BID 24_025 ADVENT HEALTH STADIUM EQUIPMENT.pdf

BID #24-025

Floyd County Board of Commissioners

Invitation to Bid

Bid #24-025

Advent Health Stadium Equipment Batter’s Eye, Wall Pads, and Netting

Issue Date: July 16, 2024

BILL GILLILAND

PURCHASING DIRECTOR

All communication concerning this project must be directed to the Purchasing Office until the bid is awarded. Vendors should not have contact with the Departments.

FLOYD COUNTY BOARD OF COMMISSIONERS

PURCHASING DEPARTMENT

#12 East 4th Ave. Ste. 106

ROME, GA 30161

(706) 291-5118

INVITATION TO BID

Date Issued: July 16, 2024

Notice is hereby given that Floyd County Board of Commissioners is seeking sealed bids from responsive, responsible bidders for the purpose of furnishing of all labor, tools, material, equipment, and other things necessary for the installation of:

Advent Health Stadium Equipment

Batter’s Eye, Wall Pads, and Netting

Sealed bids for the purpose of the purchase and installation of aforementioned items are subject to the conditions and provisions as set forth in the attached bid package will be received until 11:00 AM (local time), on August 6, 2024, through the office of the Floyd County Purchasing Director, located in the Floyd County Administration Building, 12 East Fourth Avenue, Suite 106, Rome, Georgia. Bids will then and there be publicly read aloud in the office of the Purchasing Director, Bill Gilliland. No extension of the bidding period will be made, and late bids will not be accepted. Bid tabulations will be posted within 24 hours of bid opening.

SITE VISIT: A formal site visit has not been scheduled. If you would like to look or get measurements, please contact us to make arrangements. We will be glad to schedule a visit. You may contact Ryan Davis, Facilities Manager, at ryan.davis@floydcountyga.org or 678-733-1618.

The work is to be awarded in one contract and shall conform in all respects to the Specifications contained in this bid package which are available for review in the office of the Purchasing Director of Floyd County, which is also the office of the undersigned, and said specifications, general conditions are open to the inspection of the public.

mailto:ryan.davis@floydcountyga.org

All forms, certifications and compliance documents required by Floyd County must accompany each bid. Including, but not necessarily limited to, compliance with the Georgia Security and Immigration Compliance Act OCGA 13-10-90 et. seq. Contractor must complete and submit with bid, the Contractor Affidavit under OCGA 13-10-91(b)(1) included with contract documents.

Complete sets of documents and information may be downloaded from the Floyd County Website, www.floydcountyga.gov or by notifying Randy E. Self at randy.self@floydcountyga.

All questions regarding this bid should be sent via the Bonfire website https://floydcountyga.bonfirehub.com or to Randy E. Self at randy.self@floydcountyga.org. Verbal questions and answers are not binding on any party. Submit questions no later than 5:00 PM, July 30, 2024, questions received after this time may or may not be addressed. Replies will be made by Addenda. Addenda may be issued at any time during bidding period. Addenda will be sent to all known Bidders and Owner. Addenda becomes part of the Contract Documents. Include resultant costs in the Bid Price.

The right is reserved to the Board of Commissioners of Floyd County, Georgia to delay the award of the Contract for a period not to exceed sixty (60) days from the date of opening of bids, during which time bids shall remain open and not subject to withdrawal. The right is also reserved to the Board of Commissioners of Floyd County, Georgia to reject any and all bids and to waive any and all technicalities or informalities. Any contract executed pursuant to this notice shall be binding upon the Board of Commissioners of Floyd County, Georgia, as such, but will not create a liability expressed or implied, against any members of the Board of Commissioners of Floyd County, the Chairman of the Board, or employee of said County, in his or her individual capacity.

Equal Opportunity Employer

FULL BID PACKAGE MUST BE SUBMITTED VIA BONFIRE

https://floydcountyga.bonfirehub.com http://www.floydcountyga.gov/ mailto:randy.self@floydcountyga https://floydcountyga.bonfirehub.com/ mailto:randy.self@floydcountyga.org https://floydcountyga.bonfirehub.com/

FLOYD COUNTY GEORGIA

GENERAL TERMS AND CONDITIONS

INVITATION TO BID

1. LOCATION OF PROJECT: The Work will be performed at the Advent Health Stadium located at 755 Braves Blvd. NE Rome, Ga 30161.

