Bid_26-07._Francis_Sports_Complex_Sewer_Project.pdf

Putnam County Board of County Commissioners Bid No: 26-07 BID Name: Francis Ballpark Sewer Project

SPECIFICATIONS

FOR

BOARD OF COUNTY COMMISSIONERS

PUTNAM COUNTY, FLORIDA

BID No: BID 26-07 BID Name: Francis Sports Complex Sewer Project BID Due: April 1, 2026 @ 2:00pm EST

Table of Contents

CALL FOR BIDS .................................................................................................................... Error! Bookmark not defined.

1.0 General Terms and Conditions

BID DUE DATE AND TIME

2.0 Contract Term

3.0 Schedule

Tentative Dates Scheduled

4.0 Proposal Instructions

5.0 Scope of Work Specifications

GENERAL INFORMATION .............................................................................................. Error! Bookmark not defined.

QUALIFICATION OF BIDDERS ...................................................................................... Error! Bookmark not defined.

OWNER-CONTRACTOR AGREEMENT ......................................................................... Error! Bookmark not defined.

CONTRACTOR'S RESPONSIBILITIES ............................................................................ Error! Bookmark not defined.

7.0 Required Forms

PROPOSAL COVER SHEET

STATEMENT OF BIDDERS QUALIFICATIONS

BID FORM

BID BOND

NON-DISCRIMINATION IN EMPLOYMENT FORM

ADDENDA ACKNOWLEDGEMENT FORM

PUBLIC ENTITY CRIMES FORM

DRUG-FREE WORKPLACE CERTIFICATION

INDEMNIFICATION AGREEMENT

REFERENCES

LEGAL ISSUES

ADDITIONAL INFORMATION OR SERVICES

AGREEMENT FOR CONTRACTOR SERVICES

BID Name: Francis Ballpark Sewer Project

CALL FOR BIDS

The Putnam County Board of County Commissioners is requesting sealed bids from qualified contractors for Francis Ballpark Sewer Project. This work shall take place at the Francis Youth Sports Complex, 8012 St Johns Avenue in Palatka. The work includes the construction of a duplex grinder pump station with FDEP compliant control panel, approximately 1,600 lf of 2” diameter sanitary forcemain piping, approximately 80 lf of 2” diameter directional drill of forcemain, and approximately 1,713 lf of 4” diameter forcemain extension along St. Johns Avenue to serve the Francis Ballpark. The CONTRACTOR shall be responsible to ensure that all sanitary force main piping is constructed in accordance with the Florida Department of Environmental Protection (FDEP) permit, specifications, and guidelines. All required testing and miscellaneous work to complete the project in accordance with the FDEP permit requirements and standard specifications shall be included in the Bid price.

Bid The work includes all labor, materials, equipment, and services required to construct the duplex grinder pump station, small diameter sanitary forcemain piping, directional drill of forcemain, and a forcemain extension along St. Johns Avenue to serve the Francis Ballpark. All required testing and miscellaneous work to complete the project in accordance with the FDEP permit requirements and standard specifications shall be included in the Bid price.

All work shall meet or exceed the requirements of FDEP Permit and Standard Specifications.

Bid Documents, Construction Specifications and Drawings are available online at: https://www.putnam-fl.gov/departments/general-services/procurement/

To be considered responsive, bidders shall deliver before 2:00 p.m. EST. on Wednesday, April 1, 2026 one

(1) original hard copy, one (1) duplicate copy and provide one (1) USB drive that contains “all” of your documentation included in the original bid in a pdf format. Sealed bids may be delivered in person or by courier mail to Putnam County Procurement Department c/o Leigh Doran, 2509 Crill Avenue, Ste 200, Palatka, Florida, 32177. Only sealed bids received on or before the aforestated time and date will be considered. Vendor must indicate the bid number and description on the outside envelope.

There will be a mandatory pre-bid meeting held at 2:00 p.m., March 12, 2026, in the conference room at the 2509 Crill Avenue, Suite 200, Palatka, Florida, 32177.

This bid requires a payment and performance bond by any Contractor awarded work.

Questions concerning the specifications may also be emailed to Leigh Doran, Procurement Supervisor at Leigh.Doran@putnam-fl.gov .

The Putnam County Board of County Commissioners reserves the right to accept or reject any or all bids and to waive any informalities. Putnam County complies with all federal statutes relating to non-discrimination.

Putnam County is an equal opportunity employer. Failure to follow the Bid Protest procedures prescribed by the Putnam County Purchasing Ordinance shall constitute a waiver of your protest and any resulting claims.

PUBLISH: March 02, 2026 Bid No. 26 – 07

1.0 General Terms and Conditions

All Companies submitting a response to this RFP understand and agree that the affirmative act of submitting a https://www.putnam-fl.gov/departments/general-services/procurement/ https://www.putnam-fl.gov/departments/general-services/procurement/ mailto:Leigh.Doran@putnam-fl.gov

BID Name: Francis Ballpark Sewer Project response constitutes acceptance and agreement to the General Terms and Conditions. Proposers are responsible for adhering to the General Terms and Conditions. Lack of knowledge by the Proposer will in no way be cause for relief from responsibility.

