Invitation to Bid Summary

This is an Invitation to Bid (ITB) issued by the City of Valdosta Purchasing Department for the procurement of one 2026 Ford F-350 Crew Cab 4x4 SRW truck with a standard 6½-foot bed. The bid opening is scheduled for Tuesday, December 2, 2025, at 10:00 a.m. EST, with proposals required to be submitted in sealed envelopes to the Purchasing Department at 216 E. Central Avenue, Second Floor, Valdosta, Georgia 31601. Bid number 21-26 governs this solicitation. The specifications detail minimum requirements for a one-ton crew cab truck capable of towing 20,000 pounds with comprehensive equipment including a 7.3L V8 gasoline engine, ten-speed automatic transmission, four-wheel drive, dual alternators and batteries, advanced safety features such as pre-collision assist with automatic emergency braking and forward collision warning, climate control, trailer tow package with power folding mirrors, 360-degree camera, reverse sensing system, and various interior and exterior features. All equipment must be new, unused, and of the manufacturer's current production model.

Bidders must provide complete build sheets and detailed product literature with their proposals, with failure to include such documentation resulting in non-compliance determination. All pricing must be FOB Valdosta, Georgia 31601, with prices effective at the date of delivery. Vendors are required to agree to permit piggyback purchases by other governmental entities for a 12-month period following award at the same prices, terms, and conditions, subject to state law restrictions. The City reserves the right to accept any or all bids or reject any proposals considered not in its best interest. Final purchase decisions for items or groups totaling more than $25,000 require approval by the City of Valdosta Mayor and Council. Bidders must complete a Non-Collusion Affidavit and Georgia Security and Immigration Compliance Act Affidavit, and must provide an E-Verify Number and W-9 form. The successful vendor is requested to lock in pricing for any additional units ordered before July 31, 2026, though no guarantee of additional funding is provided.