2. CHANGES: No change will be made to this invitation except by written modification by the County Purchasing Office. Requests for interpretation or changes must be in writing, randy.self@floydcountyga.org directed to the Floyd County Purchasing Department and received at least

(5) Five Calendar Days prior to the time set for opening of the bids. Phone (706) 291-5118. All communication concerning this project must be directed to the Purchasing Office until the bid is awarded. Vendors should not have contact with the Departments.

3. FOB POINT: Bid Price to include shipping, packing, crating, and unloading at address in BID INSTRUCTIONS. Title to remain with vendor until fully accepted by the County. Goods damaged or not meeting specifications will be rejected and removed at vendor’s expense. Concealed damaged goods to remain the property of vendor until replaced or removed at County’s direction.

4. RISK OF LOSS: Vendor agrees to bear all risk of loss, injury, and destruction of goods and materials ordered herein which occur prior to delivery to include concealed damage; and such loss, injury, or destruction shall not release vendor from any obligation.

5. BID ACCEPTANCE TIME: Bids requiring acceptance by the County in less than Sixty (60) calendar days could be rejected, unless so stated on BIDDER’S RESPONSE PAGE and accepted by the County.

6. BID IDENTIFICATION: All bids submitted as a result of this invitation must identify the Name, Bid #, Date and Time of opening.

7. WITHDRAWAL OF BIDS: Bids may be withdrawn by written request only if the request is received prior to the time and date set for the opening of bids. Negligence on the part of the bidder in preparing his bid confers no right of withdrawal or modification of his bid after bid has been opened. No bid may be withdrawn for a period of Sixty (60) days after time has been called on the date of opening.

8. BONDS: 5% Bid Bond required with submission. 100% Payment and Performance Bonds required of winning submission.

9. SITE INSPECTIONS: A formal site visit has not been scheduled. Contractor/ Provider is responsible for all measurements, take offs, quantities and compliance with specifications provided. If you would like to come out to look or get measurements, please contact us to make arrangements. We will be glad to schedule a visit. You may contact Ryan Davis, Facilities Manager, at ryan.davis@floydcountyga.org or 678-733-1618.

10. AWARD OF CONTRACT: Award will be made to that responsible bidder whose bid, conforming to the Invitation for Bid, will be most advantageous to the County; Price and other factors considered. The mailto:ryan.davis@floydcountyga.org

County reserves the right to waive compliance by any applicant with any provision contained in this request whenever the County in its sole discretion believes such waiver is in the County’s best interests. A written award mailed (or otherwise furnished) shall be deemed to result in a binding contract without further action by either party. Contract (s), if awarded, will be on a lump sum basis or individual item basis, whichever is found to be in the best interest of FLOYD COUNTY.

10.1: The vendor, in accepting this contract, attests that he is in compliance with the Nondiscrimination Clause contained in Section 202 of Executive Order 11246, as amended, relative to equal employment opportunity for all persons without regard to race, color, religion, sex, or national origin, and the implementing rules and prescribed by the Secretary of Labor, which is incorporated herein by reference.

11. EXCEPTIONS TO SPECIFICATIONS: Any award resulting from this invitation shall bind the bidder to all Terms, Conditions and Specifications set forth in this invitation. Bidders whose bids do not conform should note on a separate page if necessary and/or on the BID SCHEDULE. While the County reserves the right to make an award to a nonconforming bidder, when in the best interest of the County, such awards will not be readily made, and bidders are urged to conform to the greatest extent possible. No exceptions will be considered to have been taken by bidder unless it is properly set out as provided above.

No exception will be deemed to have been taken by the County unless incorporated in an award resulting from this invitation and so stated.

12. BID RESULTS: Interested parties may review and/or print BID TABULATION @ https://floydcountyga.bonfirehub.com/ 24 hours after bid opening or request a tabulation from randy.self@floydcountyga.org .

