BID_BOOKLET_C24715006_v3.pdf

CALIFORNIA DEPARTMENT

OF PARKS AND RECREATION

INVITATION FOR BIDS

SANTA CRUZ DISTRICT REFUSE COMPACTOR HAULING &

DISPOSAL SERVICES

Service Area: Santa Cruz District

San Mateo County

California

Agreement Number: C24715006

Bid Opening Date: 2:00 PM, August 15, 2024

State of California – Natural Resources Agency Department of Parks and Recreation

Santa Cruz District

State of California • Natural Resources Agency Gavin Newsom, Governor

DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director Santa Cruz District 303 Big Trees Park Road Felton, CA 95018

(831) 335-8996

Invitation For Bids Notice to Prospective Bidders

July 28, 2024

You are invited to review and respond to this Invitation for Bids (IFB), entitled, Santa Cruz District Refuse Compactor Hauling & Disposal Services (Portola Redwoods State Park), Agreement #C24715006. In submitting your bid, you must comply with the Service Contracts Invitation for Bids/Instruction to Bidders, DPR 940A, attached herein.

The DVBE Participation Requirement has been waived for this solicitation.

However, the incentive still applies.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions (04/2017) http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx. If you do not have Internet access, a hard copy can be provided by contacting the person listed below.

For profit businesses using a fictitious name other than their legal business name, shall be required to provide their “Legal Business Name” d/b/a “Fictitious Business Name” on contract forms in compliance with Business and Professions Code §17900-17930. This code does not apply to a nonprofit corporation or association, et al., §17911.

Please direct questions or concerns regarding this solicitation to:

Gwyneth Galloway-Miksicek, Contract Administrator Santa Cruz District

831-335-8996 G.G-Miksicek@parks.ca.gov

All written questions regarding this service agreement shall be submitted by close of business August 9, 2024. A Q&A addendum will be issued no later than August 11, 2024.

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx mailto:G.G-Miksicek@parks.ca.gov

CALIFORNIA DEPARTMENT OF

PARKS AND RECREATION

Santa Cruz District Refuse Compactor Hauling & Disposal Service

San Mateo County, California

Contract C24715006

TABLE OF CONTENTS

Item Number of Pages Cover Sheet…………………………………………………………………………… Letter to Bidders Table of Contents Refuse Disposal Service Invitation for Bids (DPR 326A) Refuse Disposal Service Instructions to Bidders (DPR 326D) Supplemental, Refuse Disposal Service Instructions to Bidders

Preference Programs Small Business (SB) Notice (DPR 478) Disabled Veteran Business Enterprise (DVBE) Notice (DPR 479 IW)

Sample Contract Forms: (sample documents for reference only, do not include with bid submission) Standard Agreement (STD 213) (Sample) Exhibit A, Scope of Work (DPR 603) (Sample) Exhibit A, Attachment I, Refuse Disposal Service Specifications, DPR 326E (Sample) Exhibit A, Attachment II, Scope of Work Refuse Disposal Service Exhibit A, Attachment III, Site Image Exhibit B, Budget Detail and Payment Provisions (DPR 604) (Sample) Exhibit B, Attachment I, Refuse Disposal Service Bid Form Exhibit D, Special Terms and Conditions (DPR 605S) (Sample) Exhibit E, Additional Provisions (DPR 606RD) (Sample)

Bid Forms:

Bidder’s Checklist Exhibit B, Attachment 1, Bid Form (DPR 326B) Darfur Contracting Act Form (DPR 74) DVBE Declarations (DGS PD 843) Bidder Declaration (GSPD-05-105) Commercially Useful Function – Bidder Certification (DPR 87) Contractor Certification Clause (CCC 04/2017) Payee Data Record & Instructions (STD 204) ..……………………………………………………….. 2 Payee Data Record Supplement (STD 205)... ..……………………………………………………….. 2 Payee Data Record Supplement & Instructions (DPR 88) …………………………….………...…... 2

California Civil Rights Laws Attachment (DGS OLS 04) Generative Artificial Intelligence (GenAI) Disclosure & Factsheet (STD 1000)

DPR 326A (Rev. 10/2008)(Excel 10/10/2008)

The Santa Cruz District Office

303 Big Trees Park Road, Felton, 95018 CA

2:00 PM August 15, 2024

Portola Redwoods State Park

9000 La Honda, CA 94020

State of California - The Resources Agency

DEPARTMENT OF PARKS AND RECREATION

publicly opened and read for performing work as follows:

Provide all labor, materials, tools and equipment necessary to haul refuse from

No bid will be considered unless it is prepared and submitted in accordance with the conditions set forth in the Instructions to Bidders for Refuse Disposal Service.

until on at which time and place they will be

Sealed bids will be received by the Department of Parks and Recreation at

REFUSE DISPOSAL SERVICE

INVITATION FOR BIDS

DPR 326D (Rev. 12/2014)(Excel 12/23/2014)(Page 1 of 4)

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

Examination of Site: Prospective bidders may arrange to view the area to be serviced or obtain further information by contacting a representative for the Department of Parks and Recreation at the address noted on the Invitation for Bids.

