Bid_Booklet_C24715005_v3.pdf

CALIFONIA DEPARTMENT

OF PARKS AND RECREATION

INVITATION FOR BIDS

SANTA CRUZ DISTRICT WATER AND WASTEWATER

TESTING SERVICES

Service Area: Santa Cruz District

San Mateo and Santa Cruz Counties

California

Agreement Number: C24715005

Bid Opening Date: 2:00 PM, July 31, 2024

State of California – Natural Resources Agency Department of Parks and Recreation

Santa Cruz District

State of California • Natural Resources Agency Gavin Newsom, Governor

Armando Quintero, Director

Invitation For Bids Notice to Prospective Bidders

July 15, 2024

You are invited to review and respond to this Invitation for Bids (IFB), entitled, Santa Cruz District Water and Wastewater Testing Services, Agreement #C24715005. In submitting your bid, you must comply with the Service Contracts Invitation for Bids/Instruction to Bidders, DPR 940A, attached herein.

The DVBE Participation Requirement has been waived for this solicitation.

However, the incentive still applies.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions (04/2017) http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx. If you do not have Internet access, a hard copy can be provided by contacting the person listed below.

For profit businesses using a fictitious name other than their legal business name, shall be required to provide their “Legal Business Name” d/b/a “Fictitious Business Name” on contract forms in compliance with Business and Professions Code §17900-17930. This code does not apply to a nonprofit corporation or association, et al., §17911.

Please direct questions or concerns regarding this solicitation to:

Gwyneth Galloway-Miksicek, Contract Administrator Santa Cruz District

831-335-8996 G.G-Miksicek@parks.ca.gov

All written questions regarding this service agreement shall be submitted by close of business July 22, 2024. A Q&A addendum will be issued no later than July 25, 2024.

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

DEPARTMENT OF PARKS AND RECREATION

Santa Cruz District

303 Big Trees Park Road Felton, CA 95018

(831) 335-8996 http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx mailto:G.G-Miksicek@parks.ca.gov

NATURAL RESOURCES AGENCY

CALIFORNIA DEPARTMENT OF

PARKS AND RECREATION

Santa Cruz District Water and Wastewater Testing Services

San Mateo & Santa Cruz County, California

Contract C24715005

TABLE OF CONTENTS

Item Number of Pages Cover Sheet…………………………………………………………………………… Letter to Bidders Table of Contents Service Contracts Invitation for Bids/Instructions to Bidders, DPR 940A

Preference Programs Small Business (SB) Notice (DPR 478) Disabled Veteran Business Enterprise (DVBE) Notice (DPR 479 IW)

Sample Contract Forms: (sample documents for reference only, do not include with bid submission) Standard Agreement (STD 213) (Sample) Exhibit A, Scope of Work (DPR 603) (Sample) Exhibit A, Attachment 1, Scope of Work, Water and Wastewater Testing Services Exhibit B, Budget Detail and Payment Provisions (DPR 604) (Sample) Exhibit B, Attachment 1, Service Contracts Bid Form (DPR 940B) (Sample) Exhibit D, Special Terms and Conditions (DPR 605S) (Sample)

Bid Forms:

Bidder’s Checklist Exhibit B, Attachment 1, Service Contracts Bid Form (DPR 940B) Darfur Contracting Act Form (DPR 74) Bidder’s DVBE Participation (DPR 486) DVBE Declarations (DGS PD 843) Bidder Declaration (GSPD-05-105) Commercially Useful Function – Bidder Certification (DPR 87) California Civil Rights Laws Certification……………………………………………………………… Contractor Certification Clause (CCC 04/2017) Payee Data Record & Instructions (STD 204) ..……………………………………………………….. 2 Payee Data Record Supplement (STD 205)… ..………………………………………………………..2 Payee Data Record Supplement & Instructions (DPR 88) …………………………….………...…... 2 Generative Artificial Intelligence (GenAI) Disclosure & Factsheet (STD 1000)..…………………….4

C24715005

Date:

Time:

Location:

at

Department of Parks and Recreation

Contact Person:

Phone No.:

E-mail:

DPR 940A (Rev. 7/2011)(Excel 7/20/2011)(Page 1 of 3)

Gwyneth Galloway-Miksicek

01/01/2025 (or upon DPR approval, whichever is later) through 12/31/2027 (or three years from contract approval

Santa Cruz District

Felton, CA 95018 303 Big Trees Park Road

(831) 335-8996 G.G-Miksicek@parks.ca.gov

Henry Cowell Redwoods SP Warehouse located in Henry Cowell Redwoods SP, 202 Big Trees Park Rd., Felton, CA 95018

July 31, 2024 2:00 PM Pacific Time CA Deparment of Parks and Recreation Santa Cruz District Office 303 Big Trees Park Road, Felton, CA 95018

Perform pickup, analysis, and reporting for water and wastewater samples taken from various locations throughout the Santa Cruz District, Santa Cruz and San Mateo County, CA.

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

1.

At the above time and place the bids will be publicly opened and read for furnishing services, material, or equipment, or to perform all work required to:

complete and ready for use in accordance with plans and specifications and such addenda as may be issued prior to bid opening date.

