DATE: 8-26-26

TO: CONSTRUCTION VENDORS FAMILIAR WITH LARGE MOTORS

SUBJECT: BID # 27004 - High Service Motor Rehab/ Replacement

You are invited to submit a bid for the rehab and replacement of a failing 900 HP US Vertical motor with a new motor at Athens-Clarke County, JG Beacham Water Treatment Plant, for the Athens-Clarke County Public Utilities Department.

Inquiries regarding proposals should be made to Angie Perteet, Sr. Buyer by email at accbids@accgov.com.

The estimated cost of this project is $200,000.00.

BONDING REQUIREMENTS: An original bid bond in the amount of 5% of the total bid sum shall be submitted with the bid.

A MANDATORY, pre-bid conference to respond to all inquiries with regards to this project will be held at 10:30 AM ET, Wednesday, September 2, 2026 at JG Beacham Water Treatment Plant, 780 Barber Street, Athens, GA. Potential BIDDERS are required to attend. Site visit to follow.

Attached hereto are the bid form, bid specifications, and general instructions.

The written specifications contained in this bid shall not be changed or superseded except by written addendum from the Unified Government of Athens-Clarke County Purchasing Division of the Finance Department.

Failure to comply with the written specifications for this bid may result in rejection of the bid by the Unified Government of Athens-Clarke County.

Bids are to be sealed, marked with the bidder's name and address and labeled: " BID # 27004 - High Service Motor Rehab/ Replacement " and delivered to:

The Unified Government of Athens-Clarke County Finance Department, Purchasing Division 375 Satula Avenue Athens, GA. 30601

Not later than 11:00 A.M. ET, Tuesday, October 6, 2026

The Bidder shall affix to the outside of its sealed bid envelope, its Georgia Contractor License Number, Bidder’s name, Bidder’s address, and project title.

mailto:accbids@athensclarkecounty.com

A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the bid opening date. Please call (706) 613-3088 for more information for the hearing impaired. This service is in compliance with the Americans with Disabilities Act (ADA).

It is the policy of the Athens-Clarke County government that no person or business shall be excluded from participation, denied the benefits of, or otherwise discriminated against in relation to the award and performance of any contract or subcontract on the grounds of race, color, creed, national origin, age, or sex.

The Unified Government of Athens-Clarke County reserves the right to reject any and all bids, to waive any technicalities or irregularities and to award the bid based on the highest and best interest of the Unified Government of Athens-Clarke County.

THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY

BID # 27004

HIGH SERVICE MOTOR REHAB/REPLACEMENT

For

PUBLIC UTILITIES DEPARTMENT

A MANDATORY PRE-BID CONFERENCE WILL BE HELD ON

10:30 A.M. ET, WEDNESDAY, SEPTEMBER 2, 2026

SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW NO LATER THAN

11:00 A.M. ET, TUESDAY, OCTOBER 6, 2026

THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY

FINANCE DEPARTMENT, PURCHASING DIVISION

375 SATULA AVENUE

ATHENS, GA. 30601

THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS BID TO THE

PURCHASING DIVISION OF THE UNIFIED GOVERNMENT OF ATHENS-CLARKE

COUNTY ON OR BEFORE THE STATED DATE AND TIME WILL BE SOLELY AND

STRICTLY THE RESPONSIBILITY OF THE BIDDER.

TABLE OF CONTENTS

SECTION I ................ BID SUBMISSION INSTRUCTIONS

SECTION II .............. INVITATION FOR BID OVERVIEW AND PROCEDURES

SECTION III ............. INSURANCE REQUIREMENTS FOR CONTRACTORS

SECTION IV ............. GENERAL CONDITIONS

SECTION V .............. SCOPE OF SERVICES

SECTION VI ............. BID FORMS

SECTION VI-J .......... BID SCHEDULE

ATTACHMENT A….MOTOR PHOTOS

SECTION I – BID SUBMISSION INSTRUCTIONS

ALL BIDS RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT FILE AND MAY BE

SUBJECT TO DISCLOSURE UNDER THE OPEN RECORDS ACT.

A complete signed BID must include the documents listed below:

BID FORMAT: Bidders are expected to examine the specifications, price schedule, and all instructions.

Failure to do so will be at the bidders’ risk. Each offeror shall furnish the information required by the solicitation. The BID SUBMITTAL must be signed by an officer of the company, who is legally authorized to enter into a contractual relationship in the name of the offeror.

