Bid 27-01-3350 Water Sewer Line Repairs As needed.pdf

Forsyth County Procurement Department

2435 Freedom Parkway, Suite 3100 Cumming, GA 30041 | Phone 770.888.8872

Invitation to Bid Bid No: 27-01-3350

Emergency/Non-Emergency

Water and Sewer Line Repairs As Needed

Forsyth County

Cumming, Georgia

Closing Date and Time:

Thursday, October 29, 2026, 2:00 pm

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INVITATION TO BID NO. 27-01-3350

Forsyth County, Georgia is soliciting competitive bids from qualified service providers for AS NEEDED products and/or services generally described as: Emergency/Non Emergency Water And Sewer Line Repairs As-Needed

Forsyth County uses a procurement portal powered by EUNA Procurement formerly Bonfire Interactive (“EUNA”) for digitally accepting and evaluating bids, statements of qualification, and proposals. Bids shall only be accepted online through EUNA.

Visit the Forsyth County Procurement Department Bid Portal Webpage for information.

https://www.forsythco.com/Departments-Offices/Procurement/Bids-Results Any proposal submitted in any other form (email, paper, fax, mail, etc.) will not be accepted for any reason.

Bids are due by 2:00 P.M. (EST) on Thursday, October 29, 2026.

Bids will be publicly opened and read aloud at 2:30 P.M. (EST) on Thursday, October 29, 2026, at Forsyth County Administration Building, Liberty Training Room,2435 Freedom Pkwy, Suite 1010, Cumming, GA 30041 and via Microsoft Teams (visit Forsyth County Procurement Department webpage for information). The bid award will be announced later, pending evaluations of all bids submitted.

All bids must remain valid for a minimum of 120 calendar days after the actual date of the opening.

Forsyth County reserves the right to: reject any or all bids, waive technicalities, make an award deemed in its best interest, and split the bid or awarded in its entirety.

Ashley Jung

Procurement Agent II

To Web: 9/8/2026 https://www.forsythco.com/Departments-Offices/Procurement/Bids-Results

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INVITATION TO BID

BID NO: 27-01-3350

Date Issued: 9/08/2026

Forsyth County, Georgia is seeking bids from qualified providers for products and/or services described as EMERGENCY/NON-EMERGENCY WATER AND SEWER LINE REPAIRS AS NEEDED in accordance with the terms, conditions, and specifications contained in this Invitation to Bid (ITB)

Deadline for Receiving Bids: 2:00 p.m. (EST) Thursday, October 29, 2026

Bids will be opened at:

2:30 p.m. (EST) Thursday, October 29, 2026 Forsyth County Administration Building Liberty Training Room 2435 Freedom Pkwy, Suite 1010 Cumming, GA 30041

Deadline for Questions:

No Questions will be accepted after

12:00 PM (EST)

Monday, October 12, 2026 All questions are to be asked via EUNA under Opportunity Q&A No questions accepted outside of EUNA

Forsyth County uses a procurement portal powered by EUNA Procurement formerly Bonfire Interactive

(“EUNA”).

Sealed bids will be opened at the time, date, and place stated above and online via Microsoft Teams (visit the Forsyth County Procurement Department webpage for information).

Bid award will be announced later, pending evaluations of all bids submitted. Interested parties may login to EUNA to obtain the bid tabulation.

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TABLE OF CONTENTS

INVITATION TO BID

SECTION 1. INTRODUCTION AND INFORMATION

SECTION 2. SOLICITATION TERMS AND CONDITIONS

SECTION 3. TECHNICAL SPECIFICATIONS/SCOPE OF SERVICES

BID SCHEDULE

REFERENCES

NON-COLLUSION AFFIDAVIT

CONTRACTOR AFFIDAVIT AND AGREEMENT

BIDDER SOLICITATION CERTIFICATION

ADDENDUM ACKNOWLEDGEMENT

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SECTION 1. INTRODUCTION AND INFORMATION

1.1 Purpose

Forsyth County (the “County”) is seeking bids from qualified, experienced, and licensed firms, to provide Emergency/Non-Emergency Water and Sewer Line Repairs As Needed within the unincorporated areas of Forsyth County for calendar years 2027, 2028, and 2029 in accordance with the terms, conditions, and specifications contained in this Invitation to Bid (ITB). For the purposes of this ITB the terms Bidder, vendor, and contractor are used interchangeably and shall have the same meaning.

1.2 Nondiscrimination

The Forsyth County Board of Commissioners is committed to compliance with Title VI of the Civil Rights Act of 1964 and all related regulations and directives. Forsyth County assures that no person shall on the grounds of race, color, or national origin, as provided by Title VI of the Civil Rights Act of 1964, and the Civil Rights Restoration Act of 1987 (P.L.

