BID 6149 HVAC Replacment.pdf

2023/2024 HVAC Replacements

BID #6149

McKinley

Crull Elementary School

Indian Woods Elementary School

Garfield Elementary School

Port Huron High School

Operations

BID DOCUMENTS

ADVERTISEMENT FOR BIDS

PROJECT: HVAC upgrades at MCKINLEY ADMINISTRATION BUILDING, CRULL ELEMENTARY SCHOOL, INDIAN WOODS ELEMENTARY SCHOOL, GARFIELD ELEMENTARY SCHOOL, PORT HURON HIGH SCHOOL

AND OPERATIONS

Port Huron, Michigan

OWNER: PORT HURON AREA SCHOOL DISTRICT

2720 Riverside Drive

Port Huron, Michigan 48060 Telephone: (810) 984-3101

PROJECT DESCRIPTION

Port Huron Area School District will accept sealed proposals for the HVAC replacements for McKinley Administration Building, 2720 Riverside Drive, Port Huron, MI 48060, Crull Elementary School, 2615 Hancock Street, Port Huron, MI 48060, Indian Woods Elementary School, 4975 West Water, Kimball, MI 48074, Garfield Elementary School, 1221 Garfield, Port Huron, MI 48060, Port Huron High School, 2215 Court Street, Port Huron, MI 48060, Operations, 4035 Dove Road, Port Huron, MI 48060.

PRE-BID MEETING TO BE HELD: Monday, November 20, 2023 at McKinley Administration Building, 2720 Riverside Drive, Port Huron, MI 48060.

PROPOSALS

The District will receive sealed proposals until: 2 :00 p.m., local time, November 30, 2023 at the Administrative Offices of the Port Huron Area School District, 2720 Riverside Drive, Port Huron, Michigan 48060, Attention: Kate Peternel, CFO. Label outside of envelopes “HVAC Replacement.” Faxed proposals will not be accepted. The District will not consider or accept a bid received after this date and time. All proposals will be publicly opened and read aloud. All interested parties are invited to attend.

Evaluation of the proposal and awards by Port Huron Schools will be available at a later date.

BIDDING DOCUMENTS

Bidders may obtain copies of the Bidding Documents, including drawings, specifications, proposal form, and disclosure forms, from the district's website - www.phasd.us/about_us/business_services - or by contacting the purchasing department at 810.984.3101, ext. 4031.

BID PROPOSAL GUARANTEE

Each proposal must be accompanied by an acceptable bid security in the form of a certified check, cashier’s check or standard form bid bond, made payable to the Port Huron Area School District in an amount of not less than five percent (5%) of the base bid submitted. Failure of any accepted Bidder to enter into contract for the work will cause forfeit of his bid security. After contracts for the work have been signed, all bid securities will be returned.

The winning bidder will have to furnish performance and labor & material payment bonds, the cost of which should be included in the project bid.

DISCLOSURES

As required by State Law (P.A. 232 of 2004) all proposals/bids must be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the Owner or any employee of the bidder and any member of the Port Huron Area School District Board or the Superintendent of the School District. Additionally, as required by State Law (P.A. 517 of 2012), the bidder must certify that it is not an Iran linked business as defined by P.A. 517 and that it will comply with the district's criminal background check requirements. The Board will not accept a bid that does not include these sworn and notarized statements.

RIGHTS RESERVED BY THE OWNER:

The Owner reserves the right to waive any irregularity or informality in bids, to reject any and/or all bids, in whole or in part, or to award any Contract to other than the low bidder, should it be deemed in the Owner’s best interest to do so.

Signed: Kate Peternel, CFO, Port Huron Area School District

END OF ADVERTISEMENT FOR BIDS

http://www.phasd.us/about_us/business_services

SCOPE OF WORK – BID # 6149

HVAC replacements at MCKINLEY ADMINISTRATION BUILDING, CRULL ELEMENTARY

SCHOOL, INDIAN WOODS ELEMENTARY SCHOOL, GARFIELD ELEMENTARY SCHOOL,

PORT HURON HIGH SCHOOL AND OPERATIONS

Pre-bid meeting (optional, but highly encouraged): Monday, November 20, 2023, 9:00 am at McKinley Administration Building, 2720 Riverside Drive, Port Huron, MI 48060.

