Bid 27-24-5211 Synthetic Turf Replacement.pdf

Forsyth County Procurement Department 2435 Freedom Parkway, Suite 3100

Cumming, GA 30041 | Phone 770.888.8872

Invitation to Bid

Bid No: 27-24-5211

Synthetic Turf Replacement

Forsyth County Cumming, Georgia

Closing Date and Time:

November 5, 2026, 2:00 pm

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Procurement Department

ADVERTISEMENT

INVITATION TO BID NO. 27-24-5211

Forsyth County, Georgia is soliciting competitive bids from qualified contractors for services generally described as building, altering, repairing, improving, or demolishing a public building or other public improvements, more specifically:

Description: Synthetic Turf Replacement

Forsyth County uses a procurement portal powered by EUNA Procurement formerly Bonfire Interactive (“EUNA”) for digitally accepting and evaluating bids, statements of qualification, and proposals. Bids shall only be accepted online through EUNA.

Visit the Forsyth County Procurement Department Bid Portal Webpage for information. https://www.forsythco.com/Departments-Offices/Procurement/Bids- Results Any bid submitted in any other form (email, paper, fax, mail, etc.) will not be accepted for any reason.

Bids are due by 2:00 P.M. (EST) on November 5, 2026.

Bids will be publicly opened and read aloud at 2:30 P.M. (EST) on November 5, 2026, at Forsyth County Administration Building, Liberty Training Room, Suite 1010, 2435 Freedom Parkway, Cumming, GA 30041, and via Microsoft Teams (visit the Forsyth County Procurement Department webpage for information). The bid award will be announced later, pending evaluations of all bids submitted.

All bids must remain valid for a minimum of 120 calendar days after the actual date of the opening.

Forsyth County reserves the right to: reject any or all bids, to waive technicalities, to make an award deemed in its best interest, and to split the bid or awarded in its entirety.

Adrienne Trammel

Procurement Agent III

To Web: October 9, 2026

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INVITATION TO BID

BID NO: 27-24-5211

Date Issued: October 9, 2026 Forsyth County, Georgia is seeking competitive bids from qualified vendors to provide all materials, equipment and labor for Synthetic Turf Replacement in accordance with the terms, conditions, and specifications contained in this Invitation to Bid ("ITB").

Deadline for Receiving Bids:

2:00 P.M. (EST)

Thursday, November 5, 2026

Bids will be opened at:

2:30 P.M. (EST)

Thursday, November 5, 2026 Forsyth County Administration Building Liberty Training Room 2435 Freedom Parkway, Suite 1010 Cumming, GA 30041 And online via Microsoft Teams

Pre-Bid Site Visit: No pre-bid site visit scheduled.

Deadline for Questions:

No Questions will be accepted after:

12:00 P.M. (EST)

Tuesday, October 27, 2026 All questions must be asked through EUNA under Opportunity Q&A No questions accepted outside of EUNA

Bonds:

Bid Bond Will Be Required Performance & Payment Bonds Will Be Required (if required due upon award)

Forsyth County uses a procurement portal powered by EUNA Procurement formerly Bonfire Interactive (“EUNA”).

Bids will be opened at the time, date, and place stated above; and online via Microsoft Teams (visit the Forsyth County Procurement Department webpage for information).

Bid award will be announced later pending evaluations of all bids submitted. Interested parties may log in to EUNA to obtain the bid tabulation.

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TABLE OF CONTENTS

INVITATION TO BID

SOLICITATION STANDARD TERMS AND CONDITIONS

BID SPECIFICATIONS

BID SCHEDULE

NON-COLLUSION AFFIDAVIT

BIDDER SOLICITATION CERTIFICATE

CONTRACTOR AFFIDAVIT AND AGREEMENT

ADDENDUM ACKNOWLEDGEMENT

BID BOND

LIST OF SUBCONTRACTORS

PROJECT EXPERIENCE FORM ……………………………………………..……………………………………. 29

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SOLICITATION STANDARD TERMS AND CONDITIONS

1. Defined Terms

BID, a formal offer submitted by an individual, firm, partnership, corporation to perform a specific project or provide goods or services at a stated price.

BIDDER, an individual, firm, partnership, or corporation, acting directly or through a duly authorized representative, legally submitting a Bid for the performance of a specific project or provision of goods or services.

BID DOCUMENTS or BID FORM(S), the complete sets of Bid Documents submitted by a Bidder as the Bid for the performance of the project or provision of goods or services including but not limited to, the prepared form(s) furnished by the County properly filled in, executed, and submitted by the Bidder.

BOARD, the Board of Commissioners of Forsyth County, Georgia.

BID SECURITY, a financial guarantee submitted with the Bid ensuring the Successful Bidder will honor the terms of its Bid, enter into a contract, and provide required Performance and Payment Bonds. Bid Security is equal to five percent (5%) of the Bidder's maximum Bid delivered to the County in the form of a cashier's check or Bid Bond issued by a Surety.

BONDS (Bid, Performance, Payment), Bid Bond is one form of Bid Security submitted with the Bid; Performance Bond is a guarantee for the faithful performance of the Contract; Payment Bond serves as protection of persons furnishing materials or labor, in connection with the performance of the Project.

All Bonds shall be properly issued and executed by the Contractor as Principal, and the Surety Company as Surety on the County provided forms.