Additional requirements/information are as follows:

Contractor must submit proof of Environmental Laboratory Accredidation Program (ELAP) certification from the State Water Resources Control Board with bid submission packet by completing page 2 of Exhibit B, Attachment I, Bid form.

Questions regarding this service agreement shall be submitted to the email address below, no later than close of business (COB) July 22, 2024. A Q&A addendum will be released no later than COB July 25, 2024.

Prospective bidders may examine and obtain specifications and bid forms, or receive assistance with questions regarding this Invitation for Bids by calling, e-mailing or mailing a request to:

The anticipated performance period of the contract is

Bids shall take into consideration all such conditions as may affect the work. Bidder should carefully examine the entire bid documents and become fully aware of the nature and location of the work, the quantities of work, and conditions to be encountered in performing the work.

2. Bid documents consist of all forms, instructions, notices, specifications, and any addenda thereto, that describe the project or services to be performed and the requirements for bidding. All bidders are responsible to inquire as to addenda issued.

Sealed bids will be accepted by the Department of Parks and Recreation until the following date and time, at the following location.

3. Bids shall be submitted in duplicate a sealed envelope. This envelope shall include the return address of the bidder, be marked "Bid - Do Not Open" and delivered to the place shown above prior to the time and date of the bid opening. It is the responsibility of the bidder to ensure that his/her bid is received in proper time. Facsimile (Fax) responses will not be considered.

SERVICE CONTRACTS

INVITATION FOR BIDS/INSTRUCTIONS TO BIDDERS

CONTRACT/BID NO.:

mailto:isabella.kressman@parks.ca.gov mailto:isabella.kressman@parks.ca.gov mailto:isabella.kressman@parks.ca.gov mailto:isabella.kressman@parks.ca.gov mailto:isabella.kressman@parks.ca.gov mailto:isabella.kressman@parks.ca.gov

4. No bids will be accepted after the date and time set for the bid opening.

5. Prices shown on the Bid Form shall include all applicable taxes and other items of expense incident to the bid price.

6. Any bid may be withdrawn prior to the hour fixed above, provided that the written request for withdrawal is submitted by the bidder or his/her duly authorized representative and filed at, e-mailed to or sent by FAX to the place shown above. An oral or other form of request to withdraw a bid is not acceptable.

7. Bids will be opened and read publicly at the time and place indicated above. Bidders or their authorized agents are invited to be present.

8. Bids may be rejected if they show any alterations to form, additions not called for, conditioned bids, incomplete bids, or irregularities of any kind. Only those bids which cover all the work outlined will be considered. The State reserves the right to reject any or all bids.

9. If the contract is awarded, it will be awarded to the lowest responsible bidder whose bid complies with the prescribed requirements.

10. In the case of a tie bid, the determination of a successful bidder will be made by a coin toss in the presence of all interested bidders, at a time and date set by the originating office.

11. All bids shall remain valid for 30 calendar days after the bid opening date.

12. The basic agreement for contracting with the State, "STD. 213 - Standard Agreement," is included in bid documents in sample form for informational purposes.

13. The contract shall be signed by the successful bidder and returned within five (5) working days after the bidder receives notice that the contract has been awarded.

14. The contract shall be a binding contract upon the State only after approval by the State.

DPR 940A (Page 2 of 3)

A. Upon written request by any bidder who has submitted a bid, the agency must post a notice of the proposed contract award in a place accesible by the general public including any internet site identified in the IFB at least five days prior to awarding the contract.

If contract is not awarded to the low bidder, the low bidder shall be notified by FAX, overnight courier, e-mail, or personal delivery five (5) working days prior to the award of contract.

Procedure for Protesting an Award

B. Inspection of bids is permitted as follows:

C. There are time limits in which to file a protest. A protest must be filed with the agency and DGS after notice of intent to award the contract, but before the actual award.

D. Once a protest is filed the contract may not be awarded until the protest is withdrawn or DGS has rendered a decision.

After bid opening, all bids shall be available for public inspection.1.

DPR 940A (Page 3 of 3)

A copy of the written protest should be sent to:

Department of Parks and Recreation Administrative Services Division Manager, Contract Services Unit

P.O. Box 942896 Sacramento, CA 94296-0001

Protests of award shall be in writing and filed with:

Department of General Services

Office of Legal Services Attention: Protest Coordinator

707 Third Street, 7th Floor West Sacramento, CA 95605

Bid Protest Coordinator Email address: OLSProtests@dgs.ca.gov

E. After filing a protest, the protestant has five calendar days to file a detailed written statement of the protest grounds if the original protest did not contain the complete grounds for the protest.

Bidder

DPR 478 (Rev. 2/2016)(Excel 2/24/2016)(Page 1 of 2)

Bid Amount Bid After 5% Preference Small Business Status

$30,750 $30,750 Claims small business status, but is not CA certified

$29,870 $28,421 Claims small business and is CA Certified

$28,975 $28,975 Does not claim to be a small business

$29,520 $29,520

Claims small business status, but their CA certification has expired

Small Business (SB) Notice 5% Small Business Preference

1. What is a California Certified Small Business (SB)?

a) For a business to be considered a Small Business (SB), they must be certified with the State of California

- Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94.

