Bid - Asphalt Paving - Conference Center.pdf

VAN BUREN INTERMEDIATE SCHOOL DISTRICT

PROJECT

Asphalt Removal, Replacement and

New Installation

Owner Van Buren Intermediate School District 490 S. Paw Paw Street Lawrence, MI 49064

INVITATION TO BID

PROJECT: Asphalt Removal and Replacement and New Installation

OWNER: Van Buren Intermediate School District 490 S. Paw Paw Street Lawrence, MI 49064

The VAN BUREN INTERMEDIATE SCHOOL DISTRICT is soliciting competitive bids for the removal, replacement, new installation, and striping of asphalt totaling approximately 94,000 square feet located at 490 S. Paw Paw Street, Lawrence, MI 49064.

Sealed Bids are due Monday, May 5, 2025, at 2:00 p.m. at the Van Buren Intermediate School District Business Office, 490 South Paw Paw Street, Lawrence, Michigan 49064, at which time bids will be publicly opened and read aloud. Bids received after that time will be returned unopened. Envelopes shall be sealed and marked “Asphalt Bid – Conference Center”.

All proposals shall be made in accordance with Bidding Documents. Work must be completed on or before August 15, 2025. If the awarded bidder is unable to complete the project by August 15, 2025, they must provide proof of reason for the delay. This project does not require a prevailing wage.

Bid quotes are guaranteed for 90 calendar days. The Van Buren Intermediate School District reserves the right to accept or reject any or all bids, to waive any irregularities which it deems to be in the best interest of Van Buren Intermediate School District, and the right to award the contract to other than lowest bidder.

A mandatory pre-bid inspection must be held with Dave Johnson, Facilities & Operations Administrator. To set up an appointment Monday through Friday between 8:00 a.m. through 3:30 p.m., you may contact Michelle Gibson at (269) 539-5324 or mgibson@vbisd.org.

AFFIDAVITS

In compliance with MCL 380.1267, all bids shall be accompanied by a sworn statement disclosing any familial relationship that exists between the owner(s) or any employee of the bidder and any member of the Board of Education of the School District or the Superintendent of the School District. Also, a completed certification form as attached for compliance to the “Iran Economic Sanctions Act” is required with the bid proposal. The Board of Education shall not accept a bid that does not include the sworn and notarized disclosure statements.

BID SECURITY

All bids must include a Bid Security for five percent (5%) of the bid amount, including alternates, payable to the Van Buren Intermediate School District (VBISD), in either the form of a certified bank check or bid bond. If awarded the Contract, the awarded bidder will be required to provide a Performance Bond and Payment Bond in the amount of 100% of the contract price.

It is understood that the bid security shall be retained as liquidated damages, not as a penalty, by the VBISD if the bidder withdraws the bid after being awarded the Contract, fails to enter into a Contract for performance in conformity with the provisions of the RFP or fails to furnish the required Performance and Payment Bonds within fourteen (14) days of receipt of Notice of Award.

The Owner will have the right to retain the Bid Security of bidders to whom an award is being considered until either:

a) The Contract has been executed and bonds have been furnished,

b) The specified time has elapsed so that bids may be withdrawn, or

c) All bids have been rejected.

PERFORMANCE and PAYMENT BONDS Within fourteen (14) days of receipt of the Notice of Award and before issuance of Contract, the successful Bidder shall furnish Performance and Payment Bonds as required by MCL 129.201, et seq. in such form as the District may require, securing the faithful performance of such contracts and payment of all obligations arising thereunder. Such bonds must be for the full amount of the contract with a surety company in good standing and licensed in the State of Michigan. The bond must be at no cost to the District.

CERTIFICATE OF INSURANCE

Before commencement of any work, a Certificate of Insurance must be provided by the award bidder’s insurance agent or carrier showing the required insurance coverage as follows:

● Commercial Liability Insurance written on an occurrence policy form with limits of liability not less than $1,000,000 each occurrence, $1,000,000 aggregate, combined single limit, that includes coverage for your operations, personal injury, XCU (explosion, collapse and underground), independent contractors, contractual, and products-completed operations.

● Workers’ compensation, including Employer’s Liability Coverage, of $100,000 each accident, $500,000 annual aggregate, in accordance with all applicable Michigan law.

Failure to provide the certificate may be considered a material breach of the agreement and may be grounds for terminating the agreement.

REQUESTED INFORMATION

The bidder must attach the following information to their bid proposal:

● Company Profile o Provide a brief overview of your company.

o Provide qualifications of key staff you would propose for these assignments.

o Describe the involvement and role of the proposed staff members with the projects identified in the “Project Experience” section.

● Project Experience – Provide a minimum of three (3) examples of similar asphalt removal and replacement projects.

REQUIRED BIDDER SUBMITTALS

Sealed bid must include the following documents:

1) Base Proposal

2) Affidavit of Bidder Familial Relationship

3) Affidavit of Iran Economic Sanctions Act

4) Bid Bond

5) Company Profile

6) Project Experience

Scope of Work

The VAN BUREN INTERMEDIATE SCHOOL DISTRICT is soliciting competitive bids for the removal, replacement, new installation, and striping of asphalt totaling approximately 94,000square feet located at 490 S. Paw Paw Street, Lawrence, MI 49064.

