CITY OF WICHITA FALLS, TEXAS

NOTICE OF CALL FOR BIDS

Sealed bids will be received at the office of the City Purchasing Manager, Memorial Auditorium, 1300 7th Street, 2nd Floor, Room 2B18, Wichita Falls, Texas 76301 until 2:00 PM on the day of AUGUST 13, 2026 for furnishing the material, supplies, equipment, services, or for supplying the materials and/or doing the work necessary for the repair, construction or improvement, as the case may be, as indicated by the items hereunder listed and in accordance with the applicable specifications.

BID START DATE: JULY 22, 2026 BID NUMBER: 26-37

BID CLOSING DATE: AUGUST 13, 2026

These columns to be filled in by firm quoting:

ITEM

NO.

QTY UNIT DESCRIPTION UNIT

PRICE

TOTAL

NET PRICE

DELIVERY

DATE

PRE-BID MEETING

JULY 30, 2026 - 10:00 AM

1 1 EA REGIONAL AIRPORT ENTRY VESTIBULE

DOOR REPLACEMENT PROJECT

(BID FORM ATTACHED)

AS PER CITY SPECIFICATIONS

Copies of bid forms, specifications and/or plans and instructions to bidders may be obtained from http://www.wichitafallstx.gov/bids.aspx or the office of the City Purchasing Manager, Room 100, Wichita Tower, 705 8th St.

Wichita Falls, Texas 76301. Phone # 940-761-7466. All bids received by the time set for receipts of bids, will be opened publicly and read aloud at that time, in the office of the City Purchasing Manager or other designated place, Wichita Tower, Wichita Falls, Texas. Any bid received after the bid closing date and time will be returned to the bidder unopened and will not be considered.

Bidder shall complete Conditions of Sale section hereunder listed, including signature.

Cash Discount Terms: ______% ______Days Delivery F.O.B.

(NET-30 Days unless otherwise stated) (F.O.B. Delivered unless otherwise stated)

NOTE: CASH DISCOUNTS ARE NOT USED Shipping From:

FOR BID EVALUATION.

Quotation firm for _________________Days Company Name:

(45 Days unless otherwise stated)

Contact Name:

Date: _________________________

Signature:

For Further Information

Contact: Title:

Address:

Email:

Phone #: Fax #:

CITY OF WICHITA FALLS, TEXAS P.O. Box 1431, Wichita Falls, TX 76307 940-761-7466 http://www.wichitafallstx.gov/bids.aspx

TERMS AND CONDITIONS OF CALL FOR BIDS

1. GENERAL CONDITIONS:

a) Bidders shall thoroughly examine the specifications, drawings, schedule, instructions and all other contract documents.

b) Bidders shall make all investigations necessary to thoroughly inform themselves regarding plant and facilities for delivery of material and equipment as required by the bid conditions. No plea of ignorance by the bidder of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the bidder to make the necessary examinations and investigations, or failure to fulfill in every detail the requirements of the contract documents, will be accepted as a basis for varying the requirements of the City or the compensation to the vendor

c) Bidders are advised that all City contracts are subject to all legal requirements provided for in the City Charter, Code and/or applicable

City Ordinances, State of Texas and Federal statutes.

d) No officer or employee of the City shall have a financial interest, direct or indirect, in any contract with the City, or shall be financially interested, directly or indirectly, in the sale to the City of any materials, supplies or service, except on behalf of the City as an officer or employee.

2. PREPARATION OF BIDS:

a) All information required by the bid form shall be furnished. The bidder shall sign in ink the Call for Bid document and the

Specification Compliance Certification document in the places indicated, stating the firm’s name and address where required.

b) Unit prices shall be shown, and where there is an error in extension of price, the unit price shall govern.

c) Proposed delivery time shall be stated from the time the Purchase Order is received by the Vendor and shall include Sundays and

Holidays.

d) Bidders will not include neither federal taxes nor State of Texas sales, excise or use taxes in bid prices as the City of Wichita Falls is exempt from payment of such taxes. An exemption certificate will be furnished upon request.

3. DESCRIPTION OF PRODUCT/SERVICE:

Any catalogue or manufacture’s reference used in describing an item is merely descriptive, and not restrictive, unless otherwise noted, and is used only to indicate type and quality of material. Bidders are required to state exactly what they intend to furnish, otherwise they shall be required to furnish the items as specified.

4. CLARIFICATION OF OBJECTION TO BID SPECIFICATIONS:

In the absence of a scheduled Pre-Bid Conference, a bidder may, if in doubt as to the true meaning of the specifications or other bid documents or any part thereof, submit to the City Purchasing Manager on or before ten calendar days prior to scheduled bid opening, a request for clarification. All such requests for information shall be made in writing (use Intent to Bid form) and the person submitting such request shall be responsible for its prompt delivery. Any interpretation of the bid, if made, will be made only by Addendum and posted on the City’s website. All vendors are strongly urged to sign up on the City’s website: http://www.wichitafallstx.gov/list.aspx?Mode=Subscribe#bids to receive notifications of postings. The City will not be responsible for any other explanation or interpretation of the proposed bid made or given prior to the award of the contract.