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

b) Your business may be eligible if it meets all of the following*:

1. Must be independently owned and operated.

2. Cannot be dominant in its field of operation.

3. Must have its principal office located in California.

4. Must have its owners (or officers in the case of a corporation) domiciled in California.

5. Together with its affiliates, be either:

° A business with 100 or fewer employees, and an average annual gross receipts of $14 million or less over the previous three tax years, or

° A manufacturer with 100 or fewer employees.

6. Microbusiness: A small business will automatically be designated as a microbusiness if gross annual receipts, together with all affiliates, are less than $3,500,000 or, the small business is a manufacturer with 25 or fewer employees.

* For additional details visit the Department of General Services (DGS) web site at:

www.dgs.ca.gov/pd/Programs/OSDS.aspx.

2. What is the SB Preference?

a) State law allows certified small business (SB) and microbusiness (MB) firms to receive a 5% bidding preference on applicable state solicitations. The 5% preference is also available for non-certified businesses who subcontract 25% of contract amount with a certified SB/MB.

b) The effect of the preference is to help SBs/MBs be more competitive in the bid process, thereby enhancing state contract awards directly or indirectly to SB/MB. The preference is only used for computation purposes to determine the winning bidder, the contract is awarded at the actual bid amount.

http://www.pd.dgs.ca.gov/smbus/sbpref.htm

3. In no event shall the SB preference or non-SB subcontracting reference exceed $50,000 in any single bid.

4. How does the 5% Small Business (SB) Preference Work?

a) The following example shows how the 5% preference computation works, and how it is used to determine a successful bidder.

The State of California www.pd.dgs.ca.gov/smbus

Department of General Services Receptionist: (916) 375-4940

Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060

707 Third Street, First Floor – Room 400 FAX: (916) 375-4950

West Sacramento, CA 95605 OSDCHelp@dgs.ca.gov

DPR 478 (Page 2 of 2)

b) Computation Method for example 4-a:

1. Five percent is applied to the lowest (non-certified small business) responsible bid ([Bidder 2] $28,975 x .05 = $1448.75).

2. The preference amount ($1,448.75) is subtracted from the certified small business (Bidder 4’s) bid amount ($29,870 - $1,448.75 = $28,421.25).

3. Bidder 4’s computed total is $28,421.25, making them the lowest bidder.

4. The contract is awarded to Bidder 4 for $29,870.

c) NOTE: The 5% SB preference is applied to currently certified and registered small businesses and is used for bid evaluation purposes and does not alter the bid's actual amount.

5. Documentation

a) Bidders must provide a printout from the State's SB/DVBE vendor system showing your certification and expiration date from the following web site. www.Caleprocure.ca.gov

b) If a non-certified firm is claiming the SB Preference based on subcontracting at least 25% of the contract to a certified SB/MB, you must include a complete DPR 85 with your bid. An evaluated bid under the 25% SB subcontracting qualification cannot displace a certiffied and registered SB.

c) At completion of peformance and when SB participation was included toward SB goals under this contract, then the contractor must complete and submit form DPR 489 to the State's designated representative under this contract and within the time specified within the contracting documents or within 60 days of receipt of final payment, which ever is sooner.

6. Verification

Information submitted by the bidders to claim the SB Preference will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80. Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

7. To locate SB/MB contractors:

a) Contact the department’s contracting official named in this solicitation for any SB/MB contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify SB/MB contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance: www.parks.ca.gov/advocate.

b) Access the list of all certified SB/MBs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at: www.Caleprocure.ca.gov

c) Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC) that apply to the elements of work you want to subcontract to a SB/MB.

d) Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at: www.Caleprocure.ca.gov

8. Information The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies SB/MB contractors. For more information, please contact OSDS to find out more:

http://www.pd.dgs.ca.gov/smbus mailto:OSDCHelp@dgs.ca.gov

DPR 479IW (Rev. 12/2022)(Excel12/20/2022)(Page 1 of 5)

1. Bidder's attention is directed to the Disabled Veteran Business Enterprise (DVBE) Participation Requirement for bidders, as outlined in the accompanying bid package.

Disabled Veteran Business Enterprise (DVBE) Notice

2. What is a Disabled Veteran Business Enterprise (DVBE)?

a. For a business to be considered a Disabled Veteran Business Enterprise (DVBE), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94. Please see the following website for more information about DVBE certification benefits and eligibility requirements:

www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or- Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

b. Only DVBEs who perform a commercially useful function relevant to this solicitation, may be used to satisfy the DVBE incentive program requirements.

3. Commercially Useful Function Definition

a. California Code of Regulations, Title 2, § 1896.61(l): The term "DVBE contractor, subcontractor or supplier" means any person or entity that satisfies the ownership (or management) and control requirements of §1896.61(f); is certified in accordance with §1896.70;

and provides services or goods that contribute to the fulfillment of the contract requirements by performing a commercially useful function.

b. A person or entity must perform a commercially useful function (CUF) as defined under Military and Veterans Code (MVC) §999.

c. A contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of disabled veteran business enterprise participation.

