Bid - All terrain vehicle.pdf

All Terrain - All Purpose Vehicle RFP 2018-2019 Glen Lake Community Schools

NOTICE TO BIDDERS

Glen Lake Community Schools (GLCS) is seeking proposals for the purchase of an all terrain - all purpose vehicle equipped to tow, plow, and spread materials such as salt and sand.

GENERAL PROPOSAL INFORMATION

I. RFP Schedule:

RFP release- 04/19/19

Proposals due*- 5/6/19 to the Glen Lake Community Schools Central Office, ATT: LeAnn Eustice (eusticel@mylakers.org). Public opening and reading of submitted proposals will also occur at 12:00PM

*GLCS reserves the right to extend the deadline for proposals.

II. RFP Contact Information:

Please direct any bid-related questions and/or correspondence concerning this RFP via email to LeAnn Eustice (eusticel@mylakers.org.)

Please direct any technical questions and/or correspondence concerning this RFP via email to Greg Warnes (warnesg@mylakers.org or dowdyd@mylakers.org)

III. Submission of Proposals:

Digital copies of the proposal must be emailed to this e-mail address: eusticel@mylakers.org

Proposals will be received until 12:00 PM on May 6, 2019, at noon.

mailto:eusticel@mylakers.org mailto:warnesg@mylakers.org

Table of Contents

Section 1: Rules and Regulations to be Observed in Submitting Quotations

Section 2: Company Information

Section 3: Proposal Requirements

Section 4: Familial Relationship Disclosure

Section 5: CERTIFICATION OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT and

SUBMISSION OF BID

Section 1: Rules and Regulations to be Observed in Submitting Proposals

● All proposals must include this form and attached sheets.

● Sections 4, 5, and 6 must be signed by the bidder.

● When a specific date is set for delivery of merchandise, or the performance of said work, merchandise must be delivered or work performed, in accordance with the specifications or description herein contained on or before said mutually agreed upon date. If the merchandise, or performance of said work is not installed or completed on or before said date, 1% of total purchase price will be deducted from total purchase price for each business day the merchandise, or performance of said work is delinquent. If a total of 10 working days have lapsed past said date, the entire order of merchandise or the performance of said work may be cancelled by the Board of Education and awarded to another vendor. Special consideration may be granted, if requested by vendor and agreed upon by GLCS. If cancelled due to failure of timely performance, the vendor shall be indebted to GLCS, as liquidated damages, in the amount of 5% of the purchase order for the merchandise and/or work cancelled.

● The Superintendent, Director of Facilities and Operations, and Director of Administrative and Instructional Technology or other person duly designated by the GLCS has the full power and authority to reject any and all materials furnished, which in their opinion, are not in strict compliance and conformity with the requirement of the specifications. All articles so rejected shall be promptly removed from the premises of GLCS at the cost of the vendor.

SELECTION PROCESS

General Terms and Conditions

Each vendor shall meet all of the specifications and proposal terms and conditions as set forth in this Request for Proposal, including all sections, attachments and appendices hereto. By virtue of the proposal submission, the vendor acknowledges agreement with and acceptance of all provisions of the specifications except as expressly qualified in the proposal. Non-substantial deviations may be considered provided that the vendor submits a full description and explanation of and justification specific to the proposed deviations. Whether any proposed deviation is non-substantial will be determined by GLCS in its sole discretion. These terms and conditions shall be adhered to relative to any project for which the selected Vendor provides services. GLCS reserves the right to delete or alter these terms and conditions or to add additional terms and conditions at its discretion.

● COMPLIANCE WITH ALL LAWS – The selected vendor shall comply with all applicable laws, ordinances, executive orders and regulations of the federal, state, and local government, as well as all applicable District policies, rules, and procedures which may in any manner affect the performance of the Contract.

● HOLD HARMLESS AND INDEMNIFICATION – Selected Vendor agrees to defend, and hold harmless GLCS and all of its schools, Board members, agents, officials, officers, representatives and employees, from and against all claims, lawsuits, liabilities or damages of whatever nature arising out of or in connection with, or relating in any manner to any act or omission of Vendor, its agents, employees, and subcontractors, and employees thereof, pursuant to the performance or non-performance of this Contract. The Vendor shall thoroughly investigate any and all claims and indemnify GLCS and its schools and do whatever is necessary to protect GLCS and its schools, their agents, officials, officers, representatives and employees as to any such claims, lawsuits, liabilities, expenses, or damages arising out of this contract.

● RELATIONSHIP OF ALL PARTIES – It is expressly understood and agreed by the Vendor and GLCS that the Vendor, its officers, employees and agents and all of them are not employees of GLCS. The Vendor’s relationship to GLCS is that of an independent contractor.

● NON-LIABILITY OF PUBLIC OFFICIALS – Under no circumstances shall any board member, officer, employee, or agent of GLCS, acting within the course and scope of his/her District responsibility, be personally liable to the Contractor, or any party through or on behalf of the Vendor, with regards to this contract, including but not limited to its negotiation, execution, performance, or termination.

Selection Criteria

GLCS reserves the right to reject any and all bids.