MANDATORY DOCUMENTS CHECKLIST: Bidder must complete, execute and include with the bid the following Mandatory documents. BIDS RECEIVED WITHOUT THE MANDATORY DOCUMENTS

MAY BE REJECTED:

Section VI-A BID BOND (Original) Section VI-B BID FORM AND STATEMENT OF BIDDERS QUALIFICATIONS Section VI-C ACKNOWLEDGEMENT OF ADDENDA Section VI-D GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) ACT AFFIDAVIT Section VI-E CORPORATE CERTIFICATE Section VI-F PARTNERSHIP CERTIFICATE Section VI-J BID SCHEDULE

DUE WITHIN 24 HOURS OF THE BID OPENING BY THE APPARENT LOW BIDDER:

Section VI-G NON-COLLUSION AFFIDAVIT OF PRIME BIDDER Section VI-H SUBCONTRACTOR LISTING

Section VI-I NON-COLLUSION AFFIDAVIT OF SUBCONTRACTOR

BID SUBMISSION AND DELIVERY INSTRUCTION: ALL bid copies must be submitted in a sealed envelope or container with the OUTER MOST container stating the Contractor’s/Vendor’s name, address, telephone number, and title as follows:

the BID number and title (BID # 27004 – High Service Motor Rehab/Replacement)

One (1) USB Flash Drive of the complete signed bid Two (2) hard copies of the completed signed bid are to be delivered to:

The Unified Government of Athens-Clarke County Finance Department, Purchasing Division 375 Satula Avenue Athens, GA. 30601

Not later than 11:00 A.M. ET, TUESDAY, OCTOBER 6, 2026

Hand delivered copies may be delivered to the above address only between the hours of 8:30 a.m. and 4:30 p.m.

ET, Monday through Friday, excluding holidays observed by the Unified Athens-Clarke County.

Bidders are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service. No responsibility shall attach to the Unified Government of Athens-Clarke County for the premature opening of a proposal not properly addressed and identified, and/or delivered to the proper or improper address.

Proposals via facsimile or email will NOT be considered.

ALL DOCUMENTS SUBMITTED ON USB FLASH DRIVES MU

ST BE IN A SINGLE PDF FILE

ORIGINAL BID BOND CHECKLIST

Submit Original Bid Bond in this section, meeting the requirements listed below.

PLEASE NOTE THAT BID BONDS RECEIVED NOT MEETING THESE REQUIREMENTS MAY BE

REJECTED.

ο Original Bid Bond with original signatures and seals for both bidder and surety, and Power of Attorney (with surety seal).

ο Bidder named as Principal on bid bond.

ο The Unified Government of Athens-Clarke County named as Obligee. Specific bid project referenced on bid bond.

ο Bid bond meets minimum dollar amount (5% of total bid sum).

ο Bid bond signed by same representative signing Bid.

ο Attorney-in-fact representing surety listed on Power of Attorney (exact name).

ο Bid Bond dated the same date as Power of Attorney and Bid Form.

ο Surety on Federal Treasury’s list of approved sureties (http://www.fms.treas.gov/c570/c570.html#Certified_Companies); bid bond amount within underwriting limit and surety authorized to do business in Georgia.

ORIGINAL BID BOND IS A MANDATORY SUBMITTAL

http://www.fms.treas.gov/c570/c570.html#Certified_Companies

INVITATION FOR BID # 27004

FOR

HIGH SERVICE MOTOR REHAB/REPLACEMENT

SECTION II – INVITATION FOR BID OVERVIEW AND PROCEDURES

A. PURPOSE

The Unified Government of Athens-Clarke County is soliciting Bids for from responsible vendors to provide all materials, labor, tools, and all incidentals required and/or implied for the complete and satisfactory replacement of the 900 HP US Vertical motor at Athens-Clarke County Government JG Beacham Water Treatment Plant, 780 Barber Street, Athens, GA. This will include removal of the existing motor, rehab of the existing motor in or to put in spare parts and placement of a new motor in its place.

B. INFORMATION TO BIDDERS

1. BID TIMETABLE:

Bid Documents Available…………………WEDNESDAY, AUGUST 26, 2026 Pre-Bid Conference……………………….10:30 A.M. ET, WEDNESDAY, SEPTEMBER 2, 2026 Deadline for submission of questions……..2:00 P.M. ET, THURSDAY, SEPTEMBER 17, 2026 Bid Opening………………………………11:00 A.M. ET, TUESDAY, OCTOBER 6, 2026 Bids Valid Until ………………………….120 Days After Bid Opening

2. CONTACT PERSON: The contact person for this BID is Angie Perteet, Senior Buyer.

Explanation(s) desired by the offeror(s) regarding the meaning or interpretation of this BID must be requested from the contact person, in writing, via the OpenGov Questions function.

3. ADDITIONAL INFORMATION/ADDENDA: The Unified Government of Athens-Clarke County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the bid opening date. Bidders should not rely on any representations, statements or explanations other than those made in this Invitation for Bid or in any addendum to this Invitation for Bid. Where there appears to be a conflict between the Invitation for Bid and any addenda issued, the last addendum issued will prevail.

Bidders must acknowledge any issued addenda. Bids which fail to acknowledge the bidder’s receipt of any addendum will result in the rejection of the bid if the addendum contains information which substantively changes the Owner’s requirements

Bidders who obtain this BID document from Georgia Procurement Registry or OpenGov Procurement are advised to re-visit the above websites to obtain any addenda which may be issued prior to the BID closing date. The Unified Government of Athens-Clarke County assumes no responsibility for Bidders’ failure to acknowledge any addenda issued.