BID DUE DATE AND TIME

All Proposals must be delivered to the Procurement Department, located at 2509 Crill Ave, Suite 200, Palatka FL 32177 on or before the due date as listed below. Please boldly indicate the BID number on the outside of your sealed proposal envelope to assist the County internally in identifying your bid.

To be responsive your proposal shall be signed by an authorized employee/officer with the authority to bind a contract.

To be considered responsive, bidders shall deliver before 2:00 p.m. EST. on 04/01/2026 one (1) original hard copy, one (1) duplicate copies and provide one (1) USB drive that contains “all” of your documentation included in the original bid in a pdf format.

Note: Original proposal must be marked ORIGINAL and must have original signatures. Please label the USB drive with BID number, and your company’s name. (i.e. BID 26-07, ABC Inc.). It is the bidder’s responsibility to guarantee the USB drive is 100% identical to your original hard copy bid. In the event of a discrepancy, your original hard copy will prevail.

PLACE FOR RECEIVING PROPOSALS

Bids may be mailed or hand delivered to:

Putnam County Board of County Commissioners c/o Leigh Doran Procurement Supervisor 2509 Crill Ave, Suite 200 Palatka, Florida 32177

All bids must arrive and be received by a Purchasing Department representative prior to the specified bid due date/time. Bids received after that time will not be accepted. Bids cannot be faxed or emailed. The County will not be responsible for Postal or other delivery service delays.

PUBLIC BID OPENING

Putnam County Board of County Commissioners will conduct a Public bid/proposal opening immediately following the solicitation due date/time on April 1, 2026 in the conference room located at 2509 Crill Avenue, Suite 200, Palatka Florida 32177.

Sealed bids, proposals, or replies received by the County pursuant to this solicitation will remain confidential and are exempt from Florida’s Public Records Act (Ch. 119, Florida Statutes) until such time as the County provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier. Thereafter, by submitting a response to this solicitation, the proposer acknowledges that all documents and information submitted to the County, including pricing information, is considered a public record under Florida’s Public Records Act and may be disclosed to third parties upon request notwithstanding any confidentiality clauses or labels contained in such documents. Please direct any inquires to the County’s contact listed below.

BID PACKAGE

Interested bidders may obtain a BID Package from Leigh Doran, Procurement Supervisor for Putnam County Board of County Commissioners by any of the following methods.

BID Name: Francis Ballpark Sewer Project By email: Leigh.Doran@putnam-fl.gov

By download, available at: http://bids.putnam-fl.com/bids

By USPS: Request sent certified mail to:

Putnam County Board of County Commissioners c/o Procurement Supervisor 2509 Crill Ave, Suite 200 Palatka, Florida 32177

Walk-in Pick Up:

c/o Procurement Supervisor 2509 Crill Ave, Suite 200 Palatka, Florida 32177

BID AWARD PROCESS

The basis for bid award, if awarded, is to the lowest and best proposal for solicited services which meets or exceeds the conditions of the bid specifications and the County is not bound to accept the lowest bid if that bid is contrary to the best interest of the County. POSTING OF RECOMMENDATION OF AWARD: The County’s recommendation of award will be posted to http://bids.putnam-fl.com/bids

PROTEST OF INTENDED DECISION

A Notice of Intended Decision to recommend or reject proposals will be posted to http://bids.putnam-fl.com/bids. In the event an unsuccessful firm desires to protest the County’s notice of intended decision to award or reject a proposal, that Firm shall be required to comply with Putnam County’s Protest Procedure, a copy of which is available from the Procurement Supervisor. Failure to follow the Bid Protest procedures prescribed by the Putnam County Purchasing Ordinance shall constitute a waiver of your protest and any resulting claims.

APPLICABLE LAW

The bidder shall comply with all federal, state, County and local laws, rules, ordinances and regulations (“Laws”) applicable to the Bidder’s response to the solicitation, the contract executed in connection with the solicitation, and the provision of services under the solicitation and the contract. The term “Laws” as used in this provision shall be deemed to include all laws which are specifically applicable to the County. This RFP and the contract to be executed in connection with the award of this solicitation must be modified in accordance with any statutory requirement of the State of Florida. Lack of knowledge by the Bidder will in no way be cause for relief from responsibility.

Venue The contract, when entered into and any disputes hereunder, shall be construed in accordance with the laws of the State of Florida and enforced in the courts of the State of Florida. County and firm hereby agree that venue shall be in Putnam County, FL.

ASSIGNMENT

If awarded, neither the resulting contract nor any of the Contractor’s rights, duties, or obligations under the contract may be assigned or subcontracted by the Contractor without the written consent of Putnam County BOCC. Any transfer of this Contract by merger, consolidation or liquidation, or (unless the stock of the Contractor is traded on a national stock exchange or in a generally recognized over the counter securities market) any change in ownership of or power to vote on the majority of the outstanding voting stock of the http://bids.putnam-fl.com/bids http://bids.putnam-fl.com/bids http://bids.putnam-fl.com/bids http://bids.putnam-fl.com/bids

BID Name: Francis Ballpark Sewer Project Contractor after the date hereof shall constitute an assignment of this Contract for purposes of this Section, and then in its discretion, Putnam County BOCC shall have the right to terminate the contract and shall specify the termination date in its written notice of termination. Any purchase order issued pursuant to this solicitation and any monies which may become due there under are not assignable except with the prior written approval of the County.