4. What is the DVBE Incentive Program?

a. The DVBE Incentive Program was established by statute and applies to contracts solely financed by State funds. This program is separate from the DVBE Participation Program. The incentive is designed to encourage bidders to partner with DVBE subcontractors.

The DVBE Participation Requirement for this solicitation has been waived – however the DVBE Incentive still applies.

There is no minimum DVBE participation requirement for this solicitation.

DVBE Incentive for Invitation For Bid (IFB) (Participation Requirement Waived)

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

http://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

DPR 479IW (Rev. 12/2022)(Excel 12/20/2022)(Page 2 of 5)

b. The incentive may be combined with other incentives and preferences up to an established cap of $100,000.00. The incentive is used only for evaluation purposes and does not alter the amounts of the actual bids.

5. Reporting Requirement

a. If, for this agreement, a contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, within 60 days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) the contractor must certify in a report to the awarding department:

i) the total amount the prime contractor received under the contract

ii) the name and address of the DVBE(s) that participated in the performance of the contract

iii) the amount each DVBE received from the prime contractor

iv) that all payments under the contract have been made to the DVBE(s)

v) the actual percentage of DVBE participation that was achieved

b. You will be required to report to DPR the actual dollars spent with each DVBE subcontractor on form STD. 817. If awarded the contract you will receive this form at the completion of the contract. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Military & Veterans Code (M&VC) § 999.5(d)).

6. Who is eligible to receive the incentive?

a. Any responsive and responsible bidder who has attained .01% DVBE participation or higher with a registered and certified DVBE.

7. Documentation

a. Bidders must document DVBE participation commitment by completing and submitting the following forms:

1) GSPD 05-105, Bidder Declaration: The GSPD 05-105 is used to document the proposed prime contractor and subcontractors, including their roles and responsibilities. The form must be submitted with the bid package. If there is a discrepancy between the dollar amount and percentage of bid for DVBE participation then the percentage shall prevail.

2) DGS PD 843, DVBE Declaration: All disabled veteran owners and disabled veteran managers of the DVBE must complete the form and submit it with the bid package. A DGS A DGS PD 843 needs to be submitted by every DVBE supplier who is part of a bid whether they are the prime contractor or subcontractor.

b. Bids that fail to submit the completed required forms to confirm the level of DVBE participation will not be eligible to receive the DVBE incentive. Clerical and typographical errors on these forms may be corrected at the State’s sole discretion.

c. Information submitted by the bidders to claim the DVBE incentive(s) will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80.

Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

c. Table A – Invitation For Bid (IFB) (aka Low Price Method)

a. Low Price Method

A B C

$98,000.00 $102,100.00 $100,000.00

0% 8% 4.5%

1 3 2 n/a 5% 4% n/a $4,900.00

(5% x $98,000) $3,920.00

(4% x $98,000) n/a 97,100.00

($102,100 - $4,900) 96,080.00

($100,000 - $3,920)

3 2 1

DPR 479IW (Rev. 12/2022)(Excel 12/20/2022)(Page 3 of 5)

Final Rank:

DVBE Incentive (from Table A) Incentive Amount (% x Lowest Responsive and Responsible Bid Price) Adjusted Bid Price (Bidder's Price - Bidder's Incentive Amount)

Bidder Name

Original Bid Price

DVBE Participation for certified DVBE Prime or Subcontractors

Initial Ranking

2% - 2.99% .01% - 1.99%

5% of lowest responsive and responsible bid 4% of lowest responsive and responsible bid 3% of lowest responsive and responsible bid 2% of lowest responsive and responsible bid 1% of lowest responsive and responsible bid

Confirmed DVBE Participation of DVBE Incentive Amount for IFB

5% or more 4% - 4.99% 3% - 3.99%

8. How does the DVBE Incentive Program Work?

a. The DVBE incentive is used only for evaluation purposes to determine the successful bidder and does not alter the amounts of the actual bids. A dollar cap of $100,000.00 is set for all combined incentives and preferences.

b. For contracts to be awarded based on the Low Price Method, the incentive amount is equal to a percentage of the lowest responsive and responsible bid based on the amount of DVBE participation in the bid being evaluated per Table A below. The Computation Method does not include the small business preference; however, the small business preference may be applied and may affect the application of the incentive and the outcome of the ranking.

9. Computation Method

The State of California www.dgs.ca.gov/PD Department of General Services Receptionist: (916) 375-4940 Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060 707 Third Street, First Floor – Room 400 FAX: (916) 375-4950 West Sacramento, CA 95605 OSDSHelp@dgs.ca.gov

DPR 479IW (Rev. 12/2022)(Excel 12/20/2022)(Page 4 of 5)

10. Substitution of Proposed DVBE

a. If awarded the contract, the DVBE subcontractors and/or contractors proposed by bidder must be used unless prior written notice of substitution is provided to the state and the state approves such substitution.

b. The notice must include a minimum of: (1) a written explanation of the reason for the substitution; and (2) an updated GSPD 05-105 must be submitted to the award office of Department of Parks and Recreation. The substitution request must before approved before the substitution can take place.

c. Failure to adhere to at least the DVBE participation proposed by the successful bidder may be cause for contract termination and recovery of damages under the rights and remedies due the state under the default section of the contract.

d. Contractor understands and agrees that should award of this contract be based in part on their commitment to use the Disabled Veteran Business Enterprise (DVBE) subcontractor(s) identified in their bid or offer, per Military and Veterans Code 999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the State. Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

e. Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in M&VC § 999.9; Public Contract Code (PCC) § 10115.10, or PCC § 4110 (applies to public works only).