5. SUBMISSION OF BIDS:

a) Bids and changes thereto shall be enclosed in sealed envelopes addressed to Purchasing Manager, City of Wichita Falls. The name and address of the bidder, the bid number, and the closing date and time shall be placed on the outside of the envelope.

b) Bids must be submitted on the forms furnished. Faxed or electronic bids will not be considered. Bids, however, may be modified by written notice, if such notice is received by the City Purchasing Manager prior to the time and date set for the bid closing.

c) Samples, when required, must be submitted within the time specified, at no expense to the City of Wichita Falls. If not destroyed or used up during testing, samples will be returned upon request, at the bidder’s expense.

6. WITHDRAWAL OF BIDS:

Bids may not be withdrawn after the time set for the bid opening, unless approved by the City Council.

7. LATE BIDS OR MODIFICATION OF BID:

Bids and modifications received after the time set for the bid opening, regardless of the mode of delivery, will be returned to the bidder unopened, as required by State law.

8. REJECTION OF BIDS:

a) The City may reject a bid if:

1. The bidder misstates or conceals any material fact in the bid, or if

2. The bidder does not strictly conform to law or the requirements of the bid, or if

3. The bid is conditional, except that the bidder may qualify his bid for acceptance by the City on an “All or None” basis or a “Low item” basis

b) The City reserves the right to accept or reject any or all bids, or any part thereof, and to accept that offer considered most advantageous to the City. The City may also waive any minor informalities or irregularities in any bid.

http://www.wichitafallstx.gov/list.aspx?Mode=Subscribe#bids

9. AWARD OF CONTRACT:

a) The contract will be awarded to the lowest responsible bidder, conforming to the Call for Bid, whose bid is most advantageous to the City, price and other factors considered.

b) The City reserves the right to accept any item or group of items, unless the bidder restricts his bid by specific reference, as in 8(a) above.

c) Written notice of award will be furnished the successful bidder.

d) A binding contract results after the issuance of an authorized Purchase Order by the City. The Purchase Order and the Call for Bid document shall constitute the contract documents.

e) The City of Wichita Falls may, in its discretion, apply any monies owed the City, which remain delinquent at the effective date of this contract.

10. ASSURANCE OF COMPLIANCE - PERFORMANCE BOND OR DEPOSIT:

a) When specified in the Call for Bid, the successful bidder shall be required to furnish, as a part of the contract acceptance, a

Performance Bond, in the amount specified. Upon receipts of the completed Performance Bond from the successful bidder, the

City Purchasing Manager will issue a Purchase Order. In lieu of said bond, a certified check drawn upon a State or National Bank or Trust Company shall be deposited with the City Clerk.

b) In the event a Performance Bond is not required, and the vendor breaches the contract, the vendor shall be liable for liquidated damages in the amount specified in the Call for Bid.

11. ASSURANCE OF COMPLIANCE - EQUAL EMPLOYMENT OPPORTUNITY AND SMALL AND/OR MINORITY BUSINESS

ENTERPRISE REQUIREMENTS;

Bidder agrees that if his bid is accepted, he/she will not engage in employment practices which have the effect of discriminating against employees or prospective employees because of race, color, national origin, sex, age, handicap or political belief or affiliation. In addition, bidder agrees that he/she will abide by all applicable terms and provision of the Nondiscrimination Clause and the Small or Minority Business

Enterprise Clause as contained in the City of Wichita Falls current Affirmation Action Plan, or applicable Federal statutes.

Notice of Intent to Bid

Please fill in the following form and mail or fax to City of Wichita Falls.

FAX or EMAIL Due: JULY 31, 2026 - 1:30 PM

NOTICE OF INTENT TO BID

Date:

TO: CITY OF WICHITA FALLS

JENNIFER BABINEAUX, PURCHASING MANAGER

1300 7TH ST, RM 2B18

WICHITA FALLS, TEXAS 76301

PHONE: 940-761-7466

FAX: 940-761-7688

EMAIL: JENNIFER.BABINEAUX@WICHITAFALLSTX.GOV

From: ____________________________________

REFERENCE: This is our letter of intent to bid on Bid 26-37 REGIONAL AIRPORT

ENTRY VESTIBULE DOOR REPLACEMENT PROJECT.

COMMENTS:

Wichita Falls Regional Airport SLA 25034 Entry Vestibule Door Replacement Project

NOTICE FOR COMPETITIVE SEALED BIDS 001010 - 1

DOCUMENT 001010 - NOTICE FOR COMPETITIVE SEALED BIDS

Competitive Sealed Bids will be received on or before 2:00 P.M. Central Standard Time on Thursday, August 13, 2026, at the address below for the Regional Airport Entry Vestibule Door Replacement Project for the City of Wichita Falls.

Office of the Purchasing Manager City of Wichita Falls

1300 7th St, Room 2B18 Wichita Falls, Texas 76301

The City of Wichita Falls is not responsible for lateness of mail, carrier, or any method of delivery.

Delivery by email or fax is not acceptable. The time/date stamp in the Purchasing Manager’s Office shall be the official time of receipt. Bids received after 4:00 P.M. on the above date will not be accepted.

