BID 24_005 AIRPORT RUNWAY LIGHTING AND SIGNAG.pdf

CONTRACT DOCUMENTS

AND

SPECIFICATIONS

For

Bid # 24-005

RUNWAY LIGHTING & SIGNAGE IMPROVEMENTS

RICHARD B. RUSSELL REGIONAL AIRPORT

ROME, GEORGIA

January, 2024

Prepared By:

CRAWFORD, MURPHY & TILLY, INC.

Engineers and Consultants

Atlanta, GA

ROME, GA

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VOLUME 1 – CONTRACT DOCUMENTS

TABLE OF CONTENTS

DIVISION 1 NOTICE TO BIDDERS / INVITATION FOR BID ........................................................ A-1 TO A-4

DIVISION 2 BIDDING DOCUMENTS

INSTRUCTION TO BIDDERS ......................................................................................................................... B-1

CONTRACT PROPOSAL ................................................................................................................................. B-7

SCHEDULE OF PRICES .......................................................................................................... B-11.1 TO B-11.12

BID BOND ....................................................................................................................................................... B-12

BIDDERS DECLARATION ............................................................................................................................ B-14

CERTIFICATE OF NON-COLLUSION ......................................................................................................... B-15

CERTIFICATE OF NON-DISCRIMINATION .............................................................................................. B-17

DRUG-FREE WORKPLACE CERTIFICATE................................................................................................ B-18

E-VERIFY CONTRACTOR AFFIDAVIT ...................................................................................................... B-19

DBE UTILIZATION STATEMENT ............................................................................................................... B-21

STATEMENT OF QUALIFICATIONS .......................................................................................................... B-22

BUY AMERICA CERTIFICATION ............................................................................................................... B-23

DBE LETTER OF INTENT ............................................................................................................................ B-25

PROPOSED SUBCONTRACTOR INFORMATION ..................................................................................... B-26

CERTIFICATION REGARDING DEBARMENT .......................................................................................... B-28

PROHIBITION OF SEGREGATED FACILITIES ......................................................................................... B-29

TAX DELINQUENCY AND FELONY CONVICTIONS .............................................................................. B-30

CERTIFICATION REGARDING TRADE RESTRICTION .......................................................................... B-31

CERTIFICATION REGARDING FOREIGN PARTICIPATION .................................................................. B-33

CERTIFICATION OF ELIGIBILITY – DAVIS BACON ACT...................................................................... B-35

EQUAL OPPORTUNITY REPORT STATEMENT ....................................................................................... B-36

CERTIFICATION REGARDING LOBBYING .............................................................................................. B-37

PRELIMINARY CONTRACTOR PROJECT SCHEDULE ........................................................................... B-38

IRS FORM W-9 ............................................................................................................................................... B-39

DIVISION 3 CONTRACT FORMS

CONTRACT AGREEMENT ................................................................................................................ C-1 TO C-5

CERTIFICATE OF SECRETARY .................................................................................................................... C-6

PERFORMANCE BOND .................................................................................................................................. C-7

PAYMENT BOND ............................................................................................................................................ C-9

CERTIFICATE OF OWNERS ATTORNEY .................................................................................................. C-11

DIVISION 4 CONTRACT PROVISIONS

PART A – FEDERAL CONTRACT PROVISIONS ................................................................. FCP-1 TO FCP-22

PART B – GENERAL CONTRACT PROVISIONS ..................................................................... GP-1 TO GP-66

PART C – SUPPLEMENTARY CONDITIONS ........................................................................... SC-1 TO SC-18

PART D – WAGE RATES ........................................................................................................... WR-1 TO WR-6

DIVISION 5 GENERAL REQUIREMENTS

01010 – SUMMARY OF WORK .......................................................................................... 01010-1 TO 01010-2

01030 – AIRPORT PROJECT PROCEDURES .................................................................... 01030-1 TO 01030-6

01040 – PROJECT COORDINATION .................................................................................. 01040-1 TO 01040-4

01060 – CONTROL OF EROSION, SILTATION AND POLLUTION ............................... 01060-1 TO 01060-4

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01070 – ABBREVIATIONS AND SYMBOLS ..................................................................... 01070-1 TO 01070-6

01090 – REGULATIONS AND DEFINITIONS ................................................................... 01090-1 TO 01090-2

01150 – MEASUREMENT AND PAYMENT ...................................................................... 01150-1 TO 01150-4

01300 – SUBMITTALS ........................................................................................................ 01300-1 TO 01300-6

01400 – QUALITY CONTROL SERVICES ......................................................................... 01400-1 TO 01400-2

01510 – TEMPORARY FACILITIES ................................................................................... 01510-1 TO 01510-4

01530 – AIRFIELD BARRICADES ...................................................................................... 01530-1 TO 01530-2

01600 – MATERIAL AND EQUIPMENT ............................................................................ 01600-1 TO 01600-4

01700 – CONTRACT CLOSEOUT ....................................................................................... 01700-1 TO 01700-2

01710 – CLEANING AND DISPOSAL ................................................................................ 01710-1 TO 01710-2