AWARD

As the best interest of the County may require, the right is reserved to reject any and all proposals, or any portion of the RFP, to waive any informality in proposals received, or to accept any item or group of items unless qualified by the Proposer. The County reserves the right to reject any portion or all proposals, to resolicit proposals or not and to waive informalities as deemed in the best interest of the County. The County reserves the right to issue to proposers Request for Information (RFI’s), to solicit best and final offers from all finalist firms and or to negotiate a satisfactory award of any portion(s) of this RFP with the top ranked firm. If this proposal requests prices for multiple items, the County reserves the right to award the proposal, by item, to the Bidder(s) which, in the sole discretion of the County, is the most responsive and responsible Bidder(s), price, qualifications, and other factors considered for that item. The issuance of a purchase order constitutes a binding contract.

BOND

A bond may be required to guarantee the payment of any losses by theft, burglary, pilfering or vandalism as a result of carelessness, negligence or willful acts of the Contractor, its agents, employees or assigns.

COMPLIANCE WITH SPECIFICATIONS

When formal specifications are referenced in the solicitation, insertion of brand names or makes and model numbers by the Proposer will be understood to mean that the product offered fully complies with such specifications unless the Proposer specifically states otherwise.

CONDITIONS AND PACKAGING

It is understood and agreed that any item offered or shipped as a result of this solicitation shall be new (current production model) at the time of the solicitation unless otherwise stipulated in the solicitation. All containers shall be suitable for storage or shipment. Proposal prices shall include standard commercial packaging, unless otherwise stipulated in the solicitation.

CONE OF SILENCE

From the time the public advertisement of this (ITN, RFQ, RFP, ITB, or other) takes place until the (ITN, RFQ, RFP, ITB, or other) is awarded and approved by the Board of Commissioners, a vendor shall not contact any other County personnel or members of the County’s Board of Commissioners, or Administrative staff either directly or indirectly, to discuss the selection process or in an attempt to further their interest in being selected.

Failure to abide by the Cone of Silence policy is grounds for disqualification from this (ITN, RFQ, RFP, ITB, or other) process and vendor will not receive further consideration in reference to this (ITN, RFQ, RFP, ITB, or other).

It is expected that personnel and team members from firms that have applied for this selection refrain from posting opinions, providing commentary or engaging is any discussion regarding the selection by the use of social media such as Twitter, Facebook, Instagram and the like. Violation of these guidelines may result in disqualification of the applicant. The latter applies to employees of the Proposer, retained consultants or any other representative or individual promoting on behalf of the Proposer. Violation of these guidelines may constitute grounds for disqualification.

CONFLICT OF INTEREST

BID Name: Francis Ballpark Sewer Project Any award hereunder is subject to Chapter 112 Florida Statutes concerning conflict of interest. All Proposers must disclose the name of any officer, director, or agent who is also an employee of Putnam County BOCC. All Proposers must disclose the name of any County employee or Commissioner who owns, directly or indirectly, an interest of 5% or more in the Proposer's firm or any of its branches or dealerships.

COOPERATIVE PURCHASE AGREEMENT

The County has reviewed purchasing agreements and state term contracts available under Florida Statutes Section 287.056 as required in Section 1010.04, Florida Statutes.

As provided in the Florida State Board of Education Administrative Rule 6A-14.0734(2)(c), and with the consent and agreement of the successful Respondent(s)/Bidder(s), purchases may be made under this RFP/Bid Solicitation by other State of Florida community/state counties, state universities, district school boards, political subdivisions and any other state agencies within the State of Florida. Such purchases shall be governed by the same terms and conditions stated in the proposal/bid solicitation document and resulting agreement, for the same price and for the same effective time period. If the period of time is not defined within the RFP/Bid solicitation document or resulting agreement, the prices and all terms and conditions shall be firm for one hundred and twenty (120) days from date of contract execution. Each State of Florida agency allowed by the successful Respondent(s)/Bidder(s) to use the resulting agreement shall do so independent of any other State of Florida agency. Each state agency shall be responsible for its own purchases and shall be liable only for goods or services ordered, received and accepted. No other state agency receives any liability by virtue of this RFP/Bid and subsequent agreement. This cooperative purchase agreement in no way restricts or interferes with the right of any State of Florida agency to re-bid any or all items or services.

DEFINITIONS

County or Putnam County BOCC refers to The Putnam County Board of County Commissioners.

Firm, vendor, business, proposer, contractor or bidder in this document refers to respondents to this request for proposal.

ELIGIBLE BIDDERS

Eligible bidders are defined as those bidders who are not excluded from bidding according to the Federal Government’s Excluded Parties List (www.epls.gov) or by Section 287.133, Florida Statute.

EXCEPTIONS TO THE CONTRACT

Not all items cataloged by the successful Proposer will be purchased under the ensuing contract. Some office supply, equipment or furniture purchases will be made from other sources as required by law or regulation, for example, purchases from state contract vendors, Florida Association of Rehabilitation Facilities (RESPECT) or Florida Prison Industries (PRIDE). For more detailed information on state contracts, or items marketed by RESPECT or PRIDE, contact the purchasing office of this solicitation.