The Contract Documents were prepared by Secord & Lebow Architects, L.L.P., dba SLA Architects located at 2004 Quail Creek, Suite 200, Wichita Falls, Texas 76308, (940) 767-7478 email:

nicholes@slatx.us.

Contract Documents may be downloaded free of charge in electronic format from the City’s website:

http://www.wichitafallstx.gov/list.aspx?Mode=Subscribe#bids. Any significant change to the solicitation as a result of discussions arising at the pre-bid meeting will be issued in the form of an addendum and posted on the City’s website. Please ensure you are registered to receive notifications of postings.

A pre-bid meeting is scheduled for 10:00 A.M. Central Standard Time, July 30, 2026. The meeting will be held at the Wichita Falls Regional Airport, 4000 Armstrong Drive, Wichita Falls, TX.

Attendance is strongly encouraged. The purpose of this meeting is to allow interested parties to tour the site and gain better understanding of the proposed project, verify existing conditions and dimensions, and identify operational constraints.

Bidder questions will be accepted until 2:00 P.M. Central Standard Time, July 31, 2026, and should be submitted electronically via email to Jennifer Babineaux, the City of Wichita Falls Purchasing Manager: jennifer.babineaux@wichitafallstx.gov or fax: (940) 761-7688.

A completed Security Bond made payable to the City of Wichita Falls. in the amount of 5% of the bid amount must accompany each bid as a guarantee that the Bidder, if successful, will enter the contract and provide bonds in accordance with requirements of the Contract Documents. No Bidder may withdraw his bid within 30 days after the bid opening date.

The successful Bidder will be required to furnish Performance and Payment Bonds, each in the amount of the bid amount written by a responsible surety company authorized to do business in the State of Texas.

All received bids will be retained by the City of Wichita Falls. The Owner reserves the right to reject any and all bids or the right to waive all technicalities. Bids shall be submitted in sealed envelopes properly identified as to the bid on the outside. Any response received after the time and date listed above, regardless of the mode of delivery, shall be returned unopened.

Jennifer Babineaux Purchasing Manager Cit of Wichita Falls mailto:nicholes@slatx.us http://www.wichitafallstx.gov/list.aspx?Mode=Subscribe%23bids jennifer.babineaux@wichitafallstx.gov

NOTICE FOR COMPETITIVE SEALED BIDS 001010 - 2

END OF DOCUMENT 001010

INSTRUCTIONS TO BIDDERS 001020 - 1

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DOCUMENT 001020 - INSTRUCTIONS TO BIDDERS

PROJECT TITLE:

Regional Airport Entry Vestibule Door Replacement Project

FOR THE

CITY OF WICHITA FALLS

WICHITA FALLS, TX

CWF BID #26-37

SLA PROJECT #25034

ARCHITECT:

SECORD & LEBOW ARCHITECTS, L.L.P. dba SLA ARCHITECTS

2004 QUAIL CREEK DRIVE

WICHITA FALLS, TEXAS 76308

(940) 767-7478

1. PROJECT:

The City of Wichita Falls is soliciting bids from qualified contractors to provide services for the demolition and replacement of the existing East and West entry vestibule systems at designated terminal entrances at the Regional Airport. The goal of this project is to improve energy efficiency, passenger flow, ADA accessibility, safety, and overall aesthetics of the facility.

This project is funded by the Federal Aviation Administration (FAA) and subject to Davis Bacon Act wage determination (Appendix A).

2. DOCUMENTS:

See "Notice for Competitive Sealed Bids" for general notice information to Contractors.

Bid Documents may be downloaded free of charge in electronic format from the City’s website: http://www.wichitafallstx.gov/list.aspx?Mode=Subscribe#bids. Please ensure you are registered to receive notifications of postings. Any significant change to the solicitation as a result of discussions arising at the pre-bid conference will be issued in the form of an addendum and posted on the City’s website.

3. QUALIFICATIONS OF BID PROVIDERS:

A. Bid participants may be disqualified and their bids not considered for any of the following specific reasons:

http://www.wichitafallstx.gov/list.aspx?Mode=Subscribe%23bids

INSTRUCTIONS TO BIDDERS 001020 - 2

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1. Participant being interested in any litigation against Owner.

2. Participant being in arrears on any existing contract or having default on a previous contract.

3. Lack of competency as revealed by the financial statement, experience and equipment, questionnaires or qualification statement.

4. Uncompleted work which in the judgment of the Owner will prevent or hinder the prompt completion of additional work if awarded.

5. Disqualification of a Bid: More than one bid involving an individual, firm or corporation, or any combination thereof under the same or different names will not be considered. Reasonable grounds for believing that any participant is interested in more than one bid for the work contemplated will be cause for the rejection of all bids in which such participant is interested. Any or all bids will be rejected if there is reason for believing that collusion exists among the bid participants, and all participants in such collusion will not be considered in future bids for the same work. Bids in which the prices are obviously unbalanced may be rejected.

Contract will be awarded only to a responsible party.