CHAIRMAN, the Chairman of the Board of Commissioners of Forsyth County, Georgia.

CONTRACT DOCUMENTS, the documents covering the performance of the Project and payments thereto, including but not limited to the Invitation to Bid, Information for Bidders, Bids, Non-Collusion Affidavit, Construction Services Agreement, Bonds, General Conditions, Specifications, Scope of Work, Detail Drawings, Plans, Addenda, Change-Orders, and Supplementary Agreement which may be entered into, all of which documents are to be treated as one instrument whether or not set forth at length in the Form of Construction Services Agreement. Contract and Agreement shall be synonymous and may be used interchangeably.

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CONTRACTOR, individual, firm, partnership or corporation legally submitting a Bid for the performance of the Project and upon award enter into a legally binding agreement outlining the mutual obligations and rights of the parties in performance of the Project.

COUNTY, the County of Forsyth, a political subdivision of the State of Georgia.

NOTICE OF AWARD, formal notice that the County intends to enter into a Contract with the Successful Bidder or, where relevant, multiple Successful Bidders.

PLANS, DRAWINGS, or CONTRACT DRAWINGS, drawings or reproductions thereof furnished by the Consulting Engineers or County, as the case may be, pertaining to the Project and such detailed drawings as may be issued by the County as the Work proceeds.

PROJECT or WORK, the entire scope of work, goods, and/or services described in this solicitation, including all labor, materials, equipment, services, and tasks necessary to complete the specified objectives, deliverables, and outcomes in accordance with the terms and conditions outlined in the Contract Documents.

SPECIFICATIONS, the Bid Specifications, Scope of Work, General Requirements, Objectives, Plans, Drawings, Addenda, and all written agreements, made or to be made, pertaining to the method or manner of performing the Work or to the quantities or qualities of materials to be furnished for the Work.

SUB-CONTRACTOR, an individual, firm or corporation, other than the Contractor, supplying labor and/or materials on behalf of the Contractor in furtherance of the performance of the Project.

SUBSTANTIALLY COMPLETED, defined as the point at which all Work is complete except for minor punch-list items that do not materially impede final inspections or occupancy.

SUCCESSFUL BIDDER means the Bidder to whom the County awards or expects to award the Contract.

SURETY or SURETY COMPANY, the corporate body which is bound with and for the Contractor and which engages to be responsible for Contractor’s acceptable performance of the work and payment of all debts pertaining to the Project.

2. Bid Documents

2.1 Complete set of Bid Documents shall be used in preparing Bids. The County assumes no responsibility for errors or misinterpretations resulting from using incomplete sets of Bid Documents.

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2.2 The County, in making Bid Documents available on the above terms, does so only to obtain Bids on the Work and does not confer license or grant for any other use.

2.3 Any part of the Bid Documents may be modified by Addenda ONLY.

3. Bid Platform and Connectivity.

3.1 Forsyth County uses EUNA Procurement formerly Bonfire Interactive https://forsythco.bonfirehub.com/portal/?tab=openOpportunities to administer the competitive solicitation process, including but not limited to soliciting quotes, issuing addenda, posting results, and issuing notification of an intended decision. Vendors are strongly encouraged to read the various vendor Guides and Tutorials available in EUNA as well in advance of their intention of submitting a quote to ensure familiarity with the use of EUNA.

The County shall not be responsible for a Vendor's inability to submit a quote by the end date and time for any reason, including issues arising from the use of EUNA. There is no charge to Vendors to register and participate in the solicitation process, nor will any fees be charged to the awarded Vendor.

3.2 The County shall not be responsible for errors of any kind or nature occurring in the transmission or downloading/uploading of any documents from the County website or EUNA. The County does not guarantee continuous, uninterrupted, or secure access to its website or other related websites.

Operation of its website or EUNA may be affected from time to time by numerous factors outside of our control. Site problems, user problems, internet problems, power outages, or routine maintenance may interrupt or prevent access to information, documents, and/or bid submission capabilities.

3.3 Bids shall only be accepted online through EUNA. Any Bid submitted in any other form (email, paper, fax, mail, etc.) will not be accepted for any reason.

4. Qualifications of Bidders

4.1 Bidders must submit a completed Project Experience Form(s) demonstrating

Bidder’s qualifications and successful performance on projects of similar scope and size to the Work described in this solicitation. Failure to use the County forms shall constitute a non-responsive Bid and the Bid shall be rejected.

4.2 County may make any investigations deemed necessary to determine Bidder's ability to perform the Work, and Bidder shall furnish all information and data requested by County related to the investigation.

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4.3 Bidders must be duly registered with the Georgia Secretary of State and such registration must remain active for the duration of the Project and the warranty period plus five (5) years.

5. Examination of Contract Documents and Site

5.1 The County will provide a mandatory site visit to allow prospective Bidders to conduct a visual site inspection. All questions stemming from the site visit shall follow the same schedule as outlined in the Addenda and Interpretations section.

5.2 Before submitting a Bid, each Bidder shall: (a) examine the Contract

Documents thoroughly; (b) attend the mandatory site visit to become familiar with local conditions affecting Work cost, progress, or performance; (c) become familiar with federal, state, and local laws, ordinances, rules, and regulations affecting Work cost, progress, or performance; (d) study and carefully correlate Bidder's observations with the Contract Documents; and,

(e) notify County concerning conflicts, errors, or discrepancies in Contract Documents.