4. LATE SUBMITTAL, LATE MODIFICATIONS AND LATE WITHDRAWALS

Bid submittals received after the bid opening date and time will not be considered. Modifications received after the bid opening date will not be considered. The Unified Government of Athens-http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp https://www.accgov.com/9313/Bids-Proposals https://www.accgov.com/9313/Bids-Proposals

Clarke County assumes no responsibility for the premature opening of a bid not properly addressed and identified, and/or delivered to the proper designation.

5. WITHDRAWAL OF BID: A bidder may withdraw his bid before the expiration of the time during which bids may be submitted without prejudice to the bidder, by submitting a written request of withdrawal to the Purchasing Administrator.

6. REJECTION OF BIDS: The Unified Government of Athens-Clarke County may reject any and all bids and reserves the right to waive any irregularities or informalities in any bid or in the bid submittal procedure.

Bid submittals received after said time or at any place other than the time and place as stated in the notice will not be considered.

7. UNBALANCED BIDS: The Unified Government of Athens-Clarke County may reject a bid as non-responsive if the bid prices are materially unbalanced between line items or sub line items. A bid is materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the bid will result in the lowest overall cost to the Unified Government even though it may be the low evaluated bid, or if it is so unbalanced as to be tantamount to allowing an advance payment.

8. DISCREPANCY IN UNIT PRICE: In case of discrepancy between a unit price and an extended price and total amount, the unit price will be presumed to be correct, subject, however, to correction to the same extent and in the same manner as any other mistake.

9. ACCEPTANCE OF BID (AWARD): It is the intent of the Owner to award a contract to the lowest responsible bidder provided the bid has been submitted in accordance with the requirements of the bidding documents and does not exceed the funds available. The Owner shall have the right to waive informalities and irregularities in a bid received and to accept the bid which, in the Owner’s judgment, is in the Owner’s own best interests.

The Owner shall have the right to accept Alternates in any order or combination, and to determine the low bidder on the basis of the sum of the base bid.

10. STATEMENT OF EXPERIENCE AND QUALIFICATIONS: The bidder may be required, upon request, to prove to the satisfaction of the Unified Government of Athens-Clarke County that he/she has the skill and experience and the necessary facilities and ample financial resources to perform the contract(s) in a satisfactory manner and within the required time. If the available evidence of competency of any bidder is not satisfactory, the Bid of such bidder may be rejected.

11. MINIMUM BID ACCEPTANCE PERIOD

Bids shall be valid and may not be withdrawn for a period of 120 days from the date specified for receipt of bids.

12. NON-COLLUSION AFFIDAVIT

By submitting a bid, the bidder represents and warrants that such bid is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and that the bidder has not directly or indirectly induced or solicited any other bidder to put in a sham bid, or any other person, firm or corporation to refrain from submitting and that the bidder has not in any manner sought by collusion to secure to that bidder any advantage over any other bidder.

By submitting a bid, the bidder represents and warrants that no official or employee of the Unified

Government of Athens-Clarke has, in any manner, an interest, directly or indirectly in the bid or in the contract which may be made under it, or in any expected profits to arise there from.

13. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

By submitting a proposal and executing the attached affidavits, the offeror verifies its compliance with O.C.G.A. §13-10-91. The offeror further agrees to maintain records of such compliance and shall provide a copy of each such verification to Unified Government of Athens-Clarke County, at the time the subcontractor(s) is retained to perform such services.

14. COST INCURRED BY BIDDERS

All expenses involved with the preparation and submission of the bid to the Unified Government of

Athens-Clarke County, or any work performed in connection therewith is the responsibility of the bidder(s).

15. AMERICANS WITH DISABILITIES ACT (ADA)

A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the bid opening date. Please call (706) 613-3088 for more information for the hearing impaired. This service is in compliance with the Americans with Disabilities Act (ADA).

16. MINORITY BUSINESS ENTERPRISE POLICY STATEMENT: It is the policy of the Athens- Clarke County government that no person or business shall be excluded from participation, denied the benefits of, or otherwise discriminated against in relation to the award and performance of any contract or subcontract on the grounds of race, color, creed, national origin, age, or sex.

17. HOLD HARMLESS AND INDEMNIFICATION

The Bidder agrees, insofar as it legally may, to indemnify and hold harmless the Unified Government of Athens-Clarke County, its officers, employees and agents from and against all loss, costs, expenses, including attorneys' fees, claims, suits and judgments, whatsoever in connection with injury to or death of any person or persons or loss of or damage to property resulting from any and all operations performed by Bidder, its officers, employees, and agents under any of the terms of this contract.

18. MANDATORY PRE-BID CONFERENCE: A pre-bid conference to respond to all inquiries with regards to this project will be held at 10:30 AM ET, Wednesday, September 2, 2026 at JG Beacham Water Treatment Plant, 780 Barber Street, Athens, GA. Potential BIDDERS are required to attend.