4. EXAMINATION OF DOCUMENTS AND SITE:

A. The bidder by making his bid represents that he has read and understands the bid requirements.

B. Each bidder by making his bid represents that he has visited the existing site and familiarized himself with the local conditions under which the work is to be performed and shall include in the bid a sum to cover the cost of all items included in the Contract.

5. INTERPRETATION BY ADDENDUM:

If a bid participant is in doubt as to the true meaning of any part of Contract Documents, questions should be submitted electronically via email to Jennifer Babineaux, the City of Wichita Falls Purchasing Manager: jennifer.babineaux@wichitafallstx.gov not later than 2:00 p.m. Central Standard Time, July 31, 2026.

The person submitting the request will be responsible for prompt delivery. Any significant change to the solicitation as a result of discussions arising at the pre-bid conference will be issued in the form of an addendum and posted on the City’s website.

Please ensure you are registered to receive notifications of postings:

http://www.wichitafallstx.gov/list.aspx?Mode=Subscribe#bids.

The Owner will not be responsible for any other explanations or interpretations of the Contract Documents. It is the proposing agency’s responsibility to check the website for any new information regarding this project.

file:///C:/Users/jbabineaux/Downloads/jennifer.babineaux@wichitafallstx.gov http://www.wichitafallstx.gov/list.aspx?Mode=Subscribe#bids

INSTRUCTIONS TO BIDDERS 001020 - 3

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6. BID DOCUMENTS:

A. The bidder by making his bid represents that he has read and understands the bid requirements.

B. Unless expressly allowed by a written authorization from the City, no submission may be changed, amended, or modified in any manner after it is delivered to the City;

however, a bid may be withdrawn and resubmitted any time prior to the deadline set for receipt thereof.

C. Each Bid must contain the following documents:

1. Completed Competitive Bid Form.

2. Bid Security Bond (5%)

3. A completed Insurance Certification Form

4. Statement of Bidder’s safety record as measured by its Worker’s

Compensation Modification Rating and the number and type of safety citations and penalties.

5. A properly executed Contractor’s Qualification Statement, AIA Document A-305.

7. BID PROCEDURE:

A. Bids may be withdrawn through written or telegraphic request received from the bid participant prior to the time fixed for submitting bids. Negligence on the part of the participant in preparing the bid confers no right for the withdrawal of the bid after it has been opened.

B. Rejection of Bids Clause - Owner reserves the right to reject any or all bids and to waive any formality or irregularity in any bid received.

C. The Owner reserves the right to reject a bid if the bid participant fails to furnish any of the required documents.

D. Bid Form Completion:

1. The Project Manual includes a Competitive Sealed Bid Form. Each bid participant shall submit his bid on the provided form. All blank spaces on the form shall be fully filled out, numbers stated both in writing and figures, the signature shall be in longhand (legal signature) and the completed form shall be without interlineation, alteration or erasures. If the bid participant is a corporation, the corporate seal shall be affixed or impressed.

2. The Owner will receive a single lump sum on a project-by-project basis or the combined total of projects as listed on the Competitive Sealed Bid Form. Each bid participant must include all unit cost items and all alternates shown on the bid forms pertinent to his work. Failure to comply may be cause for rejection.

3. Bids shall not contain any recapitulation of the work to be done and no oral or telephonic bids or modifications will be considered.

INSTRUCTIONS TO BIDDERS 001020 - 4

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4. Any supplements (Addendum) to the Drawings or Specifications during the time prior to the bid date shall be covered in the bid and in closing the Contract shall become a part thereof.

8. SECURITY BOND:

Each bid must be accompanied by a security bond prepared on AIA document A310 or on form provided by the bidder’s surety company, duly executed by the bidder as principal and having as surety thereon a surety company approved by the Owner, in the amount of 5% of the bid amount. Such security bond shall be submitted with the understanding that it shall guarantee that the bidder will not withdraw his bid for a period of thirty (30) days after the scheduled closing time for the receipt of the bids; that if his bid is accepted, he will enter into a formal contract with the Owner in accordance with the contract included as a part of the Contract Documents, and that the required Performance and Payment Bonds will be given; and that in the event of the withdrawal of said bid within said period, or the failure to enter into said contract and give said bonds within fourteen (14) calendar days after he has received notice of the acceptance of his bid, the bidder shall be liable to Owner for the full amount of the bid guarantee as representing the damage to Owner on account of the default of the bidder in any particular hereof.

Security bonds will be returned promptly after the Owner and the Contractor have executed the contract, or, if no award has been made, 30 days after the date of the opening of bids.

9. EXECUTION OF CONTRACT:

A. The person or persons, partnership, company, firm, association or corporation to whom a Contract is awarded shall within fourteen (14) calendar days after such award to sign the necessary agreements entering into the required Contract with the Owner or forfeit his Security Bond. No Contract shall be binding on the Owner until it has been executed by the Owner or his duly authorized representative and delivered to the Contractor.

B. The Contract shall be executed in quadruplicate by the Owner and the Contractor.

C. The successful Contractor will also be required to furnish insurance certificate(s) showing that he meets or exceeds the requirements as set forth in the Contract Documents.