1.

Bid Price: Bids shall include the cost of all items mentioned in the specifications, or reasonably inferred therefrom, as necessary to complete all work required within the intent of the contract documents.

2.

Small Business Preference: A five percent preference may be claimed on the Bid Form by service firms prequalified as a Certified Small Business (SB) or a Certified Microbusiness (MB), or to a non-small business subcontracting 25% or more of the total monetary amount of the bid in supplies and/or labor costs with Certified Small Business subcontractors in accordance with Title 2, Section 1896 of the California Code of Regulations. A business concern desiring information or prequalification should contact the Office of Small Business and DVBE Services (OSDS), 707 Third Street, First Floor - Room 400, West Sacramento, CA 95605, telephone (916) 375-4940.

3.

DVBE: All bidders whose price exceeds $10,000 shall meet Disabled Veteran Business Enterprise (DVBE) participation requirements as set forth in the enclosed DVBE Notice. Failure to fulfill the DVBE requirements will render the bid non-responsive. A DVBE incentive may also be applied, as explained on the enclosed "notice", if applicable.

4.

Submitting of Bids: It shall be the responsibility of the bidder to see that a bid is received at the proper time and place. Bids shall be submitted in duplicate and placed in the envelope supplied with the bid form. This envelope shall be sealed and delivered to the place shown on the Invitation for Bids. No bids shall be accepted after the time set for the opening of bids. Facsimile (FAX) responses will not be considered. Any bid received after the time set for the bid opening will be returned to the sender unopened.

6.

Withdrawal of Bids: Any bid may be withdrawn prior to the hour fixed on the Invitation for Bids, provided a written request for withdrawal is submitted by the bidder or his/her authorized representative and filed at the place shown on the Invitation for Bids. No bid may be withdrawn after the time fixed for the opening of bids.

7.

Public Opening of Bids: Bids will be publicly opened and read at the time and place indicated on the Invitation for Bids. Bidders or their authorized representatives are invited to be present at the bid opening. In the case of a tie bid, the determination of a successful bidder will be made by a coin toss in the presence of all interested bidders.

8.

REFUSE DISPOSAL SERVICE INSTRUCTIONS TO BIDDERS

Bids shall include all applicable Federal, State or other tax, together with the cost of all permits, licenses and the like, which may be required under various laws and regulations.

Loss Leader: It is unlawful for any person engaged in business within this state to sell or use any article or product as a "loss leader" as defined in Section 17030 of the Business and Professions Code.

5.

WAIVED

DPR 326D (Page 2 of 4)

Payee Data Record: Included with the contract documents will be a Payee Data Record, STD.

204, which must be completed and signed, then returned to the Department along with the contract documents (this requirement is not applicable if a STD. 204 is already on file with this

13.

Approval of Contract: The contract agreement in the form of a “Standard Agreement-STD.

213” shall be a binding contract upon the State only after approval by the State.

14.

Rules and Regulations: Bidders are advised that the work to be performed is within the boundaries of a State Park and all contractors and their employees are subject to the rules and regulations of the State Park Commission as set forth in the California Code of Regulations, Chapter 1, Division 3, Title 14.

15.

Execution of Contract: The contract shall be signed by the successful bidder and returned within ten (10) calendar days after the bidder has received notice that the contract has been awarded.

12.

Contract Award: The contract award, if awarded, will be to the lowest responsible bidder who complies with all the requirements specified in the bid solicitation documents, which include, among others, the Invitation for Bids, Instructions to Bidders for Refuse Disposal Service, Specifications, Bid Form, and when applicable, Additional Instructions to Bidders, and the DVBE Compliance Certification and Documentation.

10.

Contract Documents: The contract documents consist of the Bid Form, Specifications, Standard Agreement-STD. 213, the DVBE Compliance Certification and Documentation (when applicable), the Certificate of Insurance, and all other documents incorporated into the Standard Agreement by reference.

11.

Rejection of Bids: Bids may be rejected if they show any alteration of form, additions not called for, conditioned bids, incomplete bids, or irregularities of any kind. Only those bids which cover all the work called for, and meet all requirements specified will be considered. The State reserves the right to reject any and all bids.

9.

Contractor agrees that the bodily injury insurance and the automobile liability insurance herein provided for shall be in effect at all times during the term of this contract. In the event said insurance coverage expires at any time or times during the term of this contract, the Contractor agrees to provide the Department of Parks and Recreation, at least thirty (30) days prior to said expiration date, a new Certificate of Insurance evidencing coverage as provided for herein for not less than the remainder of the term of the contract, or for a period of not less than one (1) year. New Certificates of Insurance are subject to the approval of the Department of Parks and Recreation and the Contractor agrees that no services shall be performed prior to the giving of such approval.

Certificate of Insurance: The Contractor shall furnish a Certificate of Insurance to the Department of Parks and Recreation stating that there is liability insurance and automobile liability insurance. Both shall be presently in effect for the Contractor with a combined single limit (CSL) of not less than one million dollars ($1,000,000) per occurrence.