LOCAL PREFERENCE

Putnam County Ordinance 2018-20 regarding local preference will apply unless its application is prohibited by state or federal law in a particular situation, or its application is prohibited by the project’s funding source. A copy of this ordinance is available upon request.

PAYMENT

Payment will be made by the County after the services have been received, and found to comply with the specifications, and have been properly invoiced. Discounts will be taken if payment is made within the discount period. All invoices shall bear the County purchase order number. If contract is awarded, payment to contractor http://www.epls.gov/

BID Name: Francis Ballpark Sewer Project for services will be monthly for the rendition of the preceding month’s service during the term thereof and subject to a 10% retainage.

PERSONNEL

Contractor agrees each of its employees will be properly qualified and will use reasonable care in the performance of services. The county reserves the right to have personnel removed upon the County’s written notice, Contractor shall immediately provide qualified replacement. Contractor’s employees are expected to adhere to all County policies and procedures.

E-Verify

For projects utilizing state or federal funds, the Bidder (A) shall utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired during the term of the contract; and (B) shall expressly require any subcontractors performing work or providing services pursuant to the contract to likewise utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term.

PROTEST OF BID DOCUMENT

All firms are required to thoroughly review the BID document within a reasonable time after receipt. Any concerns or comments relating to the BID documents shall be brought to the attention of the County’s General Services Director: Julianne Young, in writing, promptly after receipt. However, if the Firm desires to protest the RFP document, or any of the specifications, requirements, or procedures thereof, the Firms will be required to comply with the County’s Protest Procedures within seventy-two (72) hours after receipt of the proposal document. Failure to comply with this procedure will constitute a waiver by the Firms of any right to later protest on the basis of the form, content and substance, including without limitation, the specifications, requirements or procedures, of the RFP documents.

PUBLIC RECORDS

To the extent that CONTRACTOR meets the definition of “contractor” under Section 119.0701, Florida Statutes, in addition to other contract requirements provided by law, CONTRACTOR must comply with public records laws, including the following provisions of Section 119.0701, Florida Statutes:

(a) Keep and maintain public records required by COUNTY to perform the service.

(b) Upon request from COUNTY's custodian of public records, provide COUNTY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, F.S., or as otherwise provided by law.

(c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the CONTRACTOR does not transfer the records to COUNTY.

(d) Upon completion of the contract, transfer, at no cost, to COUNTY all public records in possession of the CONTRACTOR or keep and maintain public records required by COUNTY to perform the service.

If the CONTRACTOR transfers all public records to COUNTY upon completion of the contract, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the contract, the CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to COUNTY, upon request from COUNTY's custodian of public records, in a format that is compatible with the information technology systems of COUNTY.

(e) IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER

119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS

RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT

BID Name: Francis Ballpark Sewer Project

PUTNAM COUNTY ATTORNEY

2509 CRILL AVENUE

PALATKA, FL 32177

PR-REQUESTS@PUTNAM-FL.COM

(386)329-1903

(f) THE CONTRACTOR ACKNOWLEDGES THAT PUTNAM COUNTY BOCC CANNOT AND

WILL NOT PROVIDE LEGAL ADVICE OR BUSINESS ADVICE TO CONTRACTOR WITH

RESPECT TO ITS OBLIGATIONS PURSUANT TO THIS SECTION RELATED TO PUBLIC

RECORDS. THE CONTRACTOR FURTHER ACKNOWLEDGES THAT IT WILL NOT RELY ON

PUTNAM COUNTY BOCC OR ITS COUNSEL TO PROVIDE SUCH BUSINESS OR LEGAL

ADVICE, AND THAT CONTRACTOR HAS BEEN ADVISED TO SEEK PROFESSIONAL

ADVICE WITH REGARD TO PUBLIC RECORDS MATTERS ADDRESSED BY THIS

AGREEMENT. THE CONTRACTOR ACKNOWLEDGES THAT ITS FAILURE TO COMPLY

WITH FLORIDA LAW AND THIS AGREEMENT WITH RESPECT TO PUBLIC RECORDS

SHALL CONSTITUTE A MATERIAL BREACH OF THIS AGREEMENT AND GROUNDS FOR

TERMINATION.

PUBLIC ENTITY CRIME

Contractor selection will be in accordance with the Public Entity Crimes statute, Section 287.133, Florida Statutes which states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a BID/RFP/RFQ on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes for Category Two ($35,000) for a period of 36 months from the date of being placed on the convicted vendor list. A completed Public Entity Crime Form must be returned in the BID response.

RESPONSE MATERIALS

Any material submitted in response to this invitation to respond becomes the property of the County upon delivery to the Office of the General Services Director and may be appended to any formal document which would further define or expand the contractual relationship between the County and the successful proposer.

Additionally, any material or documentation submitted in response to this solicitation will be a public document pursuant to Section 119.07, Florida Statutes. This includes material which the responding bidder or proposer might consider to be confidential or a trade secret. Any claim of confidentiality is waived upon submission effective after public opening pursuant to Section 119.07, Florida Statutes.

SAFETY STANDARDS

All manufactured items and fabricated assemblies shall comply with applicable requirements of the Occupational Safety and Health Act (OSHA), Federal EPA, Florida DER and any standards otherwise stipulated in the solicitation.

