BID ADVERTISEMENT 274-PR-LHLANDSCAPING2024.pdf

CITY OF RALEIGH

LAUREL HILLS COMMUNITY CENTER LANDSCAPING

CITY OF RALEIGH – ADVERTISEMENT FOR BID (INFORMAL BID)

Request for Quote: Landscaping Services Project / Address: Laurel Hills Community Center Landscaping

3808 Edwards Mill Road, Raleigh, NC 27612 Project Manager: Lauren Reid 919-996-4797 Project Number: 274-PR-LHLANDSCAPING2024 Proposal Advertising: April 5, 2024 Questions due by April 11, 2024 @ 5:00PM Quote Due Date: April 15, 2024 (emailed to lauren.reid@raleighnc.gov by 3:00PM)

The City of Raleigh Parks, Recreation and Cultural Resources Department (PRCR) is requesting competitive quotes for landscaping and site improvements at Laurel Hills Community Center, 3808 Edwards Mill Road, Raleigh, NC 27612. Selected landscaping contractor to provide all soil amendments, mulch, sod, plants, and other materials necessary to complete the installation.

PROJECT SCOPE:

Work includes fine grading, soil amendment, planting bed preparation and sod at the front of Laurel Hills Community Center.

1. Prepare grounds for sod and plantings by incorporating “flower bed mix” soil into previously tilled area. Area total 7500 SQFT.

• Soil preparation expectations: Existing mulch to be removed. Existing vegetation to be sprayed out. The entire area should be preliminarily tilled. Add 6 inches of flower bed mix top-dressed, and then re-tilled into both turf and planted area. Soil mix to be a Flower Bed Mix Type of 50% Probase, 35% Coarse Sand, and 15% Compost.

2. Provide and install 3000 SQFT of Zoysia “Emerald” sod in front of building from the plant bed to the sidewalk.

3. Install two inches of hardwood mulch in the planting beds as shown on the drawing provided.

4500 SQFT bed area.

4. Provide and install plantings listed below.

• (5) Magnolia Virginiana Sweetbay Magnolia -- #15 Container

• (5) Metasequoia glyptostroboides ‘Ogon’ -- 7 gallon

• (1) Prunus x ‘Snowgoose’ -- 25 gallon

• (25) Viburnum obovatum ‘Raulston’s Hardy’ -- 7 gallon

• (25) Itea Virginica ‘Henry’s Garnet’ Sweetspire -- #3 container

• (25) Myrica ‘Suwannee Elf’ -- 5 gallon

• (25) Hydrangea quercifolia ‘Alice’ -- #3 container

5. Attached drawing for reference of project intention. The drawing is not to scale. Owner will provide locations of edge lines of plant beds not to exceed 4500 SQFT. Owner will flag plant locations. All plant bed edge designations and plant locations provided by Owner will be coordinated with the Contractor in a timely fashion so as not to impact the Contractor’s schedule in a negative manner.

6. Add Alternate: Please provide pricing for 3000 SQFT Zoysia “Emerald” sod and bed preparation in rear of building. The area for installation will be clearly marked by the Owner prior to the commencement of the work.

mailto:lauren.reid@raleighnc.gov

CITY OF RALEIGH

LAUREL HILLS COMMUNITY CENTER LANDSCAPING

7. Unit Price: Price per square foot to furnish and install additional mulch.

8. The desired schedule is as soon as possible after the official execution of the contract. This is expected to occur in the middle to end of May. The contractual duration for the work will be 45 days maximum to allow for possible weather impacts.

9. The warranty period will end six months from date of substantial completion. The Contractor shall fully warranty the plants and installation.

10. This project will be performed under a City of Raleigh General Services Contract. A sample of the contract is included with this package.

BIDS: Bidders are responsible for ensuring delivery of bids before the deadline. Bids are due to Lauren

Reid, Project Manager, no later than 3:00 PM ET on Monday, April 15, 2024. Bids will be received via email at lauren.reid@raleighnc.gov .

No bid shall be considered or accepted by the City unless properly submitted by the above-noted date and time. No bidder may withdraw his bid within ninety days after the date of the Bid Opening.

QUESTIONS DEADLINE: Thursday, April 11, 2024, by 5:00PM EST

CITY OF RALEIGH’S RESPONSE TO QUESTIONS: Friday, April 12, 2024

This project is being bid informally; bids will NOT be opened at a public forum.

Information related to this solicitation, including any addenda, will be posted to the Vendor Portal (https://evp.nc.gov/).

Bidders will be required to show evidence that they are licensed to perform the work in the Bidding Documents as required by North Carolina General Statute, Chapter 89D. Contractors must have a North Carolina Landscapers License.

Pursuant to North Carolina General Statutes §143-128.2 et seq. and §143-131, and in accordance with City policy, the City of Raleigh encourages and provides equal opportunity for certified Minority and Women- Owned Business Enterprise (MWBE) businesses to participate in all aspects of the City’s contracting and procurement programs to include: Professional Services, Goods and Other Services, and Construction.

The prime contractor will be required to identify participation of MWBE businesses in their proposal and demonstrate how that participation will be achieved.

The City’s goal is to contract and sub-contract fifteen percent (15%) of the total contract amount to Certified MWBEs on construction projects of $300,000 or more, or contracts of $100,000 or more that include any State funding.

No Bid may be withdrawn for Forty-Five (45) days after opening time. The City reserves the right to reject any or all bids and to waive informalities.

END OF ADVERTISEMENT FOR BID

mailto:lauren.reid@raleighnc.gov https://evp.nc.gov/