11. To locate DVBE contractors:

a. Contact the department’s contracting official named in this solicitation for any DVBE contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify DVBE contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance – www.parks.ca.gov/advocate.

b. Access the list of all certified DVBEs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at:

https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true

Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC), that apply to the elements of work you want to subcontract to a DVBE.

c. Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at:

www.Caleprocure.ca.gov

d. The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies http://www.dgs.ca.gov/PD mailto:OSDSHelp@dgs.ca.gov

b. DGS PD 843, DVBE Declaration

DPR 479IW (Rev. 12/2022)(Excel 12/20/2022)(Page 5 of 5)

a. GSPD 05-105, Bidder Declaration

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)

DVBE Documentation Checklist

1. The State of California acknowledges the service and sacrifice of its disabled veterans, in part, through the “Disabled Veteran Business Enterprise (DVBE) Participation Program.” As mandated bylaw, state agencies have a goal to award at least 3% of their annual contract dollars to certifiedDVBE’s.

2. When a firm bids on a state DPR contract that contains DVBE participation, the firm may benefit from the DVBE Incentive program. We encourage all suppliers to obtain as much DVBE participation as possible.

3. INCOMPLETE DOCUMENTATION (GSPD 05-105 AND DGS PD 843) MUST RESULT IN

DISQUALIFICATION FROM FURTHER PARTICIPATION IN THE SELECTION PROCESS FOR THE

CONTRACT.

4. The following checklist is provided to assist bidders with their DVBE participation documentation:

All DVBE participation is indicated.

The names of each participating DVBE company is listed with the dollar value and applied percentage of the bid.

A copy of the printout from eProcurement system showing the company’s DVBE certification status.

The DVBE participation percentage listed agrees with the dollar value claimed.

A completed and signed DGS PD 843 is included with the bid for every DVBE (whether prime contractor or subcontractor) included.

2. The term of this Agreement is:

SAMPLE

Contractor's Name:

Agreement Number:

Page: 1 of 1

SCOPE OF WORK

1. Contractor agrees to provide to the Department of Parks and Recreation (DPR) services as described herein:

2. The services shall be performed at:

3. The services shall be provided during:

4. The project representatives during the term of this Agreement will be:

State Agency: Contractor:

Section/Unit: Section/Unit:

Attention: Attention:

Address: Address:

City/State/Zip Code: Felton, CA 95018 City/State/Zip Code:

Phone: Phone:

Fax: Fax:

E-mail Address: E-mail Address:

DPR 603 (Rev. 2/2011)(Excel 2/10/2011) julie.holt@parks.ca.gov

Santa Cruz District Julie Holt

831-588-2798

C24715005

Water and Wastewater Testing

Department of Parks and Recreation

Henry Cowell Redwoods State Park Warehouse located in Henry Cowell Redwoods State Park, 202 Big Trees Park Road, Felton, CA 95018

Normal working hours: Monday - Friday, with the exception of State Holidays. Hours of pick-up for samples to be determined by the State's Representative and are subject to change to accommodate unforeseen circumstances and scheduled lab closures. Emergency weekend sampling will typically be held until the next business day.

303 Big Trees Park Road

EXHIBIT A

(Standard Agreement)

To perform laboratory analysis and testing from samples taken at two (2) sewage treatment plants and water samples from nine (9) sites located at: Portola RSP, Castle Rock State Park (SP), Henry Cowell RSP, Ano Nuevo SP and Butano SP.

Laboratory analysis and testing in accordance to specifications in Exhibit A, Attachment 1, Scope of Work.

SAMPLE

mailto:julie.holt@parks.ca.gov mailto:julie.holt@parks.ca.gov mailto:julie.holt@parks.ca.gov

[Contractor Name]

Exhibit A, Attachment 1

State of California - The Resources Agency

DEPARTMENT OF PARKS AND R ECREATION

EXHIBIT A, ATTACHMENT 1

SCOPE OF WORK

Water and Wastewater Testing

Water Testing:

California Code of Regulations Title 22, requires all public water systems to monitor their water supply. The Purpose of this Water Analysis is to comply with California Code of Regulations Title 22, by analyzing samples taken from nine (9), separate drinking water systems in the Santa Cruz District and to report the findings for the term of the contract. A certified lab recognized by the State Water Resources Control Board (SWRCB), hereinafter referred to as "SWRCB", must perform the analysis and report the findings in a timely manner. Typical Bacteriological testing reports must have a five (5) business day turnaround. Samples marked as "QA" require that test results be relayed upon test completion, with report to follow.