SAFETY REQUIREMENTS

The Contractor by submitting a proposal response agrees that it shall be solely responsible for supervising its employees, that it shall comply with all rules, regulations, orders, standards and interpretations promulgated pursuant to Occupational Safety and Health Act of 1970, including but not limited to training, recordkeeping, providing personal protective equipment, lockout/tag out procedures, Material Safety Data Sheets and labeling as required by the right to know standard, 29 CFR 1910.1200.

mailto:PR-REQUESTS@PUTNAM-FL.COM

BID Name: Francis Ballpark Sewer Project

SOVEREIGN IMMUNITY

The parties hereto acknowledge and agree that Putnam County is a political subdivision of the State of Florida.

As such, the County is entitled to sovereign immunity except to the extent of the waiver set forth in Section 768.28, Florida Statutes, the County's performance under any resulting agreement and any amendments thereto or attachments connected there with, shall at all times be subject to any and all state laws, state regulations and County Ordinances which are applicable to the County's operations, commitments and/or activities in furtherance of any terms specified herein.

TAXES

The County does not pay federal, excise or state sales taxes. The applicable tax exemption numbers are:

Florida Sales Tax: 85-8013889128C-1 Federal Identification Number: 59-6000816 Any and all taxes and licenses imposed by Federal, State and local governments on the services to be provided by the Contractor under the terms of the agreement are the sole responsibility of the Contractor.

WITHDRAWAL OF PROPOSAL

Proposal may be withdrawn by written or telegraphic notice prior to solicitation public opening. Withdrawals received after the time set for opening of solicitation will not be considered.

BID Name: Francis Ballpark Sewer Project

2.0 Contract Term

If awarded, the successful bidder will enter into a contract with the County based on the solicitation specifications and the results.

Tentative Contract: April 14, 2026 – July 14, 2026

Commencement of Contract Time The Contract Time will commence to run as designated in the Notice to Proceed.

Before undertaking each part of the Work, CONTRACTOR shall carefully study and compare the Contract Documents and check and verify pertinent figures. CONTRACTOR shall promptly report in writing to Engineer any conflict, error or discrepancy which CONTRACTOR may discover. The CONTRACTOR shall not be liable, however, to the County for failure to report any conflict, error or discrepancy in the Plans and Specifications, unless the CONTRACTOR has actual knowledge thereof or should reasonably have known thereof.

If awarded, the successful bidder will enter into a contract with the County based on the BID specifications and the result of the BID.

3.0 Schedule

The following schedule is a general guideline for issuance and recommendation of award of this BID and issuance of the contract. The County may change the dates of any events of this BID and the issuance of the Contract. Any changes to this schedule will be posted on the webpage dedicated to this BID.

Tentative Dates Scheduled Issue BID Monday, March 2, 2026 Mandatory Pre Bid Meeting Thursday, March 12, 2026 at 2PM Written questions due by 2:00 pm Tuesday, March 24, 2026 *submit via email Leigh.Doran@putnam-fl.gov Proposals Due by 2:00 pm Wednesday, April 1, 2026 Public Opening of Proposals Wednesday, April 1, 2026 Intent to Award* Monday, April 6, 2026 Protest Period April 6, 2026 – April 9, 2026

*The Bid Award is contingent upon acceptance and approval by the Putnam County Board of County Commissioners of the recommended Intent to Award. The recommendation of the Intent to Award is scheduled to be presented at the board meeting on April 14, 2026.

Preconstruction Conference Wednesday, April 15, 2026 Project Completion Date Tuesday, July 14, 2026

*(60 Days to Substantial Completion, 90 Days to Final Completion – Receipt of Notice to Proceed)

Americans with Disabilities Act of 1990 If special accommodations are required in order to attend any Public Meeting, Pre-Bid Conference, Tour of Grounds, etc., contact the Procurement Supervisor via email at Leigh.Doran@Putnam-FL.gov or at 386-329-0376.

mailto:Leigh.Doran@Putnam-FL.gov

PRE-BID MEETING

A Mandatory Pre-Bid Meeting will be held at 2:00 p.m. on Thursday, March 12, 2026 in the conference room located at 2509 Crill Avenue, Suite 200, Palatka, Florida 32177.

Attendance at the pre-bid meeting is a mandatory requirement to be considered a ‘Responsive Bidder’.

PUBLIC BID OPENING

The County will conduct a Public bid/proposal opening on Monday, February 28, 2026. The meeting will be held at the Government Complex located at 2509 Crill Avenue, Suite 200, Palatka, FL 32177 immediately following the bid close at 2:00pm EST. The meeting is open to the public, bidders are welcome to attend but will not have the opportunity to speak.

4.0 Proposal Instructions

BOND (S)

BID BOND - Each Bid must be accompanied by a Bid Bond payable to the COUNTY for five percent (5%) of the total amount of the BID. As soon as the BID prices have been compared, the COUNTY will return the BONDS of all except the three lowest responsible BIDDERS. When the Agreement is executed, the Bonds of the two remaining unsuccessful BIDDERS will be returned. The BID BOND of the successful BIDDER will be retained until the payment BOND and the performance BOND have been executed and approved, after which it will be returned. A certified check may be used in lieu of a BID

BOND.