16.

REFUSE DISPOSAL SERVICE INSTRUCTIONS TO BIDDERS - Continued

DPR 326D (Page 3 of 4)

Penalties: Deductions will be made for services missed on any or all of the containers on regular service days. Deductions for missed service are made by dividing the amount bid by the number of regular servicing days in the current month.

18.

Payment: Payment will be made monthly in arrears by the State in accordance with the amounts set forth on the Bid Form for the actual number of containers requested in writing by the District Superintendent or his/her representative and the actual amount of service received.

19.

Workers’ Compensation Insurance: The Contractor shall be required to secure the payment of workers’ compensation to his/her employees in accordance with the provisions of Labor Code Section 3700. The Contractor shall place in effect and maintain in force such insurance for claims under workers’ compensation acts and from any other claims for damage to property or personal injury including death, which may arise from operations under this contract; and will hold the State, its officers, employees and agents harmless from all liability for such claims.

17.

20. Procedure for Protesting an Award:

A. Whenever a contract is awarded under the Invitation for Bid (IFB) procedure, but the contract is not to be awarded to the low bidder, the low bidder shall be notified by telegram, electronic facsimile transmission, overnight courier, or personal delivery five working days prior to the award of the contract.

The Certificate of Insurance shall provide:

The insurer will not cancel or reduce the insured’s coverage without 30 days prior written notice to the State; and

The State of California, its officers, agents, employees, and servants are included as additional insured, but only with respect to work performed for the State of California under this contract; and

(a)

(b)

The State of California will not be responsible for any premiums or assessment on the policy.(c)

Subsequent renewals of the insurance certificate shall be sent to the name and address identified in the Invitation For Bids as receiving bid submittals. This name and address shall appear on the certificate as the certificate holder.

Certificate of Insurance - continued16.

C. If, prior to the award, any bidder files a protest against the awarding of the contract on the grounds that he/she is the lowest responsible bidder meeting the specifications of the IFB, the contract shall not be awarded until either the protest has been withdrawn or the Department of General Services (DGS), Office of Legal Services (OLS), has decided the matter.

B. After bid opening, all bids shall be available for public inspection. Upon written request by any bidder who has submitted a bid, notice of the proposed award shall be posted in a public place in the office of the originating unit at least five (5) working days prior to awarding the contract.

DPR 326D (Page 4 of 4)

C.

The OLS arranges for all hearings to be recorded by a hearing reporter. Any interested party may arrange with the reporter to have a transcript prepared at his or her own cost.

Interested parties are defined as the DPR, the protestant, and the proposed contract awardee.

D. At any time the OLS finds that a protest is clearly insufficient on its face, entirely without merit, or outside the scope of its jurisdiction, it may make final disposition of the protest immediately.

E. The OLS shall notify all interested parties in writing of its decision within 30 calendar days after submission for decision.

F.

Copy of the written protest to be served on:

Department of Parks and Recreation (DPR) Administrative Services Division Attention: Manager, Contract Services Unit

(CSU)

PO Box 942896 Sacramento, CA 94296-0001

21. Disposition of Protests: Following receipt of a protest, filed as prescribed, the OLS shall determine whether the protest is to be resolved by written submission of material or by public hearing.

D. Protests of award shall be in writing and filed as follows:

Original protest to be filed with:

Department of General Services Office of Legal Services Attention: Protest Coordinator 707 Third Street, 7th Floor West Sacramento, CA 95605

E. Within five (5) working days after filing the protest, the protestant shall file a full and complete written statement specifying the grounds for the protest with the OLS.

F. The CSU Manager will provide assistance to the OLS in the disposition process.

22. Hearing Procedures:

A. If a public hearing is to be held, the OLS shall set a date, time, and place for the hearing and shall notify all interested parties not less than five (5) calendar days in advance of the hearing.

B. If the protest is to be determined through written submissions, notice shall be sent to all interested parties, each of whom may submit written argument in support of its position.

20. Procedure for Protesting an Award - Continued

State of California – Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

REFUSE DISPOSAL SERVICE INSTRUCTIONS TO

BIDDERS SUPPLEMENTAL CONDITIONS

AGREEMENT # C24715006

The following requirements supplement the Refuse Disposal Service Instructions to Bidders – (DPR 326D)

A. WAIVE the following paragraph in its entirety from Page 1.

Paragraph 4, DVBE: Requirement has been waived.

END OF SUPPLEMENTAL CONDITIONS

Bidder

DPR 478 (Rev. 2/2016)(Excel 2/24/2016)(Page 1 of 2)

$29,870 $28,421 Claims small business and is CA Certified

$28,975 $28,975 Does not claim to be a small business

$29,520 $29,520

Claims small business status, but their CA certification has expired

Bid Amount Bid After 5% Preference Small Business Status

$30,750 $30,750 Claims small business status, but is not CA certified

Small Business (SB) Notice 5% Small Business Preference

1. What is a California Certified Small Business (SB)?

a) For a business to be considered a Small Business (SB), they must be certified with the State of California

- Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94.