The Contractor shall perform the analysis and report the results in a manner recognized by the "SWRCB". The Contractor must provide a means of maintaining the quality (controlled transportation) of the States samples by providing appropriate sampling containers and preservatives ( i f appl icable) , and zip lock style bags for chain of custody paperwork.

State Parks will have the coolers packed and ready for pick-up every Wednesday (unless previously arranged otherwise) by 13:30 (1:30 p.m.). The contractor will pick up coolers no earlier than 13:30 (1:30 p.m.) and no later than 15:30 (3:30 p.m.). The sample containing coolers must be transported from the Henry Cowell Redwoods State Park Warehouse, 202 Big Trees Park Road, located in Felton CA, to the testing laboratory at the Contractor's own expense. The contractor is to provide samples bottles with preservatives (if applicable), labels, coolers with ice packs, and/or special instructions to the State at the contractor 's own expense. The ice bags shall be hard plastic and replaced at the contractor’s own expense when damaged or leaking. The contractor will return previously transported coolers and ice packs (in clean and dry condition) at each pick-up. GPS coordinates for the Warehouse at Henry Cowell Redwoods State Park: Lat 40° 44' 30.822" N Long 73° 59' 21.508" W.

Title 22 Chapter 15 article 3 Primary Standards-

Bacteriological Quality Sub Section 64423.1. Sample Analysis and

Reporting of Results.

a. The water supplier shall designate (label) each sample as routine, repeat, special, or other pursuant to Section 6442(b), and have each sample analyzed for total coliforms. The supplier also shall require the laboratory to analyze the same sample for fecal coliforms or Escherichia coli (E. coli) whenever the presence of total coliforms is indicated. As a minimum, the analytical results shall be reported in terms of the presence or absence of total or fecal coliforms, or E. coli in the sample, whichever is appropriate.

b. The water supplier shall require the laboratory to notify the supplier within 24 hours, whenever the presence of total coliforms, fecal coliforms or E. coli is demonstrated in a sample or a sample is invalidated due to interference problems, pursuant to Section 64425(b), and shall ensure that a contact person is available to receive these analytical results 24-hours a day. For drinking water Total Coliform, Fecal or E. Coli positives refer to Chain of Custody (COC) for State Represented contact information. The water supplier shall also require the laboratory to immediately notify the State Board of any positive bacteriological results if the laboratory cannot make direct contact with the designated contact person within 24 hours.

Sub Section 64425. Sample Invalidation.

a. water supplier may request the State Board to invalidate a sample for which a total coliform-positive result has been reported if the supplier demonstrates:

b. All repeat sample(s) collected at the same tap as the original total coliform- positive sample also are total coliform-positive and all repeat samples collected within five service connections of the original tap are not total coliform-positive; or

c. The Laboratory did not follow the prescribed analytical methods pursuant to Section 64415(a), based on a review of the laboratory documentation by the State Board. The supplier shall submit to the State Board a written request for invalidation along with the laboratory documentation, the supplier's sample collection records and any observations noted during sample collection and delivery.

The water supplier shall require the laboratory to provide the supplier with documentation which shall include, but not be limited to:

1. A letter from the director of the laboratory having generated the data, conformation the invalidation requested by reason of laboratory accident or error;

2. Complete sample identification, laboratory sample log number (if used), date and time of collection, date and time of receipt by the laboratory, date and time of analysis for the sample(s) in question;

3. Complete description of the accident or error alleged to have invalidated the result(s);

4. Copies of al l analytical, operating, and quality assurance records pertaining to the incident in question; and

5. Any observations noted by laboratory personnel when receiving and analyzing the sample(s) in question.

d. The State's Representative is responsible for collection of samples from seven (9) separate drinking water systems in the Santa Cruz District and transportation to the Henry Cowell Redwoods SP Warehouse located in Henry Cowell Redwoods SP, 202 Big Trees Park Rd., Felton, CA 95006. The State's Representative shall coordinate pickup dates with the contractor's contact person for sample pick-up dates and time. Pick-up time shall be no earlier than 13:30 hours (1:30 PM) or later than 15:30 hours (3:30 PM) on the day of pick- up.

e. The Contractor is responsible for the transportation of the samples maintaining the quality (controlled transportation) from the Henry Cowell Redwoods SP Warehouse to contractor's laboratory. Contractor is aware of the various holding times for proper analysis of the samples and will arrange transportation such that the samples will be received by the contractor's laboratory to be set up for testing by that hold time.

f. As soon as results are available, but no later than five business (5) days for presence/absence (P/A) and ten (10) business days for Most Probable Number (MPN) from receipt of samples, the contractor will email the results to the State's Representative in a form consistent with the standard Division of Drinking water (DDW) hard copy format (pdf or equivalent). State Representatives are as follows:

i. Primary contacts for Portola are Julie Holt, email to Julie.holt@parks.ca.gov and Ryan Palafox, email to ryan.palafox@parks.ca.gov.