PERFORMANCE BOND in the amount of 100% of the CONTRACT PRICE, from a corporate surety approved by the COUNTY will be required.

PAYMENT BOND in the amount of 100% of the CONTRACT PRICE, from a corporate surety approved by the COUNTY will be required.

Attorneys-in-fact who sign BID BONDS, payment BONDS or performance BONDS must file with each BOND a current certified copy of their power of attorney.

If the successful bidder fails to execute and deliver the Agreement and furnish the required Bond(s) within ten

(10) days of the Notice of Award, the County may annul the Notice of Award and the Bid Bond of that Bidder will be forfeited.

These bonds shall remain in effect at least until one year after the date of final payment, except as otherwise provided by law. CONTRACTOR shall also furnish such other bonds as are required by the Supplementary Conditions. The expense of these Bonds shall be borne by the CONTRACTOR. If at any time a surety on any such Bond is declared bankrupt or loses its right to do business in the state in which the Work is to be performed or is removed from the list of Surety Companies accepted on Federal Bonds, the CONTRACTOR shall within ten (10) days after notice from the Owner to do so, substitute an acceptable Bond (or Bonds) in such form and sum and signed by such other surety or sureties as may be satisfactory to the Owner. The premiums on such Bond shall be paid by the CONTRACTOR. No further payment shall be deemed due nor shall be made until the new surety or sureties shall have furnished an acceptable Bond to the Owner.

BID Name: Francis Ballpark Sewer Project

ERRORS AND OMMISSIONS

Bidders are expected to comply with the true intent of these bid specifications taken as a whole and shall not avail themselves of any errors or omissions to the detriment of the services. Should any bidder suspect any error, omission, or discrepancy in the specifications or instructions, the bidder shall immediately notify the Director of General Services in writing who will issue written instructions to be followed. Bidders are responsible for the contents of their proposal and for satisfying the requirements set forth in the bid specifications. Bidders must satisfy themselves of the accuracy of the estimated quantities in the BID Schedule by examination of the site and a review of the drawings and specifications including addenda. After BIDS have been submitted, the bidder shall not assert that there was a misunderstanding concerning the quantities of work or of the nature of the work to be done.

EQUIPMENT/MATERIALS/LABOR

IT WILL BE THE RESPONSIBILITY OF THE SUCCESSFUL PROPOSER TO SUPPLY ALL

MATERIALS, TOOLS, NECESSARY LABOR, ETC. FOR THE WORK TO BE PERFORMED AS

SPECIFIED.

INSURANCE

The “awarded” contractor shall furnish a current Certificate of Insurance to the County’s General Services Director prior to contract award / commencement of the work, as well as a copy of your GL policy endorsement (on the ISO Endorsement Schedule format attached) that ensures the County will be provided 30 days written notice if your policy lapses for any reason. This certificate must include the Bid Number and be effective for the term of the contract and any extension thereof. All insurance companies named on the certificate shall be licensed to do business in the State of Florida and have a minimum A.M. Best rating of A-. All policies must be written on a primary basis, non-contributory with any other insurance coverages or self-insurance of the County. Contractor shall obtain and maintain the minimum insurance coverages set forth below. By requiring such minimum insurance, County shall not be deemed or construed to have assessed the risk that may be applicable to Contractor under this contract. Contractor shall assess its own risks and, if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The insurance coverages stated below do not replace any surety bonds as required by contract.

Minimum Insurance Requirements Schedule Policy: Workers Compensation Coverage: WC Statutory Limits

Policy: Automobile Liability Coverage: $1,000,000 Combined Single Limit Each Accident

Policy: Comprehensive General Liability Insurance:

Coverage: $1,000,000 Each Occurrence $ 100,000 Fire Damage (Any One Fire) $ 5,000 Medical Payments (Any One Person) $1,000,000 Personal and Adv Injury $2,000,000 General Aggregate $2,000,000 Products – Comp/OP Aggregate

LIQUIDATED DAMAGES: TIME IS OF THE ESSENSE

BID Name: Francis Ballpark Sewer Project Each BIDDER is reminded that time is of the essence of this Agreement, and failure to complete the Work on time shall constitute a material breach of the Agreement, the basis for a determination of the default of the CONTRACTOR, and termination of the Agreement for cause. If the Contract/Bid Documents so indicate, an amount determined for liquidated damages at the rate specified shall be assessed against the successful BIDDER not complying with a stated delivery time or performance time.

MANDATORY REQUIREMENTS FOR RESPONSIVE BIDDERS

This section of the BID provides proposers with instructions concerning required information that must be submitted as part of their proposal. Failure to provide any of the required information or required documents or failure to arrange the proposal in accordance with these instructions may result in the proposal being rejected.

QUESTIONS

Questions concerning this Invitation to BID shall be directed to: Leigh Doran by email at:

Leigh.Doran@putnam-fl.gov and to no other person or department at the County.

5.0 Scope of Work Specifications

The County (‘Putnam County BOCC’ or the ‘County’) is seeking sealed bids from qualified contractors for Francis Ballpark Sewer.

Before submitting a Bid, each Bidder should (a) examine the Bidding Documents thoroughly, (b) visit the site to become familiar with local conditions that may in any manner affect cost, progress of performance of the work,

(c) be familiar with federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of the Work, and (d) study and carefully correlate Bidder’s observations with the Bidding Documents.