100.259), be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity. Forsyth County further assures that every effort will be made to ensure nondiscrimination in all of its programs and activities whether or not those programs and activities are federally funded. In addition, Forsyth County will take reasonable steps to provide meaningful access to services for persons with Limited English Proficiency. When Forsyth County enters into a contract with another entity utilizing federal aid funds, Forsyth County will include Title VI language in all written agreements and will monitor for compliance.

1.3 Familiarity with Work; Pre-bid Conference/Site Visit

It is the Bidder's sole responsibility to become familiar with the scope of the County's requirements before submitting a bid. No variation in price or conditions shall be permitted based upon a claim of ignorance.

If this ITB includes a pre-bid conference and/or site visit. It is strongly suggested that all Bidders attend. Tours might be unavailable at other times.

It will be the sole responsibility of the Bidder to attend the scheduled pre-bid/site visit to inspect the County's location(s) prior to submitting a bid. Submission of a bid will be considered evidence that the Bidder has familiarized itself with the nature and extent of the work, equipment, materials, and labor required. Individual tours will not be available.

1.4 Bonds

Bonds are required for construction (public works) contracts valued at $100,000.00 or more. They are required only occasionally for non-construction contracts. The requirement will be stated clearly in the solicitation document. In all cases where a Performance and Payment Bonds are required a Bid Bond must accompany the

Page 6 | 24 bid/proposal. Any bid or proposal submitted without the required Bid Bond will not be considered for award. BONDS ARE NOT REQUIRED FOR THIS PROJECT.

1.5 EUNA

Forsyth County uses EUNA Procurement formerly Bonfire Interactive https://www.forsythco.com/Departments-Offices/Procurement/Bids-Results to administer the competitive solicitation process, including but not limited to soliciting bids, issuing addenda, posting results and issuing notification of an intended decision. Bidders are strongly encouraged to read the various vendor Guides and Tutorials available in EUNA as well in advance of their intention of submitting a bid to ensure familiarity with the use of EUNA. The County shall not be responsible for a Bidders inability to submit a bid by the end date and time for any reason, including issues arising from the use of EUNA.

There is no charge to Bidders to register and participate in the solicitation process, nor will any fees be charged to the awarded Bidder.

1.6 Point of Contact

For information concerning procedures for responding to this solicitation, contact Procurement Agent, Ashley Jung, at (770) 888-8872 or email at AJung@forsythco.com.

Such contact shall be for clarification purposes only.

For information concerning technical specifications, please utilize the question/answer feature provided by EUNA. Questions of a material nature must be received prior to the cut-off date specified in the ITB schedule. Material changes, if any, to the scope of services or bidding procedures will only be transmitted by written addendum. (See addendum section of EUNA). Bidders please note: No part of your bid can be submitted via fax. No variation in price or conditions shall be permitted based upon a claim of ignorance.

Submission of a bid will be considered evidence that the Bidder has familiarized themselves with the nature and extent of the work, and the equipment, materials, and labor required. The entire bid response must be submitted in accordance with all specifications contained in this solicitation. The questions and answers submitted in EUNA shall become part of any contract created from this ITB.

It is the sole responsibility of the Bidder to ensure that their bid is submitted electronically through EUNA.

https://www.forsythco.com/Departments-Offices/Procurement/Bids-Results mailto:AJung@forsythco.com

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SECTION 2. SOLICITATION TERMS AND CONDITIONS

2.1 Addenda, Changes, and Interpretations

All questions concerning the meaning or intent of this solicitation or any request for clarification of any ambiguity, conflict, discrepancy, omission, or other error discovered in this solicitation shall be submitted to the County in writing via the question/answer feature provided by EUNA and must be received prior to the Deadline for Questions.

Questions received after this deadline may not be addressed.

All questions and requests for information received through EUNA will be responded to by an official written addendum issued by the County, and uploaded to EUNA as an addendum to this ITB. Responses given by any County official, officer, staff, or agent will have no legal effect and shall not be binding upon the County. All addenda are a part of the solicitation documents, and each Bidder will be bound by such addenda.

NOTE: It is the responsibility of each Bidder to read, comprehend, and ensure receipt of all the addenda issued. In the absence of an addendum, all provisions shall be construed in favor of the County. The County may issue addenda to modify Bid documents as it deems necessary.

2.2 Changes and Alterations

Bidder may change or withdraw a bid at any time prior to bid submission deadline;

however, no oral modifications will be allowed. Modifications shall not be allowed following the bid deadline.

