Bid_26-07._Intent_to_Award.pdf

This is an Intent to Award document issued by the Putnam County Board of County Commissioners (BOCC) for Bid 26-07, the Francis Sports Complex Sewer Project. The project involves construction of wastewater infrastructure at the Francis Youth Sports Complex located at 8012 St Johns Avenue in Palatka, Florida, including a duplex grinder pump station with FDEP-compliant control panel, approximately 1,600 linear feet of 2-inch diameter sanitary forcemain piping, approximately 80 linear feet of 2-inch diameter directional drill forcemain installation, and approximately 1,713 linear feet of 4-inch diameter forcemain extension along St. Johns Avenue. A mandatory pre-bid meeting was held on March 12, 2026, sealed bids were due by 2:00 p.m. EST on April 1, 2026, with public bid opening occurring at that same time and location. The county issued the Intent to Award on April 6, 2026, establishing a protest period from April 6 through April 9, 2026, at 4:00 p.m. EST. The tentative contract period spans from April 14, 2026, through July 14, 2026, with 60 calendar days allocated for substantial completion and 90 calendar days for final completion.

The Putnam County BOCC intends to award the contract to RCM Utilities, LLC in the amount of $223,752.55 for the base bid. Evaluation was conducted on a lowest and best proposal basis meeting or exceeding contract specifications. Bidders were required to submit one original hard copy, one duplicate copy, and one USB drive with all documentation in PDF format, along with a 5 percent bid bond and 100 percent payment and performance bonds from an approved corporate surety. The prime contractor must perform a minimum of 40 percent of the work and maintain workers' compensation insurance at statutory limits, automobile liability of $1,000,000 combined single limit, and comprehensive general liability of $1,000,000 per occurrence. Monthly payments will be made upon completion and acceptance of work subject to 10 percent retainage, with liquidated damages assessed for failure to meet completion deadlines. Unsuccessful bidders may file protests with Julianne Young, Deputy County Administrator, at the Putnam County BOCC office prior to the protest deadline.