Bidding companies are responsible for all measurements and other details of this proposal.

Response to this request for proposal is indication that the vendor has checked all aspects of this request. The awarded bidder must comply with the applicable Federal, State, and local safety requirements. Prior to initiation of services, the awarded bidder shall provide a copy of their written safety program, which shall include health, safety, and environmental quality for review.

Specifications

Location: 490 S. Paw Paw Street, Lawrence, MI 49064 Map: Attachment A

● Remove and replace parking lot based on 73,000 square feet o Provide labor and materials to remove existing asphalt to a depth of 4” and haul from site.

o Fine grade for proper water flow.

o Furnish and place 2.5” average compacted thickness of 13A base modified bituminous asphalt material.

o Apply binder coat for proper adhesion.

o Furnish and place 1.5” average compacted thickness of 36A top modified bituminous asphalt material.

o Stripe lot per existing layout.

Location: 490 S. Paw Paw Street, Lawrence, MI 49064 Map: Attachment B

● 21,000 square feet – currently gravel o Provide labor and materials to remove dirt to a depth of 10” and haul from site.

o Furnish and place 6” asphalt millings.

o Fine grade for proper water flow.

o Furnish and place a 2.5” average compacted thickness of 13A base modified bituminous asphalt material.

o Apply binder coat for proper adhesion.

o Furnish and place 1.5” average compacted thickness of 36A top modified bituminous asphalt material.

o Stripe lot to meet code.

The awarded bidder shall give all necessary notices, obtain all permits, and pay all government sales taxes, fees, and other costs. The awarded bidder will file all necessary plans, prepare all documents, and obtain all necessary approvals of all governmental departments having jurisdiction, obtain all required certificates of inspection of work, and deliver same to the Van Buren Intermediate School District before acceptance and final payment of work if needed.

PROJECT

VAN BUREN INTERMEDIATE SCHOOL DISTRICT

Asphalt Removal and Replacement

BASE PROPOSAL

Company Name: _______________________________________________________________

Address: ______________________________________________________________________

City: _______________________________State: _________________Zip Code:_____________

Contact Person/Signature: ________________________________________________________

Email: ________________________________________Phone: ( ) ____________________

A. According to and in compliance with the Invitation to Bid and having carefully examined the Bid

Documents, the undersigned agrees to enter into an agreement with the Van Buren Intermediate School District for the removal, replacement, new installation, and striping of asphalt totaling approximately 93,538 square feet located at 490 S. Paw Paw Street, Lawrence, MI 49064 as outlined in the Scope of Work for the sum of:

BASE BID

_______________________________________________________________Dollars

(Sum to be written out)

Location(s) Square Footage Amount

490 S. Paw Paw Street, Lawrence, MI 49064 72,015

490 S. Paw Paw Street, Lawrence, MI 49064 21,523

TOTAL

I AGREE TO ABIDE BY ALL OF THE TERMS OF THIS REQUEST FOR PROPOSAL UNLESS OTHERWISE

STATED IN MY BID PROPOSAL.

Authorized Signature Date

Print Name, Title

Attached Documents:

Affidavit of Bidder Familial Relationship Affidavit of Iran Economic Sanctions Act Bid Bond Company Profile Project Experience

AFFIDAVIT OF BIDDER

FAMILIAL RELATIONSHIP

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Van Buren Intermediate School District Board of Education or the Van Buren Intermediate School District Superintendent must be accompanied with the bid. Bids without this affidavit will not be accepted.

The members of the Van Buren Intermediate School District Board of Education are: Mary Ann Middaugh, Karen Makay, Kenneth Kent, John Weiss and John Faul.

The Van Buren Intermediate School District Superintendent is: David. D. Manson

The following are the familial relationships:

There are none.

STATE OF MICHIGAN)

) ss

COUNTY OF_________________)

The undersigned, authorized representative of the bidder

(Company name) does hereby acknowledge that bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder (Company) Representative

Print Name

Title

Subscribed and sworn to before me this _____day of ___________________, ________.

Notary Public, ______________County, Michigan

My commission expires: ____/____/________

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or an authorized officer of the below-named bidder (the “Bidder”), pursuant to the compliance certification requirement provided in the Van Buren Intermediate School District (the “School District”) Request For Bids For ______________________________ (the “RFB”), hereby certifies, represents and warrants that the Bidder (including its officers, directors, and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”) and that in the event the Bidder is awarded a contract as a result of the aforementioned RFB, the Bidder will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries, and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing products used to construct or maintain oil or liquefied natural gas pipelines.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three

(3) years from the date it is determined that the person has submitted the false certification.

STATE OF MICHIGAN)

) ss

COUNTY OF_________________)

The undersigned, authorized representative of the bidder

(Company name) does hereby acknowledge that the bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder (Company) Representative

Print Name

Title

Subscribed and sworn to before me this _____day of ___________________, ________.

Notary Public, ______________County, Michigan

My commission expires: ____/____/________

A

B