19. ON SITE VISIT: Will follow the pre-bid conference. Each bidder is responsible for inspecting the site and for reading and being thoroughly familiar with the contract documents. The failure or omission of any bidder to inspect the site shall in no way relieve any bidder from any obligation in respect to his bid.

20. BID OPENING: All bids will be opened in public and read aloud at the time and place of the bid opening.

21. INDEPENDENT CONTRACTOR: The contractor shall not be an employee of the Unified

Government of Athens-Clarke County, but shall be an independent contractor. Nothing in this agreement shall be construed as authority for the contractor to make commitments which shall bind the Unified Government or to otherwise act on behalf of the Unified Government, except as the Unified Government may expressly authorize in writing.

22. BID SECURITY: Bid security shall be made payable to the owner in the amount of 5% of the bid sum. Security shall be an original bid bond issued by a surety licensed to conduct business in the State of Georgia, and be included on the Federal Approved Surety's List. The successful bidder's security will be retained until he has signed the Contract and furnished the required payment and performance bonds. The Owner reserves the right to retain the security of the other bidders until the successful bidder enters into contract or until 60 days after bids are received. If awarded bidder refuses to enter into a contract, the Owner will retain his bid security as liquidated damages, but not as a penalty. The bid security must be submitted with the Bid.

23. EXECUTION OF CONTRACT: Each bidder shall be prepared, if so requested by the Owner, to present evidence of his experience, qualifications, and financial ability to carry out the terms of the Contract. Notwithstanding any delay in the preparation and execution of the formal Contract Agreement, each bidder shall be prepared, upon written notice of bid acceptance, to commence work within 10 days following receipt of official written order of the Owner to proceed, or on date stipulated in such order.

The awarded bidder shall assist and cooperate with the Owner in preparing the formal Contract Agreement, and within 10 days following its presentation shall execute same and return it to the Owner.

24. BRAND NAMES: Bidders are to bid as specified herein or bid a pre-approved equal. Determination of equality is solely the Unified Government of Athens-Clarke County’s responsibility. Requests for and approved equal brand must be submitted in writing prior to the deadline for submission of questions as indicated in the Bid Timetable.

SECTION III – INSURANCE AND BONDS REQUIRED FOR CONTRACTORS

Contractor shall procure and maintain insurance which shall protect the Contractor and ACCGov from any claims for bodily injury, property damage, or personal injury which may arise out of operations under the agreement. Contractor shall procure the insurance policies at the Contractor’s own expense and shall furnish ACCGov an insurance certificate listing ACCGov as certificate holder. The insurance certificate must document that the liability insurance coverage purchased by the Contractor includes contractual liability coverage to protect ACCGov. The insurance certificate must provide the following information:

Name and address of authorized agent Name and address of insured Name of insurance company (licensed to operate in Georgia) Description of coverage in standard terminology Policy period Limits of liability Name and address of certificate holder (ACCGov) Acknowledgement of notice of cancellation to ACCGov Signature of authorized agent Telephone number of authorized agent Details of policy exclusions in comments section of insurance certificate Additional Insured Endorsement

Note: It is the intent of ACCGov that certificates of insurance should comply with the pertinent Rules of the Commissioner of Insurance, which are found in Chapter 120-2-103 of the Official Compilation of the Rules and Regulations of the State of Georgia.

Each policy shall contain a provision that coverage afforded under the policies will not be canceled (or not renewed or allowed to lapse for any reason) until at least thirty (30) days after Owner has received notice thereof as evidenced by return receipt of registered letter. All policies must be issued by an insurance company licensed to do business in the State of Georgia, with a minimum AM Best rating of A-, and signed by an authorized agent.

The Contractor must submit, along with insurance certificate(s), an additional insured endorsement for all coverages as allowed by statute naming the Unified Government of Athens Clarke County, and a notice of cancellation endorsement.

Coverages and Limits Required:

Workers Compensation Insurance (per Occurrence) in the amounts of the statutory limits established by the General Assembly of the State of Georgia (a self-insurer must submit a certificate from the Georgia Board of Works Compensation stating that the supplier qualifies to pay its own workers compensation claims). In addition, the supplier shall require all subcontractors occupying the premises or performing work under the contract to obtain an insurance certificate showing proof of Workers Compensation Coverage with the following minimum coverage:

• Bodily injury by accident – per employee $1,000,000

• Bodily injury by disease – per employee $1,000,000

• Bodily injury by disease – policy limit $1,000,000

Commercial General Liability (CGL):

• Each Occurrence Limit $1,000,000

• Personal & Advertising Injury Limit $1,000,000

• General Aggregate Limit $2,000,000 (per project)

• Products/Completed Ops. Aggregate Limit $2,000,000

Automobile Liability:

• Combined Single Limit $1,000,000

Umbrella Liability: $2,000,000

If hazardous substances are involved:

Contractor’s Pollution Liability (with 1-year extended reporting period):

• Each Occurrence $1,000,000

• Aggregate $2,000,000

Additional Insured: The vendor or contractor shall add “the Unified Government of Athens-Clarke County, its officers, employees, and agents” as an additional insured under the commercial general, automobile, builder’s risk, contractor’s pollution liability, and umbrella liability policies.