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

b) Your business may be eligible if it meets all of the following*:

1. Must be independently owned and operated.

2. Cannot be dominant in its field of operation.

3. Must have its principal office located in California.

4. Must have its owners (or officers in the case of a corporation) domiciled in California.

5. Together with its affiliates, be either:

° A business with 100 or fewer employees, and an average annual gross receipts of $14 million or less over the previous three tax years, or

° A manufacturer with 100 or fewer employees.

6. Microbusiness: A small business will automatically be designated as a microbusiness if gross annual receipts, together with all affiliates, are less than $3,500,000 or, the small business is a manufacturer with 25 or fewer employees.

* For additional details visit the Department of General Services (DGS) web site at:

www.dgs.ca.gov/pd/Programs/OSDS.aspx.

2. What is the SB Preference?

a) State law allows certified small business (SB) and microbusiness (MB) firms to receive a 5% bidding preference on applicable state solicitations. The 5% preference is also available for non-certified businesses who subcontract 25% of contract amount with a certified SB/MB.

b) The effect of the preference is to help SBs/MBs be more competitive in the bid process, thereby enhancing state contract awards directly or indirectly to SB/MB. The preference is only used for computation purposes to determine the winning bidder, the contract is awarded at the actual bid amount.

http://www.pd.dgs.ca.gov/smbus/sbpref.htm

3. In no event shall the SB preference or non-SB subcontracting reference exceed $50,000 in any single bid.

4. How does the 5% Small Business (SB) Preference Work?

a) The following example shows how the 5% preference computation works, and how it is used to determine a successful bidder.

The State of California www.pd.dgs.ca.gov/smbus

Department of General Services Receptionist: (916) 375-4940

Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060

707 Third Street, First Floor – Room 400 FAX: (916) 375-4950

West Sacramento, CA 95605 OSDCHelp@dgs.ca.gov

DPR 478 (Page 2 of 2)

b) Computation Method for example 4-a:

1. Five percent is applied to the lowest (non-certified small business) responsible bid ([Bidder 2] $28,975 x .05 = $1448.75).

2. The preference amount ($1,448.75) is subtracted from the certified small business (Bidder 4’s) bid amount ($29,870 - $1,448.75 = $28,421.25).

3. Bidder 4’s computed total is $28,421.25, making them the lowest bidder.

4. The contract is awarded to Bidder 4 for $29,870.

c) NOTE: The 5% SB preference is applied to currently certified and registered small businesses and is used for bid evaluation purposes and does not alter the bid's actual amount.

5. Documentation

a) Bidders must provide a printout from the State's SB/DVBE vendor system showing your certification and expiration date from the following web site. www.Caleprocure.ca.gov

b) If a non-certified firm is claiming the SB Preference based on subcontracting at least 25% of the contract to a certified SB/MB, you must include a complete DPR 85 with your bid. An evaluated bid under the 25% SB subcontracting qualification cannot displace a certiffied and registered SB.

c) At completion of peformance and when SB participation was included toward SB goals under this contract, then the contractor must complete and submit form DPR 489 to the State's designated representative under this contract and within the time specified within the contracting documents or within 60 days of receipt of final payment, which ever is sooner.

6. Verification

Information submitted by the bidders to claim the SB Preference will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80. Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

7. To locate SB/MB contractors:

a) Contact the department’s contracting official named in this solicitation for any SB/MB contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify SB/MB contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance: www.parks.ca.gov/advocate.

b) Access the list of all certified SB/MBs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at: www.Caleprocure.ca.gov

c) Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC) that apply to the elements of work you want to subcontract to a SB/MB.

d) Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at: www.Caleprocure.ca.gov

8. Information The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies SB/MB contractors. For more information, please contact OSDS to find out more:

http://www.pd.dgs.ca.gov/smbus mailto:OSDCHelp@dgs.ca.gov

DPR 479IW (Rev. 12/2022)(Excel12/20/2022)(Page 1 of 5)

1. Bidder's attention is directed to the Disabled Veteran Business Enterprise (DVBE) Participation Requirement for bidders, as outlined in the accompanying bid package.

Disabled Veteran Business Enterprise (DVBE) Notice

2. What is a Disabled Veteran Business Enterprise (DVBE)?

a. For a business to be considered a Disabled Veteran Business Enterprise (DVBE), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94. Please see the following website for more information about DVBE certification benefits and eligibility requirements:

www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or- Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

b. Only DVBEs who perform a commercially useful function relevant to this solicitation, may be used to satisfy the DVBE incentive program requirements.

3. Commercially Useful Function Definition

a. California Code of Regulations, Title 2, § 1896.61(l): The term "DVBE contractor, subcontractor or supplier" means any person or entity that satisfies the ownership (or management) and control requirements of §1896.61(f); is certified in accordance with §1896.70;

and provides services or goods that contribute to the fulfillment of the contract requirements by performing a commercially useful function.

b. A person or entity must perform a commercially useful function (CUF) as defined under Military and Veterans Code (MVC) §999.

c. A contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of disabled veteran business enterprise participation.