2.3 Withdrawal of Bid

The Bidder shall give notice in writing of its claim to withdraw , without penalty, due to an error within twenty-four hours (24) after the conclusion of the bid opening procedure.

Bids may be withdrawn from consideration if the price was substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor, or material made directly in the compilation of the bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents, and material used in the preparation of the bid sought to be withdrawn. The Bidder’s original work papers shall be the sole acceptable evidence of error and mistake if it elects to withdraw its Bid.

No Bidder who is permitted to withdraw a bid shall, for compensation, supply any material or labor or perform any subcontract or other work agreement for the person or firm to whom the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid was submitted.

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Bid withdrawal is not automatically granted and will be allowed solely at Forsyth County’s discretion.

2.4 Bidder’s Costs

The County shall not be liable for any costs incurred by Bidders in responding to this ITB.

2.5 Pricing

Bidder shall quote a firm, fixed price for all products/services contemplated in this ITB. All pricing should be identified on the Bid Schedule form provided in this ITB. No additional costs may be accepted, other than the pricing and costs stated on the Bid Schedule.

Failure to use the County’s Bid Schedule and provide pricing and costs as requested in this ITB may cause a bid to be deemed non-responsive.

Pricing must include ALL COSTS, including delivery, unloading, inside delivery (if appliable), personnel travel and, any other costs associated with providing the products/services contemplated in this ITB. The County will not accept any additional pricing or costs.

2.6 Delivery

Time will be of the essence for any orders placed as a result of this ITB. The County reserves the right to cancel any orders, or part thereof, without obligation if delivery is not made in accordance with the schedule specified by the Bidder and accepted by the County.

All terms shall be F.O.B Destination, to include unloading and inside delivery to the using department, unless otherwise stated.

2.7 Packing Slips

It will be the responsibility of the awarded Contractor, to attach all packing slips to the OUTSIDE of each shipment. Packing slips must provide a detailed description of what is to be received and reference the Forsyth County purchase order number that is associated with the shipment. Failure to provide a detailed packing slip attached to the outside of shipment may result in refusal of shipment at Contractor’ s expense.

2.8 Risk of Loss

Bidder agrees to bear all risk of loss, injury and destruction of goods and materials ordered herein which occur prior to delivery to include concealed damage; and such loss, injury or destruction shall not release Bidder from any obligation.

2.9 Price Validity

Prices provided in this ITB shall be valid for at least one hundred twenty (120) calendar days from the ITB opening unless otherwise extended and agreed upon by the County and Bidder. The County shall award the contract within this time period or request from the recommended awarded vendor an extension to hold pricing until awarded.

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2.10 Prices Quoted

Bidders should deduct trade discounts, and quote firm net prices. Give both unit price and extended total. In the case of a discrepancy in computing the amount of the bid, the unit price quoted will govern.

All prices quoted shall be F.O.B destination, freight prepaid (Bidder owns goods in transit, is responsible for all freight charges, and filing any claims for loss or damage) to include unloading and inside delivery to the using department, unless otherwise stated.

Each item must be bid separately. No attempt shall be made to tie any item or items contained in the ITB with any other business with the County.

2.11 Taxes

Forsyth County is exempt from Federal Excise Tax and Georgia Sales and Use Tax for goods and services. A sales tax certificate of exemption will be provided upon request. This exemption applies only to Forsyth County. The Successful Bidder remains responsible for paying all applicable taxes, including sales, use, and other taxes required by law.

2.12 Payment Terms

Payment terms and provisions stated in this solicitation and any resulting contract shall govern and supersede any conflicting provisions of the Georgia Prompt Pay Act (House Bill 837; 13 O.C.G.A. Chapter 11, et seq.).

2.13 Discounts

Bidder may offer discounts for prompt payment, but such discount will not be considered when determining the award. If a Bidder offers a discount, it is understood that the discount period will begin only after all of the following have occurred (1) satisfactory delivery of product/services at the designated location (2) formal acceptance, and (3) receipt of the correct invoice at the specified office. The discount time will be calculated starting from the latest of these events.

If Bidder offers a discount on items listed in this ITB, the discount will be deducted from the total of the firm net unit prices submitted. The discounted total will be considered in tabulating bids and determining an award.

2.14 Submission and Receipt of Bids

To receive consideration, bids must be received prior to the bid opening date and time.

Unless otherwise specified, Bidders should use the solicitation forms provided by the County. These forms may be duplicated, but failure to use the County forms may cause

Page 10 | 24 the bid to be rejected. Forms submitted by the Bidder shall be printed or typewritten, and signed (if applicable).