Include all work and trades required to replace identified HVAC replacements at McKinley Administration Building, Crull Elementary School, Indian Woods Elementary School, Garfield Elementary School, Port Huron High School and Operations per the attached specifications. Bid is to be a complete package. Work and trades will include, but are not limited to: mechanical, electrical, temperature controls, and crane/hoisting. No work will be performed or left to be completed by Port Huron Schools.

Project locations (see detailed attached specifications for work to be performed at each school):

McKinley Administration Building, 2720 Riverside Drive, Port Huron, MI 48060

Crull Elementary School, 2615 Hancock Street, Port Huron, MI 48060

Indian Woods Elementary School, 4975 West Water, Kimball, MI 48074

Garfield Elementary School, 1221 Garfield Street, Port Huron, MI 48060

Port Huron High School, 2215 Court Street, Port Huron, MI 48060

Operations, 4035 Dove Road, Port Huron, MI 48060

1. All bidding contractors, it is highly recommended to visit sites and become familiar with the project. No change orders will be given for contractors not being familiar with the project and/or scope of work.

2. All OSHA and COVID-19 safety regulations are to be followed and included in the quote. All permits and certifications are the sole responsibility of the contractor.

3. Legally remove and dispose of existing equipment and replace according to attached specifications.

4. Provide crane/hoisting for all work.

5. Provide protection to the surrounding area during all work. Any damage to the premises will be the responsibility of the contractor to repair.

6. Provide cleanup of all work during and after project completion.

7. Provide (1) one-year warranty on compressor, parts, and labor.

8. Provide 5% bid bond.

9. Provide performance and labor bond upon project award, the cost of which shall be included in the project bid.

10. Work at all buildings shall begin in June 2024 (after school is out) and projects must be completed August 2024 (before school begins) and certified. The timing of any necessary significant power outages to the facility shall be pre-approved by the school district.

11. Acquire all necessary permits and certifications.

12. Bidders are requested to bid each building separately and also provide a cost for completing all six buildings. For the boiler, bidders may quote both a specific manufacture and voluntary alternate that meets specifications, as indicated on the bid propose form.

13. Work must be bid using current prevailing wage rates in the state of Michigan. Contractor must provide proof of prevailing wage rates by submitting Form WH-347 (included in bid documents) with every application of payment.

Bidders are to contact Dave Koester, Director of Operations, with any questions.

Contact Rebecca Macomber in Purchasing, rmacomber@phasd.us for Construction Documents and Specifications.

Bid #6149 Proposal Form 2023/24 Port Huron Area School District

HVAC Replacement McKinley Administration Building, Crull Elementary

School, Indian Woods Elementary School, Garfield Elementary School, Port Huron High School and Operations

NAME OF BIDDER: ___________________________________________

ADDRESS: __________________________________________________

PHONE :(___) ________ FAX:(___) ________

EMAIL: _____________

TO: Kate Peternel, Chief Financial Officer Port Huron Area School District

2720 Riverside Drive Port Huron, MI 48060

Bids are due: November 30, 2023 at 2:00 p.m. local time

The undersigned having become fully conversant with all the existing dimensions and conditions, and having examined the Plans and Specifications for this project, hereby submits the following bid for your consideration:

Base bid for HVAC Replacement If awarded contract for individual school:

McKinley Admin Building: $_________________________________________ Estimated time to complete_________________________________

Crull Elementary School: $_________________________________ Crull Elementary School – Alternate boiler (optional):

Estimated time to complete_________________________________

Indian Woods Elementary School: $ ________________________________ Estimated time to complete_________________________________

Garfield Elementary School: $_____________________________________ Estimated time to complete_________________________________

Port Huron High School: $__________________________________ Estimated Time to complete_________________________________

Operations: $______________________________________________ Estimated time to complete ________________________________

Performance Labor / Materials Bond Cost (included in bid):

Estimated time to complete all buildings:

Base bid if awarded contract for all six buildings:

Alternate bid (Crull Elementary boiler substitutions) if awarded contract for all six buildings:

The Port Huron School District reserves the right to reject any or all bids and to waive any irregularities.