10. PERFORMANCE BOND AND LABOR AND MATERIAL PAYMENT BOND:

With the execution and delivery of the contract, General Contractor shall be required to furnish and file with the Architect in the amounts herein stated, the Surety Bonds listed below. Only bonding companies licensed in Texas, listed in the Federal Registry and satisfactory to the Owner will be approved. The full amount of the contract price shall be included. Bonds shall be written in favor of the City of Wichita Falls.

A. Performance Bond:

INSTRUCTIONS TO BIDDERS 001020 - 5

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A construction or performance bond in an amount equal to 100 percent of approximate total amount of the Contract, as evidenced by the bid tabulation or otherwise, guaranteeing the full and faithful execution of the work and performance of the Contract in accordance with the Contract Documents. This bond shall guarantee the repair and maintenance of all defects due to faulty materials and workmanship that appear within a period of one (1) year from date of completion and acceptance of the improvement by the Owner.

B. Payment Bond:

A statutory payment bond in an amount equal to 100 percent of the approximate total amount of the Contract, as evidenced by the bid tabulation or otherwise, guaranteeing the full and proper protection of all claimants supplying labor and materials in the prosecution of the work provided for in said Contract and for the use of each such claimant. The Contractor will file the payment bond with the County Clerk and pay the filing fee. The Performance Bond requirement will be waived for bid prices under $100,000.00.

11. POWER OF ATTORNEY:

Attorneys-in-fact who sign security bonds or contract bonds must file with each bond a certified and effectively dated copy of their power of attorney.

12. BEGINNING WORK:

If awarded a Contract, the General Contractor agrees that he will begin work within fourteen (14) calendar days from the date of execution of the Contract.

13. LAWS AND REGULATIONS:

The bidder's attention is directed at the fact that all applicable State laws, bond ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the Contract throughout in accordance with General Conditions of Contract.

14. LIQUIDATED DAMAGES UNDER THE AGREEMENT:

A. The Contractor shall begin work on the project within fourteen (14) calendar days after the execution of the Contract as herein specified and shall fully complete the work under this Contract within the time given on the bid.

B. If the Contractor fails to complete the Contract within the time specified, Liquidated Damages will be charged in the amount of Three Hundred and no/100 Dollars ($300.00) per day thereafter.

C. The time set forth in the bid for the completion of the work is an essential element of the Contract. For each work day under the conditions described in the preceding paragraph that any work shall remain uncompleted after the expiration of the date

INSTRUCTIONS TO BIDDERS 001020 - 6

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specified in the Contract, the amount per day given above will be deducted from the money due or to become due the Contractor, not as a penalty, but as Liquidated Damages as added expense for engineering and administrative supervision.

15. REQUIREMENTS PERTAINING TO MATERIALS AND/OR EQUIPMENT:

A. Samples and Approval of Materials and/or Equipment: All materials and/or equipment proposed to be used shall be approved by the Owner prior to its incorporation in the work. The Contractor shall furnish all samples and technical data as may be necessary or as hereinafter requested. The work shall be in accordance with approved samples and any work in which materials and/or equipment are used without prior test and approval or written permission of the Owner may be ordered removed and replaced at the Contractor's expense. Unless otherwise specified, all materials shall be new and both workmanship and materials shall be of good quality. The Contractor shall, if required, furnish satisfactory evidence as to the kind and quality of materials.

END OF DOCUMENT 001020

BID FORM 001030 - 1

CITY OF WICHITA FALLS

REGIONAL AIRPORT ENTRY VESTIBULE

DOOR REPLACEMENT PROJECT

COMPETITIVE SEALED BID FORM

Date: ____________________

City of Wichita Falls Bid #26-37 SLA Project No.: 25017

Competitive Sealed Bid of _________________________________________________, hereinafter called "Bidder", a corporation, organized and existing under the laws of the State of ______________________, a partnership, or an individual (omit all that are not applicable), doing business as ____________________________________________________________ to the City of Wichita Falls (hereinafter called "Owner").

The Bidder, in compliance with your Notice for Competitive Sealed Bids concerning the Regional

Airport Entry Vestibule Door Replacement Project, having examined the Contract Documents and the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed project including the availability of materials and labor, hereby proposes to furnish all labor, materials, and supplies, and to construct the project in accordance with the Contract Documents, within the time set forth therein, and at the prices stated below.

These prices are to cover all expenses incurred in performing the work required under the Contract Documents, of which this bid is a part. Amounts shown shall be in both words and figures. In case of discrepancy, the amount shown in words shall govern.

Regional Airport Entry Vestibule Door Replacement Project Bid

_____________________________________________________________________Dollars

The Bidder hereby agrees to commence work on the Contract within fourteen (14) calendar days of award of the Contract and to fully complete the entire project __________ calendar days. The Bidder further agrees to pay as liquidated damages; the sum of $300.00 for each consecutive calendar day that the work remains incomplete as provided in the Amendments and Supplementary General Conditions.

UNIT PRICES: NONE

ALERNATES: NONE

ALLOWANCES: NONE

BID FORM 001030 - 2

ADDENDUM:

The Bidder acknowledges receipt of the following addendum by number.