13. PAYMENT: Payments will be made upon all items completed each month or completion of all work and acceptance by county on invoices submitted and approved by the proper county representative within

(30) thirty days receipt of invoice unless paragraph 14 applies. Invoices are to be submitted to: Floyd County Purchasing, 12 East 4th Ave, Suite 106 Rome, Ga. 30161.

13.1 Itemize all invoices in full. Mail the original invoice to the address above. A shipping or receiving ticket will be signed and a copy left with each delivery. Each invoice including receiving/shipping ticket is to include the following minimum information:

1. Date invoice is submitted; 5. County department.

2. Purchase order number; 6. Item(s) or service

3. Payment terms: 7. Quantity of each item or service

4. Date of transaction; 8. Bid price of each item or service with any discounts

Invoices received with any of the required information listed above missing may not be considered as a “correct invoice”. All invoices submitted will be closely monitored for accuracy. Any invoice found to be incorrect will be returned to vendor for correction.

13.2 Vendor must furnish delivery receipt with invoice identifying that this order has been delivered in accordance with Specifications, Quantities, and Price as set forth on the purchase order. A Floyd County employee’s signature must appear on the delivery receipt or invoice.

13.3 Items on this order are exempt from Federal Excise Tax and Georgia Sales and Use Tax. A certificate will be furnished if requested. FLOYD COUNTY is exempt from taxes, but the successful bidder shall pay all taxes required of him by law and FLOYD COUNTY cannot exempt others from tax.

13.4 Payment terms and provisions herein or otherwise found within the contract documents supersede all provisions of the Georgia Prompt Pay Act (House Bill 837; 13 O.C.G.A. Chapter 11 ET. SEQ.).

14. INQUIRIES REGARDING PAYMENT: All inquiries regarding payment of invoices are to be directed to Accounts Payable (706) 291-5113 or Floyd County Commissioners, Attn: Accounts Payable, PO. BOX 946, Rome, Georgia 30162

15. DISCOUNTS: Prompt payment discounts offered for a period of less than Fifteen (15) Days will not be considered in determining the low bidder on this invitation. However, such discounts, when offered, will be taken provided payment is made within the time specified. Time, in connection with discounts for prompt payments, will be computed from the date of acceptance of work for which payment is claimed, or the date the correct invoice is received by the County, whichever is later.

16. EXECUTION OF CONTRACT: Subsequent to the award, the successful bidder will be presented with a contract which may be in the form of a purchase order. Contract is to be executed within Ten (10) calendar days of “NOTICE OF AWARD” together with the required payment and performance bonds prescribed in Paragraph 7B. If the contract document is mailed, the date of presentation shall be deemed to be the postmark date. The successful bidder’s proposal and this Invitation for Bid shall be incorporated into the contract, except to the extent that this invitation conflicts with the contract, in which case the provisions of the contract shall take precedent.

17. INSURANCE: The successful Contractor shall not commence work under this contract until all insurance described below has been obtained and such insurance has been approved by the Owner, nor shall the Contractor allow any subcontractor to commence work on his subcontract until all similar insurance required of the subcontractor has been so obtained and approved by the Contractor.

a. Worker's Compensation: The Contractor shall procure and shall maintain during the life of the Contract Agreement, Workmen's Compensation Insurance for all of his employees to be engaged in work on the project under this contract, and in case any such work is sublet, the Contractor shall require the subcontractor similarly to provide Workmen's Compensation insurance for all the latter's employees to be engaged in such work unless such employees are covered by the protection afforded by the Contractor's Workmen's Compensation insurance. Workmen's Compensation insurance shall include Broad Form All States endorsement.

b. Comprehensive General Liability: The Contractor shall procure and shall maintain during the life of the Contract Agreement, such Comprehensive General Liability insurance as shall protect him and any subcontractor performing work covered by this contract from claims for damages for bodily injury, including accidental death, as well as from claims for property damages, which may arise from operations under the Contract Agreement, whether such operations are by himself or by any subcontractor or by anyone directly or indirectly employed by either of them. The amount of insurance shall not be less than the following:

The insurance shall include coverage of the following hazards:

$2,000,000 Bodily Injury, including death, each occurrence

$500,000 Property Damage, each occurrence.

