BID 202703 CBO African American Serving Coalitions - 2nd round.pdf

QUEEN ANNE’S COUNTY DEPARTMENT OF HEALTH

Request for Proposal – Information and Requirements

Bid #202703 (round #2) Community Based Organization African American

Serving Coalitions

PART I – Introduction

This document provides the information necessary for interested parties to respond to the request for proposals to help the Queen Anne’s County Department of Health implement county-wide prevention activities and events to educate and bring awareness of the dangers of substance abuse, including tobacco use and vaping. Services provided in response to this invitation will tentatively begin once awarded and continue through June 30, 2027. All responses for this bid are to be returned no later than 4:00 p.m. on Wednesday, November

11, 2026. Contracts may be awarded to more than one provider to accommodate the Health

Department’s need and to utilize funding in the most cost effective and efficient manner.

Queen Anne’s County vendors and surrounding counties will be given extra consideration when awarding the contract.

PART II – Background

The Queen Anne’s County Department of Health (QACDOH) seeks an Community Based

Organization to help support QACDOH’s prevention staff. The agency will help implement county wide prevention activities and events to educate and bring awareness of the dangers of substance abuse, including tobacco use and vaping.

PART III – Services to be Performed/Statement of Work/Deliverables: please provide details and specifics for all activities, i.e.: anticipated budget, anticipated attendance for each activity, etc.

A. Collaborate with two (2) grassroots organizations that promote community dialogue on tobacco and other health related disparities in QA County.

B. Conduct two (2) community engagement activities to educate and bring awareness of the dangers of substance use and other appropriate health related topics.

C. Attend training to update skills for Prevention Community & Youth Engagement.

D. Provide advertising to promote community engagement activities held through social media, banners, flyers, newspapers, postcards, etc. in Queen Anne’s County.

E. Attend a minimum of four (4) wellness coalition meetings between July 2026 and June

2027 to update the wellness coalition members on planned activities.

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F. Provide a report and invoice of all activities during the following reporting time

a. July 2026-December 2026: (report and invoice due by no later than January 8, 2027)

b. January 2027-June 2027: (report and invoice due by no later than June 15, 2027)

G. Must be a Queen Anne’s County Community-Based African American serving Coalition.

H. Must provide the organization’s Federal Identification Number (FEIN) and W-9

I. Submit final invoice no later than June 15, 2027

PART IV – Payment of Services/Cost Proposal

A. The award of this RFP will result in a Firm Fixed Price Contract, as described in COMAR

21.06.03 (.02 through .05).

B. Please submit an all inclusive cost for the aforementioned projects/activities listed and described in the above section:

$__________________________ Total Project Cost

C. Estimated time to complete the project is _______ hrs for a total not to exceed

___________hrs paid at the hourly rate above.

D. Please list any payment requests:

PART V – Mandatory Qualifications/Requirements

The Vendor must possess and describe:

A. Explain experiences in Prevention services B. Explain experiences in working collaboratively with community partners C. Explain familiarity with Queen Anne’s County Department of Health D. Explain any other experience in relation to the work being requested

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PART VI – Additional Information

A. Please provide three (3) business references, including the name, address, phone number, and email for each reference with a description of the work performed.

B. Are you a locally owned business? ___ Yes __ No Specify County & State: _________

C. Does your business reside in Queen Anne’s County, Maryland? _____ Yes _____ No

D. Are you a minority or veteran owned business? _____ Yes _____ No

E. Please provide any additional information:

PART VII – Conditions

A. The Queen Anne's County Department of Health reserves the right to accept or reject any or all bids.

B. Method of Payment – Purchase Order. Payment to be received four weeks from submittal of invoices. All invoices must have the vendor’s federal identification number or social security number to be processed.

C. If the vendor is selected and fails to meet these conditions, the vendor may become ineligible for participation in future bids.

D. The Queen Anne’s County Department of Health is an Equal Opportunity Employer.

E. If a vendor is awarded the bid, they may be subject to the following:

a. Human Services Agreement Clause;

b. Risk Assessment Questionnaire;

c. Strategic Data Initiative (SDI) Survey per the Maryland Department of Health’s

(MDH) Data Use Policy effective November 2, 2022, and approval after SDI review;

d. Business Entity Search to prove vendor is in good standing;

e. Business Associate Agreement; and

f. Any other documents necessary and/or required when doing business with the

State of Maryland.

F. The Department reserves the right to reduce or withhold contract payment in the event the Consultant has an asset liability. The State of Maryland will apply a credit to the debt any vendor owes. Any such action on the part of the Department, or dispute of

Bid 202703- CBO Coalition Building FY27 Page 3 of 4 such action by the Consultant, shall be in accordance with the provisions of Md. Code

Ann. St. Fin. And Proc. 15-215 through 15-223 and with COMAR 21.10.02.

G. The QACDOH is not responsible for any lost or misdirected responses.

H. All necessary permissions will be obtained by the vendor in the use of any person’s photographs and/or electronic images.

Part VIII Additional General information:

a. Invoices are submitted to queenannes.qapurchasing@maryland.gov. Detailed quarterly invoices, which should include at a minimum: date of invoice, invoice number, federal identification number or social security number for processing, dates of service, total cost for each reported item, description of the work performed, client and county of residence (if applicable), and agreed upon all-inclusive cost. Final invoices are not reimbursed until the satisfaction, completion, and documentation are submitted and approved.

b. Must provide the organization’s Federal Employer Identification Number (FEIN) & W-9.

c. Final invoice must be submitted no later than June 15, 2027.

PART XI – Vendor Information

VENDOR NAME: _______________________________________________________________

VENDOR ADDRESS: _____________________________________________________________

PHONE NUMBER: FAX:

AGENT’S NAME:

AGENT’S SIGNATURE:

AGENT’S TITLE: DATE:

Please email the above information along with any additional documents and questions to:

Cathie Moyer qac.procurement@maryland.gov

Please have all responses returned no later than 4:00 pm on Wednesday, November 11, 2026.

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