Bids must be signed. Any erasures or corrections on a bid submission must be initialed by Bidder. Separate bids must be submitted for each ITB issued by the County. Bids are only accepted through EUNA. Paper bids will not be accepted.

Bids will be publicly opened by the Procurement Department in the presence of Bidders, the public, and County staff. Bidders and the public are invited and encouraged to attend bid openings. Tabulated bids will be made available for review by Bidders and the public via EUNA under Public Files.

2.15 Mistakes

The Bidder shall carefully examine this ITB. Bidder’s submission of a bid shall serve as prima facie evidence that the Bidder has full and complete knowledge of the scope, nature, and quality of the products/services to be performed and/or provided; the detailed requirements of the specifications; scope of services, and the conditions under which delivery and performance will occur. Ignorance of the requirements will not relieve the Bidder from liability and obligations under the contract resulting from this ITB.

Bidders are cautioned to examine all terms, conditions, specifications, drawings, exhibits, addenda, delivery instructions and special conditions pertaining to this ITB.

2.16 Time of Performance and Right to Cancel

Time is of the essence for all orders resulting from this ITB. The County reserves the right to cancel any order, in whole or in part, without liability or obligation, if delivery or performance does not strictly comply with the schedule committed by the Bidder and accepted by the County. Failure to meet delivery deadlines shall constitute a material breach of contract, entitling the County to pursue all available remedies, including procurement from alternate sources at the Bidder’s expense.

2.17 Model Number Corrections: If a model number for the make specified in this ITB is incorrect, the Bidder shall enter the correct model number on the bidder’s proposal. In the case of a model no longer available and replaced with updated model with new specifications, Bidder shall provide adequate information to allow the County to determine if the updated model meets the County’s requirements. See also Section 2.34 Approved Equal or Alternative Product Bid.

2.18 Samples/Demonstrations

Samples, demonstrations, or inspection of product may be requested to determine suitability. Unless otherwise specified in Section 3 Special Conditions, samples may be requested after the date of bid opening. Samples should be received by the County within seven (7) working days of request. Samples, if not used in testing or destroyed, will upon request of the Bidder, be returned within thirty (30) days of bid award at Bidder’s

Page 11 | 24 expense. The County may request full demonstrations of units prior to award. When such demonstrations are requested, the Bidder shall respond promptly and arrange demonstrations shall be arranged at a location convenient to the County. Failure to provide samples or demonstrations as specified by the County may result in rejection of a bid. Samples, demonstrations, or inspection must be furnished free of expense to the County.

2.19 Qualifications/Inspections

Bids will only be considered from Bidders normally engaged in providing the types of commodities/services specified herein. The County reserves the right to inspect the Bidder’s facilities, equipment, personnel, and organization at any time, or to take any other action necessary to determine Bidder’s ability to perform. The Procurement Director reserves the right to reject bids where evidence or evaluation is determined to indicate inability to perform.

2.20 Approved Equal or Alternative Product Bids

The Technical Specifications contained in this solicitation are to be used as a reference only and are not to be considered of a proprietary nature. These specifications represent a level of quality and features that are desired by Forsyth County. The County is receptive to any product that would be considered by qualified County personnel as an approved equal.

The Bidder must state clearly in their bid pages any variance to the specifications. If proposing an approved equal or alternate product, it will be the Bidder’s responsibility to provide adequate information in their proposal to enable the County to ensure that the Bidder’s alternative meets the required criteria. If adequate information is not submitted with the bid, it may be rejected. Responsibility for meeting these specifications and the burden of proving the equality of a proposed substitution rests on the Bidder and such proof must be provided with the bid.

Any differences in the Bidder’s equipment/product/service must be so noted and addressed specifically, with any deviations to the specifications listed on a separate document to be titled “EXCEPTIONS TO SPECIFICATIONS.” This document must be uploaded in EUNA to the Bid Documents group titled Additional Vendor Documents.

Bidders who do not comply with this request will not have their bid considered for award.

Forsyth County will be the sole judge in determining if the product proposed qualifies as approved equal. The County reserves the right to award to that Bidder which will best serve the interest of the County as determined by the County. The County further reserves the right to waive minor variations to specifications and in the bidding process.

2.21 Minimum and Mandatory Technical Specifications

The technical specifications may include items that are considered minimum, mandatory, or required. If any Bidder is unable to meet or exceed these items, and feels that the

Page 12 | 24 technical specifications are overly restrictive, the Bidder must notify the Procurement Department immediately. Such notification of a material nature must be received by the Procurement Department prior to the Deadline for Questions stated in the ITB, or at least five (5) days before the Deadline to Receive Bids, whichever occurs first. If no such notification is received prior to that deadline, the County will consider the technical specifications to be acceptable to all Bidders.