01720 – PROJECT RECORD DOCUMENTS ...................................................................... 01720-1 TO 01720-2

01740 – WARRANTIES AND BONDS ................................................................................ 01740-1 TO 01740-2

DIVISION 6 TECHNICAL SPECIFICATIONS

C-105 – MOBILIZATION ..................................................................................................... C-105-1 TO C-105-2

P-153 – CONTROLLED LOW-STRENGTH MATERIAL (CLSM) ..................................... P-153-1 TO P-153-4

P-610 – CONCRETE FOR MISCELLANEOUS STRUCTURES ......................................... P-610-1 TO P-610-8

P-620 – RUNWAY AND TAXIWAY MARKING ................................................................ P-620-1 TO P-620-6

L-103 – AIRPORT BEACON TOWERS ................................................................................L-103-1 TO L-103-6

L-107 – AIRPORT WIND CONES ........................................................................................L-107-1 TO L-107-6

L-108 – UNDERGROUND POWER CABLE FOR AIRPORTS .........................................L-108-1 TO L-108-12

L-109 – AIRPORT TRANSFORMER VAULT & VAULT EQUIPMENT ...........................L-109-1 TO L-109-4

L-110 – AIRPORT UNDERGROUND ELECTRICAL DUCT BANKS & CONDUITS ....L-110-1 TO L-110-10

L-115 – ELECTRICAL MANHOLES & JUNCTION STRUCTURES ...............................L-115-1 TO L-115-10

L-125 – INSTALLATION OF AIRPORT LIGHTING SYSTEMS .......................................L-125-1 TO L-125-6

T-901 – SEEDING ..................................................................................................................T-901-1 TO T-901-4

T-908 – MULCHING ..............................................................................................................T-908-1 TO T-908-4

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FLOYD COUNTY BOARD OF COMMISSIONERS

PURCHASING DEPARTMENT

#12 East 4th Ave. Ste. 106

ROME, GA 30161

(706) 291-5118 FAX (706) 290-6099

Date Issued: February 27, 2024 Bid Number: 24-005

NOTICE OF LETTING CONTRACT

INVITATION FOR BIDS

RICHARD B RUSSELL REGIONAL AIRPORT

BID # 24-005

To Whom It May Concern:

Notice is hereby given that Floyd County, Georgia proposes to let a Contract to the lowest responsive, responsible bidder, upon sealed bids, for the furnishing of all labor, material, equipment, and other things necessary for the construction of the:

304 Russell Field Road Rome, Georgia 30165

Potential Bidders must register and submit bids at https://floydcountyga.bonfirehub.com.

Sealed bids will be received via Bonfire until 2:00 pm (local time), on Wednesday, March 27, 2024, at the office of the Floyd County Purchasing Director, located in the Floyd County Administration Building, 12 East Fourth Avenue, Suite 106, Rome, Georgia 30161. Bids will then and there be publicly opened and read aloud in the office of the Purchasing Director. Late bids will not be accepted.

Runway Lighting & Signage Improvements: This project generally consists of lighting and signage improvements to both Runway 1/19 and Runway 7/25 at the airport. For Runway 1/19, the project consists of the installation of new base mounted LED High Intensity Runway Lights (HIRL) with LED High Intensity In- Pavement Lights as necessary, new base mounted LED Runway Threshold Lights, new LED Runway Distance Remaining Signs (RDR), new LED Runway Exit Signs and Mandatory Signs, and new PAPI’s. The scope also includes conduit between light fixtures, concrete pads for signs, associated homerun cabling to the existing vault, counterpoise, manholes or handholes as needed, and a new Runway 1/19 Regulator within the existing electrical vault. For Runway 7/25, the project consists of installation of LED Medium Intensity Runway Lights (MIRL) in turf and in paved shoulder, new LED Runway Threshold Lights, a new lighting circuit homerun, a new Runway 7/25 Regulator, new LED Runway Exit Signs and Mandatory Signs, and new Runway End Identifier Lights (REILs) for both runway ends, as well as cabling, conduits, handholes, etc.

PRE-BID CONFERENCE AND SITE VISIT will be held at 10:00 am (local time) on Thursday, March 7, 2024 at the Airport Terminal conference room, 304 Russell Field Road, Rome, GA 30165. A site visit will follow.

The work is to be let in one contract and shall conform in all respects to the Specifications of Crawford, Murphy & Tilly, Inc., located at 3330 Cumberland Boulevard SE, Suite 125, Atlanta, GA 30339.

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The Contract Documents may be examined at the following location(s):

Office of the Engineer: Crawford, Murphy & Tilly, Inc.

3330 Cumberland Boulevard SE, Suite 125 Atlanta, GA 30339.

(470) 314-0776

Airport Administration Office: Richard B. Russell Regional Airport

304 Russell Field Road NE Rome, GA 30165

(706) 295-7835

Office of the Airport Owner: Floyd County Board of Commissioners

County Purchasing Office, Suite 106 #12 East Fourth Ave.