$2,000,000 Property Damage, in the aggregate

Products/Completed Operations

Independent Contractors Contractual

Liability

c. Owner's Protective Liability: The Contractor shall procure and shall maintain during this life of the Contract Agreement, Owner's Protective Liability Insurance with the same limits as the Comprehensive General Liability.

d. Automobile Liability: The Contractor shall procure and shall maintain during the life of the Contract Agreement, Comprehensive Automobile Liability insurance in amounts not less than the following:

$2,000,000 Bodily Injury or death to any one person.

$2,000,000 Bodily Injury, each occurrence.

$500,000 Property Damage, each occurrence.

e. Certificates of Insurance: Certificates acceptable to the Owner shall be attached to the signed Contract Documents when they are transmitted to the Owner for execution. These certificates shall contain the statement that "Coverages afforded under the policies will not be cancelled unless at least thirty (30) days prior to cancellation written notice has been given to the Owner, as evidenced by receipts of registered or certified mail."

The Certificate must be furnished within Ten (10) calendar days of a “NOTICE OF AWARD” being issued.

18. INCLUSION: All items and/or services standard, expected, necessary, and/or routine to such a project as this and not actually stated in this Invitation for Bid will be the responsibility of the successful bidder to provide at no other cost to the County unless so stated on the successful bidder’s proposal as additional cost items and accepted by the County at the time of the award and/or contract.

19. REGULATORY AGENCIES: Successful bidder will be responsible for all required permits or license required by regulatory agency of the City, County, State, or Federal Governments. Further, successful bidder will be responsible for meeting all requirements of any regulation (s) or guideline (s) of any of the said Governments or any independent agency recognized by said Governments as publisher of any such regulation (s) or guideline (s).

20. INDEPENDENT CONTRACTORS: The bidder should show FLOYD COUNTY that he is fully experienced and properly qualified to perform the functions provided herein and that he is properly equipped, organized, and financed to perform such functions. The bidder shall finance his own operations hereunder, shall operate as an independent contractor and not as an agent of FLOYD COUNTY and nothing contained in this Invitation for Bid or a contract resulting from same shall be construed to constitute the bidder or any of his employees, servants, agents, or subcontractors as a partner, employee, servant, or agent of the County nor shall either party have any authority to bind the other in any respect; it being intended that each shall remain an independent contractor.

21. ASSIGNMENT OF CONTRACTUAL RIGHTS: It is agreed that the successful bidder will not assign, transfer, convey, or otherwise dispose of a contract that results from this invitation or his right, title, or interest in or to the same, or any part thereof, without written consent of the County.

22. STARTING TIME: Work will commence within stated calendar days after being issued a “NOTICE TO PROCEED” on the project and commence in a routine, orderly manner until completion and acceptance by the County.

23. INDEMNITY: Successful bidder agrees, if entering into a contract as a result of this invitation, to defend, indemnify, and hold harmless FLOYD COUNTY from any and all courses of action or claims of damages arising out of or related to bidder’s performance or actions or those of his employees or agents, under said contract.

24. TERMINATION: Pursuant to O.C.G.A. 36-60-13, if applicable, any contract resulting from this Invitation for Bid, if not sooner terminated pursuant to the provisions of termination contained herein, is terminable by the Board of Commissioners of FLOYD COUNTY, Georgia on December 31 of each calendar year during the term of said contract, except that said contract shall be renewed automatically on such date, and without any lapse, unless positive action is taken to terminate said contract by the Board in a public meeting and such action entered in the Official Minutes of the FLOYD COUNTY Commission.

25. APPROPRIATION OF FUNDS: Initial contract and any continuation contract (s) will terminate immediately and absolutely at any such time as there are no appropriated and otherwise unobligated funds available to satisfy the County’s obligations under said contract (s).

26. CANCELLATION FOR CAUSE: Should either party fail to comply with the Terms and Conditions of this contract, the aggrieved party must give, in writing, to the other party any complaint for non-compliance to the Terms and Conditions of this contract. The other party shall have Fifteen (15) calendar days to correct the matter. If corrected to the satisfaction of both parties within the Fifteen (15) calendar days and stated in writing, then the contract will continue uninterrupted. Failure to correct the matter will result in termination of this contract at the end of Thirty (30) calendar days following the date of the initial letter of complaint.