5.3 Bidders are advised to carefully examine the Contract Documents and the location of the Work, verify all information with authorities concerned, and judge for themselves all the circumstances affecting the cost of the Work and the time required for its completion, and shall assume all patent and latent risks in connection therewith.

5.4 Bid submission will constitute an incontrovertible representation that Bidder understands and has complied with requirements contained in this solicitation, and that Bidder has read and understood the Bid Documents and hereby stipulates that the documents are sufficient in scope and detail to indicate and convey understanding for terms and conditions in order to perform the Work.

6. Addenda and Interpretations

6.1 All questions concerning the meaning or intent of Bid or Contract Documents or request for clarification of any ambiguity, conflict, discrepancy, omission, or other error discovered in this solicitation shall be submitted to the County in writing via the question/answer feature provided by EUNA and must be received prior to the Deadline for Question. Questions received after this deadline may not be addressed.

All questions and requests received through EUNA will be responded to by an official written addendum issued by the County and uploaded to EUNA as an addendum to this ITB. Responses given by any County official, officer, staff, or

Page 9 | 33 agent will have no legal effect and shall not be binding upon the County. All addenda are a part of the Bid or Contract Documents, and each Bidder will be bound by such addenda.

6.2 NOTE: It is the responsibility of the Bidder to read, comprehend, and ensure receipt of all the addenda issued. In the absence of an addendum, all provisions shall be construed in favor of the County. The County may issue addenda to modify Bid or Contract Documents as it deems necessary.

7. Substitute or "Or Equal" Items

The Contract, if awarded, will be based on material and equipment described in Plans or specified in Specifications without consideration for possible substitute or "or equal" items. Application for substitute or "or equal" items will only be considered by the County after award of the contract. All bids shall be based on the information contained within the Contract Documents.

8. Subcontractors, Suppliers and Others:

8.1 Each Bid shall identify names and addresses for subcontractors, suppliers, and other persons and organizations furnishing material and equipment, or Bid will be considered non-responsive. The Bidder is cautioned that any person, firm, or other party to whom it is proposed to award a subcontract under this Contract must meet the same conditions of experience, competent personnel, and workman's compensation insurance as the Bidder.

8.2 Bidders shall submit a County Experience Forms with pertinent information for similar projects and other qualifications for each subcontractor, supplier, person, and organization. If County, after due investigation, has reasonable objection to any proposed subcontractor, supplier, person, or organization, County may, before giving Notice of Award, request Successful Bidder to submit acceptable substitute(s) without increase in Bid price or anticipated completion of Project. If Successful Bidder declines to make substitution, County may elect not to award contract to Bidder. Bidder's declining to make substitution will not constitute grounds for sacrificing said Bidder’s Bid Bond.

8.3 Procedures for approving Subcontractors after executing Agreement are described in the Contract Documents. No subcontractors may be employed without the specific written authorization of the County.

9. Submission of Bids

9.1 Each Bid shall contain the following documents in completed form. In the event the information is not applicable the form should continue to be

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FORMS ARE PROVIDED THEY MUST BE USED WITHOUT SUBSTITUTION):

(a) Bid Schedule ***Included in the Bid Documents, this form shall not be modified or replicated by a Bidder***

(b) Non-Collusion Affidavit

(c) Solicitation Acknowledgment

(d) Contractor Affidavit and Agreement

(e) Addendum Acknowledgment

(f) List of Subcontractors

(g) Project Experience Form ***Bidder may supplement, but not replace, this form with letters of reference from a similar project(s).***

(j) Certificate of Insurance evidencing ability to comply with the coverages and limits specified in the solicitation.

9.2 WHERE COUNTY BID FORMS ARE PROVIDED, THEY MUST BE USED WITHOUT

SUBSTITUTION. Use of Bid Forms other than those provided by the County shall constitute a non-responsive Bid and shall be rejected.

9.3 Bids shall be submitted before time indicated in advertisement for Bid and shall be submitted via EUNA.

9.4 Bids by corporations shall be executed in the full legal corporate name by its president or vice-president (or other corporate officer accompanied by evidence indicating officer has authority to sign) and corporate seal shall be affixed and attested by secretary or assistant secretary. Corporate address and state of incorporation shall be shown below signature. If Bid is executed by someone other than president or vice-president, attach to Bid certified corporate resolution by board of directors authorizing person to execute Bid for Corporation.

9.5 Bids by partnerships or limited liability companies (LLC) shall be executed in the full legal partnership or LLC name and signed by a partner or a member, as the case may be, whose title shall appear under the signature, and the official partnership or LLC address shall be shown below signature.

9.6 If requested, person signing a Bid for a corporation, partnership, or LLC shall produce evidence satisfactory to County indicating person's authority to bind corporation, partnership, or LLC.

9.7 Names shall be typed or legibly printed below a signature.

9.8 Address, telephone number, and email for communications regarding Bid shall be legibly shown.

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9.9 More than one Bid received for same work from individual, firm, partnership, corporation, or association under same or different names will not be considered. Reasonable grounds for believing that any Bidder is interested in more than one Bid for same work will cause County to reject all Bids from Bidder. If County believes collusion exists among Bidders, Bids from participants in collusion will not be considered.

9.10 Conditions, limitations, or provisions attached by the Bidder to the Bid Forms may cause its rejection. Bids containing items not included in the form of Bid will be considered irregular.