4. What is the DVBE Incentive Program?

a. The DVBE Incentive Program was established by statute and applies to contracts solely financed by State funds. This program is separate from the DVBE Participation Program. The incentive is designed to encourage bidders to partner with DVBE subcontractors.

The DVBE Participation Requirement for this solicitation has been waived – however the DVBE Incentive still applies.

There is no minimum DVBE participation requirement for this solicitation.

DVBE Incentive for Invitation For Bid (IFB) (Participation Requirement Waived)

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

http://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

DPR 479IW (Rev. 12/2022)(Excel 12/20/2022)(Page 2 of 5)

b. The incentive may be combined with other incentives and preferences up to an established cap of $100,000.00. The incentive is used only for evaluation purposes and does not alter the amounts of the actual bids.

5. Reporting Requirement

a. If, for this agreement, a contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, within 60 days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) the contractor must certify in a report to the awarding department:

i) the total amount the prime contractor received under the contract

ii) the name and address of the DVBE(s) that participated in the performance of the contract

iii) the amount each DVBE received from the prime contractor

iv) that all payments under the contract have been made to the DVBE(s)

v) the actual percentage of DVBE participation that was achieved

b. You will be required to report to DPR the actual dollars spent with each DVBE subcontractor on form STD. 817. If awarded the contract you will receive this form at the completion of the contract. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Military & Veterans Code (M&VC) § 999.5(d)).

6. Who is eligible to receive the incentive?

a. Any responsive and responsible bidder who has attained .01% DVBE participation or higher with a registered and certified DVBE.

7. Documentation

a. Bidders must document DVBE participation commitment by completing and submitting the following forms:

1) GSPD 05-105, Bidder Declaration: The GSPD 05-105 is used to document the proposed prime contractor and subcontractors, including their roles and responsibilities. The form must be submitted with the bid package. If there is a discrepancy between the dollar amount and percentage of bid for DVBE participation then the percentage shall prevail.

2) DGS PD 843, DVBE Declaration: All disabled veteran owners and disabled veteran managers of the DVBE must complete the form and submit it with the bid package. A DGS A DGS PD 843 needs to be submitted by every DVBE supplier who is part of a bid whether they are the prime contractor or subcontractor.

b. Bids that fail to submit the completed required forms to confirm the level of DVBE participation will not be eligible to receive the DVBE incentive. Clerical and typographical errors on these forms may be corrected at the State’s sole discretion.

c. Information submitted by the bidders to claim the DVBE incentive(s) will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80.

Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

c. Table A – Invitation For Bid (IFB) (aka Low Price Method)

a. Low Price Method

A B C

$98,000.00 $102,100.00 $100,000.00

0% 8% 4.5%

1 3 2 n/a 5% 4% n/a $4,900.00

(5% x $98,000) $3,920.00

(4% x $98,000) n/a 97,100.00

($102,100 - $4,900) 96,080.00

($100,000 - $3,920)

3 2 1

DPR 479IW (Rev. 12/2022)(Excel 12/20/2022)(Page 3 of 5)

Final Rank:

DVBE Incentive (from Table A) Incentive Amount (% x Lowest Responsive and Responsible Bid Price) Adjusted Bid Price (Bidder's Price - Bidder's Incentive Amount)

Bidder Name

Original Bid Price

DVBE Participation for certified DVBE Prime or Subcontractors

Initial Ranking

2% - 2.99% .01% - 1.99%

5% of lowest responsive and responsible bid 4% of lowest responsive and responsible bid 3% of lowest responsive and responsible bid 2% of lowest responsive and responsible bid 1% of lowest responsive and responsible bid

Confirmed DVBE Participation of DVBE Incentive Amount for IFB

5% or more 4% - 4.99% 3% - 3.99%

8. How does the DVBE Incentive Program Work?

a. The DVBE incentive is used only for evaluation purposes to determine the successful bidder and does not alter the amounts of the actual bids. A dollar cap of $100,000.00 is set for all combined incentives and preferences.

b. For contracts to be awarded based on the Low Price Method, the incentive amount is equal to a percentage of the lowest responsive and responsible bid based on the amount of DVBE participation in the bid being evaluated per Table A below. The Computation Method does not include the small business preference; however, the small business preference may be applied and may affect the application of the incentive and the outcome of the ranking.

9. Computation Method

The State of California www.dgs.ca.gov/PD Department of General Services Receptionist: (916) 375-4940 Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060 707 Third Street, First Floor – Room 400 FAX: (916) 375-4950 West Sacramento, CA 95605 OSDSHelp@dgs.ca.gov

DPR 479IW (Rev. 12/2022)(Excel 12/20/2022)(Page 4 of 5)

10. Substitution of Proposed DVBE

a. If awarded the contract, the DVBE subcontractors and/or contractors proposed by bidder must be used unless prior written notice of substitution is provided to the state and the state approves such substitution.

b. The notice must include a minimum of: (1) a written explanation of the reason for the substitution; and (2) an updated GSPD 05-105 must be submitted to the award office of Department of Parks and Recreation. The substitution request must before approved before the substitution can take place.

c. Failure to adhere to at least the DVBE participation proposed by the successful bidder may be cause for contract termination and recovery of damages under the rights and remedies due the state under the default section of the contract.

d. Contractor understands and agrees that should award of this contract be based in part on their commitment to use the Disabled Veteran Business Enterprise (DVBE) subcontractor(s) identified in their bid or offer, per Military and Veterans Code 999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the State. Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

e. Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in M&VC § 999.9; Public Contract Code (PCC) § 10115.10, or PCC § 4110 (applies to public works only).