27. LIQUIDATED DAMAGES: NONE

28. ANTI-DISCRIMINATION CLAUSE: "FLOYD COUNTY does not discriminate against any person because of race, color, religion, national origin, or handicap in employment or service provided."

29. COMMODITY STATUS: It is understood and agreed that materials delivered shall be new, of the latest design, and in first quality condition, that all bags, containers, etc., shall be new and suitable for storage, unless otherwise stated by FLOYD COUNTY.

30: CONTRACT ITEMS: Items or services not listed in this contract are to be purchased according to purchasing rules and regulations of the county.

* County departments are not authorized to order any item or service not listed without satisfying said rules and regulations and having a separate purchase order issued to cover such a purchase.

* Vendors receiving contracts as a result of this invitation will be expected to consider this when accepting orders.

* Payment will not be made for any item not covered by this contract unless the stated Purchasing Rules and Regulations have been met.

31: CHANGES TO CONTRACT: No change will be made to this contract except by written modification by the Contracts Administrator whose name appears on the cover page. Additional items of the same brand and similar products required during the course of the contract will be provided at like discounts to similar items on contract.

32: LOCATION FOR DELIVERY OF GOODS OR EQUIPMENT: Per Purchase Order, Contract or as noted below:

33: BID SUBMISSIONS: Submissions will be submitted using Bonfire at https://floydcountyga.bonfirehub.com

34: CONTRACT TIME: Identify Contract Time (ie: beginning time and completion time) on the bid pricing submission. The completion date in the Agreement shall be the Contract Time added to the commencement date.

Contractor

(Signature) (Company Name)

(Title) (Date)

CHECK LIST

Bidders are required to complete the following Bid Form Appendices and submit with Bid.

___ Bid Price Submission Form (posted on https://floydcountyga.bonfirehub.com )

___ Bidders Declaration Page

___ Certificate of Non-Discrimination

___ Certificate of Non-Collusion

___ Contractor Affidavit (E-Verify)

___ S.A.V.E. Compliance Affidavit (Contractor)

___ Drug Free Workplace Certificate

___ W-9

___ Addendums (if any)

___ Certificate of Insurance with Floyd County Government as “Certificate Holder” required from Successful bidder.

___ Bid Bond with bid submission required. 5% of project.

___ Performance and Payment Bonds required of successful bidder. 100% of project.

The documents above are included within this Invitation to bid. Addendums will be available when issued.

BIDDERS DECLARATION

The bidder understands, agrees and warrants:

• That the bidder has carefully read and fully understands the full scope of the specifications.

• That the bidder has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

• That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to 11:00 AM, August 6, 2024 but may not be withdrawn after such date and time.

• That Floyd County reserves the right to waive compliance by any applicant with any provision contained in this request whenever the County in its sole discretion believes such waiver is in the County’s best interests.

• That by submission of this quote the bidder acknowledges that Floyd County has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the bidder.

• That the accompanying bid is not the result of or affected by, any act of collusion with another person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under Georgia or United States law.

BIDDER:

Company Name: _________________________________________

Name Print: _____________________________________________

Signature: ______________________________________________

Email: _________________________________________________

Phone: _________________________________________________

Date: __________________________________________________

CERTIFICATE OF NON-DISCRIMINATION

In connection with the performance of work under this contract, the bidder agrees as follows:

The bidder agrees not to discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin, ancestry, or disability. The vendor shall take affirmative action to insure that employees are treated without regard to their race, creed, color, sex, national origin, ancestry, or disability. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruiting, or recruitment, advertising, lay-off or termination, rates of pay or other compensation and selection for training, including apprenticeship.

In the event of the bidder’s non-compliance with this non-discrimination clause, the contract may be canceled or terminated by Floyd County Board of Commissioners. The bidder may be declared, by Floyd County, ineligible for further contracts with Floyd County until satisfactory proof of intent to comply shall be made by the vendor.

The bidder agrees to include this non-discrimination clause in any sub-contracts connected with the performance of this agreement.