Contractors are responsible for making sure all sub-contractors have the required insurance coverage.

Any bid exceeding $100,000 requires a performance and payment bond in the amount of 100% of the job. No material deviation from this language will be accepted. These documents must be filled out completely and notarized with appropriate power of attorney form attached.

The bonding company will only be accepted if it is in good standing within the state of Georgia through the Insurance Commissioner’s office. It must also be rated A or better with AM Best Company. The bonding company must appear on the Federal register of approved companies.

SECTION IV - GENERAL CONDITIONS

A. Contractor shall furnish all service, personnel, material, tools and equipment as necessary for completion of project in accordance with specifications.

B. CONTRACTOR'S INVOICE:

a. The Contractor shall prepare and submit invoices to the Finance Office address specified on individual orders, with a copy sent to the Public Utilities department by email to PUINVOICING@ACCGOV.COM. If the invoice does not comply with these requirements, the Finance Office will return it with the reasons why it is not a proper invoice. A proper invoice must include the items listed below.

(i) Name and address of the Contractor.

(ii) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

(iii) Purchase order number for supplies delivered or services performed.

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms).

(vi) Name and address to which payment is to be sent.

(vii) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

(viii) Any other information or documentation required by the contract (e.g., evidence of shipment).

C. TERMINATION FOR CAUSE: The Unified Government of Athens-Clarke County reserves the right to terminate the resulting contract, in whole or in part, for failure to comply with any provisions of the contract as outlined by providing a written notice to the contractor at least ten (10) days before the effective date of termination. The contractor will not be relieved of any outstanding responsibilities or unfinished obligations under this contract. The contractor has the right to terminate this contract for cause by providing a written notice of intent to the Purchasing Administrator to terminate at least ten (10) days prior to the effective date of the contract termination.

D. REPORTING DISPUTES: The contractor shall report any contract disputes and/or problems to the

Purchasing Administrator, both verbally and in writing, within 48 hours of their occurrence.

E. SAFETY: The contractor shall take every precaution at all times for the protection of persons and property, including the Unified Government's employees and property and its own. The contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work under this contract.

The contractor shall maintain an adequate safety program to insure the safety of contractor employees, subcontractor employees, and all other individuals working under this contract. In addition, the contractor must also provide the Unified Government of Athens-Clarke County with a written safety program that he intends to follow in pursuing work under this contract. No work under this contract will be permitted until the Unified Government is assured that the contractor has an adequate safety program in effect.

F. SUBCONTRACTS: No portion of the work shall be subcontracted without prior written consent of the

Unified Government of Athens-Clarke County Purchasing Office. If a portion of the work is approved for subcontracting, the contractor shall remain fully liable and responsible for the work to be done by the subcontractor(s) and shall assure compliance with all requirements of this contract.

G. DIFFERING SITE CONDITIONS:

(a) The Contractor shall promptly, and before the conditions are disturbed, give a written notice to the Unified Government’s (ACCGOV) Project Manager of (1) Subsurface or latent physical conditions at the site which differ materially from those indicated in this contract; or (2) Unknown physical conditions at the site, of an unusual nature, which differ materially from those ordinarily encountered and generally recognized as inhering in work of the character provided for in the contract. (b) The ACCGOV Project Manager shall investigate the site conditions promptly after receiving the notice. If the conditions do materially differ and cause an increase or decrease in the Contractor's cost of, or the time required for, performing any part of the work under this contract, whether or not changed as a result of the conditions, an equitable adjustment shall be made under this clause and the contract modified in writing accordingly. (c) No request by the Contractor for an equitable adjustment to the contract under this clause shall be allowed, unless the Contractor has given the written notice required. (d) No request by the Contractor for an equitable adjustment to the contract for differing site conditions shall be allowed if made after final payment under this contract.

H. MATERIAL AND WORKMANSHIP:

(a) All equipment, material, and articles incorporated into the work covered by this contract shall be new and of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. References in the specifications to equipment, material, articles, or patented processes by trade name, make, or catalog number, shall be regarded as establishing a standard of quality and shall not be construed as limiting competition. The Contractor may, at its option, use any equipment, material, article, or process that, in the judgment of the ACCGOV Project Manager, is equal to that named in the specifications, unless otherwise specifically provided in this contract. (b) The Contractor shall obtain the ACCGOV Project Manager’s approval of the machinery and mechanical and other equipment to be incorporated into the work.