2.22 Responsive/Responsible

2.22.1 In order to be considered responsive to the solicitation, the bid shall fully conform in all material respects to the solicitation and all of its requirements, including all form and substance.

2.22.2 In order to be considered as a responsible, Bidder shall be fully capable to meet all of the requirements of the solicitation and subsequent contract, must possess the full capability, including financial and technical, to perform as contractually required, and must be able to fully document the ability to provide good faith performance.

2.23 Specification Compliance/Late Deliveries/Penalties

Items offered may be tested for compliance with bid specifications. Items delivered which do not conform to bid specifications may be rejected and returned at Contractor’s expense. Any violation resulting in contract termination for cause or delivery of items not conforming to specifications, or late delivery may also result in:

• Bidder’s name being removed from the County’s bidder mailing list for a specified period and Bidder will not be recommended for any award during that period.

• All County Departments being advised to refrain from doing business with the Bidder.

2.24 Life Cycle Costing

If so, specified in the ITB, the County may elect to evaluate equipment proposed on the basis of total cost of ownership. In evaluating Life Cycle Costing, the following factors may be considered: estimated useful life, maintenance costs, cost of supplies, labor intensity, energy usage, environmental impact, and residual value. The County reserves the right to use these factors or other applicable criteria, to determine, in its sole opinion, the most accurate estimate as to total cost of use and ownership.

2.25 Use of Governmental Contracts and Cooperatives

County reserves the right to reject any part or all of any bids received and utilize other available governmental or cooperative contracts, if such action is in its best interest.

2.26 Acceptance of Bids/Minor Irregularities

2.26.1 The County reserves the right to accept or reject any or all bids, or any portion thereof, and to waive minor irregularities or variances to specifications contained

Page 13 | 24 in bids or in the solicitation process which do not make the bid conditional in nature A minor irregularity is defined as a variation that:

Does not affect the price of the bid or the contract Does not provide a bidder an advantage or benefit not available to other bidders Does not adversely impact the interests of other bidders; and Does not compromise the fundamental fairness of the solicitation process.

The County also reserves the right to reissue an ITB.

2.26.2 The County reserves the right to disqualify a Bidder at any stage of the solicitation process and terminate for cause any resulting contract upon evidence of collusion with intent to defraud or other illegal practices on the part of the Bidder. The Bidder will be required to execute a Non-Collusion Affidavit and submit this form with the bid documents.

2.27 Rules and Submittals of Bids

The signer of the bid must declare that the only person(s), company, or parties interested in the proposal as principals are named therein; that the bid is made without collusion with any other person(s), company, or parties submitting a bid; that it is in all respects fair and in good faith, without collusion or fraud; and that the signer of the bid has full authority to bind the Bidder.

2.28 Verbal Instructions Procedure

No negotiations, decisions, or actions shall be initiated or executed by the Contractor as a result of any discussions with any County employee. Only those communications which are in writing from an authorized County representative may be considered. Only written communications from Bidders by a person designated as authorized to bind the Bidder, will be recognized by the County as duly authorized expressions on behalf of Bidders.

2.29 No Exclusive Contract

Bidder agrees and understands that the contract awarded from this ITB shall not be construed as an exclusive arrangement and further agrees that the County may, at any time and in its sole discretion, secure similar or identical services from another vendor.

2.30 Form of Agreement

Attached to this ITB is a draft form of services agreement which contains terms and conditions of the contractual arrangement for the products/services. Such form of agreement will be modified as appropriate, at the County’s discretion, to include any additional specific terms related to the products/services being provided. Any questions regarding the form of services agreement must be submitted in writing by the deadline for questions specified in this ITB.

2.30.1 The County’s minimum insurance requirements are outlined in the draft form of agreement included in this solicitation. Bidders are responsible for reviewing the draft form of agreement for the complete insurance requirements. Questions

Page 14 | 24 regarding the insurance must be submitted in writing by the deadline for questions specified in this ITB. The County may, at any time before the award and based on the nature of the services, require additional coverages or higher limits.

Any changes made prior to the bid closing will be communicated through an addendum.

2.30.2 Prior to the notice of intent to award, the Bidder must provide a Certificate of Insurance (COI) and any required endorsements evidencing compliance with the specified coverages and limits. Contract award is conditional upon receipt and approval of a compliant COI and required endorsements.