Rome, GA 30161

(706) 291-5109

An Electronic Version of the Bidding and Contract Documents may be obtained via Bonfire at https://floydcountyga.bonfirehub.com.

All forms, certifications and compliance documents required by Floyd County must accompany each bid.

Including, but not necessarily limited to, compliance with the Georgia Security and Immigration Compliance Act OCGA 13-10-90 et.seq. Contractor must complete and submit with bid, the Contractor Affidavit under OCGA 13-10-91(b)(1) included with contract documents. Be advised that bid will not be read or accepted if this document is not submitted at time of bid.

A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the bid opening date. Please call (706) 613-3072 ext. 1023 for more information for the hearing impaired. This service is in compliance with the Americans with Disabilities Act (ADA).

MINORITY BUSINESS ENTERPRISE POLICY STATEMENT: It is the policy of Floyd County, Georgia to provide fair and reasonable opportunities for participation by Minority Business Enterprises (MBE). Floyd County encourages these firms to compete and encourages non-minority firms to provide for the participation of MBE firms through partnerships, joint ventures, subcontracts, and other contractual opportunities.

Bids must be accompanied by a Bid Bond in an amount of not less than five percent (5%) of the base bid. All bonds must be signed or countersigned by a Georgia Resident Agent.

A Performance Bond in the amount of one hundred percent (100%) of the amount of the bid, and a Labor Materials Payment Bond in the amount of not less than the amount of said Bid, one hundred percent (100%), shall be furnished by the successful bidders.

The right is reserved to the Board of Commissioners of Floyd County, Georgia to delay the award of the Contract for a period not to exceed one hundred twenty (120) days from the date of opening of bids, during which time bids shall remain open and not subject to withdrawal. The right is also reserved to the Board of Commissioners of Floyd County, Georgia to reject any and all bids and to waive any and all technicalities or informalities. Any contract executed pursuant to this notice shall be binding upon the Board of Commissioners of Floyd County, Georgia, as such, but will not create a liability expressed or implied, against any members of the Board of Commissioners of Floyd County, the Chairman of the Board, or employee of said County, in his or her individual capacity.

Federal Provisions This project is subject to the following Federal provisions, statutes and regulations:

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Goals for Minority and Female Participation – 41 CFR Part 60 and Executive Order 11246:

1. The Offeror’s or Bidder’s attention is called to the “Equal Opportunity Clause” and the “Standard Federal Equal

Employment Opportunity Construction Contract Specifications” set forth herein.

2. The goals and timetables for minority and female participation, expressed in percentage terms for the Contractor’s aggregate workforce in each trade on all construction work in the covered area, are as follows:

Goals for minority participation for each trade: 2.5% Goals for female participation in each trade: 6.9%

These goals are applicable to all of the Contractor’s construction work (whether or not it is Federal or federally assisted) performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, it shall apply the goals established for such geographical area where the work is actually performed. With regard to this second area, the Contractor also is subject to the goals for both its federally involved and non-federally involved construction.

The Contractor’s compliance with the Executive Order and the regulations in 41 CFR Part 60-4 shall be based on its implementation of the Equal Opportunity Clause, specific affirmative action obligations required by the specifications set forth in 41 CFR 60-4.3(a) and its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade, and the Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor or from project to project for the sole purpose of meeting the Contractor’s goals shall be a violation of the contract, the Executive Order and the regulations in 41 CFR Part 60-4. Compliance with the goals will be measured against the total work hours performed.

3. The Contractor shall provide written notification to the Director of the Office of Federal Contract Compliance

Programs (OFCCP) within 10 working days of award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the name, address, and telephone number of the subcontractor; employer identification number of the subcontractor;

estimated dollar amount of the subcontract; estimated starting and completion dates of the subcontract; and the geographical area in which the subcontract is to be performed.

4. As used in this notice and in the contract resulting from this solicitation, the “covered area” is Floyd County, Georgia.

Buy American Certificate – Aviation Safety and Capacity Act of 1990: This contract is subject to the “Buy American Preferences” of the Aviation Safety and Capacity Act of 1990. Per Title 49 U.S.C. Section 50101, all steel and manufactured products installed under an AIP assisted project must be produce in the United States unless the Federal Aviation Administration has granted a formal waiver.

As a condition of bid responsiveness, Bidders must complete and submit as part of their proposal the enclosed Buy American certification. Bidder must indicate whether it intends to meet Buy America preferences by only installing steel and manufactured products produced with the United State of America; or if it intends to seek a permissible waiver to the Buy America requirements.

Title VI Solicitation Notice: The Floyd County Board of Commissioners, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

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Davis-Bacon Act, as amended – 29CFR Part 5: The Contractor is required to comply with the wage and labor requirements and to pay minimum wages in accordance with the schedule of wage rates established by the United States Department of Labor and included in the contract documents.

Debarment, Suspension, Ineligibility, and Voluntary Exclusion – 49 CFR Part 29: The bidder certifies, by submission of this proposal or acceptance of this contract, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Individuals or companies listed in the General Services Administrations’ “Excluded Parties Listing System” will not be considered for Award of Contract.