QUALIFICATION OF BIDDERS

Bidders must have successfully constructed, as a Prime Contractor or subcontractor, at least two (2) projects of the type construction proposed for this project, and must have been in business as a Contractor for at least three

(3) years and worked under the same company name for a minimum of two (2) years.

Each BIDDER shall be properly licensed, registered, and/or certified, as necessary or otherwise appropriate, by the State of Florida, Putnam County, and/or any municipality in Putnam County.

The COUNTY may make such investigations as deemed necessary to determine the ability of the BIDDER to perform the WORK, and the BIDDER shall furnish to the COUNTY all such information and data for this purpose as the COUNTY may request. The County reserves the right to reject any BID if the evidence submitted by, or investigation of, such BIDDER fails to satisfy the COUNTY that such BIDDER is properly qualified to carry out the obligations of the Agreement and to complete the WORK contemplated therein.

This bid requires a payment and performance bond by any Contractor awarded work.

PROJECT PLAN NARRATIVE

The project includes installation of a duplex grinder pump station with an FDEP compliant control panel, approximately 1,600 lf of 2” diameter sanitary forcemain piping, approximately 80 lf of 2” diameter directional drill of forcemain, and approximately 1,713 lf of 4” diameter forcemain extension along St. Johns Avenue to serve the Francis Ballpark. All required testing and miscellaneous work to complete the project in accordance with the FDEP permit requirements and standard specifications shall be included in the Bid price.

BID Name: Francis Ballpark Sewer Project Bid The work includes all labor, materials, equipment, and services required to construct the duplex grinder pump station, small diameter sanitary forcemain piping, directional drill of forcemain, and a forcemain extension along St. Johns Avenue to serve the Francis Ballpark. All required testing and miscellaneous work to complete the project in accordance with the FDEP permit requirements and standard specifications shall be included in the Bid price.

All work shall meet or exceed the requirements of FDEP Permit and Standard Specifications.

TECHNICAL SPECIFICATIONS

1.0 GENERAL

General Requirements

1.1 The plans and specifications are an integral part of the Contract Documents and as such will not stand alone if used independently. The Plans and Specifications establish minimum standards of quality for this project.

They do not purport to cover all details entering into the design and construction.

1.2 These specifications will provide a basis for the furnishing of all materials, equipment, labor, transportation, testing and other goods and services necessary to construct small diameter sanitary force main, to the extent described in the scope of work and change orders.

1.3 Unless otherwise specified in the Special Conditions or Technical Specifications, all applicable portions of the Florida Department of Transportation (FDOT) Utility Accommodation Manual and the Utility Procedures Manual shall apply as well as the Florida Department of Transportation Standard Specifications for Road and Bridge Construction, including Supplements, Latest Edition are hereby incorporated into and become a part of this set of Specifications, insofar as they apply to the proposed work. In addition to the applicable sections of the Florida Department of Transportation Standard Plans for Road and Bridge Construction, and Interim and Developmental Standards therein, and any other part or parts that have been omitted from this list of FDOT Standards that apply to the proposed work shall be adhered to. Any special instructions related to these specifications and deviations from them are contained in the Special Conditions and/or these Technical Specifications and shall apply.

1.4 Whenever reference is made to the furnishing of materials or testing thereof to conform to the standards of any technical society, organization or body, it shall mean the latest standard, code, specification, ore tentative specification adopted and published on or before the date of advertisement for bids for this project.

2.0 TEMPORARY FACILITIES AND CONTROL

2.1 Temporary Sanitation Facilities

The CONTRACTOR shall provide adequate facilities for the use of those employed on the work. Such facilities shall be made available when the first employees arrive on the site of the work, shall be properly secluded from public observation, and shall be constructed and maintained during the progress of the work in suitable numbers and at such points and in such manner as may be required or approved.

The CONTRACTOR shall maintain the sanitary facilities in a satisfactory and sanitary condition at all times and shall enforce their use. He shall rigorously prohibit the committing of nuisances on the site of the work, on the lands of the COUNTY or on adjacent property.

2.2 Noise Control

The CONTRACTOR shall provide adequate protection against objectionable noise levels caused by the operation of construction equipment.

2.3 Temporary Drainage and Water Control

BID Name: Francis Ballpark Sewer Project

The CONTRACTOR shall, as required, provide temporary drainage during construction. If needed, a temporary drainage plan shall be prepared and submitted for approval by the County's Public Works Director prior to construction. The CONTRACTOR shall provide for satisfactory disposal of surplus water and shall submit a plan to the ENGINEER for his review prior to initiation and implementation of the plan.

Prior written approval shall be obtained from the proper authorities for the use of public or private lands or facilities for such disposal.

2.4 Erosion Control and Pollution Abatement

Prevention, control, and abatement of erosion and water pollution shall conform to the applicable provisions of FDOT Specifications, Section 104.

3.0 DRIVEWAY INGRESS AND EGRESS MAINTENANCE

Provide continuous access to all residences and all places of business. Ensure that each residence and business has safe, stable, and reasonable access.

The CONTRACTOR will be required to place commercial base material in driveway and/or access points affected by the project, where considered necessary by the ENGINEER, to provide safe, stable, and reasonable access to residences, businesses, and property.

