Bid

REQUEST FOR QUOTATION

For

PURCHASE OF TWO CLUB CAR CARRYALL 700 SERVICE CARTS FOR THE CHATHAM

COUNTY DETENTION CENTER

QUOTE NUMBER: 22-0024-5

The Number Must Appear On All Quotations and Related Correspondence.

Quotation must be received NO LATER THAN: 2:00PM MARCH 2, 2022 at the Purchasing and

Contracting office. Quotes may be emailed to: ajfleming@chathamcounty.org

NAME OF BIDDER:_________________________________________________________________

STREET ADDRESS: _________________________________________________________________

CITY, STATE, ZIP CODE:____________________________________________________________

PHONE: _______________________________ FAX: __________________________________

EMAIL: ___________________________ FED TAX ID #: _________________________________

The undersigned proposes to furnish the following items in strict conformance to the specifications and Request for Quote issued by Chatham County for this quote.

Specifications are as follows:

Two (2) Club Car Carryall 700 series service carts:

Engine/Motor Type: Kohler, 4-cycle

Displacement: 429cc

Cylinders: Single

Valving: Overhead cam

Cooling: Air cooled

Horsepower: 14.5hp (10.8kw) rated at 3600 RPM per SAE J7940

Max Torque: 20.09 ft lb rated at 2800 RPM

Lubrication/oil filter: Splash Lubrication

Governor: ground speed

Transmission: Continuously variable transmission (CVT)

Gear selection: forward/neutral/reverse

Gear ratio: 11.47:1 forward, 15.63:1 reverse

Ignition: electronic

Battery: 12v 500 CCA 105min reserve

Headlights: Two 37.5 watt halogen

Fuel delivery system: electronic fuel injection (EFI)

Capacity: 4.6 gal

Steering mechanism: self-adjusting rack and pinion

Suspension – front: Independent leaf spring with dual hydraulic shocks

Suspension – rear: Independent leaf spring with dual hydraulic shocks

Brakes: 4-wheel mechanical drum mailto:ajfleming@chathamcounty.org

Park brake: Foot operated, multi lock

Body – front & finish: Armorflex with automotive paint/clear coat

Body – rear: aluminum

Tires – front: 20 x 10-10, 6-ply

Tires – rear: 20 x 10-10, 6-ply

Wheelbase: 99.1in

Overall height: 47.1in

Overall length: 137.5in

Bed length x width x height (cargo box): 64.5 x 47.5 x 10.5in

Ground clearance: 5.2in

Track width (front): 36.6in

Track width (rear): 39.5in

Max width (w/o mirrors): 50.3in

Total vehicle capacity: 1500lbs

Bed Load Capacity: 1000lbs

Towing Capacity: 1500lbs

Combined gross vehicle capacity: 1500lbs

Speed: 15-17mph

Warranty: 3 year/3000 hour limited powertrain and frame

Warranty: 2 year limited remaining vehicle

Options:

Beds/boxes: Long bed floor installation, long cargo box, long bed lift, ladder rack for cargo box or flat bed

Exterior color: Premium red body panels

Tires & wheels: Extra-traction 6-ply rated tires 20x10-10

Canopy: White canopy

Suspension: Extra heavy-duty 3-leaf spring front suspension – 4, wheel breaks

Axle: Transaxle with limited slip differential

Electrical: 12v powerpoint

Windshield: hinged windshield

Mirrors: Driver side mirror, passenger side mirror

Seating: Standard seats, grey seats

Cabs: No cab, no door, no window

Options/accessories: Heavy-duty front brushguard, heavy-duty 2-inch rear receiver, no enclosure

Lights: Halogen headlights, rear lighting, turn signal and horn package, no mounted light, no tail lights

Item No.

Description Qty U/M Unit Price Total Bid

1. Club Car Carryall 700 Service Cart

2 Ea.

TOTAL $

Time frame for delivery________________________________________________

Please Print Name

Authorization Signature

Date______________________

Request for Quotation Instructions

1. All shipments are to be F.O.B. destination. Freight charges must be included in quotation. Delivery shall be made to the address listed on the Purchase Order and within the time specified in the quote.

2. Quotations subject to terms set forth herein, are requested on the following list of materials, supplies or services. On quotes for services, Chatham County insurance requirements must be met. The successful vendor must provide the County with a Certificate of Insurance listing the County as

Certificate Holder.

3. Quotes for materials, supplies, vehicles, and/or equipment must be accompanied by Brochures, or copies of detailed factory specifications, ratings, technical data, including accurate descriptions of the exact materials, supplies, vehicles and/or equipment for which bids are made.