Disadvantaged Business Enterprise – 49 CFR Part 26: The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this DOT-assisted contracts. In accordance with 49 CFR Part 26.45, the sponsor has established a contract goal of 5.47% percent participation for small business concerns owned and controlled by certified socially and economically disadvantaged enterprise (DBE). The bidder shall make and document good faith efforts, as defined in Appendix A of 49 CFR Part 26, to meet this established goal. This participation goal only applies to the Schedule ‘A’ scope of work.

Foreign Trade Restriction – 49 CFR Part 30: The Bidder and Bidder’s subcontractors, by submission of an offer and/or execution of a contract, is required to certify that it:

a. Is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. firms published by the Office of the United States Trade Representative

(USTR);

b. Has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or national of a foreign country on said list, or is owned or controlled directly or indirectly by one or more citizens or nationals of a foreign country on said list;

c. Has not procured any product nor subcontracted for the supply of any product for use on the project that is produced in a foreign country on said list.

Lobbying and Influencing Federal Employees – 49 CFR Part 20: Contractors that apply or bid for an award of $100,000 or more must certify that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or another award covered by 31 USC 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award.

Procurement of Recovered Materials – 40 CFR Part 247: Sponsors of AIP-funded development and equipment projects must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. Section 6002 emphasizes maximizing energy and resource recovery through use of affirmative procurement actions for recovered materials identified in the Environmental Protection Agency (EPA) guidelines codified at 40 CFR part 247. When acquiring items designated in the guidelines, the sponsor must procure items that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition

FULL BID PACKAGE MUST BE SUBMITTED VIA BONFIRE

https://floydcountyga.bonfirehub.com.

March 27, 2024 – 2:00 PM

BID # 24-005

BILL GILLILAND, CPPB

PURCHASING DIRECTOR

Legal ad run: March 1st, 2024, and March 8th, 2024

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DIVISION 2 - BIDDING DOCUMENTS

INSTRUCTIONS TO BIDDERS

GENERAL

Sealed Bids will be received via Bonfire at the office of the Floyd County Purchasing Director, located in the Floyd County Administration Building, 12 East Fourth Avenue, Suite 106, Rome, Georgia 30161 until Wednesday, March 27, 2024 at 2:00 pm for construction of the Runway Lighting & Signage Improvements project according to Drawings and Specifications entitled "Runway lighting & Signage Improvements” on file at the locations as noted in the Advertisement for Bids. Bids will be considered only from experienced and well-equipped contractors.

Prior to beginning construction, the Successful Bidder will file with the Airport Owner, a Contract Performance Bond, and a Payment Bond, each equal to 100% of the Contract Price, with the terms and surety to be approved by the Airport Owner; and furnish satisfactory proof of carriage of the insurance required.

Construction must begin within 10 days from the date of receipt of the Notice to Proceed, as evidenced by official receipt of certified mail or acknowledgement of personal delivery and must be completed within the allotted time of One Hundred Thirty-Five (135) consecutive calendar days (60 consecutive days for Schedule ‘A’ plus 75 consecutive days for Schedule ‘B’), from and including the date of receipt of such notice.

Refer to Section 01010, Summary of Work, for specific requirements as to the sequence of construction and time restraints.

SUBMITTING BIDS

Bids are to be submitted on the proper forms furnished by the Airport Owner, Floyd County Board of Commissioners. Bids are submitted via the Bonfire website, https://floydcountyga.bonfirehub.com. The proposal shall be on the "Bid Submittal Forms Package” provided. No other forms are acceptable.

The Bidder's envelope shall contain the signed original of the following documents as well as one copy of the signed originals:

Contract Proposal Schedule of Prices Bid Guaranty – Certified Check or Bid Bond Bidders Declaration Certificate of Non-Collusion Certificate of Non-Discrimination Drug-Free Workplace Certificate E-Verify Contractor Affidavit DBE Utilization Statement (including evidence of Good Faith Efforts if required) Statement of Qualifications Buy America Certification DBE Letter of Intent Proposed Sub-Contractor Information Certification Regarding Debarment Prohibition of Segregated Facilities Certification Regarding Tax Delinquency and Felony Convictions Certification Regarding Trade Restriction Certification Regarding Foreign Participation Certification of Eligibility – Davis Bacon Act Equal Opportunity Report Statement Certification Regarding Lobbying Preliminary Contractor Project Schedule IRS Form W-9

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AUTHORITY TO SIGN

If a Bid is made by an individual, the name and mailing address must be shown. If made by a firm or partnership, the name and mailing address of each member of the firm or partnership must be shown. If made by a corporation, the Certificate of Corporate Bidder must be executed. A post office box is not acceptable to the Floyd County Board of Commissioners as a mailing address.

The Bidder should ensure that the legal and proper name of his proprietorship, firm, partnership, or corporation is printed or typed in the space provided on the Bid Form.

GUARANTEE TO ACCOMPANY PROPOSAL

Bids must be accompanied by a cashier’s check or acceptable Bid Bond in an amount of not less than five percent of the total amount bid.