2.31 Background Checks

Forsyth County reserves the right to have any potential contractor undergo a Forsyth County Sheriff’s Office criminal history background check for any project at any time.

Contractor will be responsible for all fees associates with such background check.

2.32 Minimum Qualifications

To be eligible for award of a contract in response to this ITB, the Bidder must demonstrate that it has successfully provided products and/or completed services, as specified in this ITB, is normally and routinely engaged in providing such products and/or services, and is properly and legally licensed (where applicable) to perform such work. In addition, the Bidder must have no conflict of interest with regard to any other work performed for the County.

2.32.1 Bidder or principals shall have no record of judgments, pending lawsuits against the County or criminal activities involving moral turpitude and not have any conflicts of interest that have not been waived by the County.

2.32.2 Neither Bidder nor any principal, officer, or stockholder shall be in arrears or in default of any debt or contract involving the County, (as a party to a contract, or otherwise); nor have failed to perform faithfully on any previous contract with the

2.33 Public Records; Trade Secrets; Copyright

Careful consideration should be given before submitting confidential information to the County. County’s disclosure of records and documentation is governed by the Georgia’s Open Records Act, which permits public scrutiny of most materials collected as part of this process. If Bidder submits information that contains trade secret information and if Bidder wishes to keep such information confidential, Bidder must submit and attach to such information an affidavit affirmatively declaring that specific information constitutes trade secrets pursuant to the Georgia Trade Secrets Act of 1990, O.C.G.A. §10-1-760 et seq., and the Bidder and County will follow the requirements of O.C.G.A. § 50-18- 72(a)(34) related thereto.

2.34 Reservations for Award and Rejection of Bids

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The County reserves the right to accept or reject any or all bids, part of bids, and to waive minor irregularities or variations to specifications contained in bids, and minor irregularities in the bidding process. The County also reserves the right to award the contract on a split order basis, lump sum basis, individual item basis, or such combination as shall best serve the interest of the County. The County reserves the right to make an award to the responsive and responsible bidder whose product or service meets the terms, conditions, and specifications of this ITB and whose bid is considered to best serve the County’ s interest. In determining the responsiveness of the offer and the responsibility of the Bidder, the following shall, at minimum, be considered when applicable: the ability, capacity and skill of the Bidder to perform as required; whether the Bidder can perform promptly, or within the time specified, without delay or interference; the character, integrity, reputation, judgment, experience and efficiency of the Bidder; the quality of past performance by the Bidder; the previous and existing compliance by the Bidder with related laws and ordinances; the sufficiency of the Bidder’s financial resources; the availability, quality and adaptability of the Bidder’s supplies or services to the required use; the ability of the Bidder to provide future maintenance, service or parts; the number and scope of conditions attached to the bid .

If the ITB provides for a contract trial period, the County reserves the right, in the event the selected Bidder does not perform satisfactorily, to award a trial period to the next ranked Bidder or to award a contract to the next ranked Bidder if that Bidder has successfully provided services to the County in the past. This procedure to continue until a Bidder is selected or the contract is re-bid, at the sole discretion of the County.

2.35 E-Verify Contractor Affidavit and Agreement

Under state law, the County shall not enter into a contract for the physical performance of services unless the potential contractor provides an affidavit, in the form attached to this ITB, regarding contractor’s compliance with the E-Verify program. When applicable, the Contractor Affidavit and Agreement form shall be completed and submitted with the Bidder’s response to this ITB. If applicable, the Contractor Affidavit and Agreement form attached to this ITB shall be completed and submitted with the Bidder’s response to this

ITB.

2.36 Warranties of Usage

Any estimated quantities listed are for information and tabulation purposes only. No warranty or guarantee of quantities is given or implied. It is understood that the awarded Bidder will furnish the County's needs as they arise.

2.37 Bidder Solicitation Information

The County maintains automated vendor address lists generated for each commodity class item through our bid issuing service, EUNA. Notices of ITBs are sent by email notification to the bidders who have fully registered with EUNA. Prospective Bidders may then view the bid documents online. Bidders who have been informed of an ITB's availability in any other manner are responsible for registering with EUNA to view the bid

Page 16 | 24 documents. There is no fee for doing so. If you wish bid notifications to be provided to another email address, please contact EUNA.

2.38 Bid Tabulations and Intent to Award

Bid tabulations of responding bidders, any Notice of Intent to award a contract resulting from this ITB and the County’s formal solicitation process may be found on EUNA.