Addendum No. ____________ Dated ________________________

Addendum No. ____________ Dated ________________________

Addendum No. ____________ Dated ________________________

The Bidder agrees that this bid shall be good and may not be withdrawn for a period of thirty (30) calendar days after the scheduled closing time for receiving bids.

Upon receipt of written notice of the acceptance of this bid, the Bidder, will execute formal Contract attached within (14) calendar days and deliver Surety Bonds as required by the General Conditions.

The Security Bond attached hereto is to become the property of the Owner in the event the Contract and Surety Bonds are not executed within the time above set forth, as liquidated damages for the delay and additional expense to the Owner caused thereby.

Respectfully Submitted:

(SEAL - If bid is by a Corporation) (Print Firm Name)

* Signed By: _____________________________

(Title)

*The undersigned bid must be filled out and signed in ink by the person or persons making or authorized to make the bid. If executed in the name of an individual, the name should be printed beneath the signature. If executed in the name of a corporation, the bid must be executed by an officer of the corporation authorized to execute such document giving his title, and the name and title should be printed beneath the signature.

INSURANCE 002010 - 1

CERTIFICATE OF INSURANCE VERIFICATION FORM

For construction of Regional Airport Entry Vestibule Door Replacement Project for the City of Wichita Falls, 4000 Armstrong Drive, Wichita Falls, Texas: CWF Bid #26-37

Name of Insured Contractor and address with zip code.

Area Code and Phone Number

The Contractor shall purchase and maintain insurance that will protect him from claims that may arise out of or result from his activities under this Contract, whether those activities are performed by himself or by any Subcontractor or by anyone directly or indirectly employed by any of them or by anyone for whose acts any of them may be liable.

The Contractor shall furnish certificates of insurance issued by an insurance company authorized to do business in the State of Texas. The certificate shall provide that the coverage not be reduced or cancelled without thirty (30) days advance written notice to the City Manager of the City of Wichita Falls, P.O. Box 1431, Wichita Falls, Texas 76307. The certificate of insurance and the underlying insurance policies shall name the City of Wichita Falls, Texas, as an additional insured.

The Contractor shall not commence work until he has obtained the minimum insurance required below and such insurance has been approved by the Owner. This approval shall not relieve or decrease the Contractor's liability. The insurance shall be kept in force until the work is completed and accepted by the Owner. The certificate shall provide that the coverage not be reduced or cancelled without thirty (30) days advance written notice to the City, and shall provide the following coverage:

INSURANCE POLICY LIMITS REQUIREMENTS

1. Comprehensive General Liability Insurance and Comprehensive Automobile Liability

Insurance:

a) Each Policy per Claimant (no less than) $100,000.00

b) Per Occurrence $300,000.00

c) Aggregate $300,000.00

d) Combined Limits $300,000.00

2. In addition to above policies, Contractor shall provide an excess liability policy of insurance with limits no less than $1,000,000.00.

Liability Insurance shall include all major divisions of coverage and be on a comprehensive basis.

a) Premises Operations

b) Independent Contractor's Protective

c) Products and Completed Operations

d) Personal Injury

INSURANCE 002010 - 2

e) Advertising Injury

f) Contractual Liability - Including specified provision for Contractor's obligation under paragraph 3.18 of the General Conditions of the Contract for Construction.

g) Medical Payments

h) Underground Hazard

i) Explosion and Collapse Hazard

4. Coverages Required in Comprehensive Automobile Liability:

The contractor shall provide comprehensive automobile liability insurance, including coverage for loading and unloading hazards, and for owned/leased vehicles.

5. Builder’s Risk Insurance (All Risk Form) with Owner named as additionally insured.

Completed Value (Equal to insurance value of material delivered, stored in bonded warehouses and labor performed) and as noted in General Conditions.

The above designated limits of coverage are minimum requirements of insurance.

PROPERTY INSURANCE

The Contractor shall purchase and maintain property insurance upon the entire Work at the site to the full insurable value thereof. Such insurance shall be in a company or companies against which the Owner has no reasonable objection. This insurance shall include the interests of the Owner, the Contractor, subcontractors, and sub-contractors in the Work and shall insure against the perils of fire and extended coverage shall include "all risk" insurance for physical loss or damage including, without duplication of coverage, theft, vandalism, and malicious mischief. If not covered under all risk insurance or otherwise provided in the Contract Documents, the Contractor shall effect and maintain similar property insurance on portions of the Work stored off the site or in transit when such portions of the Work are to be included in an Application for Payment.

The form of policy for this coverage shall be completed value to be purchased and paid for by the Contractor.

If by the terms of this insurance any mandatory deductibles are required, or if the Contractor should elect to increase the mandatory deductible amounts or purchase this insurance with voluntary deductible amounts, the Contractor shall be responsible for payment of the amount of the deductible in the event of a paid claim.

The Contractor shall file two certified copies of all policies with the Owner before exposure to loss can occur. If the Owner is damaged by the failure of the Contractor to maintain such insurance and to so notify the Owner, then the Contractor shall bear all reasonable costs property attributable thereto.

