid is received in proper time. Facsimile (Fax) responses will not be considered.

SERVICE CONTRACTS

INVITATION FOR BIDS/INSTRUCTIONS TO BIDDERS

CONTRACT/BID NO.:

October 15, 2024 2:00 pm Pacific 303 Big Trees Park Road, Felton, CA 95018

4. No bids will be accepted after the date and time set for the bid opening.

5. Prices shown on the Bid Form shall include all applicable taxes and other items of expense incident to the bid price.

6. Any bid may be withdrawn prior to the hour fixed above, provided that the written request for withdrawal is submitted by the bidder or his/her duly authorized representative and filed at, e-mailed to or sent by FAX to the place shown above. An oral or other form of request to withdraw a bid is not acceptable.

7. Bids will be opened and read publicly at the time and place indicated above. Bidders or their authorized agents are invited to be present.

8. Bids may be rejected if they show any alterations to form, additions not called for, conditioned bids, incomplete bids, or irregularities of any kind. Only those bids which cover all the work outlined will be considered. The State reserves the right to reject any or all bids.

9. If the contract is awarded, it will be awarded to the lowest responsible bidder whose bid complies with the prescribed requirements.

10. In the case of a tie bid, the determination of a successful bidder will be made by a coin toss in the presence of all interested bidders, at a time and date set by the originating office.

11. All bids shall remain valid for 30 calendar days after the bid opening date.

12. The basic agreement for contracting with the State, "STD. 213 - Standard Agreement," is included in bid documents in sample form for informational purposes.

13. The contract shall be signed by the successful bidder and returned within five (5) working days after the bidder receives notice that the contract has been awarded.

14. The contract shall be a binding contract upon the State only after approval by the State.

DPR 940A (Page 2 of 3)

A. Upon written request by any bidder who has submitted a bid, the agency must post a notice of the proposed contract award in a place accesible by the general public including any internet site identified in the IFB at least five days prior to awarding the contract.

If contract is not awarded to the low bidder, the low bidder shall be notified by FAX, overnight courier, e-mail, or personal delivery five (5) working days prior to the award of contract.

Procedure for Protesting an Award

B. Inspection of bids is permitted as follows:

C. There are time limits in which to file a protest. A protest must be filed with the agency and DGS after notice of intent to award the contract, but before the actual award.

D. Once a protest is filed the contract may not be awarded until the protest is withdrawn or DGS has rendered a decision.

After bid opening, all bids shall be available for public inspection.1.

DPR 940A (Page 3 of 3)

A copy of the written protest should be sent to:

Department of Parks and Recreation Administrative Services Division Manager, Contract Services Unit

P.O.Box 942896 Sacramento, CA 94296-0001

Protests of award shall be in writing and filed with:

Department of General Services

Office of Legal Services Attention: Protest Coordinator

707 Third Street, 7th Floor West Sacramento, CA 95605

E. After filing a protest, the protestant has five calendar days to file a detailed written statement of the protest grounds if the original protest did not contain the complete grounds for the protest.

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies. Bidder must notify the State in writing if their solution or service includes, or makes available, any GenAI including, GenAI from third parties or subcontractors. The State has developed a GenAI Reporting and Factsheet (STD 1000) to be completed by the Bidder. Failure to submit the GenAI Reporting and Factsheet (STD 1000) will result in disqualification of the Bidder. Failure to report GenAI to the State may void any resulting contract. The State reserves its right to seek any and all relief to which it may be entitled to as a result of such non-disclosure. Upon receipt of a Bidder GenAI Reporting and Factsheet (STD 1000), the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

2. The term of this Agreement is:

SAMPLE

Contractor's Name:

Agreement Number:

Page: 1 of 1

SCOPE OF WORK

1. Contractor agrees to provide to the Department of Parks and Recreation (DPR)

State Agency: Contractor:

Section/Unit: Section/Unit:

Attention: Attention:

Address: Address:

City/State/Zip Code: Felton, CA 95018 City/State/Zip Code:

Phone: Phone:

Fax: Fax:

E-mail Address: E-mail Address:

DPR 603 (Rev. 2/2011)(Excel 2/10/2011)

831-717-8613

C24715020 shuttle

Department of Parks and Recreation

2. The services shall be performed at:

Big Basin Redwoods State Park, Boulder Creek, CA 95006. The shuttle route will between the Saddle Mountain Facility, just outside the southern park entrance to the entrance kiosk next and the former park headquarters within Big Basin Redwoods State Park.