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SECTION 3. TECHNICAL SPECIFICATIONS/SCOPE OF SERVICES

3.1 General Information

Forsyth County is seeking a qualified firms to provide all materials, equipment, tools, and labor for Emergency and Non-Emergency Water and Sewer Line Repairs As Needed within the unincorporated areas of Forsyth County for calendar years 2027, 2028, and 2029.

3.2 Scope of Services/Technical Specifications

1) The Contractor shall provide on call emergency and non-emergency repair services, as requested by the County, for existing water and sewer lines and associated appurtenances located within the unincorporated areas of Forsyth County. Services under this Agreement shall not include repairs to water or sewer lines maintained by the City of Cumming.

2) The County shall provide the Contractor with the scope of work, locations, site conditions, and other information related to each requested repair. The Contractor shall perform the work in accordance with the County’s direction and any applicable specifications, permits, and requirements.

3) Upon notification of a repair request, the Contractor must provide receipt confirmation within two (2) hours of any notification of the repair issued by the

4) The County may provide its initial assessment regarding the cause of the event;

however, the Contractor shall inspect the site, verify existing conditions, and perform the requested repair work necessary to restore service in accordance with the approved scope of work.

5) Unless otherwise directed by the County, the Contractor shall provide all necessary equipment, labor, tools, and materials to complete requested repairs. The County may furnish certain materials depending on the nature of the repair. The Contractor shall be responsible for proper installation of County-furnished materials but shall not be responsible for defects, delays, or failures caused solely by County-furnished materials.

6) Anticipated repairs may include water service lines ranging from three-quarter inch (¾”) service lines to forty-eight-inch (48”) water mains; and sewer lines ranging from four-inch (4”) sewer lines to thirty-six inch (36”) sewer mains. Typical materials may include copper tubing for water services and PVC, HDPE or ductile iron pipe (DIP) for water and sewer mains.

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7) The Contractor shall provide all required traffic control measures necessary to safely perform the work in accordance with applicable federal, state, and local requirements.

8) Any deviations from the approved scope of work, including additional work, differing site conditions, or required changes, shall be documented and approved in writing by the County prior to proceeding unless immediate action is necessary to protect public health, safety, or prevent further damage.

9) The Contractor and all subcontractors performing work under this Agreement shall maintain all required licenses, including a valid Georgia Utility Contractor License and Utility Foreman License, as applicable. Proof of licensing shall be provided to the County upon request.

10) The County shall be responsible for completing the repair work, including excavation, installation, repair, temporary restoration, and site cleanup associated with the work performed. Unless otherwise directed by the County, restoration work shall also include landscaping and road repairs, as applicable.

11) The County is not obligated to issue any minimum number of repair orders or spend any minimum amount during the contract term. Actual repair orders will be issued depending on the County’s operational needs at the time of service. All services performed will be invoiced and paid at the unit price established in the contract based on the actual quantities.

12) Payment and Performance Bonds will be required for any Task Order project valued at $100,000.00 or more.

3.3 Special Conditions

The County reserves the right to allow any County department to utilize the services from the awarded Contractor, using the same unit pricing and terms established under this Agreement.

Warranty for workmanship and materials shall be 12 months from the date of competition of each work order and acceptancey the County.

3.4 Work Hours

The Contractor shall be prepared to provide services, as needed, 24 hours a day, 7 days a week, 365 days a year.

• Regular Work Hours shall include the hours of 7:00 am to 5:00 pm Monday - Friday.

• After Hours shall include all County observed holidays and any hours outside of Regular Work Hours.

Page 19 | 24

BID SCHEDULE

BID NO: 27-01-3350

Furnishing of all labor, equipment, tools, and materials necessary for Emergency and Non-Emergency Water and Sewer Line Repairs As Needed within the unincorporated areas of Forsyth County. The Bidder is required to examine Bid Documents and Contract forms prior to submitting a Bid. Pricing is requested for each of calendar years (CY) 2027, 2028, and 2029.

Bid Schedule for the Emergency and Non-Emergency Water & Sewer Line Repairs As Needed are available on Bonfire as EXCEL FILE.

Bidder accepts terms and conditions contained in ITB package including, without limitation, those dealing with County’s time for accepting Bid and disposition of Bid Security.

Bidder has examined site and locality where the Work is to be performed, legal requirements (federal, state, and local laws, ordinances, rules, and regulations), and conditions affecting Work cost, difficulty, progress, or performance and has made independent investigations as Bidder deems necessary.

Bidder has given County written notice concerning conflicts, errors, or discrepancies discovered in ITB package and the written resolution by County is acceptable to Bidder. All work is to be completed as specified in ITB description and specifications.

Enter the Total Lump Sum amount to complete all work as detailed. This number should correspond with the Grand Total All Items above on the Bid Schedule.