ii. Primary contacts Kirkwood and Castle Rock locations, email to Julie Holt at Julie.holt@parks.ca.gov

iii. Primary contacts for Rancho Del Oso, Nature Center, Año, and Butano locations are Kevin Jacobs, SAMPLE mailto:Julie.holt@parks.ca.gov mailto:ryan.palafox@parks.ca.gov mailto:Julie.holt@parks.ca.gov email to kevin.jacobs@parks.ca and Tom McElhenney, email to Thomas.McElhenney@parks.ca.gov .

g. The tests to be performed for this contract shall be for Bacteriological

Testing; E. coli per LT2ESWTR (SM 92218/F or SM 92238), 10 and 15 tube MPN or Quanti-tray forTotal/Fecal Coliform per SWTR and TCR (SM 9221 or SM 9223) , Presence/Absence (9223), Heterotrophic Plate Count, General Mineral, Physical & Inorganic Chemical Analysis, Volatile Organic Chemical Analysis (VOC’s), Synthetic Organic Chemical Analysis (SOC’s), Total Trihalomethanes an Haloacetic Acids (TTHM/HAA5’s ) and Miscellaneous testing

h. Note : Further enumeration may be required following a greater than result.

i. Contractor shall establish a brand new unique customer identification number for this Title 22 water testing contract for invoicing purposes.

j. Contractor shall cross-reference our contract number on all invoices.

k. Contractor shall include sample type, location and the name of the project representative on all invoices and reports.

l. Contractor may only invoice Department of Parks and Recreation for laboratory services performed. Not all tests outlined in Exhibit B, Attachment 1 will be needed in each year of the contract.

m. Contractor must include a copy of the Chain of Custody with each invoice

Chain of Custody

This section has been added as an extra measure to ensure compliance with the Monitoring and Reporting Program- R3-2011-0008, as outlined by the SWRQB. The contractor shall email a copy of the Chain of Custody to the States Representative within forty-eight (48) hours of receiving samples, showing the specific physical location of the collected samples. The contractor shall contact the States Representative immediately if hold times have exceeded and the samples declared

SAMPLE

mailto:kevin.jacobs@parks.ca mailto:Thomas.McElhenney@parks.ca.gov invalid for compliance.

If any discrepancies are found on sample collection bottles or chain of custody paper work, you must contact our office immediately for Portola Redwoods and Kirkwood (Castle Rock) 831-335-8305, if no one answers between the hours of 7:00 a.m. and 3:30 p.m. you will need to leave a message on the voice mailbox. After the hour of 3:30 p.m. call Julie Holt at 831-588-2798 for Portola, Kirkwood, Castle Rock systems. For RDO, NC, Butano or Ano, contact Kevin Jacobs at 831-400-8611.

Waste Water Testing:

The Portola Wastewater Treatment Plants operate under the authority of the State Water Resources Control Board (SWRCB). The Purpose of the laboratory Analysis Contract for the Santa Cruz District is to obtain accurate laboratory analysis from the samples taken the sewage treatment plants located at Portola Redwoods State Park and Castle Rock (Kirkwood) and to report the findings for the term of the contract. The Kirkwood onsite septic disposal system operates under the authority of the County of Santa Cruz Environmetal Health department. APN #088-081-12, permit numbers 16-235 and 9244. A certified lab recognized by the SWRCB, must perform the analysis and report the findings in a timely manner and adhere to all holding times.

All samples will be picked up at the Henry Cowell Redwoods State Park Warehouse, 202 Big Trees Park Road, located in Felton, CA . GPS coordinates: Lat 40° 44' 30.822" N Long 73° 59' 21.508" W.

The contractor will email the results to the States Representative in a form consistent with the standards of the CRWQCB hard copy format (pdf or equivalent). Email address (ryan.palafox@parks.ca.gov) and (Julie.holt@parks.ca.gov) .

a. The contractor shall provide all the necessary skilled labor, skilled laboratory facilities, methods, technical k n o w l e d g e , materials, tools, equ ipmen t , and transportation to p e r f o r m the required wastewater, and receiving water sample(s) analysis.

b. The collecting of samples shall be the sole responsibility of the State Park personnel. The states representative will work with the contractor to create a sample pick up schedule that will comply with sample hold times. Using the contractor’s own

SAMPLE

mailto:ryan.palafox@parks.ca.gov mailto:Julie.holt@parks.ca.gov means, the contractor shall pick up the samples from the Henry Cowell Redwoods State Park Warehouse, 202 Big Trees Park Road, located in Felton, CA between 13::30 (1:30pm) and 15:30 (3:30p.m.). Contractor must provide a means of maintaining the quality (controlled transportation) of the state's samples by providing an appropriate container and preservatives. The contractor must also provide zip lock style bags for chain of custody paperwork collected from the Henry Cowell Redwoods State Park Warehouse.

c. The Contractor is responsible for the transportation of the samples by means of maintaining the quality (controlled transportation} from Henry Cowell Redwoods State Park Warehouse to contractor's laboratory. Contractor is aware of the various holding times for proper analysis of the sample s and will arrange transportation such that the samples will be received by the contractor's laboratory to be set up for testing within the hold time.

d. The regularly scheduled WEEKLY sampling/testing day shall be on each Wednesday, unless previously arranged otherwise (excluding State holidays) and except for emergency testing.

e. The Wastewater Treatment Plant clearwell effluent samples collected may contain nitrate, nitrite, and kjeldahl nitrogen.

f. Additional laboratory analysis testing may be required during the course of this contract. Specifically:

Emergency sample analysis may be required to maintain compliance with RWQCB Monitoring and Reporting Program R3-2011-0008. The states representative shall contact the contractor and arrange for emergency analysis procedures to begin.