3. The services shall be provided during:

Memorial Day through Labor Day weekends on weekends and State recognized Holidays for the length of the contract. Start Date for these services is contingent on State Park facilities being ready for operation. Hours are 11:00 AM to 6:45 PM, First shuttle at 11:00 AM.

4. The project representatives during the term of this Agreement will be:

303 Big Trees Park Road

Garret.Hammack@parks.ca.gov

Garret Hammack

EXHIBIT A

(Standard Agreement) services as described herein:

The Contractor will provide the Department of Parks and Recreation (State Parks) Transportation Services.

Contractor will operate shuttle services on weekend and state holidays during the peak season outlined below.

May 26 through September 1, 2025 (estimated 45 service days)

May 25 through September 7, 2026 (estimated 45 service days)

May 31 through September 6, 2027 (estimated 45 service days)

State Parks may request additional operation days likely on holiday and high use days throughout the year.

An anticipated maximum of 135 service days are expected.

EXHIBIT A

Scope of Work

SECTION 1: DELIVERABLES

The Contractor will provide the Department of Parks and Recreation (State Parks) Transportation Services described by this Scope of Work.

A. Implementation

Transportation between shuttle stop locations at Big Basin Redwoods State Park (BBRSP) will be provided in accordance with the annual schedule or at the request of State Parks with reasonable notice. Service will be provided Memorial Day through Labor Day weekends on weekends and State recognized Holidays for the length of the contract. Service days and the number of shuttle vehicles (one or two) may be expanded or reduced at the request of State Parks.

Annual Schedule

Contractor will operate shuttle services on weekend and state holidays during the peak season outlined below.

May 24th through September 1st, 2025

May 23rd through September 7th, 2026

May 31st through September 6th, 2027

Holiday Service: Memorial Day, Juneteenth, Independence Day, Labor Day

State Parks may request additional operation days, likely on additional holidays and other peak use days throughout the year. An anticipated 33 service days annually are expected with a maximum of 135 service days total over the course of the contract.

Daily Operation

a. 10:45am to 6:45PM, First shuttle at 11:00am

i. These are projected hours and subject to change and direction of State Parks

b. Each shuttle will run for an 8-hour shift.

c. Limits of operation. Shuttle operations will not begin before 7AM and shall not operate after 9PM

Cancelation

State Parks reserves the right to cancel services on the day of operations due to unforeseen circumstances, inclement weather including heat*, park or road closures, and emergency. State Parks will provide reasonable and prompt notice of cancelation when possible.

[Insert Contractors Name Here] C24715020

Exhibit A, Attachment 1

*If National Weather Forecast issues a heat warning or heat advisory service MAY be cancelled by 6 PM the day prior.

Emergency Service

If directed by State Park Ranger staff shuttle driver is to help evacuate visitors to Saddle Mountain in the event of an emergency.

Schedule (Draft example)

Facilities and Route

Please refer to Figure 1 to view the exact shuttle route and pickup locations. The contractor shall provide transportation from one shuttle stop at the Envisioned Park Welcome Center to the Former Park

Headquarters shuttle stop depicted on Figure 1. This route follows state Highway 236 2.8-miles each way and features 40ft radius turn arounds at each extent of the route. Each shuttle is expected to maintain a

20-minute roundtrip headway for the entire route including boarding and unloading passengers. Public bathrooms are available for shuttle staff at both shuttle stop locations.

Shuttle Stops

Main Day Use Area 21600 Big Basin Way

[Insert Contractors Name Here] C24715020

Boulder Creek, CA 95006

Saddle Mountain Shuttle Parking Pickup

20329 Big Basin Highway

Boulder Creek, CA 95006

Implementation Plan

The Contractor shall provide an initial implementation plan to ensure the services specified in this Scope of Work are supported and maintained during the implementation period in a timely manner

(“Implementation Plan”). At a minimum, the following items shall be addressed in the Implementation

Plan:

i. Development and submission of a staffing plan

ii. Development of written procedures specific to the State Park Shuttle operation

iii. Planned timing and content of employee project orientations.

iv. Preform dry run at least two weeks prior to first day of operation

All aspects of the implementation plan are subject to review and approval by State Parks.