When requesting approval, the Contractor shall furnish to the ACCGOV Project Manager the name of the manufacturer, the model number, and other information concerning the performance, capacity, nature, and rating of the machinery and mechanical and other equipment. When required by this contract or by the ACCGOV Project Manager, the Contractor shall also obtain the ACCGOV Project Manager’s approval of the material or articles which the Contractor contemplates incorporating into the work. When requesting approval, the Contractor shall provide full information concerning the material or articles. When directed to do so, the Contractor shall submit samples for approval at the Contractor's expense, with all shipping charges prepaid. Machinery, equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection. (c) All work under this contract shall be performed in a skillful and workmanlike manner. The ACCGOV Project Officer may require, in writing, that the Contractor remove from the work any employee the ACCGOV Project Officer deems incompetent, careless, or otherwise objectionable.

I. SUPERINTENDENCE BY THE CONTRACTOR:

At all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the ACCGOV Project Manager and has authority to act for the Contractor.

J. PERMITS AND RESPONSIBILITIES:

The Contractor shall, without additional expense to the Unified Government of Athens-Clarke County, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occurs as a result of the Contractor's fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

K. PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS:

(a) The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work sites, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the ACCGOV Project Manager. (b) The Contractor shall protect from damage all existing improvements and utilities (1) at or near the work site, and (2) on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the ACCGOV Project Manager may have the necessary work performed and charge the cost to the Contractor.

M. OPERATIONS:

(a) The Contractor shall confine all operations (including storage of materials) on the Unified Government of Athens-Clarke County premises to areas authorized or approved by the ACCGOV Project Manager. The Contractor shall hold and save the Unified Government of Athens-Clarke County, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance. (b) Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the ACCGOV Project Manager and shall be built with labor and materials furnished by the Contractor without expense to the Unified Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the ACCGOV Project Manager, the buildings and utilities may be abandoned and need not be removed. (c) The Contractor shall, under regulations prescribed by the ACCGOV Project Manager, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the ACCGOV Project Manager. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

N. CLEANING UP:

The Contractor shall at all times keep the work area, including storage areas, free from accumulations of waste materials. Before completing the work, the Contractor shall remove from the work and premises any rubbish, tools, scaffolding, equipment, and materials that are not the property of the Unified Government.

Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory to the ACCGOV Project Manager.

O. ACCIDENT PREVENTION:

(a) The Contractor shall provide and maintain work environments and procedures which will- (1) Safeguard the public and the Unified Government of Athens-Clarke County personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities; (2) Avoid interruptions of Unified Government operations and delays in project completion dates; and (3) Control costs in the performance of this contract. (b) For these purposes on contracts for construction or dismantling, demolition, or removal of improvements, the Contractor shall- (1) Provide appropriate safety barricades, signs, and signal lights; (2)

Comply with the standards issued by the Secretary of Labor at 29 CFR part 1926 and 29 CFR part 1910; and

(3) Ensure that any additional measures the ACCGOV Project Manager determines to be reasonably necessary for the purposes are taken; (d) Whenever the ACCGOV Project Manager becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public or the Unified Government personnel, the ACCGOV Project Manager shall notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action.

This notice, when delivered to the Contractor or the Contractor's representative at the work site, shall be deemed sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to promptly take corrective action, the ACCGOV Project Manager may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any stop work order issued under this clause. (e) The Contractor shall insert this clause, including this paragraph (e), with appropriate changes in the designation of the parties, in subcontracts.

P. NON-DISCRIMINATION ORDINANCE:

Contractor agrees to abide by and be bound by Chapter 6-21 of the Code of Athens-Clarke County, Georgia, regarding Unlawful Discrimination and agrees to ensure that any and all subcontractors operating pursuant to this solicitation also agree to abide by and be bound by Chapter 6-21 of the Code of Athens-Clarke County, Georgia.”

SECTION V – SCOPE OF SERVICES

The contractor shall provide all materials, labor, tools, and all incidentals required and/or implied for the complete and satisfactory replacement of the 900 HP US Vertical motor at Athens-Clarke County Government JG Beacham Water Treatment Plant, 780 Barber Street, Athens, GA. This will include removal of the existing motor, rehab of the existing motor, putting the rehabbed existing motor into designated area for spare parts. Placement of a new motor in current location, as per the scope of services outlined below.

1. WORK INCLUDED:

The contractor’s price MUST include the following:

Replace/install existing motor, using the same noted specifications as for the motor being repaired.

Current Motor:

1. Travel to site: JG Beacham Water Treatment Plant, Athens, GA.

2. Electrician required to unwire 4160V (existing motor).

3. Uncouple motor from the pump.

5. Pull current motor out of service. Including crane and rigging for current motor removal.

5. Provide trucking service to deliver motor to repair shop a Nidec US Motors Authorized Service station.

6. Inspect and record all critical dimensions.

7. Completely disassemble existing motor.

8. Steam clean and bake the stator.

9. Prime and coat motor.

10. Provide and install the following parts:

a. 1 – 29338 EJ Bearing

b. 1 – 6226 J Bearing

c. 1 – Bearing Locknut and Lock washer.

d. Required amount of Bearing Oil.