11. Modification and Withdrawal of Bids

11.1 Withdrawal of Bids: Bids may be withdrawn by written request only, if the request is received prior to the time and date set for the opening of bids.

Negligence on the part of the Bidder in preparing a Bid confers no right of withdrawal or modification of such Bid after Bid has been opened. No Bid may be withdrawn for a period of one hundred twenty (120) calendar days after time has been called on the date of opening.

11.2 Withdrawal Prior to Deadline for Receiving Bids: Bids may be modified or withdrawn by a Bidder via EUNA at any time prior to deadline for submitting Bids. Bid withdrawal will not prejudice Bidder's rights to submit new Bid prior to the posted Bid deadline for receiving Bids.

11.3 Withdrawal After Deadline for Receiving Bids: After the deadline for receiving Bids has expired, no Bid may be withdrawn, modified, or explained except as provided for in paragraph 12 below.

12. Opening of Bids

12.1 Bids will be opened publicly at the time and place set forth in the Invitation

To Bid and read aloud. Abstract listing amounts for Base Bids and major alternates will be made available after Bid opening.

12.2 After Bid opening Bidder has up to twenty-four (24) hours to notify the Forsyth County Department of Procurement that Bidder made an obvious error in Bid calculation. Bid Bond withdrawal for this reason shall be requested in writing via EUNA within this same twenty-four (24) hour period.

Said written request shall be accompanied by sufficient documentation to demonstrate the origin and composition of the "obvious error". Bid Bond may not be withdrawn for any other reason.

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13. Bids to Remain Open

Bids shall remain open for acceptance by County for one hundred twenty (120) calendar days after Bid opening. County may, at its sole discretion, release any Bid and return Bid Security prior to that date.

14. Award of Contract

14.1 The award for all Contracts established through an Invitation to Bid will be made to the lowest responsible Bidder meeting all specifications and whose Bid is responsive to the Invitation to Bid. This is the Bidder who submits the lowest price, whose bid meets the Specifications, who agrees to Contract terms and conditions with Forsyth County, and who is clearly capable of performing the resulting Contract. Therefore, the lowest responsible Bidder will not always be the Bidder who has submitted the lowest monetary Bid.

14.2 Any suggested revisions to Contract language must be requested in the form of a question during the Question and Answer (Q&A) period of the solicitation. A response to requested revisions will be made in the form of an Addendum. See also Section 6 above.

14.3 The County’s minimum insurance requirements are outlined in the draft form of Construction Services Agreement included in the Bid and Contract Documents. Bidders are responsible for reviewing the draft form of agreement for the complete insurance requirements. Questions regarding the insurance must be submitted in writing during the Questions and Answer (Q&A) period of the solicitation. Any changes made prior to the bid closing will be communicated through an addendum.

Prior to the notice of intent to award, the Bidder must provide a Certificate of Insurance (COI) and any required endorsements evidencing compliance with the specified coverages and limits. Contract award and contract execution are conditional upon receipt and approval of a compliant COI and required endorsements. The County may, at any time before the award and based on the nature of the services, require additional coverages or higher limits.

14.4 To extent permitted by applicable state and federal laws and regulations, County reserves right to reject any and all Bids, to waive any and all informalities, and to disregard nonconforming, non-responsive, or conditional Bids. Bids may be considered irregular and subject to rejection if they show serious omission, unauthorized form alterations, use of unauthorized forms, unauthorized alternate bids, incomplete or unbalanced unit prices, or other irregularities. Discrepancies between words and figures will be resolved in favor of correct sum. Any mistake which is obviously a

Page 13 | 33 clerical one, such as an error in price extension, or in placement of decimal points, reversal of prices, FOB destination, FOB point of origin, etc., may be corrected after verification is made by the Bidder. However, under no circumstances can unit prices be changed.

14.5 Contract will be awarded by County pursuant to applicable law. Nothing contained herein shall place duty upon County to reject bids or award contract based upon anything other than County's sole discretion as described herein.

14.6 County may consider qualifications of experience for subcontractors, suppliers, persons, and organizations proposed for Work.

14.7 County may conduct investigations deemed necessary to assist in evaluating Bids and to establish responsibility, qualifications, and financial ability for Bidders, proposed Subcontractors, persons, and organizations to do Work.

County reserves the right to reject Bid from any Bidder not passing evaluation to County's satisfaction.

14.8 The Successful Bidder will be required to furnish a Performance Bond and a Payment Bond, each in a sum not less than one hundred percent (100%) of the amount of the Contract. The bond forms are attached to the form of agreement marked exhibits.

14.9 Failure of the Contractor to submit approved Performance and Payment Bonds within the ten (10) calendar days after notification from the County to do so shall, at the discretion of the County, constitute a forfeiture of the Bid Bond.

15. Submittals by Successful Bidder

15.1 County intends to award the contract to Bidder determined to be competent to perform and complete Work in satisfactory manner.

15.2 The Bid Schedule shall be complete and included with the bid at the Deadline for Receiving Bids.

15.3 Successful Bidder and Surety (if any) agree any delays within Bidder's control in delivering submittals shall constitute request by Bidder for time extension and Bid shall remain open for County's acceptance. If County agrees to time extension, Bidder shall be given five (5) additional days to deliver the required submittals (“Extended Period”). At County's option, failure by Successful Bidder to deliver submittals within the Extended Period will void Bid evaluation and will constitute proof Successful Bidder has abandoned Bid, Page 14 | 33

Bid Bond may be declared forfeited to County as liquidated damages, and Work may be awarded to another Bidder.

16. Taxes

16.1 Forsyth County is exempt from Federal Excise Tax and Georgia Sales and Use

Tax for goods and services. A sales tax certificate of exemption will be provided upon request. This exemption applies only to Forsyth County. The Successful Bidder remains responsible for paying all applicable taxes, including sales, use, and other taxes required by law.

16.2 The Contract prices for articles, materials, or equipment named herein are subject to increase by the amount of any additional tax or taxes affecting the articles, materials or equipment involved in the Contract imposed by or under the authority of the Federal or State Government and passed or taking effect after the receipt of Bids, and shall continue in effect during such time as such tax or taxes are lawfully collectible; provided, however, that in the event of such increase in cost, the claim shall be presented within thirty (30) days and supported by evidence of such additional tax, satisfactory to the County.

17. Qualifications of Surety Companies

17.1 In order to be acceptable to County, the Surety company issuing Bid Bonds or

Performance/Payment Bonds as required in Bid Documents, shall meet and comply with following minimum standards:

17.1.1 Bonding Company must be licensed to do business in Georgia by the

Georgia Secretary of State, authorized to do business in Georgia by the Georgia Insurance Department, listed in the Department of the Treasury's publication of companies holding certificates of authority as acceptable surety on federal bonds and as acceptable reinsuring companies and have an AM Best rating of A- and financial classification of VII or higher.

17.1.2 All Bonds must be submitted on forms provided by Forsyth County and agencies providing bonds and insurance must provide proof that they meet the criteria outlined in the Bid and Contract Documents.

17.1.3 Surety shall be admitted to do business in State of Georgia and shall be registered to provide such surety by the State of Georgia Insurance Commissioner.

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17.1.4 Surety must appear on the Treasury Department's most current list (Circular 570 as amended).

17.1.5 Surety shall have been in business and have record indicating successful continuous operations for at least five (5) years.

17.1.6 Attorneys-in-fact who sign Bid, Performance or Payment Bonds shall file with the applicable Bond a certified power of attorney providing authority to sign the Bond.

17.1.7 Surety company agents shall list name, address, and telephone number on Bonds.

17.1.8 Performance and Payment Bonds shall extend twelve (12) months beyond date of final payment and shall contain waiver for alteration to Contract terms, time extensions, or forbearance on County's part.

17.1.9 If the Project includes the construction or reconstruction of all or a part of a bridge, the County will require the Performance Bond to include a provision to keep the bridge in good condition for a period of not less than seven (7) years. As used herein, the term “bridge” shall include the approaches to such bridge within 50 feet of either end, except when the bridge itself measures 100 feet or more, in which case the term “bridge” shall include the approaches within 100 feet of either end of the bridge.

18. General Information

18.1 CHANGES: No change will be made to this invitation except by written modification by the County Procurement Office via EUNA. Requests for interpretation or changes must be in writing and received at least (7) seven calendar days prior to the time set for opening of the bids.

18.2 FOB POINT: Bid price to include shipping, packing, crating, and unloading at address in Bid Schedule. Title to remain with Contractor until fully accepted by the County. Goods damaged or not meeting specifications will be rejected and removed at Contractor’s expense. Concealed damaged goods to remain property of the Contractor until replaced or removed at County's direction.

18.3 BID ACCEPTANCE TIME: Bids requiring acceptance by the County in less than one hundred twenty (120) calendar days could be rejected, unless so stated on "Bidder's Response Page" and accepted by the County.

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18.4 NONDISCRIMINATION:

18.4.1 The Forsyth County Board of Commissioners is committed to compliance with Title VI of the Civil Rights Act of 1964 and all related regulations and directives. Forsyth County assures that no person shall on the grounds of race, color, or national origin, as provided by Title VI of the Civil Rights Act of 1964, and the Civil Rights Restoration Act of 1987 (P.L. 100.259), be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity.

Forsyth County further assures that every effort will be made to ensure nondiscrimination in all of its programs and activities whether or not those programs and activities are federally funded. In addition, Forsyth County will take reasonable steps to provide meaningful access to services for persons with Limited English Proficiency. When Forsyth County enters into a contract with another entity utilizing federal aid funds, Forsyth County will include Title VI language in all written agreements and will monitor for compliance.

18.4.2 The Bidder in accepting this Contract, attests that it is in compliance with the nondiscrimination clause contained in Section 202 of Executive Order 11246, as amended, relative to equal employment opportunity for all persons without regard to race, color, religion, sex, or national origin, and the implementing rules and regulations prescribed by the Secretary of Labor, which is incorporated herein by reference.

18.5 BID RESULTS: Bid results will be posted on EUNA under Public Files.

18.6 REGULATORY AGENCIES: Successful Bidder will be responsible for all required permits or license required by any regulatory agency of the city, county, state or federal governments. Further, Successful Bidder will be responsible for meeting all requirements of any regulation(s) or guideline(s) of any of the said governments or any independent agency recognized by said governments as publisher of any such regulation(s) or guideline(s).