B. Budget

Daily Rate per single shuttle and operator

• One vehicle, estimated timeframe 10:45am – 6:45pm (eight-hour shift)

[Insert Contractors Name Here] C24715020

C. Vehicle Requirements

The Contractor shall provide one vehicle for daily operations. Vehicle may be stored onsite during non-operation for the duration of the annual service season. The Contractor shall also have the capability to provide additional vehicles for any service expansion or modification requested by State

Parks at a later date. Contractor should be capable of providing up to three vehicles per day if requested. All vehicles used to perform the Services must first be approved and accepted by State

Parks before placed in service. Additionally, The Contractor is responsible for ensuring that all Shuttle vehicles always meet the applicable California Air Resources Board (CARB) and Monterey Bay Area Air

Quality Management District (MBAAQMD) air emissions standards for public transit fleets. Copies of these standards are included and labeled as Exhibit A, Attachment 2 and Exhibit A, Attachment 3.

State Parks may inspect, accept, and/or reject vehicles prior to commencement of services. All vehicles shall meet the following vehicle requirements:

1. Type of Vehicle

The following types of vehicles may be placed in service on the State Park Shuttle routes during the contract term.

a. A zero emissions vehicle - preferred (electric or hydrogen fuel cell)

b. A hybrid-electric or alternative fuel vehicle (CNG, LNG, propane)

c. A diesel vehicle with a CARB-certified particulate matter filter installed (this option requires the use of ultra-low-Sulphur-fuel not exceeding 15 parts per million); or

d. A gasoline-fueled vehicle.

No fueling of vehicles will be allowed onsite.

Shuttle vehicle shall further meet all the following criteria as further described in the following sections:

a. Vehicles shall have a minimum capacity of 14 seated passengers.

b. Vehicle should be able to turn within a 28ft outside radius.

c. Every vehicle in operation shall be accessible to disabled patrons and be equipped with proper wheelchair restraints, complying with the Americans with Disabilities Act (ADA) regulations; low-floor vehicles are preferred.

d. Vehicle signage and logos shall be designed and expensed by State Parks but installed and maintained by the Contractor. No additional advertising or messages shall be provided on the vehicles without written authorization by State Parks.

e. Each vehicle shall include a display rack for State Park supplied 11”x17” maps and timetable installed inside of the vehicle for passenger convenience.

[Insert Contractors Name Here] C24715020

f. Each vehicle shall have a unique vehicle identification number (ID#) on all four sides.

g. Each vehicle shall be equipped with safety equipment that meets California Highway Patrol standards.

h. Each vehicle shall have fully-functioning and properly maintained heating and air-conditioning.

i. Each vehicle shall have stanchions and overhead grab rails for standing passengers.

j. Each vehicle shall be equipped with a bicycle rack with capacity for at least two bicycles.

k. Vehicles must be no older than 10-years.

2. Vehicle Licensing

The Contractor shall be responsible for keeping all vehicles fully licensed, insured, and inspected as required by state and local government and regulatory agencies. The Contractor shall further comply with all federal, state, and local vehicle registration, permitting, operating, emissions, and regulatory requirements, restrictions, and laws.

3. Vehicle Safety/Inspections

The vehicles shall comply with all applicable Department of Transportation Motor Vehicle Safety

Standards. Contractor shall perform and document daily safety inspections of vehicles prior to beginning each day’s service. The “pre” and “post” operation inspections shall, at a minimum, comply with California Code of Regulations, Title 13 and may be subject to approval by State

Parks. Vehicles shall be repaired or replaced within 45-minutes of breakdown. Vehicles failing the daily inspection shall not be used in service until the failure and its cause(s) are corrected. All replaced vehicles must display the proper signage as directed by State Parks.

State Parks reserves the right but has no obligation to ensure that vehicles are being maintained properly and are in safe operating condition. State Parks may inspect vehicles at any time and may bar a vehicle from service, if it determines that the safety or operation of the vehicle is impaired, until the problem(s) are corrected. State Parks may also bar a vehicle from service, if it fails to comply with the maintenance, operating, and emissions standards dictated by federal, state, and local mandates.