The materials to be used for driveway maintenance shall be limerock, recycled asphalt pavement, slag, stone or oyster shell. The grade and quality of the material shall be that offered for commercial supply in the area.

Commercial materials used in locations which have inadequate drainage or are prone to be wet, shall be of a stable character, unaffected by wet conditions.

The material shall be placed in the driveway as directed by the ENGINEER. The material shall be leveled, manipulated, compacted and maintained, to the extent appropriate for the intended use of the particular driveway.

The cost of this work is to be included in the contract price.

4.0 CONTRACT CLOSEOUT

The CONTRACTOR shall at all times control dust and keep the premises free from accumulation of waste materials or rubbish caused by his employees or work, and at the completion of the work, he shall remove all his rubbish from and about the premises and all his tools and surplus materials and shall leave his work area clean. In case of disputes between Contractors, the County may remove the rubbish and charge the cost to the Contractors as the Engineer may determine to be just. In the event that the CONTRACTOR does not keep the work area free of rubbish or accumulations of waste materials, and control dust, the OWNER will withhold an additional 5% from any pay request, above and beyond the standard 5% retainage.

At the conclusion of the project the CONTRACTOR shall insure that all debris and other unsightly objects are removed and disposed of in a satisfactory manner. The CONTRACTOR will restore to their original condition, as nearly as practicable, those portions of the site not designated for alteration.

The CONTRACTOR shall lay out the work at the location and to the lines and grades shown on the plans. Survey notes indicating the information and measurements used in establishing locations and grades shall be kept in notebooks and furnished to the ENGINEER with the record drawings for the project.

The CONTRACTOR shall keep one record copy of all specifications, plans, addenda, modifications, shop drawings and samples at the site, in good order and annotated to show all changes made during the construction process. These shall be available to the ENGINEER for examination and shall be delivered to the ENGINEER.

The COUNTY will provide the CONTRACTOR one (1) electronic copy of the drawing files suitable for editing.

The CONTRACTOR will use the plan sets to document the as-built configuration and location of all work performed under this contract. The CONTRACTOR will be responsible for the care and cost of replacing these documents while in his possession. The electronic copy will be updated utilizing the original CADD Program at the end of the project using a separate file level for the as-built edits such that the edits will have a unique font and line weight to distinguish the edits from the original drawing. The number of drawings from the contract plans shall be maintained and clearly marked “As-Builts”, including those sheets where no changes were required when the work was constructed according to plan. The edited electronic copy and a signed and sealed hard copy of the

BID Name: Francis Ballpark Sewer Project electronically edited plans shall be provided to the ENGINEER two weeks prior to final inspection. The hard copy of the electronically edited plans shall be certified as to the location of all improvements constructed in this contract. Certification shall be by a Professional Land Surveyor licensed to practice in the State of Florida. The CONTRACTOR shall also certify that the materials used and quantities paid for are in accordance with the plans.

Payment for the cost of preparation and certification of the “As-Built” drawings shall be included in the Mobilization pay item and As-Built Drawings Lump Sum Bid Price and will include all costs associated with the preparation, reproduction, revision, and care of the documents. Final payment for this project will not be made until the “As-Built” drawings are reviewed and accepted by the ENGINEER.

5.0 AS-BUILT DRAWINGS

5.1 GENERAL REQUIREMENTS

As-Builts or record drawings are required for all County owned potable water, wastewater, chilled water and reclaimed water pipelines, pump stations, treatment plants and facilities located in either public right-of- way, in a dedicated easement or on County property and shall be prepared in conformance with this Section. The following definitions shall apply to this section:

5.2 DEFINITIONS

As-Builts

Applies to Work involving new construction or replacement construction and/or requires a Permit for Construction.

They are a revised set of drawings that represent and document the final materials and location of installed Work. They reflect all changes made by Addendum, change order, or supplemental work during the construction process, and show the exact dimensions, geometry, and location of all elements of the Work completed by a Contractor under a contract.

They are submitted by the Contractor and certified by a Professional Land Surveyor in the employ of the Contractor or by a Professional Engineer in the employ of the Contractor upon completion of a project or of a phase of a project.

Record Drawing(s)

Applies to Work involving maintenance and/or minor replacement of existing infrastructure which does not require any Permit for Construction.

They are a revised set of drawings that represent and document the final materials and location of installed Work. They show the exact dimensions, geometry, and location of all elements of the Work.

These drawings do not require certification by a Professional Land Surveyor or Professional Engineer.

Redline Drawing(s)

Applies to Work that is ongoing and documents the current installation progress of planned Work or applies to field observations and/or findings that represent a deviation, discovery, or change from the expected conditions.

These drawings do not require the certification by a Professional Land Surveyor or Professional Engineer.

They represent and document the current materials and location of installed work.

5.3 SUBMITTAL TIMING

Upon completion of the Work and prior to dedication of utilities to County or final payment under the Contract, Contractor shall furnish to County electronic copies of asset data tables and as-built drawings or record drawings and certified paper copies of the as-built or record drawings which have been revised to indicate final as-built data (true to scale) and in accordance with all addenda, change orders, verbal field changes, County directives, Change Orders, and all requirements with respect to the drawings specified herein.