18.7 INDEPENDENT CONTRACTORS: The Bidder represents to Forsyth County that it is fully experienced and properly qualified to perform the functions provided for herein and that it is properly equipped, organized, and financed to perform such functions. The Bidder shall finance its own operations hereunder, shall operate as an independent contractor and not as the agent of Forsyth County and nothing contained in this Invitation to Bid or a Contract resulting from same shall be construed to constitute the Bidder or any of its employees, servants, or agents or subcontractors as a partner, employee, servant, or agent of the County nor shall either party have any authority to bind the other in any respect, it being intended that each shall remain an independent contractor.

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18.8 INSPECTION OF RECORDS:

18.8.1 The records of the Procurement Office are open and accessible to the public in accordance with the provisions of the Georgia Open Records Act. Requests for inspection of records must be in writing, must be reasonable, must contain sufficient information to facilitate retrieval, and must not interfere with the orderly operation of the Procurement Office.

18.8.2 Bidders are cautioned that any documentation submitted with or in support of a Bid will become subject to public inspection under the Georgia Open Records Act. Labeling such information “Confidential,” “Proprietary,” or in any other manner will not protect this material from public inspection upon request. There will be a charge assessed to any person requesting copies of records.

18.8.3 Background Checks: Forsyth County reserves the right to have any potential contractor undergo a Forsyth County Sheriff’s Office criminal history background check for any project at any time. Background checks will be required when working in any County-operated facility.

Contractor will be responsible for all fees associated with such background check.

19. Execution of Written Contract

Successful Bidder will be required to sign a written Contract identified in Bid Documents as a draft form of Construction Services Agreement. Such Agreement contains terms and conditions of the contractual arrangement for the services. Such form of agreement will be modified as appropriate, at the County’s discretion, to include any additional specific terms related to the services being provided. Any questions regarding the form of services agreement must be submitted in writing by the deadline for questions specified in this Bid.

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BID SPECIFICATIONS

BID NO. 27-24-5211

Provide all labor, materials, equipment, permits, supervision, and incidentals necessary to provide a complete turn-key Synthetic Turf Replacement installation at the County’s designated park fields.

The work shall include, but shall not be limited to, removal and disposal of the existing synthetic turf and infill, preparation of the existing field base, installation of new synthetic turf and infill, field markings and inlays, seam installation, necessary minor base repairs, protection of existing improvements, cleanup, and all other work necessary to provide a complete and operational athletic field.

The Contractor shall furnish a synthetic turf system specifically designed and warranted for outdoor athletic field use.

The requirements contained in this Scope of Work establish the minimum acceptable characteristics, quality, durability, and performance of the synthetic turf system.

The County reserves the right to award each part of the Project individually or as a combined award based on the best value to the County, which is at the discretion of the County.

SCOPE OF WORK:

Locations

1 Coal Mountain Park 65,700 square feet Turf Field 3560 Settingdown Road, Cumming, GA 30028

2 Fowler Park 85,000 square feet Field # 9 4110 Carolene Way, Cumming, GA 30040

3 Midway Park 84,700 square feet Upper Turf Field

5100 Post Road, Cumming, 30040

4 Sawnee Mountain Park

72,800 square feet Field # 10 3995 Watson Road, Cumming, GA 30028

Approximate quantities and dimensions are provided for bidding reference. Contractor shall verify all dimensions, quantities, access conditions and existing conditions before submitting a Bid. The County will only pay for quantities used. The County will not pay additional compensation resulting solely from a contractor’s failure to verify field dimensions or visible site conditions.

Project Manager: Rusty Pruitt | Deputy Director

Project Owner: Forsyth County Parks & Recreation

Work Hours

Work shall be performed during consecutive 8-hour workdays, 6 days a week, 7:00 a.m. to 7:00 p.m. Monday through Friday 8:00 a.m. to 6:00 p.m. Saturday, until the work is complete.

Sunday outdoor construction is not permitted.

Work Schedule: All work shall be completed by March 26, 2027.

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Specifications – BASE BID (Three-layer system)

A. INSPECTION AND SITE CONDITIONS

The Contractor shall verify all site conditions and dimensions prior to mobilization.

Contractor shall inspect each field before bidding and become familiar with existing turf and infill, aggregate base, drainage, edge restraints, nail boards, concrete, natural turf, fencing, utilities, access, staging areas, elevations and other conditions affecting the Work.

Failure to inspect shall not relieve Contractor of responsibility for conditions reasonably observable before bidding.

B. REMOVAL OF EXISITING TURF

The Contractor shall remove the existing artificial turf system and turf infill within the designated work areas at each location identified above. The rubber infill shall not be reused.

The Contractor shall exercise care during demolition to prevent unnecessary disturbance or damage to the existing drainage system, curbs, irrigation, utilities, fencing, and surrounding improvements. Protection of adjacent facilities, utilities, and public access is required.

Contractor must safely remove, transport, and dispose/recycle existing synthetic turf, infill and underlayment layers.

The Contractor shall not stockpile removed turf or construction debris at the park unless specifically authorized by the Project Manager.

The Contractor shall be responsible for the protection of stored materials from damage.

The Contractor is responsible for ensuring the existing drainage system is kept in place and operational.

C. SITE PREPARATION

Contractor shall inspect the aggregate base after removal of existing turf. The base shall be graded, leveled, compacted, and prepared to receive the new turf system in accordance with manufacturer's requirements.

Identify and report settlement, rutting, erosion, soft spots, contamination or other deficiencies.