11. To locate DVBE contractors:

a. Contact the department’s contracting official named in this solicitation for any DVBE contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify DVBE contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance – www.parks.ca.gov/advocate.

b. Access the list of all certified DVBEs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at:

https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true

Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC), that apply to the elements of work you want to subcontract to a DVBE.

c. Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at:

www.Caleprocure.ca.gov

d. The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies http://www.dgs.ca.gov/PD mailto:OSDSHelp@dgs.ca.gov

b. DGS PD 843, DVBE Declaration

DPR 479IW (Rev. 12/2022)(Excel 12/20/2022)(Page 5 of 5)

a. GSPD 05-105, Bidder Declaration

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)

DVBE Documentation Checklist

1. The State of California acknowledges the service and sacrifice of its disabled veterans, in part, through the “Disabled Veteran Business Enterprise (DVBE) Participation Program.” As mandated bylaw, state agencies have a goal to award at least 3% of their annual contract dollars to certifiedDVBE’s.

2. When a firm bids on a state DPR contract that contains DVBE participation, the firm may benefit from the DVBE Incentive program. We encourage all suppliers to obtain as much DVBE participation as possible.

3. INCOMPLETE DOCUMENTATION (GSPD 05-105 AND DGS PD 843) MUST RESULT IN

DISQUALIFICATION FROM FURTHER PARTICIPATION IN THE SELECTION PROCESS FOR THE

CONTRACT.

4. The following checklist is provided to assist bidders with their DVBE participation documentation:

All DVBE participation is indicated.

The names of each participating DVBE company is listed with the dollar value and applied percentage of the bid.

A copy of the printout from eProcurement system showing the company’s DVBE certification status.

The DVBE participation percentage listed agrees with the dollar value claimed.

A completed and signed DGS PD 843 is included with the bid for every DVBE (whether prime contractor or subcontractor) included.

SAMPLE

2. The term of this Agreement is:

Contractor's Name:

Agreement Number:

Page: 1 of 1

SCOPE OF WORK

1. Contractor agrees to provide to the Department of Parks and Recreation (DPR) services as described herein:

2. The services shall be performed at:

State Agency: Contractor:

Section/Unit: Section/Unit:

Attention: Attention:

Address: Address:

City/State/Zip Code: Felton, CA 95018 City/State/Zip Code:

Phone: Phone:

Fax: Fax:

E-mail Address: E-mail Address:

DPR 603 (Rev. 2/2011)(Excel 2/10/2011)

Portola Redwoods State Park 9000 La Honda, CA 94020. The location of the dumpster box compactor is marked on Map Image #1 for Portola Redwood State Park.

3. The services shall be provided during:

Normal working hours 7:30 a.m. to 3:00 p.m. Monday - Friday, with the exception of State Holidays. Pickups will occur on Tuesdays unless the park is closed due to hazardous conditions. The prescription for park closures will be shared with the Contractor prior to the start of work as it is updated seasonally.

4. The project representatives during the term of this Agreement will be:

303 Big Trees Park Rd.

C24715006

Refuse Disposal Service

Department of Parks and Recreation benjamin.gonzalez@parks.ca.gov

Santa Cruz District Benjamin Gonzalez

831-717-8614

EXHIBIT A

(Standard Agreement)

Contractor agrees to provide all labor, materials, tools, and equipment (except (1) 20 yard state-owned self-contained Compactor) necessary to haul and dispose of refuse from Portola Redwoods State Park (PRSP). The Contractor will be responsible for picking up one full 20 yard state-owned self-contained Compactor and hauling it offsite for disposal on each date referenced on Exhibit B, Attachment 1.

The Contractor will then be responsible to return the empty 20 yard state-owned self-contained Compactor back to Portola Redwoods State Park (PRSP) on that same day. When returning, the contractor will attach the empty 20 yard state-owned self-contained Compactor to the powerhead. The Contractor will also be responsible to deliver and pick up (1) 20- yard general use box one time per year as scheduled in accordance with Specifications marked Exhibit A, Attachment 1, and Bid Form marked Exhibit B, Attachment 1, attached hereto and made a part of this agreement.

1. Work and Service: Work and service under this contract consists of providing all labor, tools, and equipment to haul and dispose refuse.

2. Term: The term of this contract, if awarded, shall commence on and terminate on .

3. Location: The District Superintendent or his/her representative shall determine the location of all refuse disposal containers. The Contractor shall be required to haul refuse from those locations.