RIGHTS RESERVED

The Airport Owner reserves the right to reject any or all bids, to waive informalities and to re-advertise. It is understood, and all bids are made subject to this agreement, that the Airport Owner reserves the right to decide which bid be deemed lowest and best, and in arriving at this decision, full consideration will be given to the reputation of the Bidder, his financial responsibility, work of this type successfully completed, and availability of funds.

For consideration as a responsible bidder, the proposed bidder shall have been the general contractor engaged in construction of facilities of similar character for the least five years. Bidder may be required to submit evidence setting forth qualifications which entitle him to consideration as a responsible bidder. A list of work of similar character successfully completed within the last two years may be required giving the location, size, and listing equipment available for use on this Work.

Any unauthorized additions, conditions, limitations, or provisions attached to the Bid shall render it informal and may be cause for rejection. The Airport Owner reserves the right to waive informalities.

No bids may be withdrawn after submission of Bid for a period of One Hundred Twenty (120) days after the date set for opening thereof.

AWARD OF CONTRACT

The Contract, if awarded, will be awarded to that responsible bidder whose bid will be most advantageous to the Airport Owner, price and other factors considered. The Airport Owner is to make the determination.

The Contract between the Airport Owner and the Contractor shall be executed on the form attached, will be subject to all requirements of the Contract Documents, and shall form a binding contract between the contracting parties.

A Contract Performance Bond and Payment Bond, each equal to 100% of the Contract Price with a surety company satisfactory to the Airport Owner, must be provided by the successful Bidder by a surety company listed in the Federal Register and licensed to write surety insurance in the State of Georgia. Bonds given shall meet the requirements of the law of the State of Georgia including but not limited to O.C.G.A. §§36-10-4, 13-10-1, and 36- 82-101 et seq.

The Contractor shall be required to furnish the Airport Owner with satisfactory proof of coverage of the insurance specified in the General Provisions.

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If the Contract is to be awarded, it will be awarded to the lowest Bidder whose evaluation by Airport Owner indicates that the Award will be in the best interest of the Airport Owner.

If a Contract is to be awarded, the Airport Owner will give the Successful Bidder a Notice of Award within One Hundred (120) days after the day of Bid Opening.

FAILURE TO EXECUTE CONTRACT

If the Successful Bidder, after having been notified of the acceptance of his Bid, fails to provide within the specified time, the required Payment and Performance Bonds, Certificates of Insurance, and to sign the Contract, the amount of the Bid Bond shall be paid over to the Airport Owner as liquidated damages as costs of the bidding procedure.

The acceptance of the payment of the Bid Bond shall not operate to bar any claim the Airport Owner might otherwise have against the Bidder and the Airport Owner shall be authorized to pursue any claim against the Bidder for failure to consummate the Contract as may be authorized by law.

LOCATION AND SITE

The site of the proposed Work is at the stated location(s) within Floyd County, Georgia.

The Contractor shall accept the site in its present condition and carry out all Work in accordance with the requirements of the Specifications and as shown on the Drawings.

Before submitting a Bid, each Bidder will, at Bidder's own expense, make or obtain any additional examinations, investigations, explorations, tests and studies and obtain any additional information and data which pertain to the physical conditions at or contiguous to the site or other-wise which may affect cost, progress, performance or furnishing of the Work and which Bidder deems necessary to determine its Bid for performing and furnishing the Work in accordance with the time, price and other terms and conditions of the Contract Documents.

On written request from the Bidder to visit the site, the Airport Owner will make arrangements to provide each Bidder access to the site to conduct such explorations and tests as each Bidder deems necessary for submission of a Bid. Access to the site and testing procedures will be by written permission from the Airport Owner at times specified by the Airport Owner.

The Contract Documents contain the provisions required for the completion of the Work to be performed pursuant to this Contract. Information obtained from an officer, agent, or employees of the Airport Owner, or any other person, shall not affect the risks or obligations assumed by the Contractor or relieve him from fulfilling any of the conditions of the Contract. Each Bidder is responsible for inspecting the site and for reading and being thoroughly familiar with the Contract Documents. The failure or omission of any Bidder to so familiarize himself shall in no way relieve any Bidder from any obligation in respect to his bid.

The Contractor shall inspect all easements and rights-of-way to ensure that the Airport Owner has obtained all land and rights-of-way necessary for completion of the Work to be performed pursuant to the Contract Documents. The Contractor shall comply with all stipulations contained in easements acquired by the Airport Owner.

The Contractor shall not be entitled to damages for the failure of the Airport Owner to obtain rights-of-way. The Contractor shall accurately locate above and below ground utilities and structures which may be affected by the Work using whatever means may be appropriate.

ADDENDA AND INTERPRETATION

No interpretation of the meaning of the Contract Documents will be made orally to any Bidder. Every request for such interpretation should be in writing addressed to the Engineer. Each such interpretation shall be given in writing, separately numbered and dated, and furnished to each interested Bidder in sufficient time that all interested parties

22001376-00 Page B-4 can be notified, the Airport Owner to be the sole determiner of time. Any request not received in time to accomplish such interpretation and distribution shall not be accepted.