Correct deficiencies within the Work limits when included or authorized.

Install new aggregate stone materials/rock as required to ensure the turf drains well and remains level without settling. Contractor to provide the per cubic yard unit cost on the Bid Schedule. The unit cost shall include material, delivery, and placement.

D. INSTALLATION REQUIREMENTS

The Contractor shall install the turf system in strict accordance with the manufacturer's written installation requirements.

The Contractor shall provide all applicable manufacturer and workmanship warranties for the materials and installation.

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Installation shall be performed by personnel experienced in synthetic athletic turf installation.

The Contractor shall be responsible for repairing or replacing any natural turf, concrete, or other site areas damaged as a result of the installation work. All repairs or replacements shall be completed to the satisfaction of the County and at no additional cost to the County.

The Contractor shall protect existing drainage structures, stormwater systems, natural turf, pavement, landscaping, and adjacent property from sediment, erosion, and construction debris.

The completed turf shall be:

o Smooth and uniform;

o Properly tensioned;

o Free of wrinkles and folds;

o Free of loose or open seams;

o Properly infilled;

o Free of exposed backing; and o Free of any defects.

E. SYNTHETIC TURF REQUIREMENTS

The proposed synthetic turf shall be new, commercially manufactured, and suitable for the intended athletic and recreational uses identified for each field.

The turf shall meet or exceed the following minimum characteristics:

Fiber Height: Minimum 2 inches

Fiber Face Weight: Minimum 39 ounces per square yard.

Urethane Coating: Minimum 20 ounces per square yard, or an equivalent backing/coating system providing comparable or greater performance.

Fiber Material: Polyethylene.

Fiber Construction: Slit-film, monofilament, or a combination of polyethylene fiber types providing comparable or greater durability, resilience, appearance, and athletic performance.

Stitch Gauge: Approximately 3/4-inch stitch gauge, or an equivalent manufacturer's construction that provides comparable turf density, fiber stability, durability, and performance.

F. TURF BACKING AND DRAINAGE

The replacement synthetic turf shall utilize a non-perforated backing system.

Perforated, punch-hole, or otherwise intentionally perforated turf backing systems shall not be permitted.

The replacement turf backing shall be compatible with the existing field base and drainage system and shall be installed in accordance with the turf manufacturer's written installation requirements.

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The existing drainage system shall remain in place and operational. The Contractor shall take all necessary precautions to protect the existing drainage system during removal and installation operations.

The Contractor shall not modify, remove, relocate, or otherwise alter the existing drainage system without prior written authorization from the County.

The Contractor shall be responsible for ensuring that construction activities do not damage, obstruct, or impair the existing drainage system. Any drainage components damaged or rendered inoperable as a result of the Contractor's work shall be repaired or replaced at the Contractor's expense.

The Contractor shall provide product data identifying the proposed turf backing construction as part of the required product submittal. The County reserves the right to reject any proposed turf system that does not comply with the non-perforated backing requirement or that is not compatible with the existing field construction.

G. INFILL SYSTEM

The Contractor shall furnish and install a complete engineered granular infill system appropriate for the proposed synthetic turf.

The Base Bid shall include a minimum three-layer infill system consisting generally of:

o Base Layer: Silica sand or equivalent approved mineral infill;

o Intermediate Layer: Silica sand and cryogenic SBR rubber, or an equivalent engineered combination of mineral and resilient infill; and, o Top Layer: Cryogenic SBR rubber or an equivalent resilient infill material designed for synthetic athletic turf.

The completed installation shall have a minimum total infill depth of 1-1/4 inches, unless the turf manufacturer's engineered system requires a greater depth.

The completed system shall contain, at a minimum:

o Silica Sand: 3.65 pounds per square foot; and, o Cryogenic SBR Rubber: 2.60 pounds per square foot.

The Contractor shall install the infill in accordance with the turf manufacturer's written requirements.

The finished infill shall be uniformly distributed throughout the field and shall provide proper fiber support and stabilization.

ALTERNATE # 1

The contractor shall furnish and install a complete engineered two-layer granular infill system appropriate for the proposal synthetic turf.

The Alternate # 1 two-layer system shall consist of:

o Base layer: Silica Sand or equivalent approved mineral infill o Top layer: Cryogenic SBR rubber or an equivalent resilient infill material designed for synthetic athletic turf.

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The two infill materials shall be installed in separate applications in accordance with the turf manufacturer's written requirements.

The finished infill shall be uniformly distributed throughout the field and shall provide proper fiber support and stabilization, and shall be free of excessive or insufficient infill.

The Contractor shall install the infill in multiple controlled applications as recommended by the turf manufacturer and shall mechanically brush/groom the turf between applications as necessary to achieve uniform distribution.

The silica sand and rubber infill shall be clean, properly graded, and suitable for use with the proposed synthetic turf system

The Two-Layer System shall not include the separate intermediate infill layer required under the Base Bid Three-Layer System.

The Add Alternate shall be priced as a complete system and shall not be considered a partial deduction from the Base Bid unless specifically identified otherwise on the Bid Schedule.