BIDDER ________________________________________

SIGNATURE ____________________________________

TITLE _________________________________________

CERTIFICATE OF NON-COLLUSION

By responding to this solicitation, the supplier understands and agrees to the following:

1. That the submitted response constitutes an offer, which when accepted in writing by Floyd County, and subject to the terms and conditions of such acceptance, will constitute a valid and binding contract between the undersigned and Floyd County; and

2. That the suppler has read the specifications and requirements shown or referenced in the solicitation and that the supplier’s response is made in accordance with the provisions of such specifications and requirements except as expressly stated otherwise in the supplier’s response; and

3. That the supplier guarantees and certifies that all items included in the supplier’s response meet or exceed any and all such stated specifications and requirements of the solicitation except as expressly stated otherwise in the supplier’s response; and

4. That, if awarded a contract, the supplier will deliver goods and or services that meet or exceed the specifications and requirements of the solicitation except as expressly stated otherwise in the supplier’s response, and

5. That the response submitted by the supplier shall be valid and held open for a period of one hundred and twenty (120) days (or such other time period as identified in the solicitation) from the final solicitation closing date and that the response may be held open for an additional period of time subject to the supplier’s consent; and

6. That the supplier’s response is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a response for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. The supplier understands and agrees that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards; and

7. That the provisions of the Official Code of Georgia Annotated, Sections 36-91 have not been violated and will not be violated in any respect.

DO NOT MODIFY THE BID/PROPOSAL CERTIFICATION TERMS IN ANY WAY. THIS FORM MUST BE

COMPLETED, SIGNED AND SUBMITTED WITH YOUR RESPONSE.

(PLEASE PRINT OR TYPE):

Contractor’s Full Legal Name _________________________________________ Date: _______________

Authorized Signature: _______________________________________________

Name and Title of Person Signing: _____________________________________________________________

Company Address: __________________________________________________________________________

Phone: ___________________ E-MAIL: ________________________________

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of Floyd County Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10- 91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization Name of Contractor Address of Contractor Paving of Terhune Road SE, Floyd County, Ga.

Name of Project

FLOYD COUNTY GEORGIA____________________

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ________, ____ in 202__ in _____________________(city), ________(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______DAY OF___________________, 202__.

NOTARY PUBLIC

My Commission Expires:

(Notary Seal or Stamp Required)

SAVE COMPLIANCE AFFIDAVIT

O.C.G.A § 50-36-1(e) (2) Affidavit

By executing this affidavit under oath, as an applicant for a (n) Contract or Services, as referenced O.C.G.A. C. § 50-36-1, from Floyd County, Georgia, the undersigned applicant verifies one of the following with respect to my application for a public benefit:

1. __________ I am a United State citizen.

2. __________ I am a legal permanent resident of the United States

3. __________ I am a qualified alien or non-immigrant under the Federal Immigration and Nationality Act with an alien number issued by the Department of Homeland Security or other federal immigration agencies.

My alien number issued by the Department of Homeland Security or other federal immigration agency is: ____________________.

The undersigned applicant also hereby verifies that he or she is 18 years of age or older and has provided at least one secure and verifiable document, as required by O.C.G.A. § 50-36-1(e) (1), with this affidavit.

The secure and verifiable document provided with this affidavit can best be classified as:

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of O.C.G.A. § 16-10-20, and face criminal penalties as allowed by such criminal statute.

Executed in _______________ (city), _______________ (state).

Signature of Applicant

Printed Name of Applicant

Name of Company, Corporation, or LLC

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______DAY OF __________________, 202______

NOTARY PUBLIC

My Commission Expires:

FLOYD COUNTY BOARD OF COMMISSIONERS

DRUG-FREE WORKPLACE CERTIFICATE

By signature on this certificate, the Vendor certifies that the provisions of O.C.G.A. Section 50-24-1 through 50-24- 6 related to the “Drug-Free Workplace Act” have been complied with in full. The Vendor further certifies that:

1. A drug-free workplace will be provided for the Vendor’s employees during the performance of the contract; and

2. Each Vendor who hires a sub-Vendor to work in a drug-free workplace shall secure from the sub-vendor the following written certification: “As part of the subcontracting agreement with (Vendor’s name), (sub-Vendor’s name) certifies to the Vendor that a drug-free workplace will be provided for the sub-Vendor’s employees during the performance of this contract pursuant to O.C.G.A. Section 50-24-3(b)(7).”