4. Servicing Days: Refuse disposal service shall be performed in accordance with the schedule listed on the Bid Form. When any regular service day falls on a legal holiday, service on that day will be required under the terms of this contract. Additional service may be requested by the District Superintendent or his/her representative. Payment for additional refuse containers will be in accordance with the bid price under Item 10.

Payment for additional pickups will be in accordance with the bid price under Item 11.

5. Collection of Refuse: The Contractor shall empty each container and pick up any spillage occurring while emptying the container. No refuse shall be allowed to remain in the container after emptying. The Contractor shall use diligence and care to prevent damage to containers. After emptying the container it shall be replaced where found and the lid or top set in place.

6. Other Refuse: The Contractor shall not be responsible for refuse not placed in the refuse containers, provided, however, small paper cartons set beside the refuse containers shall be hauled at no extra cost to the State.

an or

8. Maintenance of Metal Bunkers and Bins Owned by the Contractor: The Contractor shall ensure that the metal bunkers and bins are maintained in good condition by performing periodic painting, repair, or replacement, at no expense to the State. The

State reserves the right to indicate an appropriate color for the bunkers and/or bins.

9. Disposal of Refuse: Disposal of refuse shall be the sole responsibility of the

Contractor provided, however, no refuse shall be disposed of within the boundaries of the State Park. Said disposal of refuse shall meet the requirements of the U.S. Forest

Service, local health authorities, and all local laws, rules, and regulations.

10. Hauling: The Contractor shall provide the method and means to prevent the scattering of papers or any refuse from the truck while hauling.

DPR 326E (Rev. 10/2003)(Excel 10/16/2003)

January 3, 2025, or upon DPR approval, whichever is later

January 2, 2028, or 3 years from DPR approval, whichever is later

7. Hours of Collection: Collection of refuse shall not start earlier than 7:30 AM later than 3:00 PM and shall be completed not later than 3:00 PM

State of California - The Resources Agency

DEPARTMENT OF PARKS AND RECREATION

REFUSE DISPOSAL SERVICE SPECIFICATIONS

Exhibit A, Attachment 1

[Contractor Name] Agreement #: C24715006

Exhibit A, Attachment 1

State of California• Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

EXHIBIT A, ATTACHMENT I

SCOPE OF WORK

REFUSE DISPOSAL SERVICE (TRASH COMPACTOR)

Refuse Self- Contained Compactor Service Pickup and Delivery Portola Redwoods State Park

1. Work And Service Contractor agrees to provide all labor, materials, tools, and equipment (except (1) 20 yard state-owned self-contained Compactor) necessary to haul and dispose of refuse from Portola Redwoods State Park (PRSP). The Contractor will be responsible for picking up one full 20-yard state-owned self-contained Compactor and hauling it offsite for disposal on each date referenced on Exhibit B, Attachment 1.

The Contractor will then be responsible to return the empty 20-yard state-owned self-contained Compactor back to Portola Redwoods State Park (PRSP) on that same day. When returning, the contractor will attach the empty 20-yard state-owned self-contained Compactor to the powerhead. The Contractor will also be responsible to deliver and pick up (1) 20- yard general use box one time per year as scheduled in accordance with Specifications marked Exhibit A, Attachment 1, and Bid Form marked Exhibit B, Attachment 1, attached hereto and made a part of this agreement.

2. Term: The term of this contract, if awarded, shall commence upon January 3, 2025, or upon DPR approval whichever is later, and end on January 2, 2028, or 3 years after approval whichever is later. The State will have 1 20-yard state-owned self-contained Compactor on site in PRSP available by 8:00am on the first day of the contract period. The Department of Parks and Recreation reserves the right to terminate this contract upon thirty (30) calendar days’ notice to the Contractor to haul and dispose of refuse materials.

3. Location: The location is at 9000 Portola State Park Road, La Honda, CA 94020.

The location of the refuse boxes and compactor device is next to the Waste Water Treatment Plant (WWTP) within the park. Reference maps are included in the contract. The Contractor shall be required to haul and dispose of refuse from this location. The location for the 20-yard general use box shall be determined by the State's Representative when it is delivered.

4. Servicing Days: Additional refuse pickups shall be performed within 24 hours of a call for service from the State's Representative. The Bid Form (DPR 326B) will be followed for delivery and pick up days for removal of the full 20-yard state-owned self-contained Compactor, and its timely return and delivery and pickup of the 20-yard general use box. Payment for additional pickups will be at the rate specified on the Bid Form (Exhibit B, Attachment 1).

[Contractor Name] Agreement #: C24715006

Exhibit A, Attachment 1

5. Collection of Refuse: The Contractor shall be required to detach and remove the full 20-yard state-owned self-contained Compactor from the powerhead at Portola RSP and haul it offsite for disposal. Contractor will ensure area is free of all refuse following detachment of full Compactor and haul off. When returned, the empty 20-yard state-owned self-contained Compactor will be properly attached to the powerhead by the Contractor. Proper attachment is defined as ensuring the Compactor is docked properly and tightly secured to the powerhead. Contractor will follow Refuse Disposal Bid Form, marked Exhibit B, Attachment 1. Contractor shall use diligence and care to prevent damage to state-owned refuse boxes and compactor device.