WORKERS' COMPENSATION INSURANCE COVERAGE

A. Definitions:

Certificate of coverage ("certificate")-A copy of a certificate of authority to self-insure issued by the commission, or a coverage agreement (TWCC-81, TWCC-82, TWCC-83, or TWCC- 84), showing statutory workers' compensation insurance coverage for the person's or entity's employees providing services on a project, for the duration of the project.

INSURANCE 002010 - 3

Duration of the project-includes the time from the beginning of the work on the project until the contractor's/person's work on the project has been completed and accepted by the governmental entity.

Persons providing services on the project ("subcontractor" in SS406.096)- includes all persons or entities performing all or part of the services the contractor has undertaken to perform on the project, regardless of whether that person contracted directly with the contractor and regardless of whether that person has employees. This includes, without limitation, independent contractors, subcontractors, leasing companies, motor carriers, owner-operators, employees of any such entity, or employees of any entity which furnishes persons to provide services on the project. "Services" include, without limitation, providing, hauling, or delivering equipment or materials, or providing labor, transportation, or other service related to a project. "Services" does not include activities unrelated to the project, such as food/beverage vendors, office supply deliveries, and delivery of portable toilets.

B. The contractor shall provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section 401,.011(44) for all employees of the contractor providing services on the project, for the duration of the project.

C. The Contractor must provide a certificate of coverage to the governmental entity prior to being awarded the contract.

D. If the coverage period shown on the contractor's current certificate of coverage ends during the duration of the project, the contractor must, prior to the end of the coverage period, file a new certificate of coverage with the governmental entity showing that coverage has been extended.

E. The contractor shall obtain from each person providing services on a project, and provide to the governmental entity:

1) a certificate of coverage, prior to that person beginning work on the project, so the governmental entity will have on file certificates of coverage showing coverage for all persons providing services on the project; and

2) no later than seven days after receipt by the contractor, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage needs during the duration of the project.

F. The contractor shall retain all required certificates of coverage for the duration of the project and for one year thereafter.

G. The contractor shall notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the contractor knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project.

H. The contractor shall post on each project site a notice, in the text, form and manner prescribed by the Texas workers' Compensation Commission, informing all persons providing services on the project that they are required to be covered, and stating how a person may verify coverage and report lack of coverage.

I. The contractor shall contractually require each person with whom it contracts to provide services on a project, to:

1) Provide to the contractor, prior to that person beginning work on the project, a certificate of coverage showing that coverage is being provided for all employees of the person providing services on the project, for the duration of the project.

INSURANCE 002010 - 4

2) Provide the contractor, prior to the end of the coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project.

3) Obtain from each other person with whom it contracts, and provide to the contractor:

a) a certificate of coverage, prior to the other person beginning work on the project; and

b) a new certificate of coverage showing extension of coverage, prior to the end of the coverage period, if the coverage period shown on the current certificate of coverage ends during duration of the project.

4) Retain all required certificates of coverage on file for the duration of the project and for one year thereafter.

5) Notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the person knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project;

and

6) contractually require each person with whom it contracts, to perform as required by paragraphs (1) - (6), with the certificates of coverage to be provided to the person for whom they are providing services.

J. By signing this contract or providing or causing to be provided a certificate of coverage, the contractor is representing to the governmental entity that all employees of the contractor who will provide services on the project will be covered by workers' compensation coverage for the duration of the project, that the coverage will be based proper reporting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance carrier or, in the case of a self-insured, with the commission's Division of Self-Insurance Regulation. Providing false or misleading information may subject the contractor to administrative penalties, criminal penalties, civil penalties, or other civil actions.

K. The contractor's failure to comply with any of these provisions is a breach of contract by the contractor which entitles the governmental entity to declare the contract void if the contractor does not remedy the breach within 10 days after receipt of notice of breach from the governmental entity.

INSURANCE 002010 - 5

THIS IS TO CERTIFY to the Owner, that the Insurance Policies identified above meet all the requirements stipulated in the Bid and in Article 11.1 of the AIA Documents A 201-2007 General Conditions and such policies are in full force and effect on

DATE

Name of Insurance Company and address with zip code.

Name of Authorized Manager and address with zip code.

Manager's area code & phone no. Signature of Authorized Manager.

PROJECT FORMS AND DOCUMENTS 002020 - 1

DOCUMENT 002020 - PROJECT FORMS

American Institute of Architects (AIA) and Construction Specification Institute (CSI) documents and forms will be utilized throughout the duration of the project. The following forms and documents referenced and/or provided in the Project Manual are to be prepared and executed:

Contractor’s Qualification Statement ................................................. AIA Document A305 - 1986

Security Bond ...............................................AIA Document A310-2010 (or approved equivalent)

Performance Bond ................................. Statutory Performance Bond Pursuant to Chapter 2253 ......................................................................................................of the Texas Government Code

Payment Bond .............................................. Statutory Payment Bond Pursuant to Chapter 2253 ......................................................................................................of the Texas Government Code

Standard Form of Agreement Between Owner/Contractor ................. AIA Document A101-2017

Other Required AIA/CSI Forms ............................................................ Refer General Conditions

SPECIAL NOTE

The General Conditions of the Contract for Construction (AIA 201-2007) is hereby noted to be considered part of these Contract Documents as though it were herein bound.