The collection of the samples shall be the sole responsibility of the State Park personnel. The needed emergency sampling will be collected in the morning of the next business day of the notification of a violation, (between the hours of 9:00 a.m. and 12:15 p.m.). The states representative will contact the contractor by telephone to notify of the emergency sampling analysis needed. The states representative will confirm with the contractor that samples are ready for pick up. The contractor shall, using their own means, pick-up the samples from the Henry Cowell Redwoods State Park Warehouse, 202 Big Trees Park Road, located in Felton, CA, between13:30 (1:30 p.m.)

and 15:30 (3:30 p.m.). Contractor must provide a means of maintaining the quality (controlled transportation) of the state's samples by providing an appropriate container and preservatives. The contractor must also provide zip lock style bags for chain of custody paperwork collected from the Henry Cowell Redwoods State Park Warehouse. SAMPLE

g. All Report must contain the Minimum Detection Limits (MDL) and the Reporting

Limits (RL)

h. The contractor shall provide the testing Laboratory's State Water Resource Control Board (SWRCB) Environmental Laboratory Accreditation Program (ELAP) number on the enclosed Bid Form as a part of the bid for this contract.

i. Contractor shall establish a brand new unique customer identification number for this Wastewater Testing Contract.

j. Contractor may only invoice Department of Parks and Recreation for laboratory services performed.

k. Contractor must include a copy of the Chain of Custody with each invoice

Chain of Custody

This section has been added as an extra measure to ensure compliance with the Monitoring and Reporting Program- WDR No. R3-2011-0008, as outlined by the SWRCB. The contractor shall email a copy of the Chain of Custody to the States Representative within forty-eight (48) hours of receiving samples, showing the specific physical location of the collected samples. The contractor shall contact the States Representative immediately if hold times have exceeded and the samples declared invalid for compliance.

To meet the requirements of the State Operating Permit, the contractor will perform at a maximum the following number of tests in accordance with Exhibit B, Attachment 1 Bid Form.

Page: 1 2

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Invoicing and Payment

A. For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified in

, marked Exhibit B, Attachment 1, which is attached hereto and made a part of this Agreement.

B. Invoices shall include the Agreement Number and shall be submitted in triplicate not more frequently than monthly in arrears to:

2. Budget Contingency Clause

A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.

3. Prompt Payment Clause

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

4. Timely Submission of Final Invoice

A. A final undisputed invoice shall be submitted for payment no more than ninety (90) calendar days following expiration or termination date of this Agreement, unless a later or alternate deadline is agreed to in writing by the project representative. Said invoice should be clearly marked "Final Invoice," thus indicating that all payment obligations of the State under this Agreement have ceased and that no further payments are due or outstanding.

B. The State may, at its discretion, choose not to honor any delinquent final invoice if the Contractor fails to obtain prior written State approval of an alternate final invoice submission deadline. Written State approval shall be sought from the project representative prior to the expiration or termination date of this Agreement.

DPR 604 (Rev. 12/2021)(Excel 12/28/2021)

C24715005

EXHIBIT B

(Standard Agreement) of

Page: 2 2

BUDGET DETAIL AND PAYMENT PROVISIONS

5 Disabled Veterans Participation Goals

A.

B.

C.

DPR 604 (Rev. 12/2021)(Excel 12/28/2021)

C24715005

Upon completion of an awarded contract in which a commitment to achieve a DVBE goal was made, the prime contractor that entered into a subcontract with a DVBE is required to complete and submit form STD.

817 within 60 days to certify payment information to the awarding department, in accordance with Military and Veterans Code (M&VC) Section 999.5.

For contracts awarded on or after January 1, 2021, pursuant to M&VC Section 999.7, the State shall withhold ten thousand dollars ($10,000) from the final payment, or the full final payment if less than ten thousand dollars ($10,000), until the prime contractor complies with the certification requirements of M&VC Section

999.5. Prime contractors that fail to comply with the certification requirements shall be given notice and allowed to cure the defect. If after 15 calendar days but not more than 30 calendar days from the date of the notice, the prime contractor fails to comply with the certification requirements, the State shall permanently deduct ten thoursand dollars ($10,000) from the final payment, or the full payment if less than ten thousand dollars ($10,000). The withholding applies to all contracts with a DVBE subcontractor.

Notwithstanding any other law, an awarding department shall not withhold more than the amount specified on the final payment of any disabled veteran business enterprise contract for the purposes of ensuring compliance with the certification requirements of M&VC 999.5.

EXHIBIT B

(Standard Agreement) of

DPR 940B (Rev. 5/2011)(Excel 5/5/2011)

Water and Wastewater Testing Services

07/31/2024

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

SERVICE CONTRACTS BID FORM

DATE

UNIT

PROJECT

BID…