CY2027 $_______________

CY2028 $_______________

CY2029 $_______________

Authorized Signature:

Printed Name and Title:

Company Name:

Page 20 | 24

REFERENCES

Please list at least three (3) references below where the Bidder has provided similar products in similar quantities and scope. Please do not include Forsyth County as a reference.

1) Business Name Contact Name

Address

Phone Email

Contract Value Year

Description

2)

Contract Value Year

Description

3)

Contract Value Year

Description

Page 21 | 24

NON-COLLUSION AFFIDAVIT

BID DATE:

PROJECT DESCRIPTION:

STATE OF _______________ }

COUNTY OF _____________}

__________________________________________, being first duly sworn, deposes and says that (s)he is ______________________________________ (the sole owner, a partner, the president, secretary, etc.) of ________________________________________________ the party making the foregoing Proposal or Bid; that such Bid is genuine and not collusive or a sham;

that said Bidder has not colluded, conspired, connived, or agreed, directly or indirectly, with any Bidder or person, to put in a sham Bid, or that such other person refrain from bidding, and has not in any manner, directly or indirectly sought by agreement or collusion, or communication or conference, with any person, to fix the Bid Price of affiant or any other Bidder, or to fix any overhead, profit or cost element of said Bid Price, or that of any other Bidder, or to secure any advantage against Forsyth County, or any person interested in the proposed Contract; and that all statements in said Proposal or Bid are true; and further, that such Bidder has not, directly or indirectly submitted this Bid, or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof.

Affiant: Date:

Signed and sworn to (or affirmed) before me on ___________________, 20____ by (print name(s) of individual(s) making statement) who proved to me on the basis of satisfactory evidence to be the person who appeared before me.

Personally Known

OR

Produced Identification

Type of ID:

# of ID (last 4 digits only):

ID Expiration Date

Notary Public My Commission expires:

(Notary Seal)

Page 22 | 24

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of Forsyth County, Georgia, has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period, and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b).

Contractor agrees that the employee-number category designated below is applicable to the Contractor:

□ 500 or more employees □ 100 or more employees □ Fewer than 100 employees

Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

E-Verify Company ID Number

Date of Enrollment

Name of Contractor

Emergency/Non-Emergency Water and Sewer Line Repairs As Needed Project

Forsyth County, Georgia Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ____________________, 202____ in ______________________ (city), ________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

_____ DAY OF _____________, 202__.

Notary Public My Commission expires: ________________

[NOTARY SEAL]

Page 23 | 24

SOLICITATION ACKNOWLEDGMENT

BID NO: 27-01-3350

The undersigned acknowledges and agrees to the following:

Acceptance Period: If this bid is accepted within 120 calendar days from the date of Bid Opening the awarded Bidder will furnish all equipment, materials, or services in strict accordance with the specifications or other provisions set forth in the solicitation at the prices submitted in the bid.

Taxes: Forsyth County is exempt from Federal Excise Tax and Georgia Sales and Use Tax. Bidder shall be solely responsible for payment of all taxes arising out of or related to the Work as required by law. Bid pricing must not reference, list, or label any taxes for which Forsyth County is exempt.

Business License: An awarded Bidder providing services to Forsyth County must hold a valid Forsyth County business license; and a valid business license in the jurisdiction of the awarded Bidder’s business location if required by such jurisdiction.

Registration: An awarded Bidder must be duly registered with the Georgia Secretary of State. The Company’s full legal name must match the business name as registered with the Georgia Secretary of State.

Insurance: The Bidder has provided a Certificate of Insurance evidencing ability to comply with the coverages and limits specified in the solicitation.

Company Full Legal Name:

__________________________________ Person Authorized to Submit this Bid:

Company Tax ID No.

Signature

Name

Title

Street Address: Mailing Address:

Contact person for this bid:

Name

Telephone

Email

Page 24 | 24

ADDENDUM ACKNOWLEDGEMENT

BID NO: 27-01-3350

The undersigned Bidder acknowledges receipt and review of all addenda issued for this solicitation and confirms that all addenda have been reviewed and incorporated into the bid.

The undersigned further acknowledges that failure to confirm the receipt of addenda is cause for rejection of Bids.

It is the responsibility of the Bidder to ensure receipt of all addenda issued.

Addendum No. Date Issued

If no addenda were issued, mark “N/A” above.

By signing below, the Bidder affirms that its Bid is submitted without exceptions, qualifications, or deviations from the requirements of this Invitation to Bid and associated Contract Documents.

Authorized Signature:

Print Name: Date: