BID Addendum 1~14.pdf

INVITATION TO BID #S-C01010-0000016160

Clackamas County

Arbor Terrace Apartments ADA Sidewalks& Ramps Improvements Project

(CD #1951)

ADDENDUM NUMBER #1

March 26, 2026

On 3/4/2026, Clackamas County (“County”) published Invitation to Bid Clackamas County – Arbor Terrace Apartments ADA Sidewalks & Ramps Improvements Project (CD #1951), (“BID”) The County has found that it is in its interest to amend the BID through the issuance of this Addendum #1. Except as expressly amended below, all other terms and conditions of the original BID and subsequent Addenda shall remain unchanged.

NOTICE TO ALL PLAN HOLDERS:

You are hereby notified of the following clarifications, additions, and/or revisions to the contract documents for the above-mentioned project:

Question from Contractor: “While reviewing the construction project manual and site plans, I noted that the plans indicate both the removal and replacement of asphalt and concrete. However, the online project manual only specifies the removal of these materials.

Could you please clarify the following:

1. Are there additional documents I should review, or is this project divided into two RFP phases?

2. If the project is phased, is Phase 1 limited to removal, with a subsequent RFP for the replacement of the concrete, asphalt, curbing, sidewalk, and roadway?

Answer:

There are no additional documents that you need to review. This project will be completed in a single phase.

The thirteen (13) page bid set of plans contains a TESC and Demolition plan (C2.0) which shows the removal of the asphalt and concrete on the project. The Site Plan (C1.4) shows the new concrete sidewalks and paving. The Parking Plan (C1.5) shows the new striping. The Grading and Paving Plan (C3.0) shows the proposed grading for the improvements.

Question from Contractor: “Is there a set dollar amount that should be included for the bid item Extra Work as Authorized?”

Answer:

This line item has been removed from the Bid Form. Please see attached updated Bid Form.

End of Questions & Answers

See attached walk-through sign-in sheets for reference who are the eligible bidders.

Job site meetings will occur every Monday @ 9am on site once construction contract is awarded. Two-week look-ahead schedules will be required. General contractor superintendent and any first-tier subcontractors’ attendance at meetings is required.

Bids are to be submitted electronically to the following email addresses:

acounsil@clackamas.us joshtei@clackamas.us marka@paceengrs.com brianl@paceengrs.com

Once bid is received you will get a reply email from Amy Counsil saying “received”. Try to have all bids in by 2:55pm to avoid technical difficulties. Bids can be received any day at any time up to 3pm on April 2, 2026. Title the bid email as “Arbor Terrace Apartment Improvements Bid”.

End of Addendum mailto:acounsil@clackamas.us mailto:joshtei@clackamas.us mailto:marka@paceengrs.com mailto:brianl@paceengrs.com

Clackamas County Contract Form B-5 (7/2024)

CLACKAMAS COUNTY

PUBLIC IMPROVEMENT CONTRACT

BID FORM

PROJECT: Arbor Terrace Apartments ADA Sidewalk & Ramp Improvements Project (CD #1951) BID CLOSING: April 2, 2026, 3:00 PM, Pacific Time BID OPENING: April 2, 2026, 3:05 PM, Pacific Time

FROM: __________________________________________________________________

Bidder’s Name (must be full legal name, not ABN/DBA)

EMAIL: Amy Counsil, Project Coordinator, acounsil@clackamas.us

1. Bidder is (check one of the following and insert information requested):

____a. An individual; or

____b. A partnership registered under the laws of the State of ____________________; or

____c. A corporation organized under the laws of the State of ____________________; or

____d. A limited liability corporation organized under the laws of the State of _____________________________;

and authorized to do business in the State of Oregon hereby proposes to furnish all material and labor and perform all work hereinafter indicated for the above project in strict accordance with the Contract Documents for the Project Basic Bid Schedule, see Page 2:

____________________________________________ Dollars ($__________________) and the Undersigned agrees to be bound by the following documents:

• Notice of Public Improvement Contract Opportunity

• Instructions to Bidders • Supplemental Instructions to Bidders

• Bid Bond • Bid Form

• Public Improvement Contract Form • Performance Bond and Payment Bond

• Clackamas County General Conditions • Supplemental General Conditions

• Prevailing Wage Rates • Payroll and Certified Statement Form

• Plans, Specifications and Drawings

• ADDENDA numbered _______ through_______, inclusive (fill in blanks)

Clackamas County Contract Form B-5 (1/2017) Page 2

Arbor Terrace Apartments ADA Sidewalk & Ramp Improvements Project

2. The Undersigned proposes to add to or deduct from the Base Bid indicated above the items of work relating to the following Alternate(s) as designated in the Specifications: ADA Sidewalk & Ramp Improvements for sidewalk and access ramps replacements and parking lot resurface.

3. The Undersigned proposes to add to or deduct from the Base Bid indicated above the items or work relating to the following Unit Price(s) as designated in the Specifications, for which any adjustments in the Contract amount will be made in accordance with Section D of the Clackamas County General Conditions: Provide attached Base Bid Schedule with Bid, see below.

Base Bid Schedule

Item No.

Description

Quantity

Unit

Unit Price

Total

GENERAL REQUIREMENTS

Div 01 Workplace Harassment Prevention Plan 1 LS

TEMPORARY FEATURES AND APPURTENANCES

Div 02 Mobilization 1 LS Div 02 Temporary Work Zone Traffic Control Complete 1 LS Div 02 Erosion Control 1 LS Div 02 Sediment Barrier, Type 8 47 FT Div 02 Inlet Protection, Type 5 2 EA

ROADWORK

Div 03 Clearing and Grubbing 1 LS Div 03 Asphalt Saw Cutting 26 LF Div 03 Concrete Saw Cutting 65 LF Div 03 Removal of Concrete Curbs 340 LF Div 03 Removal of Concrete Sidewalk 440 SY Div 03 Removal of Asphalt Pavement 12,570 SF Div 03 Removal of Dumpster Enclosure 1 EA Div 03 Removal of Accessible Parking Sign 3 EA Div 03 Adjusting Boxes, Cleanout & Gas/Water Valve Cans 4 EA Div 03 General Excavation 5 CY

BASES

Div 06 Aggregate Base 150 TON

WEARING SURFACES

Div 07 Level 2, 1/2” (PG 64-22) HMAC 315 TON Div 07 16” Tall Vertical Concrete Curb 310 FT Div 07 Concrete Dumpster Enclosure Pad 40 SY Div 07 Concrete Sidewalk 380 SY Div 07 Asphalt Speed Bump (Painted Yellow) 3 EA Div 07 ADA Ramp Improvements 5 EA

PERMANENT TRAFFIC SAFETY & GUIDANCE

Div 08 4” White Extruded, Surface, Non-Profiled 700 FT Div 08 Thermoplastic, Symbol, Type AB, Handicap Symbol 3 EA Div 08 Parking Stall Labels (White) 31 EA Div 08 Painted Vertical Curb (Red) 65 LF

Clackamas County Contract Form B-5 (1/2017) Page 3

Div 08 Installation of Accessible Parking Sign 3 EA

RIGHT OF WAY DEVELOPMENT & CONTROL

Div 10 Permanent Seeding Mix No. 1 0.1 ACRE Div 10 Topsoil (2” Thick) 5 CY Div 10 Chain Link Fence (6’ tall) 60 LF Div 10 Chain Link Fence Gate (8’ Dbl. Swing) 1 EA Div 10 Chain Link Fence Gate (4’ Swing) 1 EA

Base Bid

Bid Alternate A Provide a "Net Add" Cost Estimate for Each Alternative Below

ROADWORK

Div 03 Removal of Concrete Curbs 25 LF

Div 03 Removal of Concrete Sidewalk 22 SY

Div 03 Removal of Dumpster Enclosure 1 EA

WEARING SURFACES

Div 07 Level 2, 1/2” (PG 64-22) HMAC 2 TON

Div 07 Concrete Dumpster Enclosure Pad 24 SY

Div 07 Concrete Sidewalk 12 SY

RIGHT OF WAY DEVELOPMENT & CONTROL

Div 10 Chain Link Fence (6’ tall) 45 LF

Div 10 Chain Link Fence Gate (8’ Dbl. Swing) 1 EA Div 10 Chain Link Fence Gate (4’ Swing) 1 EA

Alternate

Bid

4. The work shall be completed within the time stipulated and specified in the Clackamas County Public Works Improvements, Contract Form B-6 item 4. Contract Dates, page 2.

5. Accompanying herewith is Bid Security which is equal to ten percent (10%) of the total amount of the Basic Bid, plus the total sum of all Alternatives (if any).

6. The Undersigned agrees, if awarded the Contract, to execute and deliver to Clackamas County, within twenty (20) calendar days after receiving the Contract forms, a Contract Form, and a satisfactory Performance Bond and Payment Bond each in an amount equal to one hundred percent (100% ) of the Contract sum, using forms provided by the Owner. The surety requested to issue the Performance Bond and Payment Bond will be:

(name of surety company - not insurance agency)

Clackamas County Contract Form B-5 (1/2017) Page 4

The Undersigned hereby authorizes said surety company to disclose any information to the Owner concerning the Undersigned's ability to supply a Performance Bond and Payment Bond each in the amount of the Contract.

7. The Undersigned further agrees that the Bid Security accompanying the Bid is left in escrow with Clackamas County; that the amount thereof is the measure of liquidated damages which the Owner will sustain by the failure of the Undersigned to execute and deliver the above-named Contract Form, Performance Bond and Payment Bond, each as published, and that if the Undersigned defaults in either executing the Contract Form or providing the Performance Bond and Payment Bond within twenty (20) calendar days after receiving the Contract forms, then the Bid Security shall become the property of the Owner at the Owner's option; but if the Bid is not accepted within thirty (30) calendar days of the time set for the opening of the Bids, or if the Undersigned executes and timely delivers said Contract Form, Performance Bond and Payment Bond, the Bid Security shall be returned.

8. The Undersigned certifies that: (i) This Bid has been arrived at independently and is being submitted without collusion with and without any agreement, understanding, or planned common course of action with any other vendor of materials, supplies, equipment or services described in the invitation to bid designed to limit independent bidding or competition; and (ii) the contents of the Bid have not been communicated by the Undersigned or its employees or agents to any person not an employee or agent of the Undersigned or its surety on any Bond furnished with the Bid and will not be communicated to such person prior to the official opening of the Bid.

9. The undersigned HAS, HAS NOT (check one) paid unemployment or income taxes in Oregon within the past 12 months and DOES, DOES NOT (check one) a business address in Oregon. The undersigned acknowledges that, if the selected bidder, that the undersigned will have to pay all applicable taxes and register to do business in the State of Oregon before executing the Contract Form.

10. The Undersigned agrees, if awarded a contract, to comply with the provisions of ORS 279C.800 through 279C.870 pertaining to the payment of the prevailing rates of wage.

11. Contractor's CCB registration number is ____________________________. As a condition to submitting a bid, a Contractor must be registered with the Oregon Construction Contractors Board in accordance with ORS 701.035 to 701.055, and disclose the registration number. Failure to register and disclose the number will make the bid unresponsive and it will be rejected, unless contrary to federal law.

12. The successful Bidder hereby certifies that all subcontractors who will perform construction work as described in ORS 701.005(2) were registered with the Construction Contractors Board in accordance with ORS 701.035 to 701.055 at the time the subcontractor(s) made a bid to work under the contract.

13. The successful Bidder hereby certifies that, in compliance with the Worker's Compensation Law of the State of Oregon, its Worker's Compensation Insurance provider is ______________________________, Policy No. , and that Contractor shall submit Certificates of Insurance as required.

Clackamas County Contract Form B-5 (1/2017) Page 5

14. Contractor’s Key Individuals for this project (supply information as applicable):

Project Executive:__________________________, Cell Phone: ____________________, Project Manager: __________________________, Cell Phone: ____________________, Job Superintendent: ________________________, Cell Phone: ____________________, Project Engineer: __________________________, Cell Phone: ____________________.

15. The Undersigned certifies that it has not discriminated against minority, women, or emerging small businesses in obtaining any subcontracts for this project.

16. The Undersigned certifies that it has a drug testing program in accordance with ORS 279C.505.

REMINDER: Bidder must submit the below First-Tier Subcontractor Disclosure Form.

By signature below, Contractor agrees to be bound by this Bid.

NAME OF FIRM _______________________________________

ADDRESS _______________________________________

TELEPHONE NO _______________________________________

EMAIL _______________________________________

SIGNATURE 1) _______________________________________

Sole Individual or 2) _______________________________________ Partner or 3) _______________________________________ Authorized Officer or Employee of Corporation

* * * * * E N D O F B I D * * * * *

Clackamas County Contract Form B-5 (1/2017) Page 6

FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

PROJECT: Arbor Terrace Apartments ADA Sidewalk & Ramps Improvements Project

(CD #1951)

BID OPENING: April 2, 2026 3:00 PM (Pacific Time)

Failure to submit this Form by the disclosure deadline will result in a nonresponsive bid.

INSTRUCTIONS:

This First-Tier Subcontractor Disclosure Form (“Form”) must be submitted and received at the location specified in the Notice of Public Improvement Contract Opportunity on the advertised Bid Closing, and within two working hours after the advertised Bid Closing Time.

The Form may be mailed, hand-delivered or emailed to: acounsil@clackamas.us It is the responsibility of Bidders to submit this Form and any additional sheets with the Project name clearly marked on the envelope or the subject line of the email.

Subcontractor lists may be submitted with the bid in the same envelope or email at the Bid Closing date and time. Subcontractor lists MUST be submitted within two (2) hours of the Bid Closing date and time.

List below the name of each subcontractor that will be furnishing labor, or labor and materials, for which disclosure is required, the category of work that the subcontractor will be performing, and the dollar value of the subcontract. Enter “NONE” if the value of the project bid is less than $100,000 or there are no subcontractors that need to be disclosed. ATTACH ADDITIONAL

SHEETS IF NECESSARY.

SUBCONTRACTOR NAME DOLLAR VALUE CATEGORY OF WORK

1. ____________________________

2. ____________________________

3. ____________________________

4. ____________________________

5. ____________________________

6. ____________________________

The above listed first-tier subcontractor(s) are providing labor, or labor and material, with a Dollar Value equal to or greater than:

a) 5% of the total Contract Price, but at least $15,000. If the Dollar Value is less than $15,000 do not list the subcontractor above; or

b) $350,000 regardless of the percentage of the total Contract Price.

Firm Name:

Bidder Signature: Phone #