The Contractor is hereby specifically directed, as a condition of the Contract, to obtain the necessary number copies of Document A201-2007, to acquaint himself with the Articles contained therein and to notify and apprise all subcontractors, suppliers and other parties to the Contract or individuals or agencies engaged in the Work as to its contents. No contractual adjustments shall be due or become exigent as a result of failure on the part of the Contractor to fully acquaint himself and all other parties to the Contract with the conditions of Document A201-2007.

AIA forms are available from the source listed below at nominal costs:

The American Institute of Architects

1735 New York Avenue, N.W.

Washington, D.C. 20006

(202) 262-7300

PERFORMANCE BOND

THE STATE OF TEXAS

COUNTY OF WICHITA

KNOW that ____________________________________, whose address is _________________________________ hereinafter called Principal, and ________________________________________________, as Surety, a corporation organized and existing under the laws of the State of___________, and fully authorized and admitted to do business in the

State of Texas, and licensed by the State of Texas to issue surety bonds, are held and firmly bound unto the City of Wichita

Falls, a municipal corporation organized and existing under the laws of the State of Texas, hereinafter called Owner, in the penal sum of $________________ in lawful money of the United States, to be paid in Wichita Falls County, Texas, for the payment of which sum well and truly to be made, we hereby bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents. This Bond shall automatically be increased by the amount of any Change Order or Supplemental Agreement which increases the Contract price, but in no event shall a Change Order or Supplemental

Agreement which reduces the Contract price decrease the penal sum of this Bond.

THE OBLIGATION TO PAY SAME is conditioned as follows: Whereas, the Principal entered into a certain Contract, identified by Resolution Number __________, with the City of Wichita Falls, the Owner, dated the _______ day of_______________________, 20___, a copy of which is hereto attached and made a part hereof for the

_______________________Project Name (the Project), and which is identified by Wichita Falls City Council Resolution

Number ____________.

NOW, THEREFORE, if the Principal shall well, truly and faithfully perform and fulfill all of the undertakings, covenants, terms, conditions and agreements of said Contract in accordance with the plans, specifications and Contract Documents during the original term thereof and any extension thereof which may be granted by the Owner, with or without notice to the Surety, and during the life of any guaranty or warranty required under this Contract, and shall also well and truly perform and fulfill all the undertakings, covenants, terms, conditions and agreements of any and all duly authorized modifications of said Contract that may hereafter be made, notice of which modifications to the Surety being hereby waived; and, if the Principal shall repair and/or replace all defects due to faulty materials and workmanship that appear within a period of one (1) year from the date of final completion and final acceptance of the Project by Owner; and, if the Principal shall fully indemnify and save harmless the

Owner from all costs and damages which Owner may suffer by reason of failure to so perform herein and shall fully reimburse and repay Owner all outlay and expense which the Owner may incur in making good any default or deficiency, then this obligation shall be void; otherwise, it shall remain in full force and effect.

PROVIDED FURTHER, that the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the Project to be performed thereunder or the Specifications accompanying the same shall in anywise affect its obligation on this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the Project or to the Specifications.

This Bond is given pursuant to the provisions of Texas Government Code 2253.001, et seq., as amended, and any other applicable statutes of the State of Texas. If any legal action be filed upon this Bond, exclusive venue shall lie in Wichita County, State of Texas. The undersigned and designated agent is hereby designated by the Surety herein as the Resident Agent to whom any requisite notices may be delivered and on whom service of process may be had in matters arising out of such suretyship, as provided by Article 7.19-1 of the Texas Insurance Code, as amended.

IN WITNESS WHEREOF, this instrument is executed in one original copy, this, the ____ day of ______________________, 20________. Additional copies of the original document will be distributed to all appropriate parties.

ATTEST: PRINCIPAL

SECRETARY

BY:

Signature

(Typed name)

(Seal of Principal)

ATTEST: SURETY

(Surety) Secretary

BY:

Attorney-in-Fact (signature)

Typed Name

(Seal of Surety)

PAYMENT BOND

THE STATE OF TEXAS

COUNTY OF WICHITA

KNOW that we, , a corporation or other entity of the State of

, hereinafter called Principal, and , of

, State of , and fully authorized and admitted to do business in the State of Texas and licensed by the State of Texas to issue surety bonds, hereinafter called the Surety, are held and firmly bound into City of

Wichita Falls, Texas, of Wichita Falls, Texas, hereinafter called Owner, and unto all persons, firms, and corporations who may furnish materials or equipment for, or perform labor upon the improvements hereinafter referred to, in the penal sum of $ in lawful money of the United States, to be paid in Wichita Falls, Texas, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION is such that Whereas, the Principal entered into a certain Contract with the City of Wichita Falls, Texas, the Owner, dated the day of , 20 , a copy of which is hereto attached and made a part hereof for the construction of the Project Name (the Project).

NOW THEREFORE, if the Principal shall promptly make payment to all claimants, as defined in Texas Government…