By signature on this certificate, the Vendor further certifies that it will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of this contract.

Vendor: _______________________________________________________

By: ___________________________________________________________

Name Printed: __________________________________________________

Title: __________________________________________________________

Date: __________________________________________________________

SCOPE OF WORK

General Project Description

The purpose of this project is three-fold. It is the goal of Floyd County to pad all areas designated to enhance the safety of the players during game conditions, install a new or modified to specifications a "Batters Eye" and to install new netting to replace the netting currently in place. This project is to be all inclusive and will be a "turnkey project”. The contractor chosen will provide all products necessary per the specifications provided and must be prepared and capable of working within the dates provided. The contractor shall provide with their bid all technical data, color samples, manufacturing specifications, drawings, schematics, etc. that may be relevant to evaluating the information provided. Bids must be open for a minimum of 60 days.

Contractor/ Provider is responsible for all measurements, take offs, quantities and compliance with specifications provided.

Custom Batter’s Eye Product

The successful bidder will be able to provide all the labor, equipment, and tools necessary to provide and install a Custom Batter’s Eye product for the Advent Health Stadium. The current Batter’s Eye that is in place is approximately 6’ too short. Either modify or install new to meet specifications provided.

• Custom 36’H x 60’W Batter’s Eye or refurbished to specifications.

• Ribbed Solid Surface, Single Sided

• May include stamped and sealed drawings and calculations by a Licensed Professional Engineer for Direct I-Beam Embedment Batter’s Eye, Structural Design Details and Concrete Anchoring foundation based on local Building Codes and Soil Conditions. If the current structure can be used, a modified drawing must be provided.

• Include Installation

• Include Freight Costs

Backstop Netting

The successful bidder will be able to provide all the labor, equipment, and tools necessary to remove existing netting and install new netting as specified. Ultra Cross Knotless Dyneema Ball Safety System Net is the preferred netting requested. A product of equal or greater is acceptable for submission and review.

• Ultra cross knotless Dyneema Ball Safety System Net – Dyneema Ultra High Molecular Weight Polyethylene (UHMWPE) SK-75 Black Fiber Construction, 4 ply 1.2mm (0.0472”) diameter twine, 58,445 psi minimum breaking strength per bar of netting, 1-3/4” (44mm) square mesh size,

0.009 lbs. per square foot, 4-strand Braided Continuous Monofilament Dyneema Black Fiber, Urethane Black Bonded Finish, Strong Resistance to Ultraviolet Light Degradation, Excellent Resistance to Chemicals and Water Absorption, Sewn Perimeter Black Multi-Filament Polypropylene Solid Braid Rope Bound border – ¼” Diameter 530 lb. minimum breaking strength.

• Dimensions requested: 28’H x 130’L (dugout to dugout), 27’h x 82’l (over 1b dugout), and 27’h x 82’L (over 3b dugout). Contractor is responsible for confirming the measurements.

• Include installation

• Include Freight Costs

Wall Padding

The successful bidder will be able to provide all labor, materials, and tools necessary to provide and install: Dugout concrete pads, Baseline concrete pads, Handrail pads, LF line rail pads, End of dugout corner pads, and toprail. Some padding is already in place. Additional padding is necessary to bring into compliance. The use of the brand name of BaseZone Field Wall Pads is to set the benchmark of the quality that is required. Please Note: Padding products provided must meet or exceed the specifications of the products currently in place in terms of specification, color and size.

• Dugout Concrete Pads: BaseZone Field Wall Pad. 3” high impact Polyurethane Foam, UV Resistant Outdoor Vinyl Covering, ¾” Moisture Resistant Composite Backing, Aluminum Z-Clip Wall Mounting System. Should cover both Dugouts. The quantity is approximately 43 pieces.

• 1B Baseline Concrete Baseline Pads: BaseZone Field Wall Pad. 3” high impact Polyurethane Foam, UV Resistant Outdoor Vinyl Covering, ¾” Moisture Resistant Composite Backing, Aluminum Z-Clip Wall Mounting System. The quantity is approximately 26 pieces.