ACKNOWLEDGEMENT OF ADDENDA

Addenda may be issued in response to changes in the Invitation to Bid. Addenda must be acknowledged by signing and returning the Addendum form. Acknowledgements must be received no later than the bid opening time and date.

Failure to properly acknowledge any addendum may result in a declaration of non-responsiveness by the Airport Owner.

INFORMATION

Should a need for information arise, it should be directed to the Engineer who may be contacted at Crawford, Murphy & Tilly, Inc., Attn: Jake Marshall, via email at jmarshall@cmtengr.com, during the hours of 8:00 a.m. and 5:00 PM (local time), Monday through Friday, or via the Bonfire website. The deadline for requests for information or questions is 5:00 pm (local time) on Monday, March 18, 2024.

PRE-BID CONFERENCE

An informational pre-bid conference and site visit will be held at 10:00 am (local time) on Thursday, March 7, 2024 at the Airport Terminal conference room, 304 Russell Field Road, Rome, GA 30165. A site visit will follow.

TIME AND LIQUIDATED DAMAGES

Provisions for Liquidated Damages are set forth in the Contract Form.

EEO CLAUSE - During the performance of this contract, the Contractor agrees as follows:

a) The Contractor will not discriminate against any employees or applicants for employment because of race, color, religion, sex, or national origin. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

b) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin.

c) The Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

d) The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

e) The Contractor will furnish all information and reports required by Executive Order 11246 of September

24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

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f) In the event of the Contractor's noncompliance with the nondiscrimination clauses of this contract, or with any of the said rules, regulations or orders, this contract may be canceled, terminated or suspended in whole or in part, and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation or order of the Secretary of Labor, or as otherwise provided by law.

g) The Contractor will include that portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance.

Provided, however, that in the event a Contractor becomes involved in, or is threatened with litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United States to enter into such litigation to protect the interests of the United States.

DISADVANTAGED BUSINESS ENTERPRISE (DBE)

The requirements of 49 CFR Part 26, Regulations of the U.S. Department of Transportation, apply to this contract. It is the policy of the Owner to practice nondiscrimination based on race, color, sex or national origin in the award or performance of this contract. All firms qualifying under this solicitation are encouraged to submit bids/proposals. Award of this contract will be conditioned upon satisfying the requirements of this bid specification. These requirements apply to all bidders, including those who qualify as a Disadvantaged Business Enterprise.

The Owner has established a DBE contract goal of 5.47% percent for this contract. This participation goal only applies to the Schedule ’A’ Scope of Work. The Bidder/Offeror shall make good faith efforts, as defined in Appendix A, 49 CFR Part 26, to subcontract 5.47% of the dollar value of the prime contract to certified DBE firms as defined in 49 CFR Part 26.

All bidders shall submit the following information with their proposal on the forms provided:

(1) The names and addresses of DBE firms that will participate in the contract;

(2) A description of the work that each DBE firm will perform;

(3) The dollar amount of the participation of each DBE firm listed under (1);

(4) Written documentation of the Bidder/Offeror’s commitment to use the DBE firm(s) listed under

(1) to meet the contract goal;

(5) Evidence of good faith efforts undertaken by the bidder, as described in appendix A to 49 CFR

Part 26.

The successful Bidder will be required to provide written confirmation from the participating DBE firms verifying their intent to participate as in the project. This written confirmation shall be submitted prior to execution of the contract.

The “GDOT UCP Directory” which provides a reference source of certified DBE firms is available at:

Oracle BI Interactive Dashboards - UCP Directory (ga.gov)

GOOD FAITH EFFORTS (DBE)

Bidder must demonstrate that they made good faith efforts to achieve participation with DBE firms. This requires that the bidder show that it took all necessary and reasonable steps to secure participation by certified DBE firms. The owner will not consider mere pro forma efforts as a good faith effort.

22001376-00 Page B-6

Actions constituting evidence of good faith efforts are described in Appendix A to 49 CFR Part 26. Such actions include but are not limited to:

Soliciting DBE participation through all reasonable and available means. This may include public advertisements and phone calls/faxes to known certified DBE firms.

Consult State Department of Transportation office to obtain a list of certified DBE firms.

Selecting portions of work that increases the likelihood that DBE firms will be available to participate.

Providing DBE firms with sufficient information and time to review the project plans and specifications.

Documenting all contacts with DBE firms. This includes name, address, phone number, date of contact and record of conversation/negotiation.

Documentation of Good Faith Effort shall be provided as part of their bid proposal if the Bidder cannot meet the DBE contract goal.

22001376-00 Page B-7

COMPLETE FOR BID

CONTRACT PROPOSAL

TO: Floyd County Board of Commissioners (Owner)

The undersigned, in compliance with the request for bids for construction of: Runway Lighting & Signage Improvements; hereby proposes to furnish all labor, permits, material, machinery, tools, supplies and equipment to faithfully perform all work required for construction of the Project in accordance with the project manual, project drawings and issued Addenda within the specified time of performance for the following prices: (see Schedule of Prices).