11. Clean and stack motor.

12. Dynamically balance rotating assembly to within ISO G1.0 Spec.

13. Assemble completed motor.

14. Paint and crate motor for shipping.

15. Delivery of motor to site (trucking service).

16. Place rehab motor in designated storage area.

Replacement Motor:

16. Provide new 900 HP motor

17. Crane and rigging service for new motor installation.

17. Install replacement motor for service.

18. Electrician to wire up 4160V (new motor).

19. Check rotation.

19. Set the lift.

20. Couple motor to existing pump.

20. Set motor to run;

21. Verify operation of motor and pump.

It is contractor’s responsibility to ensure all equipment is identified and included in their quoted price.

3. SCHEDULING:

This job is based on an 8-hour day, 40-hour week. Coordination must be included to disconnect the utility power and remove the existing motor. The contractor must also install the new motor with to accommodate the least amount of downtime possible.

a. Work Schedule: Except for emergencies or other special situations, contractor shall normally be expected to conform to Athens-Clarke County Government’s work schedule, which at present is Monday - Friday, 8:00 a.m. – 5:00 p.m.

c. Inspections: Athens-Clarke County Government reserves the right to conduct any test or inspection may be deemed advisable to assure supplies and services conform to the specifications.

SECTION VI BID FORMS

SECTION VI-A: BID BOND (ORIGINAL)

STATE OF GEORGIA

COUNTY OF CLARKE

KNOW ALL MEN BY THESE PRESENTS, that we, , as Principal, and , as Surety, are held and firmly bound unto the Unified Government of Athens-Clarke County, Georgia in the sum of Dollars ($ ) lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, personal representatives, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted to the Owner a Bid for construction of BID #_________, NOW THEREFORE, the conditions of this obligation are such that if the Bid be accepted, the Principal shall, within ten days after receipt of conformed Contract Documents, execute a Contract in accordance with the Bid upon the terms, conditions and prices set forth therein, and in the form and manner required by the Contract Documents and execute sufficient and satisfactory separate Performance and Payment Bonds payable to the Owner, each in an amount of 100 percent of the total Contract Price, in form satisfactory to the Owner, then this obligation shall be void; otherwise, it shall be and remain in full force and effect in law; and the Surety shall, upon failure of the Principal to comply with any or all of the foregoing requirements within the time specified above, immediately pay to the aforesaid Owner, upon demand, the amount hereof in good and lawful money of the United States of America, not as a penalty, but as liquidated damages.

This bond is given pursuant to and in accordance with O.C.G.A. §36-91-1 et.seq. and all the provisions of the law referring to this character of bond as set forth in said Sections or as may be hereinafter enacted and these are hereby made a part hereof to the same extent as if set out herein in full.

IN WITNESS WHEREOF, the said Principal has hereunder affixed its signature and seal, and said Surety has hereunto caused to be affixed its corporate signature and seal, by its duly authorized officers, on this day of , 20___.

MANDATORY SUBMITTAL

CONTRACTOR – PRINCIPAL:

By:

(name signed)

(name printed or typed)

Title:

Address:

Attest:

(SEAL)

Note: Attest for a corporation must be by the corporate secretary; for a partnership by another partner; for an individual by a notary.

SURETY:

By:

Attest:

(SEAL)

Note: Surety companies executing Bond must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the state where the Project is located.

Surety and Insurers must have an A.M. Best Financial Strength Rating of A or higher, with a Financial Size Category of VII or higher.

END OF SECTION

SECTION VI-B: BID FORM AND STATEMENT OF BIDDERS QUALIFICATION

NAME AND ADDRESS OF BIDDER:

Company Name/Contact Name:

Phone: Fax:

Email:

The Unified Government of Athens-Clarke County Finance Department/Purchasing Division 375 Satula Avenue Athens, Georgia 30601

PROJECT: Bid # 27004 High Service Rehab/Replacement

GENTLEMEN/LADIES:

1. Having carefully examined the Bidding Documents of the TITLE Bid # 27004 High Service Motor

Rehab/Replacement dated ______________and Addendum (a) _________________, as well as the premises and conditions affecting the Work, the Undersigned proposes to furnish all services, labor and materials required by them in accord with said documents, for the sum of ___________________________________ Dollars

($___________________), which sum is hereinafter called the "Base Bid ."

2. The Undersigned agrees that this Bid may not be revoked or withdrawn after the time set for the opening of bids but shall remain open for acceptance for a period of sixty days following such time.

3. In case he is notified in writing by mail, telegraph, facsimile or delivery of the acceptance of this Bid within sixty days after the time set for the opening of bids, the Undersigned agrees to execute within ten days a contract for the Work for the Above-stated compensation.

4. Time for completion: The Undersigned agrees to commence actual physical work on the site with adequate force and equipment within ten calendar days of the date of the Proceed Order and complete the work ready for use not later than the number of calendar days after the Contractor receives the Proceed Order as set forth below:

NUMBER OF CALENDAR DAYS REQUIRED TO COMPLETE PROJECT: ___Seven (7) days_______

The time stated for completion shall include final cleanup of the premises.