6. Other Refuse: The Contractor shall not be responsible for refuse not placed in the Compactor other than refuse that may spill out following detachment.

7. Hours of Collection: Collection of refuse inside the parks shall not start earlier than 7:30am or later than 3:00pm.

8. Maintenance of Self-Contained Compactor Owned by the State: The State shall ensure that the 20-yard state-owned self-contained Compactor are maintained in good condition by performing periodic painting, repair, or replacement at their discretion and at no expense to the Contractor; however, the Contractor shall use diligence and care to prevent damage to the refuse boxes. The Contractor will be responsible for damages that occur during hauling due to negligence by Contractor including but is not limited to: paint type, paint color and other general repairs. If damage occurs while the self-contained Compactor is being hauled, the Contractor shall immediately contact the State's Representative to notify of damage and shall take direction from the State's Representative on the repair at the Contractor's expense.

9. Disposal of Refuse: Disposal of refuse shall be the sole responsibility of the Contractor provided, however, no refuse shall be disposed of within the boundaries of the State Park. Said disposal of refuse shall meet the requirements of the U.S.

Forest Service, local health authorities, and all local laws, rules, and regulations.

10. Hauling: The Contractor shall provide the method and means to prevent the scattering of papers or any refuse from the truck while hauling. The contractor is responsible to have the proper hauling equipment to haul the 20-yard self-contained Compactor

Portola Redwoods State Park Campground

Portola Redwoods State Park

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Site

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Scale I :5.000 vin�.•·· C ..

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61 62 63 64 family walk-in sjtes l

STATE PARK

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Huckfeberry Hike/Bike Campsites

35 43

7, -�9

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· 12 . toh · A Bathroom/ aJ/ shower

Madrone Day Use Area s :J t-rr+ ms

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Toilets

Park

Headquarters

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Tan Oak Day Use Area

Point

Group Camp a

Ramada Group Day Us shelter

Creek

Amphi theater

Group Toif ets_.

Camp Dish washing station

Old

Agreement #: C24715006

EXHIBIT A, ATTACHMENT III

SITE IMAGE

Agreement Number:

Page: 1 2

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Invoicing and Payment

A. For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified in

, marked Exhibit B, Attachment 1, which is attached hereto and made a part of this Agreement.

B. Invoices shall include the Agreement Number and shall be submitted in triplicate not more frequently than monthly in arrears to:

2. Budget Contingency Clause

A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.

3. Prompt Payment Clause

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

4. Timely Submission of Final Invoice

A. A final undisputed invoice shall be submitted for payment no more than ninety (90) calendar days following expiration or termination date of this Agreement, unless a later or alternate deadline is agreed to in writing by the project representative. Said invoice should be clearly marked "Final Invoice," thus indicating that all payment obligations of the State under this Agreement have ceased and that no further payments are due or outstanding.

B. The State may, at its discretion, choose not to honor any delinquent final invoice if the Contractor fails to obtain prior written State approval of an alternate final invoice submission deadline. Written State approval shall be sought from the project representative prior to the expiration or termination date of this Agreement.

DPR 604 (Rev. 12/2021)(Excel 12/28/2021)

EXHIBIT B

(Standard Agreement) of

REFUSE DISPOSAL SERVICE BID FORM

C24715006

Agreement Number:

Page: 2 2

BUDGET DETAIL AND PAYMENT PROVISIONS

5 Disabled Veterans Participation Goals

A.

B.

C.

DPR 604 (Rev. 12/2021)(Excel 12/28/2021)

Upon completion of an awarded contract in which a commitment to achieve a DVBE goal was made, the prime contractor that entered into a subcontract with a DVBE is required to complete and submit form STD.

817 within 60 days to certify payment information to the awarding department, in accordance with Military and Veterans Code (M&VC) Section 999.5.

For contracts awarded on or after January 1, 2021, pursuant to M&VC Section 999.7, the State shall withhold ten thousand dollars ($10,000) from the final payment, or the full final payment if less than ten thousand dollars ($10,000), until the prime contractor complies with the certification requirements of M&VC Section

999.5. Prime contractors that fail to comply with the certification requirements shall be given notice and allowed to cure the defect. If after 15 calendar days but not more than 30 calendar days from the date of the notice, the prime contractor fails to comply with the certification requirements, the State shall permanently deduct ten thoursand dollars ($10,000) from the final payment, or the full payment if less than ten thousand dollars ($10,000). The withholding applies to all contracts with a DVBE subcontractor.

Notwithstanding any other law, an awarding department shall not withhold more than the amount specified on the final payment of any disabled veteran business enterprise contract for the purposes of ensuring compliance with the certification requirements of M&VC 999.5.

EXHIBIT B

(Standard Agreement) of

DPR 326B (Rev. 10/2008)(Excel 10/10/2008) Page 1

Felton, CA 95018

FOR DEPARTMENT USE ONLY

C24715006 4

Department of Parks and Recreation

Santa Cruz District

303 Big Trees Park Road

BID OPENING

2:00 PM

DATE

DISTRICT NAME AND…