• Concrete Backstop Pad: 3” high impact Polyurethane Foam, UV Resistant Outdoor Vinyl Covering, ¾” Moisture Resistant Composite Backing, Aluminum Z-Clip Wall Mounting System.

The quantity is approximately 34 pieces.

• 1B Handrail Pads: BaseZone Round Guard Rail Padding. 8” W (fits up to 2” OD Rail), 1” High Impact Polyurethane Foam, UV Resistant Outdoor Vinyl Covering, Grommet Strip Attachment.

The quantity is approximately 134 Linear Feet.

• LF Line Rail Pads: BaseZone Round Guard Rail Padding. 8” W (fits up to 2” OD Rail), 1” High Impact Polyureth8” W Foam, UV Resistant Outdoor Vinyl Covering, Grommet Strip Attachment.

The quantity is approximately 176 Linear Feet.

• End of Dugout Corner Pads: BaseZone Field Wall Pad. 3” High Impact Polyurethane Foam, UV Resistant Outdoor Vinyl Covering, ¾” Moisture Resistant Composite Backing, Aluminum Z-Clip Wall Mounting System. The quantity is approximately 2 pieces.

• RF Corner, OF Wall, RF BP, and LF BP: BaseZone Wall Pad. Size: 4’W x 4”H x 3-3/4”D, 3” High Impact Polyurethane Foam, UV Resistant Outdoor Vinyl Covering, 3/4 “ Moisture Resistant Composite Backing, Aluminum Z-Clip Wall Mounting System. The quantity is approximately 92 pieces.

All pieces must match the current pieces in place. Color is Blue.

Acceptable Alternate Options that will be considered in evaluating are:

• Option for RF Corner, OF Wall, RF BP, LF BP (Top Rail): BaseZone Chain Link, Top Rail Padding – 9” Face x 6” Return, 3” High Impact Polyurethane Foam, UV Resistant Outdoor Vinyl Covering, 3/8” Rigid Multi-Layer Polypropylene Backing, Corrosion Resistant Attachment Hardware. Measurement is approximately 366 Linear Feet.

• Option for RF Corner, OF Wall, RF BP, and LF BP (Horizontal Rail): BaseZone Chain Link Post Padding Horizontal – 6” W x Variable Length x 3-3/8” Thick, 3” High impact Polyurethane Foam, UV Resistant Outdoor Vinyl Covering, 3/8” Rigid Multi-Layer Polypropylene Backing, Corrosion Resistant Attachment Hardware. Measurement is approximately 366 Linear Feet.

• Option for RF Corner, OF Wall, RF BP, and LF BP (Vertical Rail): BaseZone Chain Link Post Padding Vertical – 6” W x Variable Length x 3-3/8” Thick, 3” High Impact Polyurethane Foam, UV Resistant Outdoor Vinyl Covering, 3/8” Rigid Multi-Layer Polypropylene Backing, Corrosion Resistant Attachment Hardware. Measurement is approximately 314 Linear Feet.

PLEASE NOTE: Pricing for these options should not be included in your total pricing. Please list the pricing for these options separately.

Additional Notes:

A strict timeframe for this project is as follows: Cannot begin before September 16, 2024, and must be completed by March 1, 2025.

Contractor/ Provider is responsible for all measurements, take offs, quantities and compliance to specifications provided.

The contractor must ensure that all work can be completed without field damage from equipment that may be necessary for the installation. If damage is likely the contractor must take steps to ensure that no damage occurs. The contractor will be responsible for repair of damage done to field surfaces.

An area will be designated for storage of materials during the work period. Floyd County will not be responsible for the security of stored materials.

The contractor will be responsible for the acquisition and payment of any permitting required.

Contractors are responsible for the storage and disposal of all work debris.

The payment terms for Floyd County are Net 30. Please bid with that in mind. Floyd County is exempt from all local, state, and federal taxes, and prices stipulated by the bidder are considered maximum, and are not subject to any increase due to any taxes, shipping & handling charges, or any other cause or reason. A notice of exemption can be provided upon request.

Progress payments can be made if requested.

Insurance requirements will be the same as other construction projects. Bid Bond, Performance and Payment Bonds are required.

Please acknowledge that you understand the Scope of Work and acceptance of payment terms:

BIDDER:

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