Bid 25_0036_5 Special Conditions.pdf

SPECIAL CONDITIONS

L. SCOTT STELL PARK UTILITY SYSTEM IMPROVEMENTS

1. DESCRIPTION OF WORK:

The work shall consist of furnishing all labor, equipment and materials for: installing new water and sanitary sewer lines, including pump stations, to upgrade L. Scott Stell Park.

Location maps, typical sections and special provisions for the project are included in this proposal.

All work under this contract shall be done in accordance with the City of Savannah’s Water and

Sewer construction specifications, latest edition.

Contract administration and inspection will be performed by Chatham County and/or its

Consultants. The City of Savannah may provide periodic inspections during construction.

The contractor and/or all subcontractors shall have the appropriate utility licenses and certifications required to perform the water and sewer utility work required under this contract.

It is the responsibility of the bidder to carefully examine and fully understand the construction contract, plans, technical specifications and other documents hereto attached and make a personal examination of the site of the proposed work, and satisfy him or herself as to the actual conditions and requirements of the work.

The bidder further agrees that the cost of any work performed, materials furnished, services provided, or expenses incurred, which are not specifically delineated in the contract documents but which are incidental to the scope, intent, and completion of the contract, shall be deemed to have been included in the prices bid for the various items scheduled.

2. COMMENCEMENT AND COMPLETION: The Contractor shall agree to commence work under this contract within ten (10) working days after the Notice to Proceed is issued, and complete all work within 90 calendar days after the 10-day period. The Contractor shall work continuously on the project after the Notice to Proceed is issued. Time charges will stop when all pay item work is complete.

The Contractor shall notify the County when the work is substantially complete by submitting in writing a request for a Certificate of Substantial Completion (Substantial Completion shall mean the date when the work has progressed to the point where it can be utilized for the purpose for which it is intended). The Certificate shall be a mutually agreed upon document listing the date of substantial completion, items of the work remaining to be completed or corrected and shall fix the time with which the Contractor shall complete items listed therein. The Certificate shall be signed by the Contractor and Chatham County. The Contractor will have 45 days to complete any punchlist work after a final inspection is performed and the punchlist is provided. Time charges will resume after 45 days and continue until all punchlist work is complete.

3. MAINTENANCE: Once the Notice to Proceed has been issued, the Contractor is held responsible for all maintenance within the limits of the project throughout the duration of the contract without exception.

4. LIQUIDATED DAMAGES: Failure to complete all work within 90 calendar days plus any extension authorized in writing by the County Engineer shall entitle the County to deduct as

"Liquidated Damages" from the monies due the Contractor the amount of $500 for each calendar day in excess of the authorized construction time.

Failure to complete the punchlist work within 45 days after the contract time of 90 calendar days shall entitle the County to deduct as “Liquidated Damages” from the monies due the Contractor the amount of $300 for each calendar day in excess of authorized construction time plus 45 days for completion of punchlist work.

5. PRECONSTRUCTION CONFERENCE: The Contractor shall attend a pre-construction conference prior to commencing any work. The Project Manager and Project Superintendent need to be in attendance. This is mandatory and the City of Savannah will not issue the Water and

Sewer permit until the preconstruction conference is held.

6. CONSTRUCTION SCHEDULE: The Contractor shall prepare a detailed schedule showing progress dates and completion dates of all phases of construction, including the critical path for the project. The schedule must be submitted and approved prior to commencement of work.

7. PAYMENT: Quantities are approximate and payment shall be for measurements of actual in-place work as per the plans and specifications. Any quantities exceeding the contract amount shall be requested by the Contractor in writing, for approval by the County Engineer, prior to the work being performed. Payment will not be made for additional quantities without prior, written approval of the County Engineer.

8. TRAFFIC CONTROL: Traffic Safety is paramount. All roads must be open to traffic at all times. The Contractor will be responsible for all traffic control, in accordance with the Manual on

Uniform Traffic Control Devices, GDOT standards and details, Special Provision 150 and all other safety measures that will enhance the safety of the construction site. All costs associated with this work shall be included in the bid price for traffic control. The Contractor shall submit a traffic control plan for approval prior to beginning any work. Any changes to the approved traffic control plan must be submitted and approved in writing. No more than one lane in each direction can be closed at one time. Lane closures will only be allowed after 8 am and before dusk and no work shall be allowed at night. All traffic control and traffic control devices required for any operation shall be functional and in place prior to the commencement of that operation. Signs for temporary operations shall be removed or covered during periods of inactivity. Leave the project in a manner that will be safe to the traveling public and which will not impede motorists. Overnight parking of vehicles or equipment in the clear zone is strictly prohibited.

9. INCIDENTAL ITEMS OF CONSTRUCTION: The cost associated with any incidental items of construction in which no specific pay items are set up shall be included in the overall cost of the project.