1. ACKNOWLEDGEMENTS BY BIDDER

a. By submittal of a proposal, the BIDDER acknowledges and accepts that the quantities established by the OWNER are an approximate estimate of the quantities required to fully complete the Project and that the estimated quantities are principally intended to serve as a basis for evaluation of bids. The BIDDER further acknowledges and accepts that payment under this contract will be made only for actual quantities and that quantities will vary in accordance with the General Provisions.

b. The BIDDER acknowledges and accepts that the Bid Documents are comprised of the documents identified within the Instructions to Bidders. The BIDDER further acknowledges that each the individual documents that comprise the Bid Documents are complementary to one another and together establishes the complete terms, conditions and obligations of the successful BIDDER.

c. As evidence of good faith in submitting this proposal, the undersigned encloses a bid guaranty in the form of a certified check or bid bond in the amount of five percent (5%) of the bid price. The BIDDER acknowledges and accepts that refusal or failure to accept award and execute a contract within the terms and conditions established herein will result in forfeiture of the bid guaranty to the owner as a liquidated damage.

d. The BIDDER acknowledges and accepts the OWNER’S right to reject any or all bids and to waive any minor informality in any Bid or solicitation procedure.

e. The BIDDER acknowledges and accepts the OWNER’S right to hold all Proposals for purposes of review and evaluation and not issue a notice-of-award for a period not to exceed one hundred twenty (120) calendar days from the stated date for receipt of bids.

f. The undersigned agrees that upon written notice of award of contract, he or she will execute the contract within twenty-one (21) calendar days of the notice-of-award and furthermore and provide executed payment and performance bonds within seven (7) calendar days from the date of contract execution. The undersigned accepts that failure to execute the contract and provide the required bonds within the stated timeframe shall result in forfeiture of the bid guaranty to the Owner as a liquidated damage.

g. Time of Performance: By submittal of this proposal, the undersigned acknowledges and agrees to commence work within fourteen (14) calendar days of the date specified in the written “Notice-to-Proceed” as issued by the OWNER. The undersigned further agrees to complete the Project within 135 consecutive Calendar Days, (60 consecutive days for Schedule ‘A’ plus 75 consecutive days for Schedule ‘B’) from the commencement date specified in the Notice-to- Proceed.

22001376-00 Page B-8

h. The undersigned acknowledges and accepts that for each and every Calendar Day the project remains incomplete beyond the contract time of performance, the Contractor shall pay the non-penal amount of $1,500.00 per Calendar Day as a liquidated damage to the OWNER.

i. The BIDDER acknowledges that the OWNER has established a contract Disadvantaged

Business Enterprise goal of 5.47% for this project. This participation goal only applies to the Schedule ‘A’ Scope of Work. The BIDDER acknowledges and accepts the requirement to apply and document good faith efforts, as defined in Appendix A, 49 CFR Part 26, for subcontracting a portion of the prime contract to certified Disadvantaged Business Enterprises (DBE), as defined in 49 CFR Part 26 for purposes of meeting the OWNER’S established goal. The BIDDER, in complying with this requirement, proposes participation by Disadvantaged Business Enterprises as stated on the attached forms, “Utilization Statement” and “Letter of Intent”.

j. The BIDDER, by submission of a proposal, acknowledges that award of this contract is subject to the provisions of the Davis-Bacon Act. The BIDDER accepts the requirement to pay prevailing wages for each classification and type of worker as established in the attached wage rate determination as issued by the United States Department of Labor. The BIDDER further acknowledges and accepts their requirement to incorporate the provision to pay the established prevailing wages in every subcontract agreement entered into by the Bidder under this project.

k. Compliance Reports (41 CFR Part 60-1.7): Within 30 days after award of this contract, the

Contractor/Subcontractor shall file a compliance report (Standard Form 100) if s/he has not submitted a complete compliance report within 12 months preceding the date of award. This report is required if the Contractor/Subcontractor meets all of the following conditions:

1. Contractors/Subcontractors are not exempt based on 41 CFR 60-1,5.

2. Has 50 or more employees.

3. Is a prime contractor or first tier subcontractor.

4. There is a contract, subcontract, or purchase order amounting to $50,000 or more.

2. REPRESENTATIONS BY BIDDER

By submittal of a proposal (bid), the BIDDER represents the following:

a. The BIDDER has read and thoroughly examined the bid documents including all authorized addenda.

b. The BIDDER has a complete understanding of the terms and conditions required for the satisfactory performance of project work.

c. The BIDDER has fully informed themselves of the project site, the project site conditions and the surrounding area.

d. The BIDDER has familiarized themselves of the requirements of working on an operating airport and understands the conditions that may in any manner affect cost, progress or performance of the work

e. The BIDDER has correlated their observations with that of the project documents.

f. The BIDDER has found no errors, conflicts, ambiguities, or omissions in the project documents, except as previously submitted in writing to the owner that would affect cost, progress or performance of the work.

22001376-00 Page B-9

g. The BIDDER is familiar with all applicable Federal, State, and local laws, rules and regulations pertaining to execution of the contract and the project work.

h. The BIDDER has complied with all requirements of these instructions and the associated project documents.