5. The Bidder shall deliver to the Owner, a list of all Subcontractors proposed for the work whose subcontracts will be

$10,000.000 or more, with this Solicitation, as outlined in Section II – Bid Submittal Instructions.

Authorized Representative/Title (print or type) Authorized Representative (Signature) Date

COMPANY NAME:

SECTION VI-B1: BID FORM AND STATEMENT OF BIDDERS QUALIFICATION

The Bidder submits the following statement of Bidders qualifications for consideration of the Owner.

1. Have you ever failed to complete any work awarded to you? If so, where and why?

2. Have you ever defaulted on a Contract? If so, where and why?

3. List the most important projects recently completed by your company, stating the approximate cost for each, and the month and year completed

4. Experience in specific work similar in importance to this project:

5. Background and experience of the principal members of your organization, including officers.

(To be subscribed and sworn to before a Notary)

All questions must be answered and the data given must be clear and comprehensive. This statement must be notarized.

If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information he desires. Attach all additional sheets to this Solicitation for Sealed Bid.

6. Legal Name of Bidder:

7. Permanent Main Office Address:

SECTION VI-B2: BID FORM AND STATEMENT OF BIDDERS QUALIFICATION

8. When organized

9. If a Corporation, where incorporated?

10. Number of years engaged in the contracting business under your present firm or trade name?

11. Credit Available for this contract?

12. Contracts now in hand (Gross Amount)

13. General character of work performed by your company:

14. Have you ever refused to sign a Contract at the original bid? If so, where and why?

15. Provide a bank reference:

16. Provide three (3) verifiable commercial references pertaining to 900 HP motor replacement and/or installation.

17. Confirm if contractor has performed this type of work for ACCGov in the past. Please list each location, motor size and ACC department contact. __________________________________________________________

18. Confirm contractor has sufficient number of available employees, in order to complete project within seven (7) days.

19. Confirm contractor has five (5) plus years of commercial, electrical experience. _________________

20. Contractor will confirm they will test and service the installed motor. _______________________

21. Contractor is to be within 100 miles of project location. Confirm and provide location/address. _____

22. Contractor will guarantee, on-site warranty work will be assessed within four (4) hours from initial contact with contractor. _____________________________________________________________________________

The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the Local Public Agency in verification of the recitals comprising this Statement of Bidder's Qualifications.

The above requirements have been noted and are understood by the bidder. I understand that failure to confirm an item listed above may result in rejection of this bid.

Authorized Representative/Title (print or type) Authorized Representative (Signature) Date

SECTION VI-B3: BID FORM AND STATEMENT OF BIDDERS QUALIFICATION

The foregoing statement of qualifications is submitted under oath.

Under oath, I certify that I am a principal or other representative of the firm of _______________________________ and that I am authorized by it to execute the foregoing bid on its behalf.

I am a principal person of the foregoing with management responsibility for the foregoing subject matter and as such I am personally knowledgeable of all its pertinent matters. The foregoing statements of acts in the foregoing bid are true.

I certify that this Bid is made without prior understanding, agreement or connection with any corporation, firm or person submitting a bid for the same materials, labor, supplies or equipment and is in all respects fair and without collusion or fraud. We understand collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. We agree to abide by all conditions of this bid.

The full names and addresses of persons and firms interested in the foregoing bid as principals are as follows:

NAME TITLE ADDRESS

Dated this ___________ day of ______________________________, 20_____.

Company Name:

Contact Person:

Phone: Fax:

Email:

By: Title:

State of: County of:

________________________________ being duly sworn exposes and says that he or she is __________________of

____________________ and that the answers to the foregoing questions and all statements therein contained are true and correct.

Subscribed and sworn to before me this _______ day of ________________________, 20______.

Notary Public

My Commission Expires: _________________________, 20_______.

Notary Seal

SECTION VI-C: ADDENDA ACKNOWLEDGEMENT

The Offeror has examined and carefully studied the Specifications and the following Addenda, Receipt of all of which is hereby acknowledged:

Addendum No.

dated

Acknowledgement

Initial

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the offeror’s receipt of any addendum will result in the rejection of the proposal if the addendum contained information which substantively changes the Owner’s requirements.

SECTION VI-D GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

The Unified Government of Athens-Clarke County and Contractor agree that compliance with the requirements of O.C.G.A. § 13-10-91, as amended, and Rule 300-10-1-.02 of the Rules of the Georgia Department of Labor are conditions of this Agreement for the physical performance of services.

The Contractor further agrees that its compliance with the requirements of O.C.G.A. § 13-10-91, as amended, and DOL Rule 300-10-1-.02 is attested to on the executed Contractor Affidavit and Agreement attached hereto.

If employing or contracting with any subcontractor(s) in connection with this Agreement,…