10. FORCE ACCOUNT: When no agreement is reached for additional work to be done at Lump

Sum or Unit Prices, then such additional work shall be done based on the following Cost-Plus-

Percentage basis of payment. The Georgia Department of Transportation specifications for the use of a force account will not be used.

a. For work performed by the prime contractor/general contractor, the contractor shall be reimbursed for actual cost incurred in doing the work, and an additional payment of 15% to cover overhead and profit.

b. For work performed by a sub-contractor, the sub-contractor shall be reimbursed for actual cost incurred in doing the work, and an additional payment of 10% to cover overhead and profit. The contractor shall be allowed an overhead and profit mark-up not to exceed 7% on the subcontractor’s price. The County shall not recognize subcontractors of subcontractors.

c. The term “Actual Cost” shall include the cost of material and labor as follows:

I. Material cost - Direct cost of material, sales tax, freight and equipment rental.

ii. Labor cost - Man hour cost listed separately by trade, payroll costs including workman’s compensation, social security, pension and retirement.

d. The term “Overhead and Profit” shall include bonds (Payment & Performance, Roof &

Wall), insurance (Liability, Builders Risk), permits, supervision costs (cost of subcontractor to supervise own work, cost of contractor to supervise work of sub-contractor), proposal preparation and all administrative costs.

11. PRECONSTRUCTION INSPECTION: A preconstruction DVD or CD of photographs is required and must be submitted to Chatham County Department of Engineering for approval prior to the start of work. Each road should be filmed and labeled individually on the disk. Special emphasis shall be given to record the existing condition of roadway pavement, signs, driveways, utilities and any other improvements within 20 feet of the project limits.

12. WORK HOURS: Contractor work hours shall be restricted to daylight hours on weekdays unless specifically approved otherwise at least 48 hours in advance. Approval is at the discretion of the County Engineer.

13. UTILITIES: The Contractor will be responsible for all utility coordination and protection of utility facilities. Contractor shall comply with Georgia Law by ensuring buried utilities are properly marked. They may do so by contacting 811 or via website www.georgia811.com or by submitting a request online or by telephone. Contractor shall perform no work until the site is marked, or that the Georgia811 organization indicates there are no buried utilities at that location.

Contractor shall conform to all requirements of the Specifications as they relate to the cooperation with utility owners and protection of utility installations that exist on the project. Refer to the requirements of Section 107, Legal Regulations and Responsibility to the Public, with particular attention to Subsection 107.21. Coordinate The Work with any work to be performed by others in any right of way clearance and arrange a schedule of operations that will allow for completion of the Project within the specified contract time. Where stage construction is required, notify the utility owner when each stage of work is completed and the site is available for utility work to proceed. In accordance with Subsection 105.06 of the Specifications, Chatham County is not liable for payment of any claims due to utility delays, inconvenience or damage sustained by the

Contractor due to interference of any utilities or appurtenances, or the operation of moving them.

14. PRIME CONTRACTOR SUPERINTENDENT: A qualified Superintendent of the prime contractor shall be on-site at all times during construction activities, including those of subcontractors. A sub-contractor will not be an approved representative of the prime contractor. If http://www.georgia811.com/ the Superintendent is not present to control the work, work may be suspended by County personnel until such time as the Superintendent is on-site and has adequately addressed any problems or concerns.

15. PERMIT: Contractor shall obtain a right of way encroachment permit for any work/lane closures along Bush Road from the City of Savannah.

16. GRASSING: Graded areas shall be stabilized daily with either grass or mulch. Grassing shall be completed within 7 days of disturbance. It will be the Contractors responsibility to maintain all areas until a final stand of grass is established and accepted. This includes watering, mowing, reseeding, additional applications of mixed grade fertilizer or other miscellaneous work as related to maintenance of the grass as needed. The cost for this work shall be included in the bid price for temporary and permanent grassing. The Contractor is responsible for keeping sediment from entering storm drainage structures or leaving the site. Additional Best Management Practice

(BMP) devices may be required and will not be measured separately for payment but will be included in the overall bid for the project.

17. NOTIFICATION OF WORK: The Contractor will be responsible for providing written notice to property owners along the project route a minimum of 48 hours in advance of the work.

18. SAMPLING AND TESTING OF MATERIALS: Chatham County will hire an independent testing agency to perform testing on the subgrade for the sidewalk, cement stabilized reclaimed base, concrete and asphalt. The contractor shall provide a minimum of 48 hours to the

County to allow for scheduling a technician to be on-site to perform the tests.

19. FIELD CONDITION ALLOWANCE: The field condition allowance shown on the bid sheet shall belong to Chatham County. The purpose of this Allowance is to allow the County to designate actions associated with completion of the project which are not indicated on the plans, but which are dictated by field conditions. Bidders shall not use this Allowance to assume any

Contractor costs known or unknown at the bidding. Chatham County must approve use of the

Allowance. All bidders shall include this Field Condition Allowance within their base bid. Any unused allowance shall revert to Chatham County.

20. PROMPT PAYMENT: Prime contractors, who sublet a portion of their work, shall pay their subcontractors for satisfactory performance of their contracts no later than 10 calendar days from receipt of each payment made to them. Any delay or postponement of payment among the parties may take place only for good cause with prior written approval of the Department of Engineering.

If the contractor is found to be in noncompliance with these provisions, it shall constitute a breach of contract and further payments for any work performed may be withheld until corrective action is taken. If corrective action is not taken, it may result in termination of the contract. All subcontract agreements shall contain this requirement.