Signature of Contractor: _________________________________________

Printed Name and Title: __________________________________________

Date:__________________________________________________

SWORN AND NOTARIZED AFFIDAVIT OF COMPLIANCE - IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

All bidders must submit the following certification statement in compliance with Public Act No. 517 of 2012 (the “Iran economic sanctions act”) and attach this form to the bid. The Port Huron Area School District shall not accept a bid that does not include this sworn and notarized certification statement. This form must be completed in its entirety.

The undersigned, the owner or authorized officer of ________________________ (the “Contractor”), pursuant to the compliance certification requirement provided in the Port Huron Area School District (the “School District”) Request for Proposal, hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event the Contractor is awarded a contract as a result of the aforementioned Request for Proposal, the Contractor will not become an “Iran linked business” at any time during the course of performing the work or any services under the contract.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification is made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification.

Signature Title:

Name of firm:

STATE OF MICHIGAN

COUNTY OF

On this day of , before me a Notary Public in and for said county, personally appeared , agent of the firm , and who acknowledged the same to his free act and deed as such agent.

Notary Public

Appendix B

AFFIDAVIT OF COMPLIANCE – CRIMINAL BACKGROUND CHECKS

The undersigned, the owner or authorized officer of ________________________ (the “Contractor”), pursuant to the criminal background compliance certification requirements of the Port Huron Area School District (the “School District”), hereby certifies, represents and warrants that the Contractor has performed and/or will perform sufficient criminal background checks, including, at a minimum, an Internet Criminal History Tool (“ICHAT”) check, for all of the owners, employees, agents, representatives, contractors and/or other personnel who will be on any School District premises to carry out the services contemplated by the Contract documents. The Contractor further hereby certifies that no owner, employee, agent, representatives, contractor and/or other personnel of the Contractor will be on any School District premises if they are a registered criminal sex offender under the Sex Offenders Registration Act, Public Act 295 of 1994, or have been convicted of “Listed Offences” as defined under Section 722 of the Sex Offenders Registration Act, MCL 28.722

The Contractor further acknowledges that if it is found to have submitted a false certification or otherwise fails to comply with the requirements of this certification, the School District may immediately terminate the Contract.

Signature Title:

Name of firm:

STATE OF MICHIGAN

COUNTY OF

On this day of , 20___, before me a Notary Public in and for said county, personally appeared , agent of the firm , and who acknowledged the same to his free act and deed as such agent.

SWORN AND NOTARIZED FAMILIAL DISCLOSURE STATEMENT

All bidders must submit the following familial disclosure statement in compliance with Section 1267 of the Revised School Code (MCL 380.1267) and attach this form to the bid. The Port Huron Area School District shall not accept a bid that does not include this sworn and notarized disclosure statement.

The Familial Disclosure Statement form must be completed in its entirety.

By this sworn and notarized statement, I am disclosing the familial relationship(s) that exists between the owner(s) or any employee of the firm and any member of the Port Huron Area School District Board or the Superintendent of Port Huron Area School District as follows: (Please provide owner/employee name, position, name of relative and the nature of the familial relationship or state NONE).

The following are the familial relationship(s):

Name of Owner/Employee Relative Nature of Name Position (Board Member/Superintendent) Relationship

Attach additional pages if necessary to disclose familial relationships

There is no familial relationship that exists between the owner or key employee of the Vendor submitting a proposal and any member of the Port Huron Area School District Board or the Port Huron Area School District Superintendent.

Signature Title:

Name of firm:

STATE OF MICHIGAN

COUNTY OF

On this day of , 20__, before me a Notary Public in and for said county, personally appeared , agent of the firm , and who acknowledged the same to his free act and deed as such agent.

Appendix A