3. ATTACHMENTS TO THIS BID

The following documents are completed, attached to and made a part of this Bid:

1. Contract Proposal.

2. Schedule of Prices.

3. Bid Guaranty – Certified Check or Bid Bond.

4. Bidders Declaration.

5. Certificate of Non-Collusion.

6. Certificate of Non-Discrimination.

7. Drug-Free Workplace Certificate.

8. E-Verify Contractor Affidavit.

9. DBE Utilization Statement (including evidence of Good Faith Efforts if required).

10. Statement of Qualifications.

11. Buy America Certification.

12. DBE Letter of Intent.

13. Proposed Sub-Contractor Information.

14. Certification Regarding Debarment.

15. Prohibition of Segregated Facilities.

16. Certification Regarding Tax Delinquency and Felony Convictions.

17. Certification Regarding Trade Restriction.

18. Certification Regarding Foreign Participation.

19. Certification of Eligibility – Davis Bacon Act.

20. Equal Opportunity Report Statement.

21. Certification Regarding Lobbying.

22. Preliminary Contractor Project Schedule.

23. IRS Form W-9.

The undersigned acknowledges receipt of the following Addendums:

Addendum Number: Date:

22001376-00 Page B-10

SIGNATURE OF BIDDER:

By

Title

Name of Company

Address of Company

City, State, Zip Code

Telephone Number

22001376-00 Page B-11

SCHEDULE OF PRICES

Item Spec.

No. No. Item Description / (Write Unit Price in Words) Unit Unit Price Amount

SCHEDULE OF BIDS

SCHEDULE OF BIDS

BID 24-005

RUNWAY LIGHTING AND SIGNAGE IMPROVEMENTS

RICHARD B. RUSSELL REGIONAL AIRPORT

Quantity

Estimated

TOTAL - SCHEDULE A =

TOTAL - SCHEDULE B =

TOTAL - SCHEDULE A + SCHEDULE B =

Richard B. Russell Regional Airport

Runway Lighting and Signage Improvements

B-11.1 22001376-00

SCHEDULE OF BIDS

BID 24-005

RUNWAY LIGHTING AND SIGNAGE IMPROVEMENTS

RICHARD B. RUSSELL REGIONAL AIRPORT

Quantity

Estimated

SCHEDULE A

1 C-105 MOBILIZATION 1 L. SUM $ $

Dollars

Cents

2 L-103-5.1 REMOVE BEACON TOWER LIGHT FIXTURE 1 EACH $ $

Dollars

Cents

3 L-103-5.2 NEW L-802A BEACON TOWER LIGHT FIXTURE 1 EACH $ $

Dollars

Cents

4 L-103-5.3 PAINT BEACON TOWER, COMPLETE 1 L. SUM $ $

Dollars

Cents

5 L-107-5.1 REMOVE EXISTING WIND CONE 2 EACH $ $

Dollars

Cents

6 L-107-5.2

L-807 WIND CONE, INTERNALLY LED LIGHTED, 12-

FEET (PRIMARY IN-PLACE), INCLUDING

REMOVE/REPLACE SEGMENTED CIRCLE

1 EACH $ $

Dollars

Cents

Richard B. Russell Regional Airport

Runway Lighting and Signage Improvements

B-11.2

SCHEDULE OF BIDS

BID 24-005

RUNWAY LIGHTING AND SIGNAGE IMPROVEMENTS

RICHARD B. RUSSELL REGIONAL AIRPORT

Quantity

Estimated

SCHEDULE A

7 L-107-5.3

L-806 WIND CONE, INTERNALLY LED LIGHTED, 8-

FEET (SECONDARY IN-PLACE)

1 EACH $ $

Dollars

Cents

8 L-108-5.1 REMOVE EXISTING CABLE AND CONDUIT 16,900 LIN. FT. $ $

Dollars

Cents

9 L-108-5.2

1/C, NO. 8 AWG, 5 KV, L-824, TYPE C CABLE,

INSTALLED IN TRENCH, DUCT BANK OR CONDUIT

18,900 LIN. FT. $ $

Dollars

Cents

10 L-108-5.3

2/C, NO. 8 AWG, 5 KV, L-824, TYPE C CABLE,

INSTALLED IN TRENCH, DUCT BANK OR CONDUIT

2,800 LIN. FT. $ $

Dollars

Cents

11 L-108-5.4

NO. 6 AWG, SOLID, BARE COPPER COUNTERPOISE

WIRE, INSTALLED IN TRENCH, OR ABOVE THE DUCT

BANK OR CONDUIT, INCLUDING GROUND RODS

AND CONNECTIONS/TERMINATIONS

21,600 LIN. FT. $ $

Dollars

Cents

12 L-108-5.5

2#6 XLP-USE, 1#8 GND INSTALLED IN TRENCH, DUCT

BANK OR CONDUIT

7,300 LIN. FT. $ $

Dollars

Cents

Richard B. Russell Regional Airport

Runway Lighting and Signage Improvements

B-11.