5. All information required by request for quotation must be completed to constitute a proper bid.

6. Vendor warrants that the goods are merchantable and as described herein or in the solicitation response. Additional warranties may be called for in the specifications.

7. Chatham County is exempt, by law, from any and all federal and state taxes. Do not include taxes in your quotations. Tax exemption number is 58-6001113. Exemption certificate will be provided upon request.

8. Price Protection Period of ninety (90) days for all items desired from date of bid opening. Vendors are advised that prices in effect at time of bid shall apply and not be subject to revision at time of shipment.

9. The County reserves the right to split this award by line item if deemed to be in its best interest.

10. Minority/Women Business Enterprise (MWBE) Policy: It is the policy of the County to provide minority and women owned business enterprises with equal opportunity for participating in selling goods and services to the County.

11. Local Preference: Bids will be evaluated in accordance with the County's Local Preference ordinance.

12. Employment Eligibility Verification: As required under Senate Bill 529 – “Georgia Security and

Immigration Compliance Act” of 2006, O.C.G.A. Section 2, Article 3 13-10-91, public employers, their contractors and subcontractors are required to verify the work eligibility of all newly hired employees through an electronic federal work authorization program. The Georgia Department of

Labor has added a new Chapter 300-10-1, entitled "Public Employers, Their Contractors and

Subcontractors Required to Verify New Employee Work Eligibility Through a Federal Work

Authorization Program," to the Rules and Regulations of the State of Georgia. (See website:

http://www.dol.state.ga.us/pdf/ rules/300_10_1.pdf.) The new rules designate the “Employment

Eligibility Verification (EEV) ” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security as the electronic federal work authorization program to be utilized for these purposes. This can be accessed at: https://e-verify.uscis.gov/enroll/StartPage.aspx?JS=YES. Bidders shall comply with this new rule and submit with your bid the attached “Contractor Affidavit and Agreement.”

13. O.C.G.A. § 50-36-1, requires Georgia’s cities to comply with the federal Systematic Alien

Verification for Entitlements (SAVE) Program. SAVE is a federal program used to verify that applicants for certain “public benefits” are legally present in the United States. Contracts with the

County are considered “public benefits.” Therefore, the bidders are required to provide the Affidavit

Verifying Status for Chatham County Benefit Application prior to receiving any County contract. The affidavit is included as part of this bid package.

14. The original invoice is to be submitted to the County Finance Department. The purchase order number must be shown on all invoices and packing lists.

15. References may be requested of the successful bidder. THIS IS NOT AN ORDER http://www.dol.state.ga.us/pdf/%20rules/300_10_1.pdf

CONTRACTOR AFFIDAVIT under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-

91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of CHATHAM COUNTY has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in

O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b).

Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______, ___, 201__ in _____(city), ______(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________,201__.

NOTARY PUBLIC

My Commission Expires:

SUBCONTRACTOR AFFIDAVIT under O.C.G.A. § 13-10-91(b)(3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. 13-10-

91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with______________________ (name of contractor) on behalf of CHATHAM COUNTY has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91 (b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five (5) business days of receipt. If the undersigned subcontractor receives notice of receipt of an affidavit from any sub-subcontractor that has contracted with a sub-subcontractor to forward, within five (5) business days of receipt, a copy of such notice to the contractor.

Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Subcontractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______, ___, 201__ in _____(city), ______(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________,201__.

NOTARY PUBLIC

Systematic Alien Verification for Entitlements (SAVE)

Affidavit Verifying Status for Chatham County Benefit Application

By executing this affidavit under oath, as an applicant for a Chatham County, Georgia Business License or Occupation Tax Certificate, Alcohol License, Taxi Permit, Contract or other public benefit as reference in O.C.G.A. Section 50-36-1, I am stating the following with respect to my bid for a Chatham

County contract for ________________________________. [Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity]

1.) _________ I am a citizen of the United States.

OR

2.) _________ I am a legal permanent resident 18 years of age or older.

OR

3.) _________ I am an otherwise qualified alien (8 § USC 1641) or non-immigrant under the

Federal Immigration and Nationality Act (8 USC 1101 et seq.) 18 years of age or older and lawfully present in the United States.*

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia.

Signature of Applicant: Date

Printed Name:

SUBSCRIBED AND SWORN *________________________________________

BEFORE ME ON THIS THE Alien Registration number for non-citizens.

____DAY OF ________, 20___

Notary Public