The Contractor must also ensure that the maintenance/repair facility and equipment used for maintenance and repair of all State Park Shuttle vehicles are in compliance with all federal, state and local laws. State Parks reserves the right to inspect all facilities and equipment used for State

Park Shuttle maintenance and repair activities and requires that they be replaced or improved to ensure operational efficiency of the shuttle vehicles and the safety of employees and passengers.

Additionally, the Contractor shall be in receipt of a current CHP Terminal Inspection Report at all times.

4. Vehicle Maintenance

The Contractor, at its expense, shall maintain all vehicles used for the shuttle service, at a minimum, in accordance with manufacturer’s specifications and/or in accordance with the State’s

[Insert Contractors Name Here] C24715020 vehicle maintenance standards. Where duplicate standards/regulations exist, the Contractor shall be required to maintain vehicles in accordance with the stricter standards. The Contractor must keep all vehicles clean, including removal of trash multiple times per service day and regular cleaning of floors, seats, windows, and handholds. The Contractor personnel shall wash and wipe interior and exterior parts of bus; sweep and vacuum the bus floor and carpeted area in an effective manner; and gather and dispose wastepaper and trash, as per company procedures.

Maintenance records shall be kept for all vehicles and shall be available for State Parks inspection during normal office hours (8 a.m. to 5 p.m.). All maintenance outside of daily cleaning must occur offsite.

All fuels, lubricants, parts, materials, etc., required for the performance of the service, shall be supplied by the Contractor at the Contractor’s expense and may be subject to specification and approval by State Parks.

5. Air Emissions

The vehicles used for provision of Big Basin Redwoods State Park Shuttle services must not emit particulate matter (PM), Nitrous Oxide (NOx) and other air pollutants, indicated by the California

Air Resources Board (CARB) and the Monterey Bay Area Air Quality Management District

(MBAAQMD), in amounts that exceed the maximum level(s) mandated by the agency. Should the

Contractor choose to use diesel-powered vehicles, as approved by CARB and the MBAAQMD only, the Contractor must use ultra-low-sulphur diesel fuel that does not exceed fifteen parts per million.

All State Park Shuttle operators shall turn off the vehicle’s engine if the idle time will exceed three minutes.

6. Wheelchair Lifts

The Contractor shall maintain all wheelchair lifts and safety devices in full operating condition and ensure that wheelchair lifts be cycled twice daily, once prior to beginning the service day, and once again at the end of the service day. During all preventative maintenance inspections, the lift shall be checked to ensure it is capable of lifting 600 pounds. Any required maintenance or repair work shall be performed before a vehicle is put into service.

7. Vehicle Damage

All cosmetic damage to vehicles shall be repaired in a high-quality manner and in an expeditious manner. Damaged vehicles shall immediately be removed from service until such repairs are completed and replaced with another vehicle that meets the vehicle and signage requirements set by State Parks.

8. Vehicle Signage

[Insert Contractors Name Here] C24715020

Vehicles shall display temporary removable magnetic signage provided by State Parks as directed and approved when providing shuttle services.

Signs shall be maintained in prime condition. State Parks shall have the right to require the

Contractor, at any time during the term of the Agreement and at Contractor’s sole expense, to replace any signage and/or logos that are torn, faded, frayed along the edges, or otherwise deemed unacceptable by State Parks for professional display.

The Contractor must meet all federal, state, and local regulations regarding vehicle identification and signage. All marked vehicles are subject to approval by State Parks before being placed in service. Furthermore, all signage and logos associated with the State Park Shuttle service must be removed or completely covered, should any of the designated shuttle vehicles be used to perform other contracted services that are unrelated to the State Park Shuttle service.

9. On Board Advertising

Any advertising on either the interior or exterior of the shuttle vehicles, while in service, is strictly prohibited. Any advertising already on vehicles must be removed prior to entering into State

Parks Service.

D. Personnel Requirements

The Contractor shall be solely responsible for the provision and the satisfactory work performance of all its employees, including subcontracted personnel (if approved by State Parks), contributing to the

State Park Shuttle service. Contractor shall be solely responsible for payment of all employee and/or sub-contractor wages and benefits. Without any additional expense to State Parks, the Contractor shall comply with the requirements of employee liability, equal employment, Worker’s Compensation, unemployment insurance, Social Security, income tax, and all other applicable laws.