Proposals will be evaluated based on the following criteria:

● The quality of the proposed solution,

● The bidder's reputability, reliability, experience, service options, references, and cost.

● Total cost of ownership of the proposed system

● Adherence to the requirements of this RFP

GLCS Responsibilities:

● Glen Lake Community Schools will provide access to and assistance with existing systems or personnel as required to implement the proposed solution, in a manner designed to not interfere with school operations.

Section 2: Company Information

Name:

Address: City/State/Zip:

Representative: Telephone:

Please answer all questions as completely as possible.

Please describe your company and the services it offers, especially as related to vehicle sales and installation of additional equipment:

Employee Name and role in this RFP Years Experience and Certifications Hr/Week

Do you guarantee response to any questions GLCS may have? If yes, what is the guaranteed response time?

What is the guaranteed resolution time to any problems related to items you are proposing in this RFP?

If necessary, do you provide any training for GLCS maintenance staff? If yes, list the technical training support offered and the associated costs that you provide below:

Do you provide extended warranties for the equipment for which you have proposed prices on? If yes, please explain. If subcontracting work, or adding parts that will be purchased from others than yourself, will you be the main point of contact for warranty work, or will we need to contact individual subcontractors and suppliers for individual components or services.

Does the product you are submitting a bid accomplish the objectives of towing, plowing, general hauling, salting and/or salting?

List support, training or other services that your organization would provide to GLCS that has not been addressed in this RFP. Indicate those items that are available at no additional cost.

Section 3: Proposal Requirements

Overview

The goal of this proposal is to provide a vehicle that will tow, haul, plow, sand and/or salt sidewalks at GLCS.

Vehicle Requirements:

● Kabota RTUX1100 CWL-H

● 24.8 hp 3cylinder deisel

● 4 wheel drive

● HST-transmission

● factory cab

● air and heat conditioning

● Front and rear light package

● front wiper

● strobe light

● rear screen

● hitch and 2" ball

● grille guard

● deluxe mirrors

● heavy duty tires

● color orange

● hydraulic dump

● spray in bed liner

● Boss 6'6" v-plow - rubber deflectors and skid shoes

● Kubota V5005 spreader

● 11 cubic foot box spreader

Comparable vehicle and equipment can be substituted. If a bidder is proposing a comparable vehicle and/or equipment, please use the space below to identify that comparable, and the reason (s) why it is being proposed as a substitute.

Proposals must provide total price, including delivery to GLCS, any training required and the mounting of all equipment as requested.

Submission Details

Proposals must include the following:

● Completed forms from the appendices of this RFP

● Description and price of each product needed for this project, as well as manufacturer's Product Data

Sheets for installed equipment.

● Recurring costs (if applicable)

● Technical specifications of each product

● Evidence of the anticipated end-of-life designation for each product from the manufacturer (if applicable)

Section 4: Familial Relationship Disclosure

I/We, the undersigned, acknowledge the following board members and superintendent of Glen Lake Community Schools

(GLCS):

Glen Lake Community Schools Board of Education:

Virginia Woesnner Ross Hazelton Patrick Middleton Lisa Niergarth Jennifer Omerza Cory McNitt Lisa Siddall

Glen Lake Community Schools Superintendent: Sander Scott Glen Lake Community Schools Director of Administrative and Instructional Technology: Marcus Mead Glen Lake Community Schools Director of Facilities and Operations: Doug Dowdy

I/We have included the following list disclosing any familial relationships that exist between the owners or any employee of the vendor and any member of the school board and/or superintendent.

I/We understand that NOT completing this sworn, signed, and notarized statement and including it with our proposal will make our proposal incomplete and void.

Vendor

By

Title

Date

Subscribed and sworn to before me this ___________ day of _______________________

Notary Public, _______________________________ County, Michigan

My commission expires: ______________________________________

Section 5: Iran Economic Sanctions Act Certification and SUBMISSION OF BID

I am the _________________________ of ____________________________ or (Title) (Bidder)

I am bidding in my individual capacity (“Bidder”), with authority to submit a binding bid for the provision of an All Terrain and All Purpose Vehicle to Glen Lake Community Schools (GLCS). I have personal knowledge of the matter described in this Certification, and I am familiar with the Iran Economic

Sanctions Act, MCL 129.311, et seq. (“Act”). I am fully aware that GLCS will rely on my representations in evaluating bids.

I certify that ______________________ is not an Iran-linked business, as (Bidder) that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

(Signature)

(Printed Name)

(Date)

BID SUBMITTAL

Subtotal of price of vehicle as described in document ________________

Deliver charge (if any) ________________

Applicable fees not contained in subtotal above (if any) ________________ please describe

All other charges or fees not contained above ________________ please describe

TOTAL ________________

On behalf of ______________ (company name) I, ________________ (salesperson or designated agent) am submitting this bid for a vehicle as it is described in this document. I do so truthfully and faithfully and it represents the complete cost to obtain a clear title to the vehicle.

Signature __________________

Print name __________________

Dealership __________________

Address __________________

Phone __________________

Date __________________