The County may elect to award the Base Bid, the Add Alternate, or both in accordance with the Contract Documents and available funding

The Contractor's Add Alternate price shall include all labor, materials, equipment, mobilization, demolition, disposal, site preparation, erosion and sediment control, excavation, rock removal, soil remediation when authorized, aggregate/base work, turf, backing, seams, infill, installation, grooming, cleanup, warranties, and all other work necessary to provide a complete and operational Two-Layer Synthetic Turf System

This Two-Layer Synthetic Turf System is an Add Alternate to the Base Bid Three-Layer Synthetic Turf System.

H. SEAMS AND INLAYS

Turf seams shall be constructed using the manufacturer's standard approved seam construction and shall provide a durable, secure, and uniform finished surface.

Sewn selvedge seams and shaved inlays shall be used where applicable to the proposed turf manufacturer's standard construction. Alternative seam construction may be permitted when the Contractor demonstrates equivalent or superior performance.

All seams shall be:

o Securely constructed;

o Uniform;

o Free from separation;

o Free from raised edges or trip hazards; and o Suitable for the intended athletic use.

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I. FIELD CONFIGURATION AND MARKINGS

The Contractor shall provide the turf color, field markings, lines, tick marks, numbers, and other permanent field markings identified below.

All field markings shall be accurately located and installed in accordance with the County-approved field layout.

COAL MOUNTAIN PARK FOWLER PARK MIDWAY PARK SAWNEE MTN PARK

Turf: Green Turf: Green Turf: Green Turf: Green

Football: N/A Football: N/A

Football: White football lines every 5 yards, numbered every 10 yards, hash mark lines for every yard and down sidelines.

Football: White football lines every 5 yards, numbered every 10 yards, hash mark lines for every yard and down sidelines.

Soccer: N/A Soccer: White lines

Soccer: N/A Soccer: N/A

Lacross: Unified LAX field for boys and girls with yellow lines.

Lacross: Unified LAX field for boys and girls with yellow tick marks.

Lacross: Unified LAX field for boys and girls with yellow tick marks.

Lacross: Unified LAX field for boys and girls with yellow tick marks.

J. TURF SAMPLE AND SPECIFICATION SHEET

Each Bidder shall submit a minimum 8-inch by 8-inch physical sample of the synthetic turf proposed for installation under this solicitation. The sample shall be representative of the exact turf product, construction, fiber type, color, pile height, and backing proposed for the project. The sample shall be clearly labeled with the Bidder's name, manufacturer, product name/model, and product identification number.

The submitted sample shall be accompanied by the manufacturer's product data and technical specifications. The County reserves the right to compare the submitted sample and manufacturer's documentation against the requirements of this specification.

Failure to submit the required turf sample with the bid may result in the bid being deemed non-responsive.

Sample and Specification sheet of the proposed turf must be submitted at least 7 calendar days prior to bid closing to the Forsyth County Procurement Department, 2435 Freedom Parkway, Suite 3100, Cumming, GA 30041, Attn: Adrienne Trammel.

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K. GENERAL CONDITIONS

The Contractor shall coordinate a post award site walk-through with the Project Manager and Project Owner to review and finalize the site layout, details, and any other Work-related specifics prior to mobilization and commencing construction.

The Contractor shall ensure that all required materials and equipment have been obtained and are available on-site prior to the commencement of Work.

The Contractor shall maintain a safe, clean job site at all times. At the end of each workday, contractor shall remove debris, properly dispose of waste, and haul away all trash generated by the work or workman. Hazardous or construction materials must be disposed in compliance with all local, state, and federal regulations. County dumpsters or trash haulers may not be used for construction debris.

Upon completion of the Project, Contractor shall restore the job site to its original condition, including the removal of all construction materials, debris, and equipment.

Any areas disturbed or altered during the course of the work shall be repaired or reinstated to the satisfaction of the County.

Contractor must request a final inspection from the Project Manager when work is substantially completed. Any deficiencies identified during the inspection shall be corrected prior to final acceptance.

The Contractor shall coordinate with the Project Manager regarding the removal and reinstallation of all on-site structures, equipment, and containers which may require temporary relocation.

The Contractor shall protect existing structures, utilities, and adjacent surfaces during construction operations and removal and replacement of on-site structures, equipment, and containers.

The Contractor shall be responsible for securing the work area with signage, barricades, cones, or fencing to prevent public access during construction operations and any hazardous or unsafe areas shall be clearly marked.

The Contractor shall preform all work in compliance with all local, state, and federal regulations and permitting requirements, including those specifically as administered by any applicable state or local agencies and/or permitting authorities.

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BID SCHEDULE

Provide all Materials, Equipment and Labor for Synthetic Turf Replacement.

Bid Item No.

Item Description Bid Price

1 Base Bid - Coal Mountain Park $

2 Base Bid - Fowler Park $

3 Base Bid - Midway Park $

4 Base Bid - Sawnee Mountain Park $

TOTAL FOR BASE BID (Three-layer system) $

5 Alternate # 1 – Coal Mountain Park $

6 Alternate # 1 – Fowler Park $

7 Alternate # 1 – Midway Park $

8 Alternate # 2 – Sawnee Mountain Park $

TOTAL FOR ALTERNATE # 1 (Two-layer system) $

5 Rock – Per Cubic Yard $

6 Nail Boards – Per Linear Foot $

Bidder accepts terms and conditions contained in Bid Document Package including, without limitation, those dealing with County’s time for accepting Bid and disposition of Bid Security.

Bidder has examined the site and locality where the Work is to be performed and legal requirements (federal, state, and local laws, ordinances, rules, and…