1. Removal of Contract Personnel

The Contractor shall remove personnel who do not meet the performance standards, upon notice from State Parks. The Contractor shall not, without prior written notice to State Parks, remove or re-assign the key management personnel identified in its proposal, (i.e. Project Manager) at any time, prior to or after execution of the Agreement. State Parks has the right to approve of any proposed substitute or replacement of such key management personnel.

The Contractor shall immediately report to State Parks any drivers who are cited or arrested for public offenses while providing shuttle services, including being cited for moving traffic violations, and the Contractor shall immediately take all reasonable steps to ensure passenger and vehicle safety in the event of such a violation.

2. Project Manager

The Contractor shall designate a Project Manager specifically assigned to the provision of the

State Park Shuttle service who shall oversee the day-to-day operation of the service, as well as

[Insert Contractors Name Here] C24715020 serve as a daily point of contact. The Project Manager shall fulfill reporting requirements, address service and operator issues, respond to complaints, and ensure that daily service requirements are met.

3. Route Supervisor

The Contractor shall designate a Route Supervisor for coordinating, monitoring, and overseeing the day- to-day operations of shuttle service in the field. The Route Supervisor shall be responsible for communicating special instructions from State Parks to all shuttle vehicle operators and ensuring that the instructions are fulfilled accordingly. The Route Supervisor duty may be fulfilled by a Lead Operator.

State Parks staff, at their discretion, may from time to time provide operational instructions governing the State Park Shuttle operations. The Contractor shall inform all shuttle drivers that operational instructions from State Parks staff must be fully executed. State Parks staff shall notify the Contractor of any special instructions provided to the shuttle operators which may impact service hours. Contractor will be required to respond to State Parks staff requests within one (1) business day.

4. Drivers

The Contractor shall supply a sufficient number of qualified personnel to operate the vehicles and to provide the Services required. All drivers performing Services shall comply with the following:

i. Appearance: Each driver shall be neatly, professionally, and cleanly dressed with an identification badge.

ii. Driver and Passenger Conduct Standards: Drivers shall comply with and enforce the following conduct standards, in order to maintain a comfortable and safe environment for all State Park Shuttle patrons:

1. Drivers shall maintain a courteous and cooperative attitude in their contact with the public.

2. Drivers shall only provide accurate and correct information to customers.

Contractor’s Project Manager is responsible for providing personnel with the most updated and accurate information regarding the State Park Shuttle service on a daily or more frequent basis.

3. Drivers and passengers shall not smoke on board or near the shuttle vehicles.

4. There shall be no operation of audio devices by drivers or passengers, with the exception that headphone systems are allowed to be played by passengers.

5. Drivers shall not use communication devices of any kind, including cellular telephones or Bluetooth headsets, for any purpose while driving or attending to passengers. These devices shall only be used while the driver is stopped at a designated bus stop or other safe location.

6. Shoes and shirts shall be required to be worn by all passengers.

7. No eating or drinking shall be allowed on board the vehicles.

[Insert Contractors Name Here] C24715020

8. Driver must stay onsite for entirety daily shift and should bring food, water, and any other personal needs.

iii. Language Proficiency: A level of proficiency in the English language, sufficient for speaking effectively and clearly with passengers and for preparing required written logs and reports, is required.

iv. Licensing and Other Requirements

1. All drivers shall be properly licensed in the State of California to provide this type of service. A written record from the State Department of Motor Vehicles shall be submitted to State Parks semi-annually for each driver, beginning at the start of the contract period, and then kept on file. Drivers shall possess a Class “B”

Driver’s License, with applicable endorsements mandated by the State of

California for the type of vehicle operated. All drivers shall comply with all relevant State of California codes and standards.

v. Future Standards – At such time as they may be implemented, drivers shall comply with any future standards, which may be required of drivers operating the Services.

vi. Distribution of Promotional Materials and Surveys – Upon State Parks’ request, drivers shall be required to hand out State Parks promotional materials or surveys to passengers.

State Parks shall supply all such materials.

vii. Training – All drivers shall be required to receive, and have successfully completed, the minimum current drivers training required by the California Department of Motor